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Chandran Velmurugan
Librarian,
Rajalakshmi Institute of Technology
Kuthambakkam, Chennai –602 107, India
ABSTRACT
The institutional repository (IR) is a modern concept that captures and makes available
through internet and it intranets the institutional research output and other relevant documents to
the users by way of digitizing the output. The IR’s have already started emerging in India. This
paper highlights the aims, objectives, benefits, advantages and importance of IR. Most of the
repositories are using open source information repository software like e-prints, d-space, and
Fedora. It is observed that generally documents like theses, dissertations, seminar papers, journal
articles, etc., are being found more in the repositories.
The term ‘Institutional Repository (IR)’ consists of formally organized and managed
collections of digital content generated by faculty, staff and students in an institution. The
content of these repositories can be available for assimilation with on-campus library, course
management systems, and can also be made available to colleagues and students in other
institutions as well as to the public.
DEFINITION
‘‘An Institutional Repository is an organization based set of services which the organization
offers to the members of its community for the management and dissemination of digital
materials created by the institution and its community members. It is most essentially as an
organizational commitment to the stewardship of these digital materials, including long-term
preservation where appropriate as well as organization and access or distribution”.
This paper published in Proceedings of the National Conference on Next Generation Digital
Libraries and web technologies: challenges and opportunities held on 19-21st August, 2010 at
Sri Krishna College of Engineering & Technology, Coimbatore, pp 6.92- 6.97.
‘‘An Institutional Repository (IR) is defined to be a web-based database (repository) of scholarly
material which is institutionally defined (as opposed to a subject-based repository); cumulative
and perpetual (a collection of record); open and interoperable (e.g. using OAI-compliant
software); and thus collects, stores and disseminates (is part of the process of scholarly
communication). In addition, mostly it would include long-term preservation of digital materials
as a key function of IRs’’.
- Mark Ware, Pathfinder Research on Web-based Repositories
The most indispensable aim of this IR is to enhance the speed of institutional adoption by
providing practical assistance and advice based on available solutions, with an emphasis on
operational issues to do with the installation, implementation and deployment of institutional
repositories.
OBJECTIVES
The main objective of IR is to evaluate the growth and development of online research
repositories in India. It provides more repositories and content and re-use of content. Most of the
repositories are using open source information repository software like E-prints, D-Space, and
Fedora. It is observed that generally documents like theses and dissertations, seminar papers,
journal articles etc., are being found more in the repositories.
CHARACTERISTICS
Henry & Anderson (2005) states that the characteristics of IR, Contains content,
deposited by owner, creator or third party; repository architecture manages content as well as
metadata; repository offers a minimum set of basic services. eg. put, get, search, access control
etc.; repository must be sustainable, trusted, well supported and well – managed.
This paper published in Proceedings of the National Conference on Next Generation Digital
Libraries and web technologies: challenges and opportunities held on 19-21st August, 2010 at
Sri Krishna College of Engineering & Technology, Coimbatore, pp 6.92- 6.97.
BENEFITS OF IR
The principal benefit is that repositories make it easier for faculty members to get
previously scattered or restricted-access materials in a single location.
Research scholars and faculty members are also expected to benefit from the increased
visibility associated with repositories. Since repositories are typically defined as open access
systems, the content receives more use from the academic community because it is free. This
may translate into higher citation rates than comparable material published in subscription-only
journals.
Moreover, repositories eliminate what many academics consider the artificial space
limitations of printed journals, allowing for more and different kinds of information to be
published. As these constraints are lifted, researchers can expect more of their own work and that
of colleagues to become available for review. It should help in the creation of knowledge to
advance the field of study.
1. http://drtc.isibang.ac.in/
2. http://www.icrier.org/
3. http://eprints.iimk.ac.in
4. http://etd.ncsi.iisc.ernet.in/
5. http://eprint.iitd.ac.in/
6. http://library.iitk.ac.in
7. http://dspace.ncl.res.in/
8. http://vidya-mapak.ncsi.iisc.ernet.in/cgi-bin/library
9. http://www.indialabourarchives.org
10. http://dspace.nitrkl.ac.in/dspace/
S. No Type Example
1 Published Research Book chapters, Journal articles, Conference papers…,
Material
2 Unpublished Preprints, working papers, Thesis / dissertations,
Research Material technical reports, progress/status reports, committee
reports presentations, teaching materials, audio/video
clips..,
3 Supporting Research Data sheets, models, blue prints..,
This paper published in Proceedings of the National Conference on Next Generation Digital
Libraries and web technologies: challenges and opportunities held on 19-21st August, 2010 at
Sri Krishna College of Engineering & Technology, Coimbatore, pp 6.92- 6.97.
material
Table 1: Types of Research Materials in IR
A variety of systems are in use. IR software may be supported in various ways (e.g., locally
supported, centrally supported by a consortium of institutions, or supported for a fee by a
vendor). Four commonly used systems are:
OTHER IR SOFTWARES
This paper published in Proceedings of the National Conference on Next Generation Digital
Libraries and web technologies: challenges and opportunities held on 19-21st August, 2010 at
Sri Krishna College of Engineering & Technology, Coimbatore, pp 6.92- 6.97.
FEATURES AND FUNCTIONALITY
IR USERS
Senior administration
Graduate students
Retiring professors
University research documents
Institutes and Centres
Our own organization
ADVANTAGES OF IR
CONCLUSION
The institutional repositories offer access to research publications and other digital
documents of respective institutions. The popularity of this concept is growing rapidly in the
higher educational and research institutions to disseminate newly emerged knowledge and
This paper published in Proceedings of the National Conference on Next Generation Digital
Libraries and web technologies: challenges and opportunities held on 19-21st August, 2010 at
Sri Krishna College of Engineering & Technology, Coimbatore, pp 6.92- 6.97.
expertise. The institutional repository is a scholastic resource for its success and its long-term
sustainability.
The institutional repositories needs to be reviewed regularly and users’ feedback obtained
from the user communities. Their popularity can be increased through postings in list servers,
web search engines, metadata harvesting services and publicity campaigns. The repositories
should be linked from the institutions’ respective websites. If the institutional repositories are
available, in internet that can be accessed throughout the world. If an institutional repository
offers quality research publications, well-defined metadata elements and user friendly search
interface, it would be popular amongst researchers in the world over.
REFERENCES
1. http://www.dlib.org/dlib/january05/foster/01foster.html
2. http://software.eprints.org/ docs/eprints-docs.pdf
3. http://www.dlib.org/dlib/november02/ johnson/11johnson.html
4. NISO. (2004). Understanding metadata. Bethesda, MD: NISO Press.
5. http://www.sun.com/products-n-solutions/edu/whitepapers/pdf/digitallibrarytrends.pdf
6. http://www.sun.com/products-n-solutions/edu/ whitepapers/digitaltoolkit.html
7. http://www.greenstone.org/docs/ insidegreenstone.pdf
This paper published in Proceedings of the National Conference on Next Generation Digital
Libraries and web technologies: challenges and opportunities held on 19-21st August, 2010 at
Sri Krishna College of Engineering & Technology, Coimbatore, pp 6.92- 6.97.