Supreme Court

fflanila

RESOLUTION

A.M No. 19-10-20-SC

2020 GUIDELINES FOR THE CONDUCT OF THE COURT-

ANNEXED MEDIATION (CAM) AND JUDICIAL DISPUTE
RESOLUTION (JDR) IN CIVIL CASES

WHEREAS, in Resolution No. 44-2020 dated December 3, 2020, the

Philippine Judicial Academy Board of Trustees (PHILJA BOT) resolved to
approve the 2020 Guidelines for the Conduct of the Court-Annexed Mediation
(CAM) and Judicial Dispute Resolution (JDR) in Civil Cases;

WHEREAS, the 2020 Guidelines for the Conduct of the CAM and
JDR in Civil Cases was issued in view of the 2019 Amendments to the 1997
Rules of Civil Procedure under A.M. No. 19-10-20-SC, which took effect on
May 1, 2020;

WHEREAS, in an En Banc Resolution dated December 9, 2020, the

Court resolved to note the letter dated December 4, 2020 of Chancellor Adolfo
S. Azcuna, Philippine Judicial Academy, transmitting Resolution No. 44-
2020 dated December 3, 2020 of the PHILJA BOT, and resolved to approve
the 2020 Guidelines for the Conduct of the CAM and JDR in Civil Cases;

WHEREAS, Section 2, Chapter 6, of the 2020 Guidelines for the

Conduct of the CAM and JDR in Civil Cases states that the guidelines shall
take effect following its publication in two (2) newspapers of general
circulation;

NOW, THEREFORE, the Court Resolves to set the effectivity date of

the 2020 Guidelines for the Conduct of the CAM and JDR in Civil Cases on
March 1, 2021 following its publication in two (2) newspapers of general
circulation.

Let copies of the 2020 Guidelines for the Conduct of the CAM and JDR
in Civil Cases be published accordingly, and posted on the bulletin boards of
the halls of justice of all first and second level courts, and all offices of the
Integrated Bar of the Philippines, and in the official websites of the Supreme
Court, Office of the Court Administrator and the Philippine Judicial
Academy, as well as in all Philippine Mediation Center Units.
Resolution -2- A.M. No. 19-10-20-SC

February 9, 2021, Mani , Philippines.

DIOSDADO M. PERALTA
Chief Justice

GUM eRNABE 7 MARVIC M.V.F. LEONEN

ciate Justice Associate Justice

BENJAMIN S. CAGUIOA A G. GESMUNDO

ae Justice ssociate Justice

RAMON-PAUL L. HERNANDO _ — LIFE,

Associate Justice / Associate Justice

. a“
AM ~» LAZARO-JAVIER HEN AN B. INTING
Associate Justice Associate Justice

EDGARDO L. DELOS SANTOS SAMUEL H. AN

Associate Justice Associate Justice

RICA . ROSARIO snout ores

Asseciate Justice Associate Justice
 2020 GUIDELINES FOR THE
CONDUCT OF COURT-ANNEXED MEDIATION (CAM)
AND JUDICIAL DISPUTE RESOLUTION (JDR)
IN CIVIL CASES

Chapter 1. Coverage

Section 1. Mandatory coverage for CAM in Civil Cases. — The following

cases shall be referred to CAM:

(a) All ordinary civil cases, including mediatable permissive or

compulsory counterclaim or cross-claim as pleaded in the answer,
complaint-in-intervention, and third (fourth, etc.)-party complaint,
except those which cannot be the subject of a compromise under
Article 2035 of the New Civil Code;

(b) All special civil actions, except under Rules 63, 64, 65, 66, and 71 of
the Rules of Court;

(c) Special proceedings cases for settlement of estate where the dispute
involves claims against the estate, or the distribution or partition of
estate in intestate proceedings;

(d) All those cases involving issues under the Family Code and other
laws, in relation to support, custody, visitation, property relations,
guardianship of minor children, and other issues which can be the
subject of a compromise agreement;

(e) Intellectual property cases;

(f) Commercial or intra-corporate controversies;

(g) Environmental cases, subject to the provisions in Section 3, Rule 3

of the Rules of Procedure for Environmental Cases (A.M. No. 09-6-
8- SC); and

(h) Civil cases covered by the Rule on Summary Procedure.

Section 2. Referral to JDR in Civil Cases. — The following cases may be

referred to JDR:

(a) The cases enumerated in Section 1, except environmental cases, may

be referred to JDR upon failure of settlement or refusal to mediate in
CAM only if the judge of the court to which the case was originally
filed is convinced that settlement is still possible;

(b) The following cases, brought on appeal from the exclusive and
original jurisdiction granted to the first-level courts under the
Judiciary Reorganization Act of 1980, may be referred to JDR in
areas declared as JDR sites, if the RTC Judge is convinced that
settlement is still possible;
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CAM and JDR in Civil Cases
Page 2

(1) all civil cases and settlement of estate, testate and intestate;

(2) all cases of forcible entry and unlawful detainer;

(3) all civil cases involving title to, or possession of, real property or
an interest therein; and

(4) habeas corpus cases decided by the first level court in the absence
of any Regional Trial Court Judge.

Section 3. Permissive Referral to CAM and JDR in Other Actions. — In

all other actions or proceedings where compromise is not prohibited by law
and there is a significant likelihood of settlement, either or both of the parties
may, by oral manifestation or written motion after the pre-trial/preliminary
conference, or at any stage of the proceedings, request the court to refer their
dispute to CAM and JDR, provided there are still factual issues to be
resolved.

Section 4. Cases not subject to compromise. — The following cases shall

not be referred to CAM and JDR:

(a) civil cases which cannot be the subject ofa compromise, to wit:
(1) The civil status of persons;
(2) The validity ofa marriage or a legal separation;
(3) Any ground for legal separation;
(4) Future support;
(5) The jurisdiction of courts; and
(6) Future legitime.

(b) habeas corpus petitions;

(c) special proceedings cases for probate of a will; and

(d) cases with pending applications for restraining orders or preliminary

injunctions.

However, in cases covered under paragraphs (a) and (d) where the parties
inform the court that they have agreed to undergo mediation on some aspects
thereof, e.g., custody of minor children, separation of property, or support
pendente lite, the court shall refer them to mediation.

Chapter 2. Pre-Trial or Preliminary Conference Process

A. Preliminary to CAM and JDR

Section 1. Notice of Pre-Trial and Notice of Preliminary Conference. —

After the last responsive pleading has been served and filed, the clerk of court
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CAM and JDR in Civil Cases
Page 3

shall issue, within five (5) calendar days from filing, a notice of pre-trial
which shall be set not later than sixty (60) calendar days from the filing of
the last responsive pleading.

For cases covered by the Rule on Summary Procedure, the notice shall be
issued within five (5) calendar days after the last answer is filed setting the
preliminary conference not later than thirty (30) calendar days from the filing
of the last responsive pleading.

The notice of pre-trial/preliminary conference shall include the dates set for
(a) Pre-Trial/Preliminary Conference, (b) Court-Annexed Mediation, and (c)
Judicial Dispute Resolution, if necessary.

The JDR proceedings may be conducted on the day/s civil cases are heard.
For purposes of pre-setting, two (2) dates shall be allotted for JDR.

The PMC Unit (PMCU) shall be furnished with the Notice of Pre-
Trial/Preliminary Conference to ensure the availability of accredited
mediators on the scheduled date for CAM.

The court shall also furnish the Office of the Clerk of Court with a copy of
the Notice of Pre-Trial/Preliminary Conference for the purpose of raffling
the case to a prospective JDR Judge should CAM fail and the Judge is
convinced that settlement is still possible.

(a) In multi-sala courts, upon receipt of the Notice of Pre-

Trial/Preliminary Conference, the Clerk of Court shall immediately
include the case for raffle to another Judge.

After the raffle, the Clerk of Court shall inform both the Judge and
the prospective JDR Judge of the outcome of such raffle.

(b) In single sala courts, the Clerk of Court shall furnish the nearest court
with the Notice of Pre-Trial/Preliminary Conference stating the
scheduled date for JDR.

Section 2. Conduct of Pre-Trial/Preliminary Conference.

In addition to the purposes enumerated in Section 2, Rule 18 on Pre-Trial

under the 2019 Amendments to the 1997 Rules of Civil Procedure, or in
Section 7 of the Rule on Summary Procedure, it shall be the duty of the Judge
during Pre-Trial/Preliminary Conference to:

(a) Orient the parties and counsels on the CAM process and inform them
that appearance in the mediation proceedings before the PMCU is
mandatory and the parties are expected to negotiate in good faith and
exert earnest efforts towards settlement but that the decision whether
or not to settle their dispute is completely voluntary and that no
sanctions shall be imposed upon a party who declines to settle during
mediation;
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CAM and JDR in Civil Cases
Page 4

(b) Inform the parties that mediation shall be conducted by the PMCU
under the auspices of the court, and that failure to appear before the
PMCU or any misconduct or misbehavior committed by any of the
parties during the mediation proceedings, may be punished by
contempt of court or cause the imposition of sanctions as provided
in Section 5, Rule 18 of the 2019 Amendments to the 1997 Rules of
Civil Procedure, or in Section 7 of the Rule on Summary Procedure,
or under Sections 4 and 5, Part D, Chapter 2 of these Guidelines;

(c) Inform the parties that, should there be no settlement during CAM,
the case may be referred to another court for the conduct of JDR if
the Judge is convinced that settlement is still possible; and

(d) Inform the parties that the JOR Judge may conduct a non-binding
early neutral evaluation on the merits of their respective cases.

At any time before the scheduled date for JDR, the parties shall have the
option to file a joint written manifestation requesting the Judge to conduct
JDR and not refer the case to another Judge for such purpose, and to proceed
to trial if JDR fails.

Section 3. Pre-Trial Order and Referral to CAM. — After pre-

trial/preliminary conference and the issues have been joined, the court shall
issue the Pre-Trial/ Preliminary Conference Order referring the parties to
mandatory Court-Annexed Mediation unless the case is submitted for
Judgment on the pleadings or summary judgment, motu proprio or upon
motion, should there be no more controverted facts, or no more genuine issue
as to any material fact, or an absence of any issue, or should the answer fail
to tender an issue.

The court may also render a separate judgment disposing of a claim after the
pre-trial/preliminary conference or at any stage, when more than one claim
for relief is presented in an action and there is already a determination of the
issues material to that particular claim and all counterclaims arising out of
the transaction or occurrence which is the subject matter of the claim.

The Pre-Trial/Preliminary Conference Order shall direct the parties to

immediately proceed and personally appear at the PMCU for mediation
proceedings. The court shall furnish the PMCU with a copy of the Pre-
Trial/Preliminary Conference Order to aid the mediators in the conduct of
mediation. The mediators shall ensure the confidentiality of documents made
available to them by the court.

The court shall also furnish the Office of the Clerk of Court and the
prospective JOR Judge with a copy of the Pre-Trial/Preliminary Conference
Order.
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CAM and JDR in Civil Cases
Page 5

B. CAM in Pre-Trial/Preliminary Conference

Section 1. Receipt of Notice of Pre-Trial/Preliminary Conference. —

Upon receipt of the Notice of Pre-Trial/Preliminary Conference, the PMCU
staff shall immediately record in the logbook the scheduled date for CAM
and ensure the availability of accredited mediators should the case be
eventually referred for CAM.

Section 2. Initial Appearance of Parties and Counsels. — On the date set

for CAM, the parties and their counsels shall appear at the PMCU for
mediation proceedings. The PMCU staff shall require the parties to present
proof that the mediation fees have been paid.

Section 3. Selection of Mediator. — During the initial appearance of parties,

the PMCU staff shall assist them in selecting a mutually acceptable mediator
from among the roster of mediators in the PMCU. Copies of the resumes of
the mediators shall be made available to assist the parties in selecting their
mediator.

Section 4. Assignment of Mediator. — If the parties are unable to jointly

select a common mediator, the PMCU staff shall, in the presence of the
parties, choose the mediator who shall mediate the dispute by lot from among
the mediators present at the unit.

If there are no mediators available in the unit, the mediator shall be chosen
by lot from the roster of mediators by the PMCU staff in the presence of the
parties.

Section 5. Role of Mediator. — The mediator shall be considered an officer

of the court while performing his/her duties as such or in connection
therewith.

Section 6. Conduct of Mediation. —

(a) Upon his/her selection or assignment, the mediator shall immediately

start the mediation process unless the parties and the mediator agree
to reset the initial mediation conference, which shall not be later than
five (5) calendar days from the original date. The initial mediation
conference may, likewise, be reset when the selected mediator is not
present in the PMCU.

(b) At the initial conference, the mediator shall explain to both parties
the mediation process, stating the benefits of an early settlement of
their dispute based on their mutual interests, instead of the legal
positions.

(c) With the consent of both parties, the mediator may hold separate
caucuses with each party to determine their respective real interests
in the dispute.
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CAM and JDR in Civil Cases
Page 6

d) Thereafter, a joint conference may be held to consider various options

that may resolve the dispute through reciprocal concessions and on
terms that are mutually beneficial to both the parties.

Section 7. Disclosure and Inhibition. — If, at any time, the mediator

discovers any fact or circumstance that may affect his/her impartiality,
he/she shall disclose the same to the parties and inhibit himself/herself unless
the parties decide in writing to retain him/her, and he/she so agrees.

Should either party object to the mediator’s assignment on the ground of

relationship, or fiduciary or pecuniary interest or any similar ground, the
mediator shall decline to accept the appointment and the parties shall be
allowed to select another mediator in accordance with the same procedure
by which the original mediator was selected. The mediator’s acceptance of
a request for him/her to withdraw shall not imply the truth or validity of the
reason for which his/her recusal had been sought.

Section 8. Duration of CAM Proceedings. — The mediator shall have a

period of not exceeding thirty (30) calendar days to complete the mediation
process without further extension. Such period shall be computed from the
date of the order referring the case to CAM.

Section 9. Suspension of Periods. — The period during which the case is

undergoing Court-Annexed Mediation shall be excluded from the mandatory
period for trial and rendition of judgment.

Section 10. Successful Settlement in CAM. — If settlement is reached, the

parties shall draft the compromise agreement with the assistance of their
respective counsels. The mediator shall make available samples/templates of
agreements to assist the parties in preparing their agreement.

The PMCU shall submit to the referring Judge a Mediator’s Report on the
result of the mediation proceedings, together with a copy of the compromise
agreement and its attachments, if any, within the period provided for in
Section 12, Part B of this Chapter.

Upon receipt of the Mediator’s Report, the Judge shall evaluate the
Compromise Agreement attached thereto, if any, and after his/her
evaluation, he/she may proceed to:

(a) approve the agreement and render judgment based thereon;

(b) disapprove the agreement for being contrary to law, morals, good
customs, public order, or public policy, or upon a finding, based on
a verified motion by any party, and after hearing, that the mediation
proceeding, or the preparation of the settlement agreement had been
attended by fraud, mistake, violence or intimidation; or
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CAM and JDR in Civil Cases
Page 7

(c) clarify the intentions of the parties if the court determines that the
agreement or any portion thereof is vague, defective, or
unenforceable, and direct them to amend the same accordingly.

In the situation described in paragraphs (b) and (c) above, the court may, in
lieu of disapproval or amendment of the agreement, determine whether to
refer the case to JDR or proceed to trial.

Section 11. Non-settlement in CAM. — If the parties do not settle during

CAM, the PMCU staff shall, within the period provided for under the
succeeding section, submit a Mediator’s Report to the court specifying the
result of the mediation.

There is failure in CAM in the following instances:

(a) When the parties mediate in good faith but no agreement was reached
by them despite the efforts exerted by the assigned mediator; or
(b) When either one or both parties fail to appear after they have started
to negotiate in a previous mediation conference wherein the
mediator exerted efforts to assist the parties in settling their dispute.

Section 12. Submission of Mediator’s Report. — The PMCU staff and the
assigned mediator shall ensure the timely submission of the Mediator’s
Report to the referring judge.

(a) Incase of settlement, after the signing of the compromise agreement;

(b) In case any of the parties refuse to mediate, on the date of such
refusal;
(c) Incase of refusal to settle prior to the end of the mediation period,
after the parties indicate their desire to terminate the mediation
proceedings; or
(d) Incase the parties fail to settle within the mediation period, after the
lapse of the said period.

There is a refusal to mediate when one or both parties:

(a) fail to appear in at least two successive mediation sessions;

(b) refuse or fail to pay mediation fees; or,
(c) refuse to participate in the mediation proceedings.

Section 13. Judgments in CAM. — Judgments approving the compromise

agreements of the parties shall contain a statement that the same were
rendered through CAM in order to distinguish them from Judgments based
on compromise agreements entered into during JDR. Copies of said
Judgments shall be submitted to the PMCU for documentation purposes.
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CAM and JDR in Civil Cases
Page 8

C. JDR in Pre-Trial/Preliminary Conference

Section 1. Mediator’s Report from the PMC Unit. — Upon receipt of the
Mediator’s Report stating that no settlement was reached in CAM, the
referring judge shall determine, in the hearing set for such purpose, if
settlement is still possible and refer the case to the JDR Judge if he/she is
thus convinced.

In case of partial settlement, the Judge shall refer the unsettled part of the
dispute to the JDR Judge, if convinced that settlement is still possible.

Section 2. How referred. —

(a) In multiple sala courts, the Judge shall refer the case to the JDR Judge
previously determined through raffle by the Office of the Clerk of
Court.

Notwithstanding the foregoing, at any time before the scheduled

date for JDR, the parties may file a joint written manifestation
requesting the Judge to proceed with the conduct of JDR despite
confidential information that may be divulged during the JDR
proceedings subject to the condition that if JDR does not succeed,
the Judge shall continue with the case.

(b) In first-level single sala courts, the JDR proceedings shall be

conducted by the judge of the nearest first level court as determined
by the concerned Executive Judge. However, if the nearest court is
a second-level court with multiple branches, the case may be
referred to the said court, regardless of the level of the latter court.

In single sala RTC courts, the JDR proceedings shall be conducted

by the judge of the nearest court as determined by the concerned
Executive Judge, regardless of the level of the latter court.

The JDR proceedings shall be conducted at the station where the

case was originally filed.

Notwithstanding the foregoing, at any time before the scheduled date

for JDR, the parties may file a joint written manifestation requesting
the Judge to proceed with the conduct of JDR despite confidential
information that may be divulged during the JDR proceedings
subject to the condition that if JDR does not succeed, the Judge shall
continue with the case.

(c) In Family Courts and Special Commercial Courts

(1) Where the principal case is filed in a multi-sala court of which

only one branch has been designated as a Family Court or
Special Commercial Court, the JDR proceedings shall be
conducted by the JDR Judge previously determined through
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CAM and JDR in Civil Cases
Page 9

raffle by the Office of the Clerk of Court.

Notwithstanding the foregoing, at any time before the

scheduled date for JDR, the parties may file a joint written
manifestation requesting the Family Court or Special
Commercial Court to proceed with the conduct of JDR despite
confidential information that may be divulged during the JOR
proceedings subject to the condition that if JDR does not
succeed, the said Family Court or Special Commercial Court
shall continue with the case.

(2) Ifthere are two or more Family Courts or Special Commercial

Courts, the case shall be referred for JDR to the Judge
previously determined through raffle by the Office of the Clerk
of Court.

Notwithstanding the foregoing, at any time before the

scheduled date for JDR, the parties may file a joint written
manifestation requesting the Family Court or Special
Commercial Court to proceed with the conduct of JDR despite
confidential information that may be divulged during the JDR
proceedings subject to the condition that if JDR does not
succeed, the said Family Court or Special Commercial Court
shall continue with the case.

When there is no designated special court in multi-sala courts, family court

cases and commercial cases shall be treated as regular cases for purposes of
referral to another Judge for JDR.

Section 3. Duration — The JDR Judge shall conduct the JOR proceedings
immediately upon receipt of the referral order and terminate the proceedings
within a non-extendible period of fifteen (15) calendar days from receipt of
the said referral order. If the parties fail to settle during the first JDR session,
the JDR Judge shall set the case for another JDR session, provided that the
fifteen (15)-calendar day period has not lapsed.

If the parties file a joint written manifestation for the Judge to conduct JDR,
he/she shall immediately do so either from receipt of the notice of failure of
CAM or the said joint manifestation, which process shall not exceed a period
of fifteen (15) calendar days from receipt of such notice or manifestation.

In all instances, the case record shall remain with the Judge but in multi-sala
courts, only the referral order, including a copy of the Complaint, Answer,
Pre-Trial Order, and the Mediator’s Report, shall be forwarded to the JDR
Judge.

Section 4. Who may conduct. — Unless otherwise directed by the Supreme

Court, only those judges who have undergone skills-based training in JDR
procedures and stationed in areas declared as JDR sites, are authorized to
conduct JDR proceedings in accordance with these Guidelines.
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CAM and JDR in Civil Cases
Page 10

Section 5. How conducted. — If the parties do not settle their dispute during
CAM, the parties and their respective counsels shall appear on the scheduled
date before the JOR Judge, who shall then conduct the JDR process as
mediator, conciliator, and/or neutral evaluator to actively assist and facilitate
negotiations among the parties for them to settle their dispute.

As mediator and conciliator, the JOR Judge facilitates the settlement

discussions between the parties and tries to reconcile their differences.

As a neutral evaluator, the JDR Judge assesses the relative strengths and
weaknesses of each party's case and makes a non-binding and impartial
evaluation of the chances of each party's success in the case so that he/she
may guide the parties to a fair and mutually acceptable settlement of their
dispute.

Section 6. Non-suspension of period. — The period during which the case

is undergoing JDR shall not be excluded from the regular and mandatory
periods for trial and rendition of judgment in ordinary cases and in cases
covered by the Rule on Summary Procedure.

Section 7. Settlement in JDR. — If the case is settled in JDR, the JDR Judge
shall accomplish the JDR Report and return the case to the Judge for
appropriate action.

(a) If full settlement is reached, the parties, who may be assisted by their
respective counsels, shall draft the compromise agreement, which
shall be submitted to the Judge for judgment upon compromise,
enforceable by execution.

(b) Where full compliance with the terms of the compromise agreement
is forthwith made, the parties, instead of submitting a compromise
agreement, shall submit a satisfaction of claims or a mutual
withdrawal of the parties’ respective claims and counterclaims on the
basis of which, the Judge shall issue an order declaring the case
terminated.

(c) If partial settlement is reached, the parties shall, with the assistance
of counsels, submit the terms thereof for the approval of the Judge
and rendition of a judgment upon partial compromise, which may be
enforced by execution without waiting for resolution of the unsettled
part. In relation to the unsettled part of the dispute, the case shall
proceed to trial until judgment.

To ensure the equitable distribution of cases, the JDR Judge shall be entitled
to a credit for every successfully settled case in JDR, hence, shall be exempt
from receiving a newly-filed case during raffle equivalent to the number of
cases settled during JDR. This is regardless of any action which the Judge to
whom the case was originally filed may take on the settlement reached by
the parties before the JDR Judge.
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CAM and JDR in Civil Cases
Page 11

Section 8. Non-settlement in JDR. — If the case is not settled in JDR, the

JDR Judge shall accomplish the JDR Report and return the case to the Judge
for appropriate action.

Section 9. Judgments in JDR. — Judgments approving the compromise

agreements of the parties, through the efforts of the judge as a mediator,
conciliator, or neutral evaluator, shall contain a statement that the Judgment
was achieved through JDR in order to distinguish it from Judgments
approving compromise agreements secured through CAM.

Section 10. Non-Applicability to Environmental cases and Small Claims

Cases. —

(a) In environmental cases, no JDR shall be conducted. The conduct of

mediation proceeding shall be governed by Sections 3, 6 and 10, Rule
3 of A.M. No. 09-6-8-C on the Rules of Procedure for Environmental
Cases.

(b) In small claims cases, Section 23 of the Revised Rules of Procedure

for Small Claims Cases, as amended, shall apply.

D. Common Provisions to CAM and JDR

1. Appearance of Parties

Section 1. Appearance of individual parties. — The parties and their

respective counsels shall personally appear before the mediator or the JDR
Judge on the duly-designated date for CAM or JDR.

An individual party may be represented only for a valid cause, such as acts
of God, force majeure, or duly substantiated physical inability. The
representative shall be fully authorized, through a Special Power of
Attorney, to appear and to offer, negotiate, accept, decide, and enter into a
compromise agreement, without need of further approval by or notification
to the authorizing parties.

Section 2. Appearance of corporations, partnerships, or other juridical

entities. — Corporations, partnerships, or other juridical entities shall be
represented by a proper officer or person, fully authorized by a Board
Resolution or Secretary’s Certificate to offer, negotiate, accept, decide, and
enter into a compromise agreement, without need of further approval by or
notification to the authorizing party.

Section 3. Effect of failure to bring required authorization. —

(a) In case of failure of the representative during CAM to bring the

required authorization or, having full authority, refuses to exercise
the same or claims that further approval from their principal is
needed, the Mediator may reset the proceedings within the thirty
(30)-calendar day period referred to in Section 8, Part B of this
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CAM and JDR in Civil Cases
Page 12

Chapter.

(b) In case of failure of the representative during JDR to bring the

required authorization without valid cause or having full authority,
refuses to exercise the same or claims that further approval from
their principal is needed, the said principal shall be deemed absent
and the JDR proceedings shall be terminated. The JDR Judge shall
transmit the JDR Report to the referring Judge indicating the
outcome of the JDR and any appropriate recommendation.

2. Sanctions

Section 4. Imposition of Sanctions. — In addition to paragraph (b) of the

preceding Section, the Judge, upon recommendation of the mediator or JDR
Judge, or upon motion of the interested party, or motu proprio, may impose
sanctions upon the following:

(a) Any party who fails to appear before the mediator or JDR Judge
despite due notice; or

(b) Any person who engages in contemptuous conduct during mediation

or JDR proceedings.

Section 5. Imposable sanctions. — The trial court shall impose the

following sanctions:

(a) dismissal of the case, when there is failure of the plaintiff and
counsel to appear without valid cause when so required; or
(b) ex parte presentation of plaintiff's evidence and dismissal of
defendant’s counterclaim when there is failure of the defendant and
counsel to appear without valid cause when so required

The court may, likewise, impose other sanctions, including but not limited
to:

(a) censure;
(b) reprimand;
(c) contempt; or
(d) reimbursement by the absent party of the costs of the appearing party,
including attorney’s fees for that day up to treble such costs, payable
on or before the date of the re-scheduled setting.

Section 6. Lifting or setting aside of sanction. — Upon motion of the

sanctioned party, the trial court, in the exercise of its sound discretion, may
lift, set aside, or modify the sanctions imposed.

3. Confidentiality

Section 7. Confidentiality. — Any and all matters discussed, or

communications made, including requests for mediation, and documents
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CAM and JDR in Civil Cases
Page 13

presented during CAM or JDR proceedings, shall be privileged and

confidential.

The mediator or JDR Judge shall not, in any manner, record the proceedings.
No transcript or minutes of mediation proceedings shall be taken. If personal
notes are taken for guidance, the notes shall be destroyed. Should such
records exist, the same shall also be privileged and confidential.

All privileged and confidential information obtained in CAM or JDR shall

be inadmissible as evidence for any purpose in any other proceedings.
However, evidence or information that is otherwise admissible does not
become inadmissible solely by reason of its use in CAM or JDR.

Further, the JDR Judge shall not pass any information obtained in the course
of conciliation and early neutral evaluation to any other Judge or to any other
person. This prohibition shall apply to all court personnel, or to any other
person present during such proceeding, or who obtained any information on
the case. All JDR conferences shall be conducted in private.

4. Role of Lawyers

Section 8. Role of Lawyers. — Lawyers who attend mediation proceedings

as advisers and consultants to their clients, shall drop their combative role in
the adjudicative process and give up their dominant role in judicial trials.
They must accept a less directive role in order to allow the parties more
opportunities to craft their own agreement. They shall perform the following
functions:

(a) Notify the party he/she represents of the schedule of CAM and
JDR as mandated under Section 3, Rule 18 of the 2019
Amendments to the 1997 Rules of Civil Procedure and ensure their
appearance;

(b) Explain the mediation process to their clients, help them understand
its benefits, and encourage them to assume greater personal
responsibility in making decisions to resolve the dispute. They
shall also discuss with their clients the following:

i. The substantive issues involved in the dispute;

ii. Prioritization of resolution in terms of importance;
iii. Understanding the position of the other side and the underlying
fears, concerns, and needs underneath that position;
iv. Need for more information or facts to be gathered or
exchanged with the other part for informed decision-making;
v. Possible bargaining options, but stressing the need to be open-
minded about other possibilities; and
vi. The best, worst, and most likely alternatives to a negotiated
agreement.
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(c) Assist in preparing a compromise agreement that is not contrary to

law, morals, good customs, public order, or public policy,
emphasizing voluntary compliance and consequences of breach
thereof.

(d) Whenever applicable, assist in the preparation of a manifestation

of satisfaction of claims and mutual withdrawal of complaint and
counterclaim as the basis for the court to issue an order of
dismissal.

Chapter 3. JDR on Appeal

Section 1. Coverage. — JDRA shall cover those enumerated under Section

2(b) of Chapter | of these Guidelines, except those cases brought on appeal
involving purely legal issues.

Section 2. Issuance of Order —

(a) Within fifteen (15) calendar days from receipt of the memorandum
on appeal and without prejudice to the filing of an appellee’s brief,
the RTC Judge shall determine if settlement is still possible.

(b) Upon determination by the RTC Judge that settlement is still possible,
and with the written conformity of the parties through an Agreement
to Mediate, the RTC Judge shall issue an Order setting the case for
JDRA.

The parties shall indicate in the Agreement to Mediate that, despite

confidential information that may be divulged during the JDR
proceedings, the RTC Judge having appellate jurisdiction shall
proceed to render judgment on appeal if JDR fails.

(c) The Order shall require the parties to attend in person or, in the case
of corporate litigants, through a duly-authorized representative, as
required under Sections 1 and 2, Part D, Chapter 2 of these
Guidelines.

(d) If the RTC Judge should determine that settlement is not possible,
he/she shall proceed to render judgment on appeal.

Section 3. Conduct of JDRA. — On the date set in the order, the RTC Judge
shall exert all efforts to resolve the dispute through JDRA but shall not
conduct neutral evaluation. Any settlement shall be in writing, signed by the
parties and approved by the RTC Judge.

Section 4. Duration of JDRA proceedings. — The RTC Judge shall have a

period of not exceeding fifteen (15) calendar days to complete the JDR
proceedings. Such period shall be computed from the date when the parties
first appeared for the initial conference as stated in the order to appear. An
extended period of another fifteen (15) calendar days may be granted by the
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court upon joint written motion filed by both parties on the ground that
settlement is likely to be concluded. The Court shall make available
samples/templates of agreements to assist the parties in preparing their
agreement.

Section 5. Settlement in JDRA. — If full settlement is reached on appeal,

the parties, who may be assisted by their respective counsels, shall draft the
compromise agreement, which shall be submitted to the RTC Judge for
judgment upon compromise.

Where compliance with the terms of the compromise is forthwith made, the
parties shall instead submit a mutual satisfaction of claims and counterclaims
or a mutual withdrawal of the appeal.

If partial settlement is reached, the parties shall, with the assistance of their
respective counsels, submit the terms thereof for the court’s verification and
approval, and rendition of a judgment upon partial compromise. The court
shall proceed to render a decision as to the unsettled portion within the
prescribed period.

Section 6. Non-settlement in JDRA. — If JDRA fails, the RTC Judge shall

issue an order declaring a failure of JDR and render a decision within the
prescribed period.

Section 7. Action to be taken when the First Level Court dismisses the
case for lack of jurisdiction. - Referral to CAM — In cases where the RTC
Judge affirms on appeal the order of dismissal for lack of jurisdiction, and
the RTC Judge finds the case within his/her jurisdiction, instead of trying the
case on the merits as provided for under the first paragraph of Section 8, Rule
40 of the Rules of Court, shall, after the issues have been joined, issue an
Order referring the parties to CAM, if the case was not previously referred
to CAM, subject to the payment of the appropriate docket and mediation
fees. If CAM fails, the court shall proceed in accordance with Part C, Chapter
2 of these Guidelines.

For cases falling under the second paragraph of Sec. 8, Rule 40 of the Rules
of Court, the RTC judge shall proceed to conduct JDR in accordance with
Part C, Chapter 2 of these Guidelines.

Section 8. Judgments in JDRA. — Judgments approving the compromise

agreements of the parties, through the efforts of the RTC Judge as a mediator
or conciliator, shall state that the Judgments were achieved through JDRA.

Chapter 4. Cases with Applications for Provisional

Remedies and/or Other Reliefs

Section 1. Cases with Applications for Provisional Remedies — In cases

with applications for the issuance of a temporary restraining order, writ of
preliminary injunction, or other provisional remedies, including cases when
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the Judge opts to conduct hearing on a prayer for the issuance of writ of
replevin or writ of attachment, such applications shall first be resolved by
the Judge before referral to CAM.

Section 2. Cases with Applications for Other Reliefs. — All other incidents
or motions filed before the Pre-Trial/Preliminary Conference shall, likewise,
be resolved by the Judge before referral to CAM.

In these instances, if CAM fails, the case shall be referred to another Judge
for JDR if the Judge is convinced that settlement is still possible. After the
termination of JDR proceedings, the case shall be returned to the referring
Judge for appropriate action.

Chapter 5. Final Provisions

Section 1. Repealing Clause. — All existing guidelines on CAM and JDR

inconsistent with these new Guidelines are deemed amended or repealed.

Section 2. Posting and Circulation — These new Guidelines on CAM and

JDR shall be posted on the bulletin boards in the halls of justice of all first-
and second-level courts and all offices of the Integrated Bar of the
Philippines, and in the websites of the Supreme Court, OCA, and PHILJA.

The PMCO shall ensure that these new guidelines are circulated in all PMC
Units nationwide.

Section 3. Effectivity Clause — These Guidelines shall take effect on March

1, 2021, following its publication in two (2) newspapers of general
circulation.