Republic ofthe Paitippines CIVIL SERVICE COMMISSION XN FOR SUBJECT MC No. 8, s. 1997 MEMORANDUM CIRCULAR ALL HEADS OF DEPARTMENTS, BUREAUS, OFFICES, AGENCIES OF THE NATIONAL GOVERNMENT, LOCAL GOVERNMENT AND GOVERNMENT-OWNED AND CONTROLLED CORPORATIONS WITH ORIGINAL CHARTERS AND STATE COLLEGES AND UNIVERSITIES Recording of Government Pursuant to CSC Resolution No. 97-0550 dated January 28, 1997, the Civil Service Commission adopts and promulgates the following policies and guidelines in the recording/accrediting of government service AL Officials and employees who rendered actual services before December 31, 1996 pursuant to defective appointments or without any appointment, except those who have air retired, may request the inclusion of services in their official service record the Commis! to the CSC Regional Office not later than on, Such request must be submitted December 31, 1997. In support of said request, the following documents shall be submitted to the csc Regional Office PS A formal request signed by the affected person; Updated service record prepared by the Personnel Officer/ Administrative Officer of the agency where the subject services sought to be recorded were rendered: The disapproved appointment, if any: Index of salary payment; Notice of salary adjustment, if any; Payroll; and VouchersMC No. s. 1997 The CSC Regional Directors are authorized to evaluate said requests and after having personally examined the supporting documents submitted, order the services proven by competent’ evidence to be reflected in the service record. The CSC Regional Directors shall submit to the Management Information Office copies of the aforementioned orders within fifteen (15) days from date of issuance. Services rendered pursuant to a defective appointment or without any valid appointment after January 1, 1997 shall not be entered in the service record. All CSC Resolutions and Memorandum Circulars which are inconsistent herewith are deemed repealed or modified accordingly. This Memorandum Circular takes effect immediately. 6 Pobraary Coase olay shook Chairman 1997Republic ofthe Phitippines ¥ ‘CIVIL SERVICE COMMISSION x Recording of Services Rendered in the Government; Service Record nesovurion vo. 9'70550 WHEREAS, Section 12 (17) Title I Subtitle A, Book V of Executive Order No. 292 also known ‘as the Administrative Code of 1987, conferred on the Civil Service Commission the power and function to “administer the retirement program for government officials and employees, accredit government services and evaluate qualification for retirement." WHEREAS, it has been observed that numerous persons who had served the government were issued defective appointments or were not issued any appointment. WHEREAS, employees who rendered services pursuant to defective appointments or without an appointment are not generally at fault since most of them were not even aware of said situation. WHEREAS, employees who are adversely affected by said situation should be given a final opportunity to prove the past government services they actually rendered and have the same reflected in their respective service record. WHEREAS, the Commission has been receiving numerous requests for accreditation of services rendered without an appointment or with defective appointments. WHEREAS, fairness and justice demand that government services rendered pursuant to defective appointments or without an. appointment which have been proven by competent evidence be included in the employee’s service record and considered in the computation of retirement benefits. WHEREFORE, the Commission hereby resolves to adopt and promulgate the following policies and guidelines in the recording/accrediting of government service:Recording of Services Rendered ia the Government; Service Record A Officials and employees who rendered actual services before December 31, 1996 pursuant to defective appointments or without any appointment, except those who have already retired,’ may request the inclusion of said services in their official service record in the Commission. Such request must be submitted to the CSC Regional Office not later than December 31, 1997. In support of said request, the following documents shall be submitted to the csc Regional Office: 1. A formal request signed by the affected person; 2. Updated service record prepared by the Personnel _Officer/ Administrative Officer of the agency where the —_ subject services sought to be recorded were rendered; 3. The disapproved appointment, if any: 4, Index of salary payment; 5. Notice of salary adjustment, if any; 6. Payroll: and 7. Vouchers The CSC Regional Directors are authorized to evaluate eaid requests and after having personally examined the —_ supporting documents eubmitted, order the services proven by competent evidence to be reflected in the service record. The CSC Regional Directors shall submit to the Management Information Office copies of the aforementioned orders within fifteen (15) days from date of issuance.Recording of Services Rendered in the Goveranent; Service Record z a Services rendered pursuant to a defective appointment or without any valid appointment after January 1, 1997 shall not be entered inthe service record. AlL csc solutions and Memorandum Circulars which are inconsistent herewith are deemed repealed or _—modified accordingly. quezon city, JAN 28 1997 Chairman RAMON P. ERERETA, JR. THELMA’ P. GAMINDE Commissioner Commissioner Attested by (deel jeuss CARMENCITA GISELLE E-B. BRINGAS Board Secretary VI