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Chapter 4 Summary

The document is an email from TroiEllis Reichlin to Nancy Myers summarizing Chapter 4 of APLED 121 on objectives in technical communication. The chapter discusses achieving clarity through providing specific details, answering basic questions, and using simple words. It also covers simplifying writing for conciseness by keeping it short to respect people's time, using technology, and limiting word, sentence, and paragraph length. The chapter addresses achieving accuracy through proofreading tips and organizing technical communication using various structures. It concludes with an overview of the writing process.

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63 views

Chapter 4 Summary

The document is an email from TroiEllis Reichlin to Nancy Myers summarizing Chapter 4 of APLED 121 on objectives in technical communication. The chapter discusses achieving clarity through providing specific details, answering basic questions, and using simple words. It also covers simplifying writing for conciseness by keeping it short to respect people's time, using technology, and limiting word, sentence, and paragraph length. The chapter addresses achieving accuracy through proofreading tips and organizing technical communication using various structures. It concludes with an overview of the writing process.

Uploaded by

api-610017694
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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To: Nancy Myers

From: TroiEllis Reichlin


Date: April 10th, 2022
Subject: APLED 121-Chapter 4 Summary

______________________________________________________________________________
CHAPTER 4
OBJECTIVES IN TECHNICAL COMMUNICATION

Achieving Clarity in Technical Communication

• Provide Specific Detail-Quantify your information instead of using vague


language. For example, you can say 30 minutes ago instead of recently.
• Answer the Reporter’s Questions-Another way to write clearly is to answer the
questions-who, what, when, where, why and how.
• Use Easily Understandable Words-Avoid obscure words, for example:
✓ Use discussed above instead of aforementioned
✓ Use know instead of cognizant
✓ Use show instead of disclose

Simplifying Words, Sentences, and Paragraphs for Conciseness

• Conciseness Saves Time-Keep it short; people’s time is valuable


• Technology Demands Conciseness-the size of the device may determine the
length of your communication
• Conciseness Improves Readability-not all people are college graduates
• Limit Word Length for Conciseness-long words make a sentence hard to
understand
• Limit Sentence Length-Use active instead of passive voice and delete “be” verbs
• Limit Paragraph Length-In a long paragraph you force the reader to wade
through many words making the paragraph hard to read.

Achieving Accuracy in Technical Communications

• Proofreading Tips
▪ Let someone else read it
▪ Let it sit
▪ Print it out
▪ Use technology
▪ Read it out loud
Organizing Technical Communication

• Analysis
• Spatial Organization
• Chronology
• Importance
• Compare/Contrast
• Problem/Solution
• Cause and Effect

The Writing Process at Work

• Prewriting-Brainstorming
• Writing-Write your paper
• Rewriting-Proof read and edit

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