Emergency Management Checklist

EMERGENCY MANAGEMENT CHECKLIST
(Canadian Centre for Occupational Health and Safety)
Functiona
Element Documented l Ability Comments
Proven
Yes No Yes No
Statement of policy on emergency response
Plan given appropriate authority by highest
management level
Plan is distributed to all that need to know
Plan establishes the emergency response
team
The authority to declare a full evacuation is
designated
The authority to declare the emergency is
"over" is designated
All response personnel are medically fit to
perform their duties
The following functions have been clearly
defined and assigned to individuals:
• – Plan administration
• – Operational control
• – Coordination of support
• – Plan maintenance
• – Regular risk assessment
• – Training
• – Drills and exercises
• – Maintenance of equipment
• – Specific response functions
• – Coordination of off site plans
Alternates for all key positions exist
Plan is based on current risk assessment
Plan provides for annual drills and exercises
Plan establishes various levels of
emergencies with levels of response
Plan includes basic elements:
• – Evacuation procedures
• – Shutdown procedures
• – Employee roll call procedures
• – Rescue and medical duties
• – Reporting procedures
• – Fire prevention plan
All types of risks are considered:
• – Natural
• – Man-made
• – Civil disorders
All hazardous products are listed
Assessment includes adverse impact to
locations that may be off-site
Comprehensive incident investigation
procedures exist
Good housekeeping procedures exist
Procedures exist for inspection or testing of
critical equipment
Procedures call for the review for compliance
with:
• – Occupational Health and Safety Act for
your jurisdiction
• – National Fire Code
• – National Electrical Code
• – Environmental Protection Act
• – Other applicable legal requirements
Fire protection equipment is inspected per
Fire Code
Contractors are briefed about emergency
response plans
The plan establishes a command post and
ensures:
• – Command post locations provide
protection from hazards
• – The command post is adequately
equipped
• – Provisions have been made for
emergency power, light, utilities, etc.
Plan provides for emergency response
training and covers the following:
• – Emergency response training is based on
specific hazards and response duties
• – Testing of knowledge and skills is
conducted
• – Plan specifies type and frequency of
training for each response function
• – Adequate training records are kept
• – Minimum training levels are defined
• – Training of first aid responders complies
with legislation, at minimum
A current inventory list of all equipment and
supplies exists:
• – Maintenance and decontamination
procedures are included
• – Equipment is tested as specified by the
manufacturer
• – Equipment and supply needs are
reviewed when changes occur
• – Contact lists for suppliers of emergency
equipment and supplies maintained,
updated and readily available
• – Respiratory equipment selection, use and
maintenance comply with current standard
Mutual aid agreements are in place:
• – Call lists and letters of agreement are up-
to-date
• – Drills involving mutual aid have been held
• – Capabilities of community organizations
have been reviewed and considered
Communication procedures include:
• – Telephone/cell phones
• – Two-way radios
• – Intercom
• – Runners
• – Emergency numbers are posted at
telephones/programmed in phones
Effective detection systems are installed,
such as:
• – Smoke detectors
• – Heat detectors
• – Remote substance monitors
• – Leak detectors
• – Process control alarms
Detection devices undergo regular testing,
inspection, maintenance and calibration
Regular tests of the alarm systems are
conducted
Evacuation details involve:
• – At least two evacuation routes exist from
each area
• – All emergency exits are properly marked
– All employees are instructed in evacuation
procedures
• – Maps and procedures are posted
• – Assembly areas are located at safe
distances
• – All employees and visitors can be
accounted for
• – Procedures address needs of person(s)
with disabilities or those with issues tha may
impact their reacting to the emergency
signal or evacuation (e.g. hard of hearing,
broken leg, etc.)
• – Temporary shelter or transportation is
considered
• – The security function is defined
• – Facility access is controlled during an
emergency
• – Traffic control has been considered
• – Pilferage and theft have been considered
• – High security risk areas have been
identified
• – There are physical security devices
The plan includes media relations before,
during and after the emergency:
• – Public information documents exist
• – Those dealing with the media/public are
trained
• – Contacts with the media are established
and maintained
• – Media information is reviewed annually
and updated
• – Procedures are in place to best inform or
control the release of information to the
public during an emergency
• – Names and information regarding the
injured are restricted until appropriate to
release to the public
• – Regular media releases are made during
an emergency
• Other:
• – Emergency shutdown procedures exist
and are followed
• – Responsibility for shutdown is assigned
• - Procedures and checklists have been
developed and communicated
• – Diagrams and maps indicating critical
components are immediately available
• – All critical components are clearly
identified
• – Persons with special technological
knowledge are available to help emergency
personnel
• – An alternative location for continuing
operations management is available
• – Resource list has been developed for
sources of equipment, supplies, services or
contractors
• – Agreements have been made with other
facilities to continue production of products,
where possible
• – Procedures are adequate to document all
compensable losses
• – Procedures provide for preserving the
incident scene for investigations
• – A safety plan is inplace before re-entry
into affected areas

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EMERGENCY MANAGEMENT CHECKLIST

(Canadian Centre for Occupational Health and Safety)

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