Verification Originator Approved Issued

Initials ST ST ST
Date 8/29/2014 12/5/2014 12/5/2014

TITLE: COFL‐FF‐EP‐4.3.3‐1 Objectives, Targets, and Programs Procedure 

 
Person
Program Manager
responsible:
Area of application: Fleet Fenceline

Document location: www.fortlauderdale.gov/ESMS

Revisions

Rev. No. Date Description

001

002

Recurring action items

Activity Responsibility Frequency

Program Manager,
1. Develop and document objectives and targets, ESMS Core Team
Annually or at
taking into account the significant environmental and Structural
Management Review
aspects. Innovation
Representative

Program Manager, Annually or as

2. Modify / amend the objectives, targets and FF Team and needed upon
programs. Structural Innovation identification of new
Representative aspects
Program Manager,
3. Monitor progress of objectives, targets and
FF Team and
programs. Quarterly
Structural Innovation
Representative

Procedure Index

1.0 Purpose

2.0 Scope

3.0 Responsibility

                    Print Date:  7/17/15       COFL‐FF‐EP‐4.3.3‐1   
                   Revised:  7/17/2015 – MJ                        Page 1 of 5 
CAUTION – THIS DOCUMENT MAY NOT BE CURRENT WHEN PRINTED.  PRINTED COPIES MAY BE OBSOLETE. 
 4.0 Definitions

5.0 Process

6.0 References / Related Documents

1.0 Purpose
1.1 The purpose of this procedure is to establish practices related to the identification, establishment,
implementation and maintenance of objectives and targets associated with Fleet Fenceline.
1.2 This procedure also establishes practices related to the development and maintenance of
environmental efforts and programs used to manage and ensure progress toward the objectives
and targets.
2.0 Scope
2.1 This procedure is responsive to element 4.3.3 Objectives and Targets of the ISO 14001:2004
standard and covers operations at the Fleet Fenceline.
2.2 The scope of establishing the environmental efforts and programs relate to managing those
activities, products and services that are under the control or influence of the Fleet Fenceline and
can impact the ability to achieve the environmental objectives and targets.
2.3 The environmental efforts and programs contain the identification and allocation of resources and
responsibilities at each relevant function and level to provide the structure and framework for
achieving the objectives and targets of the Fleet Fenceline.
3.0 Responsibility
3.1 Objectives, targets and programs will be reviewed and endorsed at the Management Review. The
Management Review meeting will be documented and attendance recorded (i.e. agendas, sign in
sheets, meeting minutes).
3.2 ESMS Coordinator will schedule a meeting with the FF Team for quarterly review of objectives,
targets and programs, or more frequently if physical or operational changes are made at the Fleet
Fenceline. The ESMS Coordinator will also be responsible for the following:
3.2.1 Ensure that minutes of all meetings are maintained and distributed to the FF Team;

3.2.2 Ensure that current copies of the objectives, targets and programs are maintained in the
City’s network N: drive;
3.2.3 Ensure that minutes of all meetings are maintained and distributed to the ESMS
Coordinator;
3.3 The FF Team is responsible for quarterly review of objectives, targets and programs to reflect
changes to Fleet Fenceline’s operations. At a minimum, the FF Team will reassess the programs
on a scheduled quarterly basis make any necessary modifications to existing environmental efforts
and programs, develop new programs or discontinue existing programs. Particular attention should
be focused on changes to the Fleet Fenceline’s operations that affect significant environmental
aspects. This may be conducted concurrently with the aspect evaluation. This review will be
documented and attendance recorded (i.e. agendas, sign in sheets, and meeting minutes). These
documented discussions will provide evidence of the decision making process for establishing,
implementing and maintaining objectives, targets and programs.

4.0 Definitions
             Printed:   7/17/2015           COFL‐FF‐EP‐4.3.3‐1 
          Revised:  7/17/2015 – MJ                                   Page 2 of 5 
CAUTION – THIS DOCUMENT MAY NOT BE CURRENT WHEN PRINTED.  PRINTED COPIES MAY BE OBSOLETE. 
 4.1 Refer to COFL-FF-EP-4.4.4-2 ESMS Related Definitions Procedure

5.0 Process
5.1 Developing objectives and targets:

5.1.1 Environmental objectives and targets shall be developed and documented at relevant
functions and levels within the Fleet Fenceline and will be documented on COFL-FF-EP-
4.3.3-2 Objectives, Targets & Programs Action Plans.
5.1.2 Objectives and targets will be consistent with the environmental policy. Objectives must
address the commitment to the prevention of pollution.
5.1.3 When establishing the objectives and targets for the Fleet Fenceline, the FF Team will take
into account the:
5.1.3.1 Legal and other requirements, as documented in COFL-FF-EP-4.3.2-1 Legal &
Other Requirements procedure.
5.1.3.2 Significant environmental aspects, as documented in COFL-FF-EP-4.3.1-1
Environmental Aspects procedure.
5.1.4 When establishing the objectives and targets the FF Team will also consider the following
as documented in COFL-FF-ED-4.3.3-6 Objectives, Targets and Programs Annual
Review Maintenance:
5.1.4.1 Technological options,

5.1.4.2 Financial, operational and business requirements,

5.1.4.3 Views of interested parties,

5.1.4.4 Environmental Policy,

5.1.4.5 Commitment to continual improvement.

5.1.5 Objectives will represent environmental goals and will have an associated quantifiable
target that the Fleet Fenceline can reasonably be expected to meet.

5.1.6 Targets will provide quantifiable milestones for measuring the Fleet Fenceline performance
against set objectives.
5.2 Developing environmental efforts and programs:

5.2.1 Environmental programs shall be established that list the specific tasks or means by which
to achieve the desired objective and target.
5.2.2 For each objective and target, one or more tasks will provide a step-by-step description of
how the objective and target will be achieved.
5.2.3 Environmental programs will be completed and documented in a logical sequence, with
objectives, targets and tasks building upon each other to reach the all the identified
objectives and targets. The objectives, targets and environmental programs will be
documented on the same form as listed in 5.1.1 above.
5.2.4 Environmental programs will designate the responsible position or authority for each task
listed. Relevant functions and levels of the organization necessary to complete tasks will be

             Printed:   7/17/2015           COFL‐FF‐EP‐4.3.3‐1 
          Revised:  7/17/2015 – MJ                                   Page 3 of 5 
CAUTION – THIS DOCUMENT MAY NOT BE CURRENT WHEN PRINTED.  PRINTED COPIES MAY BE OBSOLETE. 
 addressed.

5.2.5 Environmental programs will include the time frame for completion of each task.

5.2.6 Environmental programs will be developed and maintained by each Area Supervisor in
accordance with the ESMS. The Area Supervisors should each use their judgment in
developing the tasks so they are practical and realistically obtainable for the Fleet
Fenceline.
5.3 Implementing and maintaining the COFL-FF- EP-4.3.3-2 Objectives, Targets & Programs
Action Plans
5.3.1 The Start Date and Date Fully Completed will define the overall objective, target and
program. The Date Fully Completed will indicate that all items are complete and the action
plan is closed. The Date of issue and Effective until date will document the periodic updates
or quarterly reviews of the objectives, targets and programs and demonstrates that the
items are on-going.
5.3.2 The COFL-FF-EP-4.4.5-1 Control of Documents Procedure should be reviewed annually
for additional guidelines relating to establishing, documenting and revising the objectives,
targets and programs to take into consideration legal and other requirements.
5.3.3 As a means of ensuring that the Fleet Fenceline is progressing towards satisfying its
objectives, targets and programs; and that they are current and reflective of the nature and
scale of their operations, the ESMS Core Team will review each objective, target and
program quarterly. An unscheduled review may be required prior to a scheduled review due
to changes in processes, operations or the considerations listed in 5.1 above.
5.3.4 A review of the COFL-FF-EP-4.3.3-2 Objectives, Targets & Programs Action Plans will
include an evaluation toward the progress for achieving the tasks in COFL-FF-ED-4.5.1-2
Monitoring & Measurement of Objectives, Targets and Programs and COFL-FF-ED-
4.5.1-4 Monitoring & Measurement Annual Evaluation. If there is a failure to meet the
COFL-FF-EP-4.3.3-2 through COFL-FF-EP-4.3.3-2-5 Objectives, Targets & Programs
Action Plans, the Program Manager will evaluate and document the root cause of the
nonconformance and take the required action to keep the program on track. The root cause
and actions taken will be tracked and carried out in accordance to the COFL-FF-EP-4.5.3-1
Nonconformity, Corrective & Preventive Action procedure.
5.3.5 Upon completion of a review, the COFL-FF-EP-4.3.3-2 through COFL-FF-EP-4.3.3-2-5
Objectives, Targets & Programs Action Plans documents will be saved as a record by
the ESMS Coordinator. The saved documents will include a record of the review and a
record of the COFL-FF-EP-4.3.3-2 through COFL-FF-EP-4.3.3-2-5 Objectives, Targets &
Programs Action Plans in its current state. The record retention time is prescribed by the
associated legal or non-regulatory requirements and should be listed in the COFL-FF-EP-
4.5.4-1 Control of Records Procedure. If no record retention time is associated with the
COFL-FF-EP-4.3.3-2 through COFL-FF-EP-4.3.3-2-5 Objectives, Targets & Programs
Action Plans and the review, the record will be retained for at least 5 years.
6.0 References / Related Documents
6.1 COFL-FF-EP-4.3.1-1 Environmental Aspects procedure

6.2 COFL-FF-EP-4.3.2-1 Legal & Other Requirements procedure

6.3 COFL-FF-EP-4.3.3-2 through COFL-FF-EP-4.3.3-5 Objectives, Targets & Programs Action Plans
6.4 COFL-FF-ED-4.3.3-6 Objectives, Targets and Programs Annual Review Maintenance

             Printed:   7/17/2015           COFL‐FF‐EP‐4.3.3‐1 
          Revised:  7/17/2015 – MJ                                   Page 4 of 5 
CAUTION – THIS DOCUMENT MAY NOT BE CURRENT WHEN PRINTED.  PRINTED COPIES MAY BE OBSOLETE. 
 6.5 COFL-FF-EP-4.4.5-1 Control of Documents procedure

6.6 COFL-FF-EP-4.4.4-2 EMS Related Definitions procedure

6.7 COFL-FF-EP-4.5.4-1 Control of Records procedure

6.8 COFL-FF-EP-4.5.1-1 Monitoring & Measurement procedure

6.9 COFL-FF-EP-4.5.3-1 Nonconformity, Corrective & Preventive Action procedure

6.10 COFL-FF-EP-4.6-1 Management Review procedure

             Printed:   7/17/2015           COFL‐FF‐EP‐4.3.3‐1 
          Revised:  7/17/2015 – MJ                                   Page 5 of 5 
CAUTION – THIS DOCUMENT MAY NOT BE CURRENT WHEN PRINTED.  PRINTED COPIES MAY BE OBSOLETE.