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PM Assignment Name: Pritam Pratim Das Enrollment No.: 12020001001230. Section-1

The document contains the details of a project management assignment for a student named Pritam Pratim Das. It includes answers to four questions about project management topics: 1) Organization Breakdown Structure (OBS) and how to develop one using a hierarchy and defining project teams and responsibilities. 2) Prerequisites for successful projects like adequate planning and timely funding, and socio-economic factors like ensuring local priorities and participation are addressed. 3) What project "crashing" means (reducing duration by adding resources) and common causes of delays like scope changes or unavailable resources. 4) The components of network analysis like activities, events, precedence relationships, and dummy activities used to maintain network logic.

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Indeevar Sarkar
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33 views

PM Assignment Name: Pritam Pratim Das Enrollment No.: 12020001001230. Section-1

The document contains the details of a project management assignment for a student named Pritam Pratim Das. It includes answers to four questions about project management topics: 1) Organization Breakdown Structure (OBS) and how to develop one using a hierarchy and defining project teams and responsibilities. 2) Prerequisites for successful projects like adequate planning and timely funding, and socio-economic factors like ensuring local priorities and participation are addressed. 3) What project "crashing" means (reducing duration by adding resources) and common causes of delays like scope changes or unavailable resources. 4) The components of network analysis like activities, events, precedence relationships, and dummy activities used to maintain network logic.

Uploaded by

Indeevar Sarkar
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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PM ASSIGNMENT

NAME: PRITAM PRATIM DAS ENROLLMENT NO.: 12020001001230. SECTION-1

1. Discuss in details about OBS with diagram.


Ans: The Organization Breakdown Structure groups together similar project activities or
“work packages” and relates them to the organization’s structure. OBS (also known as
Organizational Breakdown Structure) is used to define the responsibilities for project
management, cost reporting, billing, budgeting and project control. The OBS provides an
organizational rather than a task-based perspective of the project. The hierarchical structure
of the OBS allows the aggregation (rollup) of project information to higher levels. When
project responsibilities are defined and work is assigned, the OBS and WBS are connected
providing the possibility for powerful analytics to measure project and workforce
performance at a very high level (example business unit performance) or down to the
details (example user work on a task).
To develop an Organization Breakdown Structure:

 Draw of the entire organization as a hierarchy


 Define all departments and project teams.
 Specify functional (where cost for the work the user does is allocated to) and
approval (who approves the work the user performs and any leave time approvals)
groups for every user.
The following is a sample OBS:
2. What are the typical prerequisites for a successful project and what do you mean by
socio-economical aspects of a project?
Ans: In order to minimize time and cost over-runs during the implementation of a project it
is necessary to study about the prerequisites for successful project implementation. Keeping
checks on these prerequisites help to improve prospects of successful completion of
projects. The prerequisites for a successful project are as follows:

 Adequate formulation
 Sound project organization
 Proper implementation planning
 Advance action
 Timely availability of funds
 Judicious equipment tendering and procurement
 Better contract management
 Effective monitoring
Socio-economic aspects of project management are as follows:

 People's priorities
If the objective of rainwater harvesting projects is to assist resource-poor farmers to
improve their production systems, it is important that the farmer's/agropastoralist's
priorities are being fulfilled, at least in part. Otherwise success is unlikely. If the local priority
is drinking water supply, for example, the response to water harvesting systems for crop
production will be poor.

 Participation
It is becoming more widely accepted that unless people are actively involved in the
development projects which are aimed to help them, the projects are doomed to failure. It
is important that the beneficiaries participate in every stage of the project. When the
project is being planned, the people should be consulted, and their priorities and needs
assessed. During the construction phase the people again should be involved -supplying
labour but also helping with field layouts after being trained with simple surveying
instruments. Throughout the course of the season it is helpful to involve people in
monitoring, such as rainfall and runoff and recording tree mortality. A further participatory
role is in maintenance, which should not be supported by incentives. After the first season it
is the farmers themselves who will often have the best ideas of modifications that could be
made to the systems. In this way they are involved in evaluation, and in the evolution of the
water harvesting systems.

 Adoption of systems
Widespread adoption of water harvesting techniques by the local population is the only way
that significant areas of land can be treated at a reasonable cost on a sustainable basis. It is
therefore important that the systems proposed are simple enough for the people to
implement and to maintain. To encourage adoption, apart from incentives in the form of
tools for example, there is a need for motivational campaigns, demonstrations, training and
extension work.

 Area differences
It is tempting to assume that a system which works in one area will also work in another,
superficially similar, zone. However there may be technical dissimilarities such as availability
of stone or intensity of rainfall, and distinct socio-economic differences also. For example a
system which is best adapted to hand construction may not be attractive to people who
normally till with animals. If a system depends on a crop well accepted in one area -
sorghum for example - this may be a barrier to acceptance where maize is the preferred
food grain.

 Gender and equity


If water harvesting is intended to improve the lot of farmers in the poorer, drier areas, it is
important to consider the possible effects on gender and equity. In other words, will the
introduction of water harvesting be particularly advantageous to one group of people, and
exclude others? Perhaps water harvesting will give undue help to one sex, or to the
relatively richer landowners in some situations. These are points a projects should bear in
mind during the design stage. There is little point in providing assistance which only benefits
the relatively wealthier groups.

 Land tenure
Land tenure issues can have a variety of influences on water harvesting projects. On one
hand it may be that lack of tenure means that people are reluctant to invest in water
harvesting structures on land which they do not formally own. Where land ownership and
rights of use are complex it may be difficult to persuade the cultivator to improve land that
someone else may use later. On the other hand there are examples of situations where the
opposite is the case - in some areas farmers like to construct bunds because it implies a
more definite right of ownership. The most difficult situation is that of common land,
particularly where no well defined management tradition exists. Villagers are
understandably reluctant to treat areas which are communally grazed - a point taken up in
the next section.

 Village land use management


The whole question of land management by village communities has recently been
acknowledged to be extremely important. Degraded land in and around villages can only be
improved if land use management issues are faced by the communities themselves. One of
the techniques which can assist in rehabilitation of degraded land is water harvesting - but it
is only one tool among several others and cannot be effective in isolation. Unless, for
example, grazing controls are implemented, there is little point spending money on water
harvesting structures for re-seeding.
3. What do you mean by crashing and what are typical causes of project delay?
Ans: Project crashing is when you shorten the duration of a project by reducing the time of
one or more tasks. Crashing is done by increasing the resources to the project, which helps
make tasks take less time than what they were planned for. Of course, this also adds to the
cost of the overall project. Therefore, the primary objective of project crashing is to shorten
the project while also keeping costs at a minimum.
Some of the most common causes for delays:

 Changes in project scope


 Resources become unavailable
 The project timeline is not planned properly
 Project objectives and deliverables are not realistic within the project constraint
 External vendors don’t deliver on time
 The communication between project stakeholders is not effective
 Unpredictable external changes like disasters
4. Discuss in details about the components of network analysis with examples.

Ans: Network analysis includes a variety of techniques which managers, specialists,


accountants.

PERT / CPM networks contain two major components


i. Activities, and
ii. Events
Activity: An activity represents an action and consumption of resources (time, money,
energy) required to complete a portion of a project. Activity is represented by an arrow.
An Activity

Event: An event (or node) will always occur at the beginning and end of an activity. The
event has no resources and is represented by a circle. The i th event and jth event are the tail
event and head event respectively.
An Event
Merge and Burst Events
One or more activities can start and end simultaneously at an event.

Preceding and Succeeding Activities


Activities performed before given events are known as preceding activities, and activities
performed after a given event are known as succeeding activities.
Preceding and Succeeding Activities

Activities
A and B precede activities C and D respectively.

Dummy Activity

An imaginary activity which does not consume any resource and time is called a dummy
activity. Dummy activities are simply used to represent a connection between events in
order to maintain a logic in the network. It is represented by a dotted line in a network.
Dummy Activity

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