INCOIS:PUR:65/2021 25.02.

2022

Request of Proposal for

Waterproofing Treatment Work at INCOIS Main building, Hyderabad
Dear Sirs,

On behalf of Director, ESSO-INCOIS tenders are invited in “Two Bid System” (Techno Commercial Bid and
Price Bid) from Contractors with appropriate registration having adequate resources and setup and dealing
with similar works of Civil Construction works". The offers, in the prescribed format, shall be submitted
through online Government E Marketplace at http://gem.gov.in. No tender will be accepted in hard copy,
fax, e-mail or any other such means. The intending, bidders must be registered with Government E
Marketplace

1. Name of the work : Waterproofing Treatment Work at INCOIS Main building,

Hyderabad
2. BID Reference No. : INCOIS:PUR:65/2021

3. Submission of Bid : Please note that the subject tender has to be submitted
online via Government E Marketplace at http://gem.gov.in
4. Earnest Money Deposit (EMD) : Rs.7,00,000/- (Rupees Seven lakhs only) as per clause 8 of
the General Terms and Conditions under section 9.
5. Last date for seeking the : On or before 09 00Hrs of January 19, 2022
clarifications
6. Bid submission due date online : On or before 1500 Hrs of February 01, 2022

7. Bid opening date : After 15 30 Hrs of February 01, 2022

8. Completion period : 3 months from the date of issue pf work order

9. *Acceptance of the Order by the : * Within 10 days from the date of issue of the PO/Order.
successful bidder upon AOC

Being a GeM procurement, the bid has to submitted online through the GeM portal ie., http://gem.gov.in.
For any assistance, please contact help line of GeM portal. The following officials may also be contacted: Mr.
Devendra Kumar (email: devendra.kumar@incois .gov.in; Phone No. 040 23886074)/Mr. R V Giridhar (email:
rvgiridhar@incois.gov.in Phone No. 040-2388 6055)

INCOIS may, at its discretion, extend the deadline for submission of bids by issuing a corrigendum, in
which case all rights and obligations of the owner and the bidders previously subject to the original
deadline will thereafter be subject to the deadline as extended.

Postal Address Location Address

Indian National Centre for Ocean Indian National Centre for Ocean Information Services
Information Services (INCOIS), Ministry of (INCOIS), Ministry of Earth Sciences, Govt. of India,
Earth Sciences, Govt. of India, “Ocean “Ocean Valley”, Survey No.342/3, Beside ALEAP, Near
Valley”, Pragathi Nagar (BO), Nizampet Pragathi Nagar, Opp. JNTU-Kukatpally, Hyderabad 500
(SO), Hyderabad - 500 090 090, Ph.No.040-2388 6000 , Fax No.040-23892910

Index:

Page 1 of 12
Sl No. Description Page No.

1. Introduction 2
2. Scope of the Work 2
3. Eligibility criteria 18
4. Contents of the Bid 20
5. General Terms and Conditions 27
6. Technical Clarifications 30
7. Bid-Securing declaration Form- Annexure 32
-1

1. Introduction
1.2 Indian National Centre for Ocean Information Services (ESSO_INCOIS), a unit of Ministry of
Earth Sciences, Govt. of India is a premier scientific Institute of the country, functioning on
24X7 basis to provide Ocean data, information and advisory services to society, industry, Gov-
ernment and Scientific community through sustained ocean observation and constant improve-
ment through systematic and focused researching information and Ocean modeling.

1.3 INCOIS is located at approximate 3km from Pragathi Nagar at Ocean valley, Pragathi Nagar
PO, Nizampet SO, Hyderabad - 500090, near besides ALEAP in 60-acre premises. It had started
functioning at its premises w.e.f 2004 after construction of various buildings along with related
services were completed and occupied in year 2004.

1.4 The requirement is for development of state of art Glider lab test facility for testing of very
highly sensitive equipment worth in crores. The lab is being constructed meeting international
standards and shall be utilized by other foreign countries for testing their glider equipment. So,
vendors are requested to make a note of it and should ensure very high-quality standards of
workmanship.

2.Scope of work: -

The nature of work involves construction, MS fabrication works, Electrical, few supply items etc. As
mentioned above the works are related to the state of art glider lab test facility. All the intending bidders
are advised to inspect and examine the site and its surroundings and satisfy themselves before
submitting their bids.

The bidder shall be responsible for arranging and maintaining at his own cost all materials, tools
& plants and all other services required for executing the work unless specifically provided for
in the contract documents. Electricity shall be given at one point and for thereon distribution of
power for executing the works shall be taken care by the bidder.

Submission of a bid a bidder implies that he has read this notice and all other contract
documents and has made himself aware of the scope and specifications of the work to be done
and terms and conditions.

3.Eligibility Criteria

Only those bidders fulfilling the following criteria should respond to the tender.

1. The Tenderer must be a Company registered under Indian Company Act 1956 or a registered firm.
Registration certificate to be submitted. Proofs for Registration of company, PAN and GST certifi -
cates to be submitted.

Page 2 of 12
2. The bidder should have an average annual financial turnover of Rs. 17.00 lakhs or more during
the last three years ending March 31, 2022. Net worth of the company should not have been eroded
by 30% over the last 3 years. Proof of turnover and Proof of annual profit certificate issued by the
chartered accountant to be submitted.

3. Tenderer (OEM/SI) should have experience in similar nature of works of SITC of compactor/opti-
mizer type file storage systems, in last five years ending previous day of last date of submission of
the online Bid. Out of which one work of value Rs. 27.28 lakhs or two works of value Rs. 20.46 lakhs
or three works of value Rs. 13.64 lakhs. Client certificates/Work Completion Certificate/ Experience
certificate along with the Purchase order no. as a reference to be enclosed in this regard.

4. The bidder (OEM/SI) should have documentary evidence of purchase orders for the similar ten-
dered items. Bidder should have executed minimum of two orders of similar volume in last five
years. Also attach a Copy of Work Completion Certificate/ Experience certificate/ on-going along
with the P.O no. as a reference. Similar work means: “Supply and installation of optimizer / com-
pactor type file storage systems at INCOIS with 1 standard onsite warranty”.

5. Bidder should submit tender specific OEM MAF (Manufacturer Authorization Form) for the prod-
ucts offered.
6. Vendor should have a local office setup at Hyderabad. Documentary proof to be submitted.
7. Earnest Money Deposit (EMD) : As per clause 8 of the General Terms and Conditions under section
9.

8. Escalation matrix with full contact details, for the resolution of reported issues during contract pe-
riod.

9. Start ups: In order to promote make in India and startups, the prior turnover and prior experience
for all startups shall be relaxed subject to their meeting of quality, technical specifications and ten-
der conditions as per tender. The bidder who intends to participate as "start up" company should
enclose the certificate towards startup enterprise registration/recognition issued by Department of
Industrial Policy and Promotion, Ministry of Commerce and the certificate should be certified by the
Chartered Accountant or should be registered with GeM as startup. Applicable certificate should be
enclosed.

10. The bidder should not have been penalized for poor quality of work or breach of contract in last five
years and the bidder should not have been blacklisted by any government department / PSU in the
last two years. An undertaking on their letter head in this regard to be submitted.

11. Manufacturer should also possess a local office setup at Hyderabad and the capability to provide af-
ter sales service and should be willing to offer AMC after warranty period if required by INCOIS.
Bidder should have local office support for service issues and should attend within 48 hours.

12. Bidder’s offer is liable to be rejected if they don’t upload any of the certificates/ documents sought
in the Bid document, ATC and corrigendum if any.

NOTE:
 Offers of bidders which do not fulfill the eligibility criteria or fail to submit documentary proof
for all the points under eligibility criteria will not be considered for further evaluation.
 No further communication in this regard will be entertained.

Page 3 of 12
  The bids submitted without EMD Declaration (as per clause 5 under section 6 of General terms
and conditions) will be summarily rejected and no further communication in this regard will be
entertained.

6.Contents of the Bid: The quote should be submitted in two bid format. (i) Technical Bid and (ii)
Commercial Bid
Technical Bid: Technical bid should contain all the information as listed below without which the
offer will not be considered further.

i. Executive Summary
ii. Corporate Profile (Date of Incorporation of the Company & Certified Registrations, Technical
Manpower Details, Clientele list and contact details, Overall turnover of the last three financial
years etc.)
iii. Track Record for previous projects executed of Similar Nature/Magnitude and user Feed-Back.
iv. Plan of Execution Proposed.

NOTE:
 Technical bid should contain filled-in Technical Compliance Statement along with legible documen-
tary proof, without which the offer will not be considered further.
 Part/conditional/incomplete quotations will not be accepted.

6.1 Technical Compliance Statement

Sl Description Make and Page
No. Model numbe
r
Complian Remarks/
against
ce status Deviations,
the
Yes / No if any
Proof
attache
d.
1. The Tenderer must be a Company registered un-
der Indian Company Act 1956 or a registered
firm. Registration certificate to be submitted.
Proofs for 2) Proprietary /3) OEM/(s) /4) Sys-
tem Integrator/5) Others to be submitted.
Proofs for
Name of the Bidder:
MSME / NSIC certificate details if any
Registration/ License from the Government:
GST Registration No.
PAN Number
Bidder Address and contact details like E Mail,
Phone etc., to be submitted.
2. The bidder should have an average annual fi-
nancial turnover of Rs. 17.00 lakhs or more dur-
ing the last three years ending March 31, 2022.
Net worth of the company should not have been
eroded by 30% over the last 3 years. Proof of
turnover and Proof of annual profit certificate is-
Page 4 of 12
 Sl Description Make and Page
No. Model numbe
r
Complian Remarks/
against
ce status Deviations,
the
Yes / No if any
Proof
attache
d.
sued by the chartered accountant to be submit-
ted.
3. Tenderer (OEM/SI) should have experience in
similar nature of works of SITC of compactor/
optimizer type file storage systems, in last five
years ending previous day of last date of submis-
sion of the online Bid. Out of which one work of
value Rs. 27.28 lakhs or two works of value Rs.
20.46 lakhs or three works of value Rs. 13.64
lakhs. Client certificates/Work Completion Cer-
tificate/ Experience certificate along with the
Purchase order no. as a reference to be enclosed
in this regard.
4. The bidder (OEM/SI) should have documentary
evidence of purchase orders for the similar ten-
dered items. Bidder should have executed mini-
mum of two orders of similar volume in last five
years. Also attach a Copy of Work Completion
Certificate/ Experience certificate/ on-going
along with the P.O no. as a reference. Similar
work means: “Supply and installation of opti-
mizer / compactor type file storage systems at
INCOIS with 1 standard onsite warranty”
Experience details: Details are to be provided on the
letter head duly signed and stamped by the authorized
signatory along with copies of contract orders.

Sl.No. Contract Scope Period of Contract

Order de- of contract Value
tails work

5.

6. Vendor should have a local office setup at Hyder-

abad. Documentary proof to be submitted.

7. Earnest Money Deposit (EMD) : As per clause 8

of the General Terms and Conditions under sec-
tion 9.

8. Escalation matrix with full contact details, for the

resolution of reported issues during contract pe-
riod.

9. Start ups: In order to promote make in India and

startups, the prior turnover and prior experience

Page 5 of 12
 Sl Description Make and Page
No. Model numbe
r
Complian Remarks/
against
ce status Deviations,
the
Yes / No if any
Proof
attache
d.
for all startups shall be relaxed subject to their
meeting of quality, technical specifications and
tender conditions as per tender. The bidder who
intends to participate as "start up" company
should enclose the certificate towards startup en-
terprise registration/recognition issued by De-
partment of Industrial Policy and Promotion,
Ministry of Commerce and the certificate should
be certified by the Chartered Accountant or
should be registered with GeM as startup. Appli-
cable certificate should be enclosed.
10. Bidder’s offer is liable to be rejected if they don’t
upload any of the certificates/ documents sought
in the Bid document, ATC and corrigendum if
any.
11. The firm submitting the Bid should be a reputed
Manufacturer or the Authorized dealer only.
12.
13. The bidder should not have been penalized for
poor quality of work or breach of contract in last
five years and the bidder should not have been
blacklisted by any government department /
PSU in the last two years. An undertaking on
their letter head to be submitted.
14. Start ups: In order to promote make in India and star-
tups, the prior turnover and prior experience for all
startups shall be relaxed subject to their meeting of
quality, technical specifications and tender conditions
as per tender. The bidder who intends to participate as
"start up" company should enclose the certificate to-
wards startup enterprise registration/recognition is-
sued by Department of Industrial Policy and Promo-
tion, Ministry of Commerce and the certificate should
be certified by the Chartered Accountant or should be
registered with GeM as startup. Applicable certificate
should be enclosed.
Bidders should fill and submit the technical compliance sheet along with supporting documents along with
NOTE:
 Considering the GeM customs Bid, Bidder are requested to provide Lum sum cost in totality in-
cluding GST against this GeM custom bid, However, INCOIS may ask price break up from the
technical qualified bidders as per the following table for further evaluation as when required.
 Part/conditional/incomplete quotations will not be accepted

Price bid format

Page 6 of 12
SL No Description Unit Qty Rate Amount
(IN (INR)
R)
Providing and fixing double scaffolding system (cup lock Sq.m 2800    
type) on the exterior side, up to seven story height made
with 40 mm dia M.S. tube 1.5 m centre to centre, horizon-
tal & vertical tubes joiningwith cup & lock system with M.S.
tubes, M.S. tube challies, M.S.clamps and M.S. staircase
system in the scaffolding for working platform etc. and
maintaining it in a serviceable condition for the required
duration as approved and removing it there after. The scaf-
folding system shall be stiffened with bracings, runners,
connection with the building etc wherever required for in-
spection of work at required locations with essential safety
features for the workmen etc. complete as per directions
and approval of Engineerin-charge. The elevational area of
the scaffolding shall be measured for payment
purpose .The payment will be made once irrespective of
duration of scaffolding.

1. Drilling of 12mm dia of min. 200mm deep and fixing of Nos 11500    
8mm dia PVC Nozzles in the pier cap portion with resin
grout as per the directions of INCOIS engineer. Rate includ-
ing material,men & Machinary etc., complete

2. Providing and injecting stirrer mixed SBR polymer modified Kgs 40000    
Cement slurry with suitable cement in CRS masonry work in
proportion recommended by the manufacturer in to
cracks / holes of CRS masonry by suitable gun / pump at re-
quired pressure complete as per the directions of INCOIS
engineer.

3. TOTAL
4. Add GST 18%
5. GRAND TOTAL

7. General terms and Conditions

Point Details
No.
1. Quotation: Quotation has to submit online in the Government E Marketplace at
http://gem.gov.in.
2. Delivery & Execution schedule: Supply, Installation, Integration, Testing & Commissioning of
the E-class room & AV conference rooms at ITCOO Ocean Campus at INCOIS shall be completed
within 12 weeks from the date of acceptance of the Purchase Order / Work Order. All the equip-
ment delivered should have a test/warranty certificate as applicable. The safe delivery of the
equipment’s to INCOIS, Hyderabad is the sole responsibility of the Bidder.
3. * Acceptance of the order by successful bidder upon AOC: Within 10days from the date of issue
of the PO/Order. If the acceptance communication is not received with in 10days. Then PO would
Page 7 of 12
 be deemed as accepted and binding to the successful bidder.
4. Payment terms:
Material component: 90% of the payment will be released, against Supply, Installation,
Delivery& installation Testing, Commissioning and acceptance of the 72 seater E-Class-
of hardware/ room and AV conference rooms at ITCOO Ocean campus, INCOIS.
equipment
10% of payment will be released, against completion of the 3 years
warranty period or submission of advance bank guarantee for like
amount and period.
CAMC period (4th,5th,6th The Payment will be released on half yearly basis against
&7th) for total system submission of the invoice and service report duly signed in
original and subject to satisfactory performance of the E-class
room & AV rooms.

Net payment will be released after statutory deductions. No advance payment will be allowed
and no other payment terms will be considered.
5. Warranty & Maintenance Clause: Warranty of the equipments will start from the date of Installa-
tion, Integration, Testing & Commissioning and Acceptance of the system at INCOIS by commit-
tee members.
All the supplied equipments will have a standard on-site warranty for a period of 3 years and on-
site comprehensive AMC (4 th, 5th, 6th & 7th year) for the period of 4 years after the completion of 3-
year on-site warranty. Vendor should quote the maintenance contract for additional 4-year war-
ranty in the price-bid form.
I. The vendor should provide OEM warranty support for a period of three years from the
date of acceptance at INCOIS, Hyderabad.
II. The vendor shall be responsible for replacing any defective part / parts without any extra
cost to INCOIS during the warranty and CAMC period.
III. The vendor shall be responsible to provide upgrades and updates for various firmware
/software’s released by OEM from time to time without any extra cost to INCOIS during
the warranty and CAMC period.
IV. The vendor should clearly provide escalation matrix and timelines for resolving problems
during the warranty and CAMC period.

6. Preventive Maintenance: The vendor shall do preventive maintenance by visiting the site for at
least once in every 3 months and shall submit the service report to INCOIS with duly signed.
Break down Maintenance: During any breakdown/not working, the vendor shall attend
emergency breakdown calls at short notices. There will be no restrictions on no. of breakdown
maintenance visits per month/year due to the critical nature of work.

In case of reporting any major / minor problem in the E-class room and Av rooms during
warranty and CAMC period, the same has to be rectified within 48 Hrs from the time of call log
by INCOIS.

Penalty Clause for CAMC period:

Number of instances (not working) Penalty charges

3 times in 6 months (half-yearly) 5% on half-yearly CAMC charges
4-6 times in 6 months (half-yearly) 10% on half-yearly CAMC charges
More than 6 times 25% on half-yearly CAMC charges

Note: Instance means – when the solution cannot be used for the intended purposes

7. Training & Do cumentatio n

I. The vendor sho uld pr o vide a det ailed training t o scientist/engineers of the
project at INCOIS, Hyderabad. Training covers: operations of entire equipment func-
tionality, Troubleshooting mechanisms, fault diagnosis methodologies, software fea-
tures like controlling functionalities of entire room AV etc.

II. The Technical documentation- 2sets (hard copy-original documentation and soft copy)

Page 8 of 12
 having detailed instructions for Installation, Operations, Maintenance and troubleshoot-
ing are to be delivered with every unit of the equipment supplied. The language of the
documentation should be English. It should include system integration, schematic
drawings of the equipment supplied, maintenance, trouble-shooting procedures, appli-
cation software installation procedures, software logic diagrams etc.

8. Earnest Money Deposit(EMD) : An amount of Rs 7,00,000/- has to be submitted by way of

Demand Draft/RTGS from any Nationalized Bank in favour of "Director, INCOIS payable at
Hyderabad". The Scanned copy of the Demand Draft/RTGS is to be uploaded to the GeM Portal
while submitting the offer.

The original DDs ifany should reach to INCOIS on or before 1400Hrs of 01.02.2022. ie.,
before opening of the tender. Offers received without Tender Document cost and EMD will
be summarily rejected.
(RTGS details: Name of the Bank: SBI, HAL campus Branch; Account Name: Director,
INCOIS ; A/c No. 10442322840; IFSC Code: SBIN0001676)

Vendors registered with Ministry of Micro and Small Enterprises (MSE) /National Small Scale
Industries Corporation (NSIC) are exempted from payment of EMD only if the vendor is manu-
facturing and supplying the tendered products for this particular NIT. A copy of valid registra-
tion certificate should be submitted along with bid securing declaration to be submitted on the
bidding firm's letter head duly signed and stamped by the authorized signatory as per Annexure
-I
9. Bidder’s from a country which shares a land border with India will not be eligible to participate in
this tender, unless the bidder is registered with Department for Promotion of Industry and Inter-
nal Trade (DPIIT) under Order (Public procurement No. 1) issued by Ministry of Finance, Depart -
ment of Expenditure in line with OM No. F.No.6/18/2019-PPD dt 23rd July, 2020 and
F.18/37/2020-PPD, dt. 08.02.2021inserting Rule 144 (xi) in GFR 2017.
10. Start ups: In order to promote make in India and startups, the prior turnover and prior experi-
ence for all startups shall be relaxed subject to their meeting of quality, technical specifications
and tender conditions as per tender. The bidder who intends to participate as "start up" company
should enclose the certificate towards startup enterprise registration/recognition issued by De-
partment of Industrial Policy and Promotion, Ministry of Commerce and the certificate should be
certified by the Chartered Accountant or should be registered with GeM as startup. Applicable
certificate should be enclosed.
11. Security Deposit: Successful bidder has to submit 03% of the order value towards Security deposit
by means of Demand Draft drawn in favour of Director, INCOIS payable at Hyderabad or Bank
Guarantee from any Nationalized Bank valid for upto 06 months. This deposit will be free of in-
terest and is refundable after the satisfactory execution of the contract and complete fulfillment of
contractual obligations.
12. Performance Deposit: Successful bidder has to submit 03% of the order value towards Perfor-
mance Deposit by means of Demand Draft drawn in favour of Director, INCOIS payable at Hy-
derabad or Bank Guarantee from any Nationalized Bank valid for upto 60days beyond the
CAMC period. This deposit will be free of interest and is refundable after the satisfactory execu-
tion of the contract and complete fulfillment of contractual obligations.
13. Performance Deposit is liable to forfeiture in the event of :
a. Non Execution order during validity period of the contract
b. If the service of the successful bidder is found to be unsatisfactory and fails to adhere to
our tender terms and conditions.
c. Any unilateral revision/decision made by the successful bidder during the validity period of
the contract.
14. GST: The bidder should specifically/particularly state GST if any applicable as extra and the rate
at which the same is chargeable, failing which, the prices quoted, will be deemed to be inclusive of
such levies. If a particular bidder is not registered under the GST Act, the prices quoted by him
will be treated as net and inclusive of all taxes and statutory levies and that any future claims
made by him for reimbursement of those levies on account of retrospective registration under the
GST Act will under no circumstances be entertained by the INCOIS and that liability for
payment of these levies will be wholly and exclusively that of the bidder quoting against our
tender.
15. INCOIS is partially exempted from GST under Notification No. 45/2017 and 47/2017-Central Tax
Page 9 of 12
 (Rate) dated 14.11.2017. Concessional GST under this section is 5% only. INCOIS will issue the
Concessional GST Certificate upon request.
16. Successful bidder has to submit the Service Level Agreement in prescribed format on Indian
non-judicial stamp paper worth Rs.200/- duly signed by authorised signatory within 21 days of
receipt of order.
17. Liquidated Damages Clause: In case the supply/delivery/services is delayed and delay is
attributed to the Successful Bidder or is not as per our specifications and in the event of breach of
any of the terms and conditions mentioned in the Purchase Order, INCOIS shall have the right.
a)  To recover at the rate of 0.5% per week for the value equivalent to undelivered material /
services against the delay in execution of the order or part thereof subject to a maximum of 10%
of the services/material not executed/delivered.
b)  To purchase elsewhere, after due notice to the Tenderer Inc., on the account and at the risk of
the defaulting supplier for the stores/services not supplied or others of a similar description
without cancelling the work order in respect of the job not yet due for supply or
c)  To cancel the order or a portion thereof and if so desired to purchase the stores / services at
the risk and cost of the defaulting supplier and also.
d)  To extend the period of delivery with or without penalty shall not be more than agreed liqui-
dated damages referred to in clause (a) above,
e) To forfeit the security deposit full or in part at the discretion of Director, INCOIS.
18. Please note that any falsification/suppression of information could lead to the
disqualification.
19. Bidders should fill and submit the technical compliance sheet along with supporting documents
along with Techno-Commercial bid. Offers received without the compliance sheet will be
summarily rejected.
20. Tenders not in complete shape or not conforming to technical specifications or not confirming to
terms and conditions are liable for rejection.
21. All above relevant documents must be enclosed with technical bids failing which bids may be
ignored and will not be considered for technical evaluation.
22. Proof for fulfillment of eligibility criteria mentioned above should be submitted along with the
tender. If the tender is submitted without valid documents, INCOIS shall not consider the bid
offered as responsive. Tenders received without proof of eligibility criteria will be rejected
23. Any deviations technically or commercially should be clearly indicated in the Technical bid offer
only.
24. The Contractor shall ensure safety and security of all workforce employed for this work and
equipments provided by him under the Contractor until all the works entrusted are completed in
all respects and taken over by INCOIS. In the event of damages except under force majeure
clause ie., fire, wind, rain, floods or through any hazards, pilferage, other natural calamities etc.,
the Contractor shall make good the damaged works and restore the same to the original
condition without any additional cost.
25. Force Majeure Clause:
If the execution of the contract / supply order is delayed beyond the period stipulated in the
contract as a result on out-break of hostilities, declaration of an embargo’s or blockage or fire
flood, acts of nature or any other contingency , pandemic declared by WHO/Govt. authorities
causing stoppage of work beyond the supplier’s /INCOIS control, Director, INCOIS may allow
such additional time by extending the delivery period as he considers to be justified by the
circumstances of the case and his decision shall be final, conclusive and binding. If and when
additional time is granted by the INCOIS, the contract/supply shall be read and understood as if
it had contained from its inception the delivery date as extended.
26. If any tenderer withdraws his tender after price bid is opened, with in the validity period or
makes any modifications in the terms and conditions of tender, which are not acceptable to the
INCOIS, then INCOIS shall without prejudice to any other right or remedy available to it, be at
liberty to initiate appropriate action w.r.t bid for forfeit of EMD & bid securing declaration in case
of MSEs.
27. The bidder shall sign and upload the Bids with the exact name and address of the firm, which is
bidding for the tendered requirement.
28. The Bids shall be uploaded only after signed by a duly authorized officer of the firm which is
bidding for the tendered requirement, and in the case of a Corporation, seal, or otherwise
appropriately executed under seal.
29. The acceptance of tender will solely rest with Director, INCOIS who does not bind himself to
Page 10 of 12
 accept the lowest or any other tender. No reasons will be furnished for acceptance or rejection of
any tender.
30. Director, INCOIS reserves the right to cancel the tender at any stage due to any technical
/administrative reasons. The bidder shall not have any claim under what so ever reasons.
31. Canvassing in connection with tender is strictly prohibited and any canvassing will render the bid
of such tenderer ineligible.
32. INCOIS reserves the right to alter the scope/or reduce quantum of work, before/after issue of
work order and tenderer shall not have any claim whatsoever on this account.
33. In case of any un resolved dispute or differences arising at any time between this Institute and
the firm holding the contract, these shall be resolved in terms of the Arbitration and Conciliation
Act 1996 and held at Hyderabad, Telangana, India only. Further, this contract is subject to laws
of India alone

8. Technical Clarifications: -
If firms require clarifications on certain points in this document may be submitted (via e-mail) on or
before 09 00 Hrs of January 19, 2022. Note: Firms may submit a consolidated query only once. e-mail:
anup@incois.gov.in, bvs@incois.gov.in E-mail subject should be mentioned as “Queries on "
Establishment of state-of-the-art training facility (E- classroom) & AV conference rooms (2) @ ITCOO
Campus, INCOIS with 3 standard onsite warranty and 04 years CAMC ".

1) Division Head, ICT 2) Group Director-ICTD

Indian National Centre for Ocean Information Indian National Centre for Ocean Information Services
Services (INCOIS) Ministry of Earth Sciences, Govt. (INCOIS), Ministry of Earth Sciences, Govt. of India
of India, “Ocean Valley”, Pragathi Nagar (BO), “Ocean Valley”, Pragathi Nagar (BO), Nizampet (SO)
Nizampet (SO),Hyderabad - 500 090, T.S., India Hyderabad - 500 090, T.S., India,
Phone No.:040-2388 6049 Phone No.:040-2388 6005 / 2389 5005
Fax No.: 040-23895001 / 23892910 Fax: 040 2389 5001 / 23892910
e-mail: anup@incois.gov.in e-mail: bvs@incois.gov.in

Declaration: I, __________________________ son/daughter of ______________________ aged

_________years and residing at ____________________ ___________ __________State and sole

proprietor /managing partner /director of ___________________, after having read and understood

the tender document No………………………………. dated…………. floated by the Institute, hereby

undertake that I agree to and shall abide by the terms and conditions prescribed in the said tender

document for engagement of service provider for supply of manpower for INCOIS, Hyderabad and

its sites.

Signature of the Tenderer/Authorised Signatory & date

Name OFFICE SEAL, Address

Note: The bidder /tenderer has to sign & stamp on all pages of tender document and upload the same

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 Annexure -1

BID-SECURING DECLARATION FORM

Bid No. INCOIS:PUR:28/2021 date 04.01.2022; Establishment of E-Classroom facility at ITCOO Ocean
campus (02 Rooms) with 3 standard onsite warranty and 04 years CAMC
To
The Director
Indian National Centre for Ocean Information Services (INCOIS),
Ministry of Earth Sciences, Govt. of India,
“Ocean Valley”, Pragathi Nagar (BO),
Nizampet (SO), Hyderabad - 500 090,

I/We the undersigned, declare that: I/We understand that, according to your conditions, bids must be
supported by a Bid Securing Declaration.

I/We accept that I/We may be disqualified from bidding for any tender/contract with INCOIS for a period
of one year from the date of notification if I am /We are in a breach of any obligation under the bid
conditions, i.e., if I/We withdraw, modify, amend, impair or derogate from the tender, my/our Bid during
the period of bid validity specified in the form of Bid; or having been notified of the acceptance of our Bid by
the purchaser during the period of bid validity (i) fail or refuse to execute the contract, if required, or (ii) fail
or refuse to furnish the Performance Security, in accordance with the Instructions to Bidders.

I/We understand this Bid Securing Declaration shall cease to be valid if I am/we are not the successful
Bidder, upon the earlier of (i) the receipt of your notification of the name of the successful Bidder; or (ii)
thirty days after the expiration of the validity of my/our Bid.

Dated on _____________ day of ___________________

Signature of the Tenderer/Authorised Signatory & date

Name of the authorized signatory:

OFFICE SEAL,
Designation:

Name of the Bidder:

Address:

(Note: In case of a Joint Venture, the Bid Securing Declaration must be in the name of all partners to the Joint
Venture that submits the bid)

Page 12 of 12