HINDUSTAN PETROLEUM CORP. LTD.

HEALTH SAFETY AND ENVIRONMENT

1.0 SCOPE
This specification establishes the Health, Safety and Environment (HSE) management
requirement to be complied with by the Contractors during construction.

Requirements stipulated in this specification shall supplement the requirements of HSE

Management given in relevant Act (s) / legislations. General Conditions of Contract
(GCC), Special Conditions of Contract (SCC) and Job Specifications. Where different
documents stipulate different requirements, the most stringent shall be adopted.

2.0 REFERENCES
This document should be read in conjunction with following:
- General Conditions of Contract (GCC)
- Special Conditions of Contract (SCC)
- Job Specifications
- Relevant IS Codes (refer Annexure – D)

3.0 REQUIREMENTS OF HEALTH, SAFETY & ENVIRONMENT (HSE)

MANAGEMENT SYSTEM TO BE COMPLIED BY BIDDERS

3.1 MANAGEMENT RESPONSIBILITY

3.1.1 The Contractor should have a documented HSE policy to cover commitment of
their organization to ensure health, safety and environment aspects in their line of
operations.

3.1.2 The HSE management system of the Contractor shall cover the HSE
requirements including but not limited to what is specified under Para 1.0 and
para 2.0 above.

3.1.3 Contractor shall be fully responsible for planning and implementing HSE
requirements. Contractor as a minimum requirement shall designate / deploy the
following to co-ordinate the above:
No. of workers deployed
Up to 250 Designate one safety supervisor
Above 250 &upto 500 Deploy one qualified and Experienced safety
Engineer / officer
Above 500 (for every 500 or less) One additional safety engineer/officer as above

Contractor shall indemnify & hold harmless HPCL & either representatives free
from any and all liabilities arising out of non – fulfilment of HSE requirements.

3.1.4 The Contractor shall ensure that the Health, Safety and Environment (HSE)
requirements are clearly understood & faithfully implemented at all levels at site.

3.1.5 The Contractor shall promote and develop consciousness for Health, Safety and
Environment among all personnel working for the Contractor. Regular awareness,
programs and fabrication shop / work site meetings shall be arranged on HSE
activities to cover hazards involved in various operations during construction.

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3.1.6 Arrange suitable first aid measures such as First Aid Box, trained personnel to
give First Aid, Stand by Ambulance or Vehicle and install fire protection
measures such as : adequate number of steel buckets with sand and water
and adequate fire extinguishers to the satisfaction of HPCL.

3.1.7 The Contractor shall evolve a comprehensive planned and documented system
for implementation and monitoring of the HSE requirements. This shall be
submitted to HPCL for approval. The monitoring for implementation shall be done
by regular inspections and compliance to the observations thereof. The
Contractor shall get similar HSE requirements implemented at his sub-
contractor(s) work site/office. However, compliance of HSE requirements shall be
the sole responsibility of the Contractor. Any review / approval by HPCL shall
not absolve contractor of his responsibility / liability in relation to all HSE
requirements.

3.1.8 Non-Conformance on HSE by Contractor (including his Sub-contractors) as

brought out during review/audit by HPCL representatives shall be resolved
forthwith by Contractor. Compliance report shall be provided to HPCL.

3.1.9 The Contractor shall ensure participation of his Resident Engineer / Site-in-Charge
in the Safety Committee / HSE Committees meetings arranged by HPCL. The
compliance of any observations shall be arranged urgently. He shall assist HPCL to
achieve the targets set by them on HSE during the project implementation.

3.1.10 The Contractor shall adhere consistently to all provisions of HSE requirements.
In case of non-compliance or continuous failure in implementation of any of
HSE provisions; HPCL may impose stoppage of work without any Cost & Time
implication The decision of imposing stoppage work and its extent shall rest
with HPCL & will be binding on the Contractor.

3.1.11 All fatal accidents and other personnel accidents shall be investigated by a
team of Contractor’s senior personnel for root cause & recommend corrective
and preventive actions. Findings shall be documented and suitable actions taken
to avoid recurrences shall be communicated to HPCL. HPCL shall have the
liberty to independently investigate such occurrences and Contractor shall extend
all necessary help and co-operation in this regard.

3.2 HOUSE KEEPING

3.2.1 Contractor shall ensure that a high degree of housekeeping is maintained and
shall ensure inter-alia the followings:

(a) All surplus earth and debris are removed/disposed off from the working areas to
identified location(s).
(b) Unused/Surplus Cables, Steel items and steel scrap lying scattered at different
places within the working areas are removed to identified location(s).
(c) All wooden scrap, empty wooden cable drums and other combustible packing
materials, shall be removed from work place to identified location(s).

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(d) Roads shall be kept clear and materials like: pipes, steel, sand boulders, concrete,
chips and bricks etc. shall not be allowed on the roads to obstruct free
movement of men & machineries.
(e) Fabricated steel structural, pipes & piping materials shall be stacked properly for
erection.
(f) Water logging on roads shall not be allowed.
(g) No parking of trucks / trolleys, cranes and trailers etc. shall be allowed on roads
which may obstruct the traffic movement.
(h) Utmost care shall be taken to ensure over all cleanliness and proper upkeep of
the working areas.
(i) Trucks carrying sand, earth and pulverised materials etc. shall be covered while
moving within the plane area.

3.3HEALTH, SAFETY AND ENVIRONMENT

3.3.1 The Contractor shall provide safe means of access to any working place
including provisions of suitable and sufficient scaffolding at various stages during all
operations of the work for the safety of his workmen, and, HPCL. Contractor shall
ensure deployment of appropriate equipment and appliances for adequate safety and
health of the workmen and protection of surrounding areas.

3.3.2 The Contractor shall ensure that all their staff and workers including their sub-
contractor(s) shall wear Safety Helmet and Safety shoes. Contractor shall also ensure
use of safety belt, protective goggles, gloves etc. by the personnel as per job
requirements. All these gadgets shall conform to relevant IS specifications or equivalent.

3.3.3 Contractor shall ensure that a proper Safety Net System shall be used at
appropriate locations. The safety net shall be located not more than 30 feet (9.0
metres) below the working surface at site to arrest or to reduce the consequences of
a possible fall of persons working at different heights.

3.3.4 Contractor shall ensure that flash back arrester shall be used while using Gas
Cylinders at site. Cylinders shall be mounted on trolleys.

3.3.5 The Contractor shall assign to his workmen, tasks commensurate with their
qualification, experience and state of health for driving of vehicles, handling and
erection of materials and equipment. All lifting equipment shall be tested certified for
its capacity before use. Adequate and suitable lighting at every work place and
approach there to, shall be provided by the Contractor before starting the actual
operations at night.

3.3.6 Hazardous and/or toxic materials such as solvent coating, or thinners shall be
stored in appropriate containers.

3.3.7 All hazardous materials shall be labelled with the name of the materials, the
hazards associated with its use and necessary precautions to be taken.

3.3.8 Contractor shall ensure that during the performance of the work, all hazards to
be health of personnel, have been identified, assessed and eliminated.

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3.3.9 Chemical spills shall be contained & cleaned up immediately to prevent further
contamination.

3.3.10 All personnel exposed to physical agents such as ionizing radiation, ultraviolet
rays or similar other physical agents shall be provided with adequate shielding or
protection commensurate with the type of exposure involved.

3.3.11 Where contact or exposure of hazardous materials could exceed limits or could
otherwise have harmful effects, appropriate personal protective equipment such as
gloves, goggles, aprons, chemical resistant clothing and respirator shall be used.

3.3.13 Suitable facilities for toilet, drinking water, proper lighting shall be provided at
site and labour camps, commensurate with applicable Laws / Legislation.

3.3.14 Contractor shall ensure storage and utilization methodology of materials that are
not detrimental to the environment. Where required Contractor shall ensure that only
the environment friendly materials are selected.
3.3.15 All persons deployed at site shall be knowledgeable of and comply with the
environmental laws, rules & regulations relating to the hazardous materials substances
and wastes. Contractor shall not dump, release or otherwise discharge or dispose off
any such materials without the express authorization of HPCL.

4.0 DETAILS OF HSE MANAGEMENT SYSTEM BY CONTRACTOR

4.1 On Award of Contract: The Contractor shall prior to start of work submit his
Health, Safety and Environment Manual or procedure and HSE Plans for
approval by HPCL. The Contractor shall participate in the pre-start meeting with
HPCL to finalise HSE Plans including the following :
- Job procedure to be followed by Contractor for activities covering.
Handling of equipment, Scaffolding, Electric Installation, describing
the risks involved, actions to be taken and methodology for
monitoring each activity.
- HPCL review / audit requirement.
- Organization structure along with responsibility and authority records /
reports etc. on HSE activities.

4.2 During job execution

4.2.1 Implement approved Health Safety and Environment management procedure

including but not limited to as brought out under para 3.0. Contractor shall also ensure
to:
- Arrange workmen compensation insurance, registration under ESI Act, third party
liability insurance etc., as applicable.
- arrange all HSE permits before start of activities (as applicable) like hot work,
confined space, work at heights, storage of chemical / explosive materials and
its use and implement all precautions mentioned therein.
- submit timely the completed checklist on HSE activities, Monthly HSE report,
accident reports, investigation reports etc. as per HPCL requirements.

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Compliance of instructions on HSE shall be done by Contractor and informed
urgently to HPCL.
- ensure that Resident Engineer / Site-in-Charge of the Contractor shall
attend all the Safety Committee / HSE meetings arranged by HPCL. Only
in case of his absence from site that a second senior most person shall
be nominated by him in advance and communicated to HPCL.
- Display at site office and work locations caution boards, list of hospitals, emergency
services available.
- Provide posters, banners for safe working to promote safety consciousness.
- Carryout audits / inspection at sub-contractor works as per approved HSE
document and submit the Reports for HPCL/Owner review.
- Assist in HSE audits by HPCL, and submit compliance report.
- Generate & submit HSE records / report as per HSE Plan.
- Appraise HPCL on HSE activities at site.

ANNEXURE - D

RELEVANT IS – CODES FOR PERSONAL PROTECTION

IS: 2925 – 1984 Industrial Safety Helmets

IS: 4770 – 1968 Rubber gloves for electrical purposes
IS: 6994. 1973 (Part I) Industrial Safety Gloves (Leather & Cotton Gloves)
IS: 1989-1986 (Part I Leather safety boots and shoes
& III)
IS: 3738 – 1975 Rubber knee boots
IS: 5557 – 1969 Industrial and Safety rubber knee boots
IS: 6519 – 1971 Code of practice for selections, care and repair of Safety footwear
IS: 11226 – 1985 Leather Safety footwear having direct moulding Sole
IS: 5983 – 1978 Eye protectors
IS: 9167 – 1979 Ear protectors

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