Teacher Workload Policy Study

Policy Research of the Office of the Director -

Planning Service in collaboration with BHROD-SED

1
 Outline

• Context
• Rationale
• Coverage of the Policy Study
• Highlight of the Proposed Policy:
Workload Balancing Table (WBT)
 Policy Study Team
• Lead Office:
– Office of the Director in collaboration with SED -
BHROD
• Representatives from School & Other Level of
Governance:
– Teachers and School Heads,
– PSDS, CID and SGOD Chiefs,
– Division and Regional Planning Officers and
Education Supervisors
– Regional Directors (Resource Persons)
Development Timeline

Areas of consultation: 8 Regions, 35

Divisions, 1,850 Schools
Collaborated with 32 Regional Officials, 412
Division Officers/Supervisors, 4,500
combined School Heads/Teachers/Non-
Teaching Staff
 Continuing Efforts: Ancillary Workload Study
Taking from the Study on Teacher’s Workload

During the study of School Form 7 (2011 to 2014 - DO 4, s. 2014)

that reflects the Actual Teaching Load, it is noticeable that there is
no equivalent weight in man-hour for each ancillary task.

There are Teachers that are

overloaded, however, we still don’t
know yet if it is true for ALL Public
School teachers.
 Actual School Form 7 (small school)

“In the absence of a parameter measuring the 360

magnitude of ancillary workloads, it is not Minutes
ave./day
reliably conclusive that teachers are

?
overloaded . As consequence, it will be
difficult to determine as to how many hours is
excess out of the standard working hours of a
public school teacher.”
DM 291, 2008
 Pertinent Policies for Workload Equivalency
Deped Memorandum 291 s.2008 Guidelines for the Implementation of
CSC Resolution No.080096 On Working Hours for Public Teachers
 Teaching Task is Measurable
Deped Order 21, 2019 Policy Guidelines on the
K to 12 Basic Education Program

* Teaching Overload for Kinder & Grade 3 Teacher-Adviser

 Teaching Related Activities Lump
Deped Memorandum 291 s.2008
 For All Public School Teachers (including class adviser)
Magna Carta for Public School Teacher
(RA 4670 & DepEd Memorandum 291, s. 2008)

Teaching Related Activities and Duties

(With option to be done outside the school premises)

üLesson Plan/IMs/Rubics/Action and

Work Plan/Evaluation & Assessment
Tools
2 Hours üPreparation/Checking/Recording
6 Hours Lesson üResearch/Seminars/Workshops
Preparation and
Direct üCounseling/Mentoring/Coaching
other ancillary/ üHome Visits/consultation and
Teaching administrative conference with Parent
Contact
(Paragraph 1.B)
assignments
(Paragraph 2.D)
üCoordination Activities and
Community Social Services
üParticipation in the Maintenance and
Improvement of School Facilities

School’s Unique Condition

 Pertinent Policies for Workload Equivalency
Deped Memorandum 291 s.2008
 For Public School Class Adviser
Magna Carta for Public School Teacher
(RA 4670 & DepEd Memorandum 291, s. 2008)

For All Public School

Teachers (including
Class Adviser)
Class Adviser more
time in:
Teaching Related Duties and
1. Counseling/
Activities
2 Hours
Guidance
2. Class reports
(Paragraph 2.D) preparation
3. Organizer/
Class Adviser Supervision class
Direct (Paragraph 3.B)
Class Advisorship and/or Other
activities
AND/OR
Teaching
Special Assignment
(1 Hour) Special
Assignments
Contact (ie. Learning Area
Coordinator, Paper
5 Hours Adviser, Grade
Chairman)

( in effect of Paragraph 3.B) + 1 Hour

 Teacher with Other Assignments
Focus of the study
Most Common
Ancillary/Administrative
Teaching Related Activities and Duties Assignments
üLesson Plan/IMs/Rubics/Action
TeachingPlan
üLesson Related üSBM (SIP/AIP)
Teaching Related
and Work Plan/Evaluation &
üLesson Plan
Assessment Tools Aids
üTeaching üLesson Plan
üBrigada/DRRM
üTeaching Aids üTeaching Aids
üLearning Assessment üFeeding /Gulayan
2 Hours Lesson üLearning
üPreparation/Checking/Recording üLearning
6 Hours Preparation and
-Phil-IRI
Assessment üSchool Canteen
Assessment
-Item Analysis
üResearch/Seminars/Workshops
Direct other ancillary/ -Phil-IRI
-Quiz/Exam üSports and other Event
üCounseling/Mentoring/Coaching
-Item AnalysisTask
Teaching administrative -Performance
-Quiz/Exam competitions
assignments üHomeüClassVisits/consultation and
Contact Record Task
-Performance
conference with Parent
and SFs üLearning Area
preparation
üClass Record and Coordinators
SFs preparation
üParticipation
üLIS in the Maintenance
Updating üEBEIS and LIS
üLIS Updating
and Improvement of School Coordinator
üRemedial Classes
FacilitiesüRemedial Classes
üHealth Assessment and
4Ps updating of
School’s Unique Condition Attendance

Others (various
coordinatorship)
 Understand Ancillary Task
1. Inventory of Teachers’ Tasks and Assignments
a. Curriculum Related
• Learning Area Coordinatorship
• Coach for Contest and Competition
b. Program and Projects
* Deped/School Initiated
* External (Inter-Agency/LGU/NGOs)
c. School Management
- SBM report and M&E
- Administrative Support Services
d. Professional Development
- Coaching/Mentoring
- Orientation/Training
 Standardized Ancillary Tasks
Inventory data:
a. Purpose/Objective
b. Person Responsible
c. Process Owner (Overseeing)
d. Schedule of Task
e. Frequency
f. Core Processes /Procedures
g. Report Requirement & Schedule
 Standardized Ancillary Tasks
School Ancillary Task Handbook:
• Standard roles and responsibilities
• Workload category (heavy/moderate/light)
• Workload equivalency
- standard variable (all size of school)
- variable with consideration to school
population (small, medium, large)
Balancing Tool Parameters
School Ancillary Task Handbook
 Ancillary Profiling
Distribution of the Fifty (50) Ancillaries by Nature
Inter-
Agency
of Task Curriculum
Initiatives Related
7 (14%)
Program
/Project 10 (20%)
6 (12%)

4 (8%)

Professional School
Development 23(46%) Administration/
Management

As of August 15, 2022

 Ancillary Profiling
Distribution of the Fifty (50) Ancillaries by Weight
and Effort
Heavy
Light 5 (10%)

26 (52%)
19 (38%)

Moderate

As of August 15, 2022

 Need to Balance Workload

Subset of the Study: Master Teachers

ØActual Deployment
ØActual Utilization
 Overview of Master Teachers Workload
ACTUAL TEACHING PERCENTAGE OF TOTAL
NUMBER OF MTS
HOURS POPULATION
0 799 1.6%
1 266 0.5%
2 648 1.3%
3 1,772 3.6%
4 6,241 12.7%
5 14,147 28.8%
*6 20,240 41.3%
7+ 4,996 10.2%

PERCENTAGE OF TOTAL
HOURS (Bracket) NUMBER OF MTS
POPULATION
0 772 1.6%
1-2 914 1.9%
3-4 8,008 16.3%
5-6 34,191 70.1%
7+ 4,990 10.2%
* not handling advisory classes
 Ancillary Assignment of MTs
Type * Tally Percentage
Curriculum related 181 34.0%
School management 216 40.6%
Professional development 68 12.8%
Program/project 48 9.0%
Inter-agency 12 2.3%
District 11 2.1%

Others Percentage

Curriculum related + Professional development 46.8%

School management w/o TIC 31.4%

*The number of SDOs that reported that the certain ancillary task is one of their Top 3 most
common ancillary tasks as reported in SF7
 HOW WBT WORKS
Teaching
Load (SF7)

WBT AS A MANAGEMENT
TOOL FOR SCHOOL HEAD
HOW WBT WORKS
Teaching
Load (SF7)

Class
Advisorhip
Teaching
Related

Ancillary
Tasks

Workload Balancing Tool

ü Equitable Distribution
ü Absorptive Capacity
ü Identify Workforce Gap/Excess
Simulation of WBT in Fabrica ES

Total Enrolment Teacher to Learner

of 116
& Ratio is 1:19
6 Teachers
(7 classes)
(1 teacher handling
multi-grade)

Number of Schools with Belongs to Small School Category (SY2020-2021)

(1 section/Grade level & Multi-Grade)
Level Total Schools Schools w/120 Learners and % Against Total
Below

Elementary 49,747 21,685 44%

Junior HS 15,987 4,573 27%

Senior HS 12,474 5,599 45%

Simulation of WBT in Fabrica ES
 Simulation of WBT in Fabrica ES
Teacher’s Workload Profile of Fabrica ES

Teacher A
Teacher B
Teacher C
Teacher D
Teacher E
Teacher F
 Observations
For Small Elementary School of 116 learners handling 7 (AM/PM
Classes for Kinder & 1 section/grade level) classes with 6 teachers
(1:19), the following are being observed:

Ø Workload is heavier in small schools (698 minutes out of 480 minutes per day)

Ø 31% of Ancillary Workload is Curriculum/Teaching

Ø Combined workloads of actual teaching, teaching preparation & ancillary tasks

related to teaching is 77.65% compliance (overload)

Ø High disparity of assignments among teachers (635 minutes to 847 minutes/day)

WBT Suggested to reinforce 2 (1.73)

Teachers and 1 (1.0) Non-Teaching Staff
 Simulation of WBT in Fabrica ES
Before After
WBT is suggesting for 2 additional teachers and 1 administrative staff

Teacher A
Teacher B
Teacher C
Teacher D
Teacher E
Teacher F
Teacher G
Teacher H
Simulation of WBT in Fabrica ES
Considerations in Assigning School Ancillary Tasks

ü 2 Major classification of ancillary assignment for non-

teaching staff:
a. Planning/ Program & Project
b. Administrative/Finance

ü Major deliverables and duties are defined

ü Ancillary Tasks are classified in consideration of estimated

time to be occurred, frequency of schedule and report
preparation
a. Light (L1 & L2) – seasonal activities
b. Moderate (M1&M2) – important tasks for school
operation
c. Heavy (H1 & H2) – Core task and must have
activities to ensure effective
operation of school

ü Other ancillary tasks not reflected in the Ancillary

Handbook may check for the “almost similar task”
available.
 Simulation of WBT in Fabrica ES
OBSERVED IMPROVEMENTS

Ø All teachers are handling teaching load & teaching related activities with
an average of 498 minutes per day (480 standard)
Ø 60% of Ancillary Workload is Curriculum/Teaching Related
Ø Combined workloads of teaching load, teaching related & ancillary tasks
related to teaching is 481.5 mins/day or 99.7% compliance
Ø Teachers are more focus in teaching having 91% for the core business, and
only 9% of their workload are ancillary tasks mostly related to teaching
Ø Almost equal distribution of assignments among teachers (490 lowest &
505 highest minutes/day)
Ø 2 additional teachers have significant impact
Ø 1 administrative staff have clear term of reference and duties provided and
still have some available minutes for the unassigned tasks of immediate needs
Simulation of WBT in Banaba JHS

Total Enrolment
of 322 &
10 Teachers
(8 classes)
1 Administrative
Officer

Teacher to Learner Ratio is 1:32

Class to Teacher Ratio: 1:1.125
 SF7 OF BANABA CERCA JHS

123 Principal A

123 Teacher A
 WBT in JHS

Teacher A
Teacher B
Teacher C
Teacher D
Teacher E
Teacher F
Teacher G
Teacher H
Teacher I
Teacher G
 WBT in JHS
For Small Junior High School have 10 teachers with 322 learners (1:32 Teacher to
Learner) & organized into 8 classes (1:1.25 Class to Teacher) the following are being
observed:

Ø Average Combined Workload of Teacher is 514 minutes/day (7% excess against 480
minutes/day standard)

Ø 80% of Ancillary Workload is related to School Management and Administration

Ø Combined workloads of actual teaching, teaching preparation & ancillary tasks

related to teaching is exceeding by 10.68%, the interpretation is overstaffed

Ø For workforce need, WBT suggested for 1 Non Teaching Item to handle ancillary
workload. Reassignment of 1 teacher to other school with teaching force needs.
Ideal Balanced
Distribution of
Workloads
 Prototype of A Balanced Distribution of Teaching Loads and
Ancillary Tasks for Small Size Elementary School

*
*

*180 minutes per session or 360 minutes for AM & PM Sessions - DO 29, 2019 Policy Guidelines on the K to 12 basic Education Program

180 minutes per session or 360 minutes for AM & PM

Sessions - DO 29, 2019 Policy Guidelines on the K to 12
 Prototype of A Balanced Distribution of Teaching Loads and
Ancillary Tasks for Small Size Elementary School
Distribution List of Essential Ancillary Tasks

*
**

*180 minutes per session or 360 minutes for AM & PM Sessions - DO 29, 2019 Policy Guidelines on the K to 12 basic Education Program
Prototype of A Balanced Distribution of Teaching Loads and Ancillary Tasks
for Medium Size Elementary School

*
*

*180 minutes per session or 360 minutes for AM & PM Sessions - DO 29, 2019 Policy Guidelines on the K to 12 basic Education Program
 Prototype A Ideal & Balanced Distribution of Teaching Loads
and Ancillary Tasks for Medium Size Elementary School
Distribution List of Essential Ancillary Tasks

*
**

*180 minutes per session or 360 minutes for AM & PM Sessions - DO 29, 2019 Policy Guidelines on the K to 12 basic Education Program
 Prototype of A Balanced Distribution of Teaching Loads and
Ancillary Tasks for Small Size Junior High School

With Special Program & No Administrative staff

 Prototype A Ideal & Balanced Distribution of Teaching Loads
and Ancillary Tasks for Small Size Junior High School
Distribution List of Essential Ancillary Tasks

*
*
*

With Special Program & No Administrative staff

 HOW WBT WORKS
Teaching
Load (SF7)

WBT AS A ASSESSMENT AND

PLANNING TOOL FOR
RESOURCE ALLOCATION IN
DIVISION, REGION &
NATIONAL
Salient Provisions of the Proposed Policy
Workload Distribution
Workload Distribution
Flowchart of SF 7 and WBT Preparation and Submission
 Effectivity and Transitory Provision
q SY 2022-2023
Ø The Workload Balancing Tool shall be used in all public schools
mainly to manage the reassignment of workload among
teachers with the aim for equitable and fair distribution of tasks.
Ø Assessment of Workforce Gap
Ø Financial Implication for Succeeding SY

q At the end of school year

Ø SDO conduct assessment on the implementation of the WBT
and shall submit recommendation to the Planning and Policy
Research Division in the Regional Office.

q Upon receipt of the consolidated report from PPRD, the Planning

Service and the Bureau of Human Resources and Organizational
Development shall review and refinalize the variables and parameters
of WBT as needed.
 Effectivity and Transitory Provision

q For SY2023-2024 onwards

Ø The estimated excess workload as per WBT computation
using the adjusted/calibrated formula and assigned
equivalency of ancillary task per man hour shall be considered
for due compensation subject for availability of funds or
resources. The Department (BHROD) shall issue a separate
guidelines and schedule for the guidance of all concerns.
End of Presentation