Site Meeting Minutes v2.2
Site Meeting Minutes v2.2
Site Meeting Minutes v2.2
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Contractor:
Name: Contractor Ref No:
Contact:
Bid Opportunity No:
Attendees
Name Initials Title Organization Contact # Email
Regrets
Agenda
Items listed are suggestions to consider for discussion as Projects/Contracts may differ. This
Template is designed to be content-customized, however, the first four items of the Agenda are
standard mandatory topics.
Minutes
Each Minute Item contains Hidden Text of suggested topics for discussion; some topics may not be
applicable to the Project but are included as template guidelines and may be deleted accordingly.
Item
Action Items Action By
No.
#.1.2 Errors and/or omissions reported in the Minutes of the previous meeting.
#.8.1 Incidents/near-misses:
#.8.2 Site and Plant Orientation requirements review (by the Contractor).
#.10.1 Extra Work Orders issued since the last meeting, discuss method payment, record
keeping requirements etc. for the extra work.
#.10.2 Requests for extra work from the Contractor. Determine the impact of extra work on
the Contract Schedule.
#.11.1 Status of any Contract changes and the impact on the Contract Schedule and Contract
Price since previous meeting.
#.12.1 Status of RFI Log to-date and the impact on the Contract Schedule and Contract Price.
#.15.2 Complaints, inquiries, claims, etc. received since the last meeting and required actions.
#.17.1
#.18.1
Meeting type:
☐ Regular Meeting
☐ Special Meeting
Report any errors or omissions in these Site Meeting Minutes within three (3) business days to the Contract
Administrator, Click here to enter name at Click here to enter phone number or by e-mail at Click here to enter
e-mail, otherwise these Minutes are considered accurate and accepted.
Attachment(s): __________