Samna Construction

Verification of Purchased Product:

OP-84-02 Revision D

Verification of Effective Date: Said Elsamna, Quality Assurance Manager on 11-18-22

Management Approval by Salem Elsamna, President on 11-18-22
Purchased
Product Printed copies of this document are for information purposes only and are uncontrolled.
Printed copies are not valid after the date of printing.

1. PURPOSE
To provide a consistent process for the inspection of purchased products to ensure they meet
specified requirements.

2. RESPONSIBILITY
The table below identifies QNP personnel and their responsibility relating to this procedure:

Person Responsibility

Performs inspection per FM-84-03, Receiving Inspection Report

Receiving Inspector
Identify shipments with Material Control Labels, FM-85-01 as
necessary.

Verify bill of lading against purchase order.

Shipping Clerk
Move material to department inventory/storage area.
Department Supervisors
Inspect material when containers are opened for first use.
Stock Department Personnel
Inspects shipment upon arrival for damage in transit.

Department Supervisors
Contact Vendor/Subcontractor when there is a
Accounting Personnel
discrepancy/nonconformance in the contents of a shipment.
Quality Assurance Personnel

OP-84-02 Verification of Purchased Product - Rev D

3. APPLICABLE FORMS OR REFERENCES
The table below identifies the number and the title of the forms and references that are applicable to
this procedure;

Form/Reference Number Title

Quality Management Systems - Requirements for Aviation, Space

AS9100
and Defense Organizations

OP-84-01 Purchasing

OP-84-03 Counterfeit Avoidance & Mitigation

OP-85-02 Product Identification and Traceability

OP-87-01 Control of Non-Conforming Outputs

SR-84-01 QNP Supplier Quality Requirements

FM-84-01 Approved Vendor Form

FM-84-02 Purchase Order

FM-84-03 Receiving Inspection Report

FM-85-01 Material Control Label

n/a Shipping Department Receiving Log

4. Policies & Procedures

4.1 - QNP is responsible for ensuring that purchased product meets specified requirements.
Verification methods may include;

• Obtaining objective evidence of product quality from suppliers, i.e. certificates of conformity, or
test records.
• Inspections or audits of suppliers’ facilities
• Reviewing required documentation, certs, or production part approval process data
• Inspection of the product upon receipt or upon first use
• Delegating the verification to the supplier

OP-84-02 Verification of Purchased Product - Rev D

4.2 - Due to the nature of materials/supplies used in the production of customer orders, QNP does
not typically inspect an incoming shipment until the container is opened for the first use of the
materials/supplies. Examples: rolls of adhesive, cans of ink
4.3 - Purchased product should not be used or processed until it has been verified as conforming to
specified requirements unless it is released under a positive recall procedure.
4.4 - If QNP should choose to delegate verification activities to a supplier, the scope and
requirements for delegation shall be defined and a register will be maintained. A schedule and plan
for monitoring the delegated verification activities shall be created.
4.5 - If QNP or one of QNP's customers intend to perform verification at a supplier's facilities, QNP
shall specify all arrangements in our purchasing documents.
4.6 - When QNP uses test reports to verify purchased product, the data in the reports is reviewed per
standards set by the applicable specifications.
4.7 - When necessary, QNP purchase orders flow down the requirements of SR-84-01, QNP Supplier
Quality Requirements.
4.8 - Verification by our customers is not considered evidence of effective quality control of our
supplies, nor does it absolve QNP of the responsibility to provide acceptable product.

5. - Document Control
5.1 - The results of QNP’s incoming inspection is maintained on FM-84-03, Receiving Inspection
Report. The name of the personnel performing the receiving inspection and the date it was performed
is also recorded on the Material Control Label, FM-85-01, or similar identifier which travels with the
material.
Ref: OP-85-02 Product Identification and Traceability.

5.2 - A summary of the materials ordered and received are maintained within QNP’s FileMaker
purchasing database.

5.3 - Shipments received in the shipping department are recorded in a notebook called the Shipping
Department Receiving Log. This log contains the date received, supplier name, and shipment
method. The purpose of this log is to track incoming packages only, it does not record or provide
evidence that incoming product meets purchase requirements or is acceptable for use.

6. - Independent Verification

6.1 - QNP shall periodically send out sample materials to an approved laboratory for independent
testing. Tests shall be performed to verify the accuracy of those provided by the suppliers.

6.2 - The schedule and frequency for these verification activities shall be determined by the risks
identified by QNP in regards to individual supplies and the products they supply.
Ref: OP-84-03, Counterfeit Avoidance and Mitigation

OP-84-02 Verification of Purchased Product - Rev D

7. Receiving Materials/Supplies in the Stock Department - Use numbered lists and tables to
outline the policies and procedures for this operating procedure

Step Action Person(s) Responsible

Materials arrive at the QNP loading dock (stock department) or Stock Department
1.
Shipping/Receiving Department Personnel

Prior to unloading the shipment, perform a visual inspection of the

material/supplies arriving at the loading dock
Stock Department
2.
• Damage to containers Personnel
• Other

Has damage to material/supplies that occurring in transit rendered the

shipment unusable?

3.
• If yes, go to step 4 Stock Department
• If no, go to step 6 Personnel

Stock Department
4. Notify the appropriate purchasing agent or department supervisor.
Personnel

Refuse shipment by notifying vendor and returning materials/supplies.

Record the nature of the non-conformance and refusal of shipment on Purchasing Agent
the purchase order or other appropriate area. Department Supervisor
5.
Stock Department
Personnel
Procedure ends here.

Unload the shipment from the carrier vehicle. Supplier Shipper

Stock Department
6.
Place the material in a controlled area, or conspicuously identify the Personnel
material as “On Hold Pending Receiving Inspection”

OP-84-02 Verification of Purchased Product - Rev D

 Forward the following documents to the appropriate Receiving
Inspector or personnel authorized to perform receiving inspection.

Stock Department
7. • Packing Slip/Bill of Lading
Personnel
• Certs, Test Reports
• Other

Access receiving copy Purchase Order.

8. Receiving Inspector
Reference: OP-84-01, Purchasing
Inspect materials/supplies to the appropriate criteria and document
the findings on FM-84-03, Receiving Inspection Report.

Examples of inspection criteria are, but not limited to:

• Type of Material
• Thickness
• Finish
• Workmanship
• Certification

Note:
9. Receiving Inspector
a) Inspection method and criteria is defined within FM-84-03,
Receiving Inspection Report
b) Enter numerical values (Results) for all dimensional
characteristics
c) Verification of certification must include certification from all
intermediaries. (ref: Unbroken Chain of Custody)

Do materials/supplies meet specified requirements?

• If yes, go to step 11
If no, go to step 10

Control the materials/supplies per OP-87-01, Control of

Nonconforming Outputs. Contact the supplier to resolve any
discrepancies, arrange for the product’s return, or come to an
10. acceptable solution. Receiving Inspector

If product is scrapped or returned, procedure ends here.

OP-84-02 Verification of Purchased Product - Rev D

 Use the vendor’s Certification, Bill of Lading and/or Packing Slip
and/or Package label to enter the following information the Material
Control Label, FM-85-01:

• Material
• Description
• Alloy
• Size
11. Receiving Inspector
• Supplier
• PO#
• Date Received
• Expiration Date
• Received By
• Heat, Lot, or Coil Number is appropriate
• Other

Create and attach a Material Control Labels for each container in the
12. Receiving Inspector
shipment.

Stamp, Initial, and Date all pages of the supplier’s certification

13. Receiving Inspector
documents

14. Complete the FM-84-03, Receiving Inspection Report Receiving Inspector

Send the following to the Accounting Department:

• Copy of Purchase Order

Receiving Inspector
15. • Bill of Lading (if available)
Department Supervisor
• Supplier Certification
• Packing Slip (if available)

Department Supervisor
16. Move material to department inventory/storage area.
Fork Lift Operator

8. RECORDS/OBJECTIVE EVIDENCE
The retention duration for records referenced in this procedure are available on-line in the FM-75-01
Master Document List with Revision History.
Records are maintained in accordance with OP-75-01 Control of Documented Information.

OP-84-02 Verification of Purchased Product - Rev D

9. REVISION HISTORY
Revision, approved date, effective date, and a document change summary for this document is
located on-line in the FM-75-01 Master Document List with Revision History.

OP-84-02 Verification of Purchased Product - Rev D