SCHOOL LIBRARY

MONITORING SYSTEM FOR

CIRCULATING BOOKS

Belleza, Angeline B.
Castor, Melissa B.
Laping, Darryl B.

Mr. Erol F. Babas

Project Adviser
INTRODUCTION
The main purpose of this study on library systems is to show how the system can
help librarians, students and faculties. This study focuses on the process of borrowing
and returning books. The role of the Integrated Library System is and always has been
to help manage the effective delivery of library services. It is traditionally rooted in the
management of catalogue and physical collections. Research background.
A library circulation/return system is a process for organizing key information that
can be used to track borrowed media and scheduled return times. The system helps
users or personnel record data properly, saving time and making it easier to use than
traditional manual recording. Without a library system in a school, confusion and
problems can arise, and librarians have trouble serving all students and faculty who
want to use the library. In schools, using this automated system is very convenient. A
Bar Code and student ID is enough. In this chapter, we are going to build up a small
book borrowing & returning system based on Java.
PROJECT CONTEXT
Nowadays, in our society, computer technology is the most important
advancement as people move along in this computerized world. These changes have
big effects on man’s life; by making it easier and more convenient. Librarians have the
responsibility not only to know how to manage a computerized library system but also to
be aware that these changes will have a big help to them.
It helps a lot by providing sustainable technology towards quality education
through consignment and effective
learning. Computer technology is now in demand in our society. It is very essential in
our daily lives. It continues to evolve and grow fast.
A library system is software that had
been developed to handle basic housekeeping functions of a library. It helps to grant
information on any book present in the library to the user as well as the staff members.
It keeps a track of book issued, returned and added to the library. Traditionally, library
systems are used manually.
Forms are given to the Librarian and they fill them of using
pens. The manual library system is very time consuming and a tiresome task. The
primary complaint of some Librarians with this manual system is the tiresome task of
searching records. The fast changed of technology ascribe a lot to the development of
the library system. The computerized library system may help the academe.
PROBLEM BACKGROUND
In today's information age most libraries worldwide are devoted to the integration
of information services with modern technology. The utilization of library automation in
most library services is exponentially growing in providing efficient at the same time
effective services among the library users.
Circulating items within the library are those books that can be borrowed from
the library both for inside and outside use and will be charged to a borrower account if
taken outside of the library facility. The library collection made available for public use
can be checked out by registered borrowers for use inside or outside the library. In most
academic and public libraries, circulating books are shelved in open stacks to
facilitate browsing.
In library circulation procedures, specifically, book borrowing service seems that
this particular service was outpacing the race on information systems adoption.
Traditionally, students and faculty who wished to borrow and check out specific
materials in the library are required to manually write the metadata of the materials on a
slip, and also the library staff is expected to manually write each book borrowing
records. It becomes more difficult and time-consuming to track the borrowing of
materials in the history of items borrowed where they manually entered their
information.
This traditional system of circulating materials is not strong enough to withstand
regressive yearly operations under conditions and the organization might increase their
task in data entry, time and difficulties in accessing readily calculated report. Book
Borrowing System will enable the library staff to store the book and students information
conveniently. Whereas the database is maintained and cleared over a certain period.
The integration of BBS in the library would considerably reduce data entry, increase
time efficiency, and will also generate readily calculated reports for evaluation purposes.
PROPOSED SOLUTION
Throughout the research, the researchers came up and decided to propose a
quick and easy transaction for all the manual difficulties in managing the Library have
been rectified by implementing computerization to make it faster and reliable managing
system, the researchers will also provide a user-friendly interface for the librarian and
administrator and also a fast accessible database with a secure and huge amount of
storage capacity. It will also provide a fast phased of technology attributed a lot to the
improvement of the library system.
Scope of the Study
The proposed system is made based on the wants and needs of the school, the
system consist of registering books with specific book identification number, so that the
librarian will have an easy access in each book, search tabs for reliable, easy and faster
monitoring of books and more importantly a reports and evaluation papers can be
generated in a well-organized and well-presented reports.
In this project the system is highly recommended due to the rapid increase of
computer related tools in the industry. With this proposed system features and functions
the school library will be able to accommodate more reliably consistent and faster to
provide a better service to the students.
The ACLC’s library borrowing system starts with the registered administrator’s
account which was made by the system programmer and is given to the supposed
administrators of the system when the system is activated, the administrator will add
users to the system which is the librarian, when librarian is registered he/she can now

manage and record books in the system. He/she can register students who enrolled in
the school. If a student, who is registered in the system, wants to borrow a book, he can
inquire with the librarian if the book is available or is already borrowed by another
student.
The moment that it is available he must search the book in the library shelf and
present the book with his registered School ID, the librarian will encode the book and
student ID number in the system and when it is encoded the system it will automatically
record the book and student details in the database.

PURPOSE AND DESCRIPTION

The software that had been produced is a library borrowing system, in this
system, there can be 2 possible users; they are the administrators and the librarian. The
administrators have the capability to open all sectors of the program and edit librarian’s
information while the librarian is limited to adding book and student records but is not
allowed to update or delete any recorded detail and transactions that had been
recorded in the system. The purpose of the library borrowing system is to provide
quality services. It aims to provide a good library borrowing system. The system
provides a feature that can easily manage student’s information, book details and
manage borrowing transactions.

OBJECTIVE OF THE STUDY

Technology is advancing at a rapid pace. Today, every establishment and

institution in the
country uses modern technologies to serve clients quickly and efficiently to improve,
provide
accurate systems as well as fall count and forecasting as early as possible, and solve a
variety of
problems. As it continuously evolved today, innovation of things is presently
the trend of
technology. Automation of gadgets and appliances and other computer-controlled
systems are the
tendencies of our quickly changing world
Technology is advancing at a rapid pace. Today, every establishment and
institution in the
country uses modern technologies to serve clients quickly and efficiently to improve,
provide
accurate systems as well as fall count and forecasting as early as possible, and solve a
variety of
problems. As it continuously evolved today, innovation of things is presently
the trend of
technology. Automation of gadgets and appliances and other computer-controlled
systems are the
tendencies of our quickly changing world
Technology is advancing at a rapid pace. Today, every establishment and
institution in the
country uses modern technologies to serve clients quickly and efficiently to improve,
provide
accurate systems as well as fall count and forecasting as early as possible, and solve a
variety of
problems. As it continuously evolved today, innovation of things is presently
the trend of
technology. Automation of gadgets and appliances and other computer-controlled
systems are the
tendencies of our quickly changing worldNowadays, in our society, computer technology
is the most important advancement as people move along in this computerized world.
These changes have big effects on man’s life; by making it easier and more convenient.
Librarians have the responsibility not only to know how to manage a computerized
library system but also to be aware that these changes will have a big help to them. It
helps a lot by providing sustainable technology towards quality education through
consignment and effective learning. Computer technology is now in demand in our
society. It is very essential in our daily lives. It continues to evolve and grow fast. A
library system is software that had been developed to handle basic housekeeping
functions of a library. It helps to grant information on any book present in the library to
the user as well as the staff members. It keeps a track of book issued, returned and
added to the library. Traditionally, library systems are used manually. Forms are given
to the Librarian and they fill them of using pens. The manual library system is very time
consuming and a tiresome task. The primary complaint of some Librarians with this
manual system is the tiresome task of searching records. The fast changed of
technology ascribe a lot to the development of the library system. The computerized
library system may help the academe.
The study discovered a basic problem inside the library of Esperanza National High
School. The
proponents researched the manual process of the library. This research is to identify
and analyze
the problem and give a solution for the library management issue. Library Management
is one of
the major managements, especially in the school library which is performed to manage
the books
for the student of the school and also for the school librarian. Moreover,
the respondents
encountered problems regarding the current library management from the borrowing of
books to
returning books. Currently they used library log books wherein they write the information
of the
books that the student borrowed also they use borrower’s card for their student. In
borrowing a
book, the student use borrowers’ cards. this borrowers’ cards are colored-coded
depending on
what grade level the student is, such as Grade 7 is green, grade 8 is yellow, grade 9 is
yellow, and
grade 10 is red. In returning of books, they can know if the books are
returned when the
The study discovered a basic problem inside the library of Esperanza National High
School. The
proponents researched the manual process of the library. This research is to identify
and analyze
the problem and give a solution for the library management issue. Library Management
is one of
the major managements, especially in the school library which is performed to manage
the books
for the student of the school and also for the school librarian. Moreover,
the respondents
encountered problems regarding the current library management from the borrowing of
books to
returning books. Currently they used library log books wherein they write the information
of the
books that the student borrowed also they use borrower’s card for their student. In
borrowing a
book, the student use borrowers’ cards. this borrowers’ cards are colored-coded
depending on
what grade level the student is, such as Grade 7 is green, grade 8 is yellow, grade 9 is
yellow, and
grade 10 is red. In returning of books, they can know if the books are
returned when the
The study discovered a basic problem inside the library of Esperanza National High
School. The
proponents researched the manual process of the library. This research is to identify
and analyze
the problem and give a solution for the library management issue. Library Management
is one of
the major managements, especially in the school library which is performed to manage
the books
for the student of the school and also for the school librarian. Moreover,
the respondents
encountered problems regarding the current library management from the borrowing of
books to
returning books. Currently they used library log books wherein they write the information
of the
books that the student borrowed also they use borrower’s card for their student. In
borrowing a
book, the student use borrowers’ cards. this borrowers’ cards are colored-coded
depending on
what grade level the student is, such as Grade 7 is green, grade 8 is yellow, grade 9 is
yellow, and
grade 10 is red. In returning of books, they can know if the books are
returned when the
The study discovered a basic problem inside the library of Esperanza National High
School. The
proponents researched the manual process of the library. This research is to identify
and analyze
the problem and give a solution for the library management issue. Library Management
is one of
the major managements, especially in the school library which is performed to manage
the books
for the student of the school and also for the school librarian. Moreover,
the respondents
encountered problems regarding the current library management from the borrowing of
books to
returning books. Currently they used library log books wherein they write the information
of the
books that the student borrowed also they use borrower’s card for their student. In
borrowing a
book, the student use borrowers’ cards. this borrowers’ cards are colored-coded
depending on
what grade level the student is, such as Grade 7 is green, grade 8 is yellow, grade 9 is
yellow, and
grade 10 is red. In returning of books, they can know if the books are
returned when the
The study discovered a basic problem inside the library of Esperanza National High
School. The
proponents researched the manual process of the library. This research is to identify
and analyze
the problem and give a solution for the library management issue. Library Management
is one of
the major managements, especially in the school library which is performed to manage
the books
for the student of the school and also for the school librarian. Moreover,
the respondents
encountered problems regarding the current library management from the borrowing of
books to
returning books. Currently they used library log books wherein they write the information
of the
books that the student borrowed also they use borrower’s card for their student. In
borrowing a
book, the student use borrowers’ cards. this borrowers’ cards are colored-coded
depending on
what grade level the student is, such as Grade 7 is green, grade 8 is yellow, grade 9 is
yellow, and
grade 10 is red. In returning of books, they can know if the books are
The study discovered a basic problem inside the library of Esperanza National High
School. The
proponents researched the manual process of the library. This research is to identify
and analyze
the problem and give a solution for the library management issue. Library Management
is one of
the major managements, especially in the school library which is performed to manage
the book
The study discovered a basic problem inside the library of Esperanza National High
School. The
proponents researched the manual process of the library. This research is to identify
and analyze
the problem and give a solution for the library management issue. Library Management
is one of
the major managements, especially in the school library which is performed to manage
the books
for the student of the school and also for the school librarian. Moreover,
the respondents
encountered problems regarding the current library management from the borrowing of
books to
returning books. Currently they used library log books wherein they write the information
of the
books that the student borrowed also they use borrower’s card for their student. In
borrowing a
book, the student use borrowers’ cards. this borrowers’ cards are colored-coded
depending on
what grade level the student is, such as Grade 7 is green, grade 8 is yellow, grade 9 is
yellow, and
grade 10 is red. In returning of books, they can know if the books are
returned when the
The study discovered a basic problem inside the library of Esperanza National High
School. The
proponents researched the manual process of the library. This research is to identify
and analyze
the problem and give a solution for the library management issue. Library Management
is one of
the major managements, especially in the school library which is performed to manage
the books
for the student of the school and also for the school librarian. Moreover,
the respondents
encountered problems regarding the current library management from the borrowing of
books to
returning books. Currently they used library log books wherein they write the information
of the
books that the student borrowed also they use borrower’s card for their student. In
borrowing a
book, the student use borrowers’ cards. this borrowers’ cards are colored-coded
depending on
what grade level the student is, such as Grade 7 is green, grade 8 is yellow, grade 9 is
yellow, and
grade 10 is red. In returning of books, they can know if the books are
returned when the
The study discovered a basic problem inside the library of Esperanza National High
School. The
proponents researched the manual process of the library. This research is to identify
and analyze
the problem and give a solution for the library management issue. Library Management
is one of
the major managements, especially in the school library which is performed to manage
the books
for the student of the school and also for the school librarian. Moreover,
the respondents
encountered problems regarding the current library management from the borrowing of
books to
returning books. Currently they used library log books wherein they write the information
of the
books that the student borrowed also they use borrower’s card for their student. In
borrowing a
book, the student use borrowers’ cards. this borrowers’ cards are colored-coded
depending on
what grade level the student is, such as Grade 7 is green, grade 8 is yellow, grade 9 is
yellow, and
grade 10 is red. In returning of books, they can know if the books are
returned wh
General Objectives

The principal objective of the system was to computerize the manual system in

maintaining the records of the book issue, book return of the student, stock sustenance

and book research, so that the functioning of the library system will be easier and more

convenient.

Specific Objectives

This objective overcame all the short comings of a manual system that was used
daily.
This includes the following:

1. Developed a well-organized library borrowing system.

2. Produced a well-designed and functioning system in accordance to the needs and

wants of the borrowers.

3. Minimized the task and the effort being performed by both the librarian and

borrowers.

4. Provided the school and the students a well-organize and well presented reports.

Scope and Limitation of the Study

This study was limited to the Library of ACLC College of Marbel that covers over

300 students, which the number greatly increases every year. In preparation, this

system became more reliable and consistently providing enough support to the school’s

library to accommodate an increasing number of students enrolled in every year. The

proposed system was made based on the wants and needs of the school, the system

consists of registering books with specific book identification number, so that the

librarian has an easy access in each book, search tabs for reliable, easy and faster

monitoring of books and more importantly a report and evaluation papers can be

generated in a well-organized and well-presented reports. Each student is limited

to borrow one book every transaction to provide each student an equal chance of

borrowing specific books. This project system was highly recommended due to the rapid

increase of computer related tools in the industry. With this proposed system features

and functions of the school’s library will be able to accommodate more reliably

consistent and faster in providing a better service to the student and staff.
SIGNIFICANCE OF THE STUDY
This study and its results are significant to the following:
Administrators - The system will lighten the paper works of the school as
requirement
reports.
Librarian - The Librarian can monitor well the students who borrow and return books
in the library through reliable and correct reports.
Students - The students can easily borrow and return book without spending so much
time.
Teachers - The students can be provided quick access for the library items so the
teachers won’t worry enough if the students can manage to make a library research
task given by them.

Definition of Terms
For clarity and understanding, the keywords that were used in this study were
defined as follows:
Architectural Diagram - Process that show the flow event during the transaction in
library borrowing system.
Feasibility - is the study of the relation of different aspects in creating the system.
Hardware – Computer equipment used to perform the transactions in the library
borrowing system.
Library – is a room or building where a collection of books is kept for people to use
or borrow.
Library System – is a system that accepts data information as input and processes
them to produce an output.
Report - an official document that gives information about a particular object.
Software – the programs that run on a computer and that performs the transaction in a
library borrowing.

Methodology
This chapter begins on the scrutiny about the project research design
methodology together with the development of the system operation, process and
testing. The second part discussed the architectural diagram interface of hardware and
the last part showed the recommended hardware, software and network specification.

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