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  • SOP 6 Purchases

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    vaishnavi
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    The document outlines SOP 6 for purchasing procedures at a company. It establishes a uniform method for purchasing to ensure products and services meet specifications. The procedure applies to all direct material purchases, including fabrics, canvas, zippers, and packing materials. Responsibilities are assigned to purchase managers and other leadership. The steps include receiving a requirement, getting approval, seeking offers from multiple suppliers for high cost items, and selecting from approved vendors based on criteria like quality, delivery time, cost, and capacity. Vendors are monitored and graded regularly.

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    SOP_6_Purchases

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    The document outlines SOP 6 for purchasing procedures at a company. It establishes a uniform method for purchasing to ensure products and services meet specifications. The procedure applies to all direct material purchases, including fabrics, canvas, zippers, and packing materials. Responsibilities are assigned to purchase managers and other leadership. The steps include receiving a requirement, getting approval, seeking offers from multiple suppliers for high cost items, and selecting from approved vendors based on criteria like quality, delivery time, cost, and capacity. Vendors are monitored and graded regularly.

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    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
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    19 views2 pages

    SOP 6 Purchases

    Uploaded by

    vaishnavi
    The document outlines SOP 6 for purchasing procedures at a company. It establishes a uniform method for purchasing to ensure products and services meet specifications. The procedure applies to all direct material purchases, including fabrics, canvas, zippers, and packing materials. Responsibilities are assigned to purchase managers and other leadership. The steps include receiving a requirement, getting approval, seeking offers from multiple suppliers for high cost items, and selecting from approved vendors based on criteria like quality, delivery time, cost, and capacity. Vendors are monitored and graded regularly.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
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    Download as docx, pdf, or txt
    of 2

    SOP 6: PROCEDURE FOR PURCHASING Purpose

    To establish and maintain a uniform and controlled method for purchasing, to ensure
    that the purchased products and services conforms to the specified requirements.

    Scope

    Procedure mentioned below applies to all purchases of goods, which have a direct
    bearing on product quality and for incoming materials. Fabrics, Canvas, both warp are
    the maximum purchased items along with accessories like Zippers, Dori,

    Buttons etc. Along with this packing material, labels, stickers, barcodes etc. is also
    purchased.

    Responsibilities
    The responsibility to ensure that this procedure is implemented lies with

    Purchase manager for fabrics & threads.


    PPC Sr.manager for job work & packing material

    Dyeing Manager generates requirements for dye & chemicals & production manager for
    fabric/canvas with approval of Sr. Manager

    Concerned section incharge for services with approval sr. manager/CFO

    Procedure

    The first step in purchase procedure is receipt of demand / indent from concerning
    section. Requirement is also received from stores on the basis of order execution levels
    and demand placed on stores for issue but material out of stock.

    The requirement is collated and approval for purchase is taken from CFO/MD.

    High costing item are purchased after collecting offers from at least three suppliers.
    Items costing low are purchased by single officials based on market survey.

    Approved Vendors

    Job workers are also major suppliers to the organization. Name of these Agents and
    Manufacturers and Job Workers are listed in the approved vendors list.

    New Vendors are selected on their ability to supply goods in time, as per cost and
    quality requirements. Assessment of this ability includes any of the criteria as given
    below:
    Compatibility Quality System (May have been certified by a third party i.e. ISO 9000/ISI
    Mark)

    Approval of sample lot from quality control


    Recommendation from customer.
    Reputation of the supplier.

    Infrastructure and Production Capacity of the Suppliers Delivery time, Qualitative


    Production

    PERFORMANCE OF VENDORS

    The performance of the approved vendors is monitored every Three months by noting
    the details in the Vendor Monitoring List. New Vendor’s appraisal is done on every
    order completion for first 2 months and then it is added to approved vendor list;
    vendors are made aware about the performance. Claim is levied upon the vendors in
    case of deflection from the qualitative and quantitative specifications that result
    customer dissatisfaction.

    Criteria’s:

    Quality: No or very little Rejection, but necessary to get 3/5 to qualify Quantity:
    Complete Quantity supplied

    Delivery: Dates met with margin of 1 to 2 days is acceptable in some cases . Cost:
    Competitive

    Three orders of each approved vendors are checked every six months and each criteria
    is checked on the scale of 5. 5 for V.good, 4—good, 3—satisfactory, 2--- poor, 1---V.poor

    A Grade: Vendor that scores > or = 80%

    B Grade: Vendor that scores between 60 to 80%

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