Water Supply and Sanitation Directorate,

Ministry of Water, Irrigation and Electricity,

Federal Democratic Republic of Ethiopia

The Project for Rural Water Supply,

Sanitation and Livelihood Improvement
through Dissemination of Rope Pumps
(RPs) for Drinking Water (WAS-RoPSS)

Final Report

December 2016

Japan International Cooperation Agency (JICA)

Earth and Human Corporation
GE
JR
16-143
 Map

<<Map of Ethiopia>> <<Map of Region>>

Source : http://www. idp-uk. org

<<Southern Nations, Nationalities, and Peoples' Region>>

i
Map of Target Areas

ii
 Yirgachefe Woreda

iii
Map of Target Areas and Additionally Supported
Areas for RP Dissemination in SNNPR

iv
 Photo Report

Courtesy Visit to State Minister Site Visit by Joint Terminal Evaluation Team
(April 2013, Addis Ababa) (June, 2016)

Output 1

Active Rope Pump (RP) User Survey in Interview with Hand Dug Well
Amhara, SNNP and Oromia Regions in Meskan Woreda
(April-June 2013) (June-July 2013, Meskan)

Standardisation Workshop Training for Trainer on

(May 2014, Addis Ababa) RP Installation and Maintenance
(November 2014, Dale)

v
 Output 2

User-Village Technician Meeting Advanced Course of

(January 2015, Meskan) RP Manufacturing Training
(February 2015, Hawasssa)

Installation Training for Village Technician Instruction to Users on How to Use RP during
( May 2015, Damot Pulasa ) Installation Training
( May 2015, Damot Pulasa )

Installation & Maintenance Training for Well Cover Casting Training

Village Technicians ( February 2016, Lemo woreda, Hadiya zone)
(December 2015, Yirgachefe)

vi
 COC Test for RP Manufacturers COC Test for RP Installers
（April 2016, Hawassa） (April 2016, Hawassa)

Site Visit during TOT Review Workshop on Strategies on

(April 2016, Dale) RP Quality Control and O&M
(August, 2016, Addis Ababa)

Output 3

RP Dissmination Strategy Workshop and RP Promotion Activity

Self-supply Training (April 2014, Meskan)
(May 2014, Hawassa)

vii
Woreda RP Dissemination Planning Workshop Introduction of RP Coupon
(Mini WASH) by Micro Finance Agent
(June 2014, Hawassa) (December 2014)

Promotion Orientation for 10,000 RP Repayment Campaign for RP Users

Dissemination Organized by WIDB/SNNPR (April 2016, Dale)
(December 2015, Hawassa)

Output 4

Water Safety Plan and Potatest Training Sanitation and Hygiene Activity with Household
with JOCV Water Treatment Tools at High School
(September-October 2014, Hawassa) (January 2015, Dale)

viii
 On the Job Training on Potatest for Group Discussion in Agriculture Training
Woreda Water and Health Staff ( April 2015, Yirgachefe )
(February 2015, Damot Pulasa)

Output 5

Filming for RP Promotion International Guests’ visit to WAS-RoPSS Project

(December 2014, Dale) area, a Side Event of Self-supply Fair
( March 2015, Masken )

Exhibition of Self-supply Technology at SS Fair Final Seminar in Addis Ababa

(March 2016, Addis Ababa) (October 2016, Addis Ababa)

ix
 Table of Contents

Map
Photo Report
Tables and Figures
List of Acronyms and Abbreviations

Chapter 1. Outline of the Project ................................................................................................. 1-1

1.1 Background ................................................................................................................. 1-1
1.2 History of the Revisions of the Project Design Matrix .................................................... 1-1
1.3 Project Design ............................................................................................................. 1-2
1.4 Duration ...................................................................................................................... 1-2
1.5 Counterpart Organizations ............................................................................................ 1-3
1.6 Target Areas ................................................................................................................ 1-3
1.7 Inputs .......................................................................................................................... 1-4
Chapter 2. Project Activities and Progress.................................................................................... 2-1
2.1 Project Concept and Approach ...................................................................................... 2-1
2.2 Planned Activities ........................................................................................................ 2-4
2.3 Summary of Activities and Progress .............................................................................. 2-6
2.4 Activities and Achievements for Output 1: RP Improvement and Standardisation............. 2-9
2.5 Activities and Achievements for Output 2: Quality Control and Human Resource
Development ..............................................................................................................2-11
2.6 Activities for Output 3: RP Promotion ..........................................................................2-15
2.7 Output 4: RP Use, Hygiene and Sanitation (H&S) and Livelihood Improvement .............2-17
2.8 Activities for Output 5: Acceleration and expansion of RP Promotion ............................2-19
Chapter 3. Achievement of the Project......................................................................................... 3-1
3.1 Measurement of the Project Achievements against PDM Indicators ................................. 3-1
3.2 Reponses of the Project to the Recommendations of Mid-term Review ............................ 3-4
3.3 Summary of the Results of the Terminal Evaluation ....................................................... 3-5
3.4 Prospects for the Overall Goal Achievement .................................................................. 3-9
Chapter 4. Recommendations...................................................................................................... 4-1
4.1 Recommendations of Terminal Evaluation..................................................................... 4-1
4.2 Recommendations drawn from the Project’s Experiences ............................................... 4-1
Chapter 5. Challenges and Findings............................................................................................. 5-1
5.1 Challenges that the Project Faced .................................................................................. 5-1
5.2 Project’s Measures for Tackling Challenges................................................................... 5-2
5.3 Lessons Learnt ............................................................................................................. 5-4

x
Table 1-1: Target Areas of the Project ......................................................................................... 1-3
Table 1-2: Dispatch of Japanese Experts ...................................................................................... 1-4
Table 1-3: Local Cost shared among the Ethiopian Counterpart Organisations ............................... 1-4
Table 2-1: List of Communication Tools ..................................................................................... 2-6
Table 2-2: List of Reports Produced by the Project ....................................................................... 2-7
Table 2-3: List of Documents Produced by the Project.................................................................. 2-7
Table 2-4: Additional Assistance for 10,000 RP Dissemination of WIDB ...................................... 2-8
Table 2-5: Test Items and Findings for the Improvement of RP and Dug-wells..............................2-11
Table 2-6: Technical Trainings and Number of Trainees ..............................................................2-13
Table 2-7: COC Tests Candidates and No. Certified ....................................................................2-13
Table 2-8: RP Credit Repayment Situation (as of May 31, 2015) ..................................................2-16
Table 2-9: Number of the Installed RPs (as of October, 2016) ......................................................2-17
Table 2-10: Trainings related to Hygiene and Sanitation ..............................................................2-18
Table 2-11: Events Organised during Self-supply Fair (World Water Day) ...................................2-20
Table 3-1: Achievements of the PDM Indicators as of October 2016 ............................................. 3-1
Table 3-2: Recommendations of Mid-term Review and the Project’s Responses............................. 3-4
Table 3-3: Summary of the Evaluation by 5 Criteria ..................................................................... 3-5
Table 3-4: Response of Project to Recommendations of Terminal Evaluation................................. 3-8
Table 3-5: SWOT Analysis: RP Dissemination ...........................................................................3-10
Table 3-6: SWOT Analysis: H&S and Livelihood Improvement ..................................................3-11
Table 3-7: TOWS Analysis: Strategies for Achieving Overall Goal ..............................................3-11

Figure 2-1: Self-supply Stakeholders under WASH Structure........................................................ 2-1

Figure 2-2: Project Products and Related Documents.................................................................... 2-2
Figure 2-3: Project Framework ................................................................................................... 2-3
Figure 2-4: Project Stakeholders ................................................................................................. 2-4
Figure 2-5: Flow of Planned Activities ........................................................................................ 2-5

Annexes
Annex 1 PDM version 3.1
Annex 2 List of Counterparts
Annex 3 Flow of Activities
Annex 4 Plan of Operation and Achievement
Annex 5 Summary and Minutes of JCC and SC
Annex 6 List of Media Exposures
Annex 7 Project Promotion Tools (Newsletters)
Annex 8 List of Additional Activities to Bulk RP Dissemination in SNNPR
Annex 9 Ethiopian Standard ES 3968/2016: Rope Pumps
Annex 10 Issues and Ideas on Supply Chain for Rope Pump Production
Annex 11 Operational Procedure for RP Credit Scheme (English and Amharic)
Annex 12 Report on Household Water Treatment Options for RP Wells
Annex 13 Minutes of Meeting on Health Sector Involvement for Self-supply Acceleration and RP
Dissemination
Annex 14 Good Practices in RP Utilisation
Annex 15 Final Seminar Proceedings
Annex 16 Dispatch of Japanese Experts
Annex 17 List of Equipment

xi
 List of Acronyms and Abbreviations
A4A Aqua for All
BoA Bureau of Agriculture and Natural Resource Development
BoH Bureau of Health
COC Certificate of Competency / Centre of Competency
DA Development Agenct
ESA Ethiopia Standards Agency
EWTEC Ethiopia Water Technology Centre
EWTI Ethiopia Water Technology Institute
H&S Hygiene and Sanitation
HDPE pipe High Density Polyethylene pipe
HEW Health Extension Worker
HH Household
HWTS Household Water Treatment and Storage
IRC International Water and Sanitation Centre
ISO International Organization for Standardization
JCC Joint Coordination Committee
JICA Japan International Cooperation Agency
JOCV Japan Overseas Cooperation Volunteer
MOU Memorandum of Understanding
MoWIE Ministry of Water, Irrigation and Electricity
MWA Millennium Water Alliance
NGO Non-Governmental Organisation
OJT On the Job Training
O&M Operation and Maintenance
OMFI Omo Micro Finance Institution
OWNP One WASH National Program
PDM Project Design Matrix
QC Quality Control
RP Rope pump
RWSN Rural Water Supply Network
SC Steering Committee
SNNPR Southern Nations, Nationalities and Peoples’ Region
SSTF Self-supply Task Force
TOT Training of trainers
TVET Technical and Vocational Education and Training
TVETC Technical and Vocational Education Training College
UAP Universal Access Plan
UNICEF The United Nations Children’s Fund
uPVC pipe Unplasticized Polyvinyl Chloride pipe
WAS-CAP The Water Sector Capacity Development Project in Southern Nations, Nationalities
and People’s Regional State in the Federal Democratic Republic of Ethiopia
WASH Water, Sanitation and Hygiene
WAS-RoPSS The Project for Rural Water Supply, Sanitation and Livelihood Improvement
through Dissemination of Rope Pumps for Drinking Water
WBS Work breakdown structure
WHO World Health Organization
WIDB Water and Irrigation Development Bureau
WQT Water Quality Test

xii
Chapter 1. Outline of the Project

1.1 Background
In the Federal Democratic Republic of Ethiopia, hereinafter referred to as ‘Ethiopia’, the
proportion of the population who have access to safe water was as low as 44%, at the time of the
preparation of the project, while the average for Sub-Saharan African countries is 61% (2012,
WHO/UNICEF). The government of Ethiopia set the target of water supply coverage of 98.5% by
2015 in the Universal Access P lan 2 (UAP2), which is a five-year development plan of the water
and sanitation sector. In particular, it focuses on the rural water supply, with the average increment
of the coverage rate is set about 7% annually.
Japan, as a development partner of Ethiopia for a long time, has provided financial and technica l
assistances in rural water supply sub-sector for the last several decades. In particular, it has been
contributing to the new sphere of rural water supply technology, rope pumps, hereinafter referred
to as ‘RP’. RP, as a low cost water lifting device which can be self supplied by the rural people,
was improved and introduced by two technical cooperation projects, namely, Ethiopia Water
Technology Centre Project (EWTEC) and the Water Sector Capacity Development Project in
Southern Nations, Nationalities and People’s Regional (SNNPR) State in the Federal Democratic
Republic of Ethiopia (WAS-CAP).
RP is now increasingly valued as one of the low cost technologies for ‘Self-supply’ as the
government placed it in its national guidelines and plans. However, dissemination of RPs has yet
been limited so far for several reasons. For instance, some untrained local manufacturers forged
RPs, which were of low quality and malfunctioned. These low quality RPs in turn contributed to a
bad reputation and lowered the market values of RPs in some areas. The absence of the appropriate
financial support system to the rural people also contributed to the slow expansion of the RP
market. It is therefore essential that the government has clear national strategies for acceleratin g
the dissemination of RPs, which may include a financial support system for the rural people, as
well as improvement of RP as a valued market commodity.
The government of Ethiopia requested technical assistance from Japan in August 2010, and the
Project was officially launched in March 2013.

1.2 History of the Revisions of the Project Design Matrix

The Project Design Matrix (PDM) is a major tool in project management for all of JICA’s technica l
cooperation projects. The PDM version 1.1 of this project, which is the original PDM that was
agreed between Ministry of Water Irrigation and Electricity (MoWIE) and Japan Internationa l
Cooperation Agency (JICA) in 2012, was revised as PDM version 3.1 in July 2015. This revision
was made due to some circumstantial changes around the Project. For example, Self-supply is
increasingly being given its due value and importance in Ethiopia, with the One WASH Nationa l
Programme (OWNP) placing Self-supply as one of the water supply service modalities, while the

1-1
Ethiopian government launched Self-supply Acceleration Programme. In SNNPR, Water and
Irrigation Development Bureau (WIDB) has started a bulk procurement of RPs and dissemination
as a part of its Self-supply acceleration programme.
The revision process took about six month. Firstly, the PDM version 1.1 was revised during the
Mid-term Review Mission, held in February 2015, and the PDM version 2.1 draft was agreed at the
4th JCC. Secondly, in July 2015, the PDM 3.1 was agreed between MoWIE and JICA, and Minutes
of Meeting were signed by both parties, after a series of discussions among the stakeholders. PDM
3.1 is attached in Annex 1.

1.3 Project Design

This project was designed in order to contribute to the improvement of rural water supply,
sanitation and livelihood through dissemination of RP technology, while giving efforts in
standardisation of RP specifications and developing dissemination strategies. The overall goal, the
project purpose and the expected outputs of the project are as follows:

(1) Overall Goal

Water supply and sanitation conditions and livelihood in rural areas are improved through
dissemination of RPs for drinking water in Southern nations, Nationalities and People’s Region.

(2) Project Purpose

Situations of water supply, sanitation and livelihood are improved through dissemination of RP s
for drinking water in project target areas.

(3) Expected Outputs

 Specifications of RPs for drinking water and installation technologies are standardized at
the federal level.
 Strategies are formulated for manufacturing and installation technologies, opera of RPs
for drinking water.
 Promotion activities on RP including hygiene education are accelerated by the
governmental and semi-governmental organization in the target Woredas.
 Practices of RP use including hygiene are supported continuously by the village
technicians and extension workers in the target areas.
 Project knowledge and experiences are compiled as dissemination tools and
acknowledged in nation-wide.

1.4 Duration
The project started in March 2013 and will end in December 2016. The project periods are
divided into three as follows;

1-2
 Period 1 : March 2013 – July 2014
Period 2 : August 2014 – August 2015
Period 3 : October 2015 – December 2016

1.5 Counterpart Organizations

The counterpart organizations of the Project are as follows:
Overall Management:
 Water Supply and Sanitation Directorate, Ministry of Water, Irrigation and Electricity
(MoWIE)
Implementation Agencies:
 Water and Irrigation Development Bureau of Southern Nation, Nationalities and People’s
Region (WIDB/SNNPR)
 Woreda Water, Mines and Energy Offices in the target areas
Other Counterpart Organisations in SNNPR:
 Bureau of Health (BoH)
 Bureau of Agriculture and Natural Resource Conservation (BoA)
 Technical and Vocational Education and Training (TVET) Bureau
 Omo Micro Finance Institution (OMFI)
 Bureau of Women and Youth Affairs

The list of the counterpart staff is shown in the Annex 2.

1.6 Target Areas

The target areas are four geographical areas (one to three kebeles per area, in total ten kebeles) in
four selected woredas. The target areas were selected through discussions and agreement amon g
the counterpart organizations, JICA Ethiopia Office and the Project in November 2013, based on
the needs assessment in SNNPR.
Table 1-1: Target Areas of the Project
Zone Woreda Project target Areas (Kebeles)
Gedeo Yirgachefe Chelba
Chitu
Dumerso
Sidama Dale Bera Chale
Bera Tedicho
Gajamo
Wolaita Damot Pulasa Game Kebecho
Helena Korke
Tomtome Menta
Gurage Meskan Yetabon

1-3
1.7 Inputs
The Project inputs from the Japanese and Ethiopian sides are summarised in the followin g
sections.

1.7.1 Input from Japan

The inputs from the Japanese side are as follows.

Table 1-2: Dispatch of Japanese Experts

Work in Ethiopia
No. of trips to
Name Title MM
Ethiopia
Ms.Akino Kitazume Chief Advisor / Dissemination Strategy 11 trips 24.60 MM
Mr.Takeshi Ono Deputy Chief Advisor / Dissemination 7 trips 11.30 MM
Mr.Yoichi Harada Mechanical Engineering / 8 trips 10.50 MM
Mechanical Design
Mr.Hidekuni Usami Drilling Technologies / 6 trips 6.53 MM
Construction Management
Ms.Takako Uchida Agriculture (Micro-irrigation / Cultivation) 11 trips 14.23 MM
Ms.Kaina Honma Sanitation and Hygiene / 11 trips 24.67 MM
Community Development
Ms.Ayano Ishii Micro Finance / 2 trips 2.00 MM
Improvement of Rural Livelihood
Mr.Jun Sugai Micro Finance / 1 trip 1.00 MM
Improvement of Rural Livelihood
Sub Total 94.83 MM
Work in Japan
Mr.Hidekuni Usami Drilling Technologies / - 0.40 MM
Construction Management
Sub Total 0.40 MM
Total 95.23 MM

1.7.2 Input from Ethiopia

The local cost borne by the Ethiopian side is as follows.

Table 1-3: Local Cost shared among the Ethiopian Counterpart Organisations
Organisation bearing the cost Item
MoWIE Office space, utility cost (electricity, water)
(Addis Ababa Office) Meeting room
WIDB Office space, utility cost (electricity, water)
(Hawassa Office) Daily allowance and accommodation for the water sector
staff for 10,000 RPs dissemination activities of WIDB

1-4
Chapter 2. Project Activities and Progress

2.1 Project Concept and Approach

2.1.1 Self-supply Policies and Promotion of RP Technology
For the promotion and dissemination of RP technology in the water sector in Ethiopia,
“Self-supply” is regarded as a predominant concept, which is defined in The National Policy
Guidelines for Self-supply in Ethiopia (2012) as “the improvement of water supplies developed
largely or wholly through user investment by households or small group of households”, unlike the
conventional water supply projects which place the users as the recipients of the benefits. It is
regarded as one of the water supply service modalities in the One WASH National Programme. The
Self-supply Task Force of MoWIE, established under Rural WASH Technical Working Group in
the OWNP structure, has set its goal to increase the coverage of Self-supply to 20% of the nationa l
population, whereas WIDB in SNNPR is aiming at covering 30% of the unreached population with
an improved water supply.
RP technology is considered to be one of the chief technologies in Self-supply that the rura l
people can afford, while it is also appreciated in terms of contribution to reduce women’s workload
and time in fetching water, increase the security of children by guarding against them falling into
hand-dug wells, and diverting the means of production through the multi-purpose use of water. The
Project hoped to contribute to the accumulation of the experiences through its own trials and errors
and from the actual practices of Self-supply on the ground.

Project Management
(Joint Coordination Comittee) Donors/Development Partners of
Water Sector
MoWIE One WASH National Programme UNICEF, WHO
State Minister (water sector) Rural WaSH JICA Ethiopia office , etc
Self-supply policy Implementing organization
Reseach and Development Dir.
through Self-supply
Sector Support Dir.
Rural WASH Programme Coordination
WSSD JICA WAS-RoPSS
（output 1）
Steering Comittee(SC) RP standardization and Self-supply Task force
technology improvement
Water and Irrigation Development
IRC
Regional Bureau of Health, Agiruculture, （output 2）
and other bureaus/offices Strengthening for human
Omo Micro Finance Institution (OMFI) resources developement on CoWASH
RP technology dissemination
Millenium Water Alliance
Technical discussion and Coordination （output 3）
on RP specification Support to Planning and Aqua for All
Practice RP promotion
Ethiopia Standards Agency (ESA) Water.org
activities
Ethiopia Conformity Assessment
Enterprise(ESAE) （output 4）
Support to improvement of
Metal Industry Development water hygiene and sanitaion,
Institute (MIDI) livelihood through RP
dissemination

（output 5）
Legend
Sharing experiences of project
Public organization of Ethiopian side activities for other
implementation
Donor, NGO (partner organization)

Group activities supported by Donor, NGO

Figure 2-1: Self-supply Stakeholders under WASH Structure

2-1
2.1.2 Project Approach
WAS-RoPSS Project was aiming at contributing to rural water supply, sanitation and livelihood
improvement through dissemination of RPs, in line with the Policy Guidelines. In order to achieve
the set goal, the Project firstly gave its efforts to strengthening the enabling environment for RP
promotion. In terms of creating an enabling environment, the Project worked with its Ethiopian
counterparts to improve the specifications of RP models and RP installation; to reduce production
costs, to standardise RP specifications, to establish RP manufacturers’ certification system and to
carry out human resource development, and to start the operation of a micro finance scheme.
Secondly, at the practical level, the Project provided technical assistance to its counterpart
organisations for the promotion of RP technology in four project target woredas in SNNPR, in
accordance with the national policy guidelines. For the promotion of the technology, the Project
took a holistic approach to improve the livelihood of the rural dwellers. The activities included
promotional activities for demand creation in rural villages, while promoting small-scale irrigation,
sanitation and hygiene practices.

Overarching Policies and Plans Uinversal Access Plan National Policy Guidelines for Self-supply in Ethiopia

One WASH National Programme

Policy Documents Guidlines for Self Supply Acceleration

Self Supply Acceleration Programme Manual (MoWIE, February 2014)

Technical Documents Produced by National Standard: Rope Pump

the Project
Rope Pump Quality Control Strategy
Handbook for
Rope Pump O&M Strategy Rope Pump Dissemination

Rope Pump Manual

Trainers Guide

Tools Produced by the Project Tools

List of Suppliers Checklists WQT and OMFI Booklet

Disinfection Sheet
Business Catalogue O&M Sheet Monitoring Sheet Promotion Video

Figure 2-2: Project Products and Related Documents

2.1.3 Project Framework

The Project attempted to achieve the project purpose through the production of five expected
outputs. Outputs were placed into two pillars; establishment of enabling environment (P illar 1) and
pilot activities (Pillar 2) as shown in the figure below.
Output 1 was to improve and to standardise the RP specifications, whilst Output 2 was to
strengthen the enabling environment for RP promotion through quality control, improvement of
parts supplies, and human resource development in manufacturing, installation and maintenance of
RPs. Output 3 was to come up with the methods and procedures in promotion of the RP technology
mainly done by the governmental and semi-governmental organisations. This included the
establishment of a micro financing scheme to provide a means of financial support to the potentia l

2-2
RP users. Output 4 was the accumulation of practical experiences and the drawing of lessons for
RP dissemination through pilot activities in the pilot areas in SNNPR. Output 5 was to compile all
the above experiences and lessons into the Handbook for RP Dissemination through Self-supply
for wider recognition of the compiled methods and procedures.

Pillar 1 National level activities

Standardization of RP specifications
Establish- Quality control systems
ment of an
enabling Regional level activities
Output1
environ- Output2
ment for RP ・WaSH implementation framework
disseminati ・Micro finance scheme and a certification system Research and
on by self ・Manufacturers capacity building and its systematization development
supply

Field level activities Formulation of

Pillar 2 Appropriate RP manufacture & RP dissemination
RP marketing / promotion
installation by private sector handbook
Realization ・Supply of standardized RPs and ・RP manufacture and installation
of RP parts ・Quality and price setting of RP to
disseminat- ・RP promotion meets consumer needs
ion and ・Better access to micro finance ・Capacity building of village
improve- services mechanics
ment of Output3
water Output4
supply,
Multipurpose use of water
sanitation
and (safe drinking water &
livelihood income generation） Output5
in the ・Water source contamination prevention ・Micro irrigation
target ・Regular water quality tests (vegetable and fruit)
areas ・Regular monitoring system
・Marketing and processing of
・Awareness raising on hygiene
agricultural products

Figure 2-3: Project Framework

The actors in the Project were diverse, as the Project was dealing with a variety of issues around
RP promotion and livelihood improvement. The Project Team worked with the government and
private partners beyond the boundary of the sectors and hierarchical levels of administration. The
Project gave particular emphasis to the facilitative roles of the government organisations, as they
were playing the central roles in standardisation of the technology and policy supports. The Project
also gave special attention to the roles of private sector stakeholders, in particular to small and
micro enterprises as they play the roles of promotors and bearers to the RP market. The Project
gave its efforts to ensuring the sustainability of the technology and the further expansion of the
market by making promotional activities a normal part of the routine, and through human resource
development by strengthening the linkages among the stakeholders.

2-3
 Adjustment and coordinating
Regional WASH Steering Committee Water & Irrigation Dev't Bureau between the parties
Bureau of Agriculture & NR TVET Bureau
Development Zone Zonal Water, Mines and
WaSH team Energy Office
Zone Agriculture & NR TVETc (training for
Development Office Woreda Woreda Water, Mines and manufacturers, village
WaSH team Energy Office technician)
Woreda Agriculture &
NR Development Office Kebele Manufacturers
WaSH team
Extension Village Human
Agriculture Workers Technicians Resources
Introductory workshop of RP/
Income generation RP sale,
Accelerating RP dissemination /
by irrigation system installation,
RP installation support maintenance

Loan for RP
Water quality test / purchase/
raising awareness of repayment plan
hygiene support
Health
Extension Saving and
Health Finance
Workers Credit Agents
Woreda Health RP installation
Office and Sub-branch

Zone Health Office improvement of livelihood

Micro Finance Institute
Regional Health Bureau by self supply

NR: Natural Resources

Figure 2-4: Project Stakeholders

2.2 Planned Activities

The flow of the activities is shown in the figure below, while the detailed flow chart of the
planned activities is shown in Annex 3. The numbers of the activities correspond to the PDM
version 3.1.

2-4
Figure 2-5: Flow of Planned Activities

2-5
2.3 Summary of Activities and Progress

2.3.1 Summary of Activities for Project Management

The Project was operated at two offices; Addis Ababa Office in MoWIE Head Office and,
Hawassa Office in WIDB compound. The Project Team was composed of the Japanese Experts,
local staff hired by the Project and the counterpart staff. The important decisions over the genera l
directions of the Project and the detailed plans of actions were made through the discussion and
consensus building process among the Team, in consultation with the relevant stakeholders,
including the high officials of MoWIE and WIDB, JICA and other development partners. The
Project attempted to develop sense of ownership among the counterparts through this joint decision
making process.

2.3.2 Joint Coordination Committee (JCC)

Joint Coordination Committee (JCC) and Steering Committee (SC) were established at the
national and the regional levels, in order to discuss and make decisions on the Project directions,
annual plans of activities, and sharing the experiences. JCC was composed of the representatives of
MoWIE, WIDB, the Japanese Experts, and JICA, whilst SC was composed of the representatives
of WIDB, regional sector line bureaus (including agriculture, health, T VET, women and youth),
OMFI, the Japanese Experts, and JICA. In the whole project period, 7 JCC meetings and 8 SC
meetings were held in Addis Ababa and Hawassa respectively. The summary of these meetings are
presented in Annex 5.

2.3.3 Public Relations

In order to share the information on the project activities as well as RP technology among both
the Ethiopian and Japanese peoples, the Project Team prepared various communication tools. A
summary of the communication tools are shown in table 2-1. The Project also tried to utilise the
JICA’s and other organisations’ media to promote the Project (Annex 6).

Table 2-1: List of Communication Tools

Name of Tool Duration and Frequency of Communication Targets
Publishing
Rope Pump News Letter* May - September, 2013, Counterparts, JICA, stakeholders in
(English and Amharic) Issue No. 1-3 Self-supply in/outside country
Self-supply News* Nov, 2013 – October, 2016, Counterparts, JICA, stakeholders in
(English and Amharic) Issued bi-monthly, from No.1-15 Self-supply in/outside country
Brief Notes July 2014 – November, 2016, JICA public relations
Annually updated, No.1-3
Project Leaflet 2013-2016, Annually updated
Counterparts, JICA, stakeholders in
Self-supply in/outside country,
participants of various project’s events
A Better Life with Rope Produced in February 2015, Participants of trainings, workshops
Pump (promotional film) shown at various events of the and seminars organised by the Project,
Project participants of various events during
the Self-supply Fair

2-6
 Name of Tool Duration and Frequency of Communication Targets
Publishing
Other communication tools Produced for Self-supply Fair 2015 Participants of various events during
(T-shirts, notepads, bags, and 2016 the Self-supply Fair
stickers)
*Annex 7

2.3.4 Cooperation to Mid-term Review and Terminal Evaluation Missions

The Mid-term Review Study and the Terminal Evaluation Study were held in February 2015 and
in June 2016 respectively. A joint mission of MoWIE and JICA was organised for both studies and
the Project Team cooperated with these studies through the provision of necessary information,
arranging and attending meetings and interviews and following the instructions given by the joint
mission. The results of these studies are presented in Chapter 3.

2.3.5 Reports
Periodical reports were prepared in consultation with the counterpart organisations and JICA and
submitted as scheduled. The lists of the reports and the documents produced by the Project are
shown in table 2-2 and 2-3.

Table 2-2: List of Reports Produced by the Project

Name of Report Month / Year of Submission
Work Plan (Period 1 – 3, in Japanese only) March 2013, August 2014; October 2015
Inception Report (English and Japanese) May 2013
Progress Report I-V (English and Japanese) August 2013, February and July 2014,
August 2015, July 2016
Interim Report (English and Japanese) April 2015
Final Report (English and Japanese) December 2016

Table 2-3: List of Documents Produced by the Project

Name of Document Annex
Rope Pump – A Manufacturing, ・ O&M Sheet
Installation, Operation and ・ Technical Drawings
Maintenance Manual (Amharic)
Strategies for Maintaining the ・ Ethiopian Standard ES 3968/2016: Rope Pumps*
Quality of Rope Pumps for ・ RP Manufacturing Checklist for Quality Control
Manufacturing, Installation and ・ RP Installation Checklist for quality control
Maintenance Services ・ O&M Sheet
(in English only) ・ RP Price Calculation Tool
・ Trainers Guide
・ List of Required Units of Competencies for RP Manufacturing
・ List of Required Units of Competencies for RP Installation
Strategies for sustainable Operation ・ O&M Sheet
and Maintenance (in English only) ・ Village Technician Service Menu
・ List of Manufacturer & Supplier of Pipes and Fittings
・ Self-supply Business Catalogue
・ RP Monitoring Sheet
Handbook for RP Dissemination ・ Operation Procedure for the RP Credit Scheme
Through Self-suuply (English and ・ Water Quality Test and Disinfection Procedure Sheets
Amharic)
* “Ethiopian Standard ES 3968/2016: Rope Pumps” is a national standard document, which is an output of the Project
activities.

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2.3.6 Other Activities

(1) Additional Assistance to WIDB for a Bulk Procurement and Dissemination of RPs
WIDB launched a series of activities related to Self-supply Acceleration and decided to procure
10,000 RPs for region-wide dissemination in 2006 Ethiopian Fiscal Year (EFY) 1 (2013/14). The
tender process took place for the procurement of RPs.
WIDB requested some additional assistance from JICA for this bulk procurement and
dissemination. Considering the possible positive and negative influences of this bulk procurement
and dissemination plan, the Project Team thoroughly analyse the potential impacts of the bulk
procurement towards the planned Project activities. After a series of discussion sessions amon g
WIDB, JICA and the Project Team, JICA agreed on the additional assistance for the bulk
procurement and dissemination and inclusion of these additional activities within the scope of the
Project (for details, see Annex 8). The added activities are presented in the table 2-4.

Table 2-4: Additional Assistance for 10,000 RP Dissemination of WIDB

Project Period Added Activities
Period 2 Technical advice for planning and management of dissemination activities
Acceptance of additional woreda technicians and Village Technicians outside
Project areas (4 zones 4 woredas) for Training on RP installation and maintenance
held in the Project area
RP promotion orientation for the selected woredas outside the Project areas (4
zones 4 woredas)
RP Credit training for the selected woredas outside the Project areas (the above 4
zones 4 woredas)
OJT on water quality test for the woreda water and health officers outside the
Project areas (the above 4 zones and 4 woredas)
Period 3 Introductory training on RP installation and maintenance for woreda technicians
from 36 Self-supply priority woredas outside the Project areas
Full-scale training on RP installation and maintenance for woreda technicians and
Village Technicians of the selected 6 woredas (in 3 zones) outside the Project
areas (in 3 sessions at 3 venues)
Training on well cover and reducer block production for the above technicians
from 6 woredas (in 3 zones)
RP promotion orientation for the woreda line officers (Admin, Water, Health,
Agriculture) and OMFI staff of 36 Self-supply priority woredas

(2) Participating in Self-supply Task Force Meetings

Throughout the Project period, the Project Team actively participated in the monthly meetings
and joint activities of the Self-supply Task Force 2 (SSTF), as one of the leading members.
The WAS-RoPSS Project is one of only a few initiatives which put the National Policy Guidelines
for Self-supply into practice, and the experiences and lessons accumulated through the Project
activities can be an important knowledge source for other organisations involved in Self-supply.

1
Ethiopian Fiscal Year starts in early July and end in early July in the following year. 2006 EFY is from July 2013 to
July 2014.
2
Self-supply Task Force is a group of the representatives from MoWIE, development partners and projects to promote
Self-supply, as a technical sub-working group under OWNP structure of the MoWIE.

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The Project Team worked with SSTF in various ways, in particular issuing a bi-monthly newsletter,
“Self-supply News” (see section 2.3.3), jointly organising the Self-supply Fair (see section 2.8.3),
and preparation and distribution of Self-supply Business Catalogue (see section 2.8.3), while it
contributed to the preparation of the briefing note which is to be presented to the high officials of
MoWIE.

2.4 Activities and Achievements for Output 1: RP Improvement

and Standardisation
<Output 1: Specifications of RPs for drinking water and installation technologies are standardised
at the national level>

2.4.1 Summary of Output 1

The Project Team worked on the improvement and standardisation of RP specifications. The
Project improved the RP designs and came up with 2 improved RP models for promotion, after
studying the existing models of RPs and experimenting test models. The Project also facilitated the
consensus building on the minimum standard specifications of the RP parts, and the agreed
standards were approved as the national standards by the Ethiopian Standards Agency (ESA).

2.4.2 RP improvement
The Project Team conducted studies and various experiments for the improvement of RP
specifications, and two new models were selected to be promoted by the Project, namely 2014
Model and Pole Model (see the box on the next page). A technical manual was prepared, based on
the previous technical manual developed by the previous JICA projects and development partners.

2.4.3 Minimum Standard Specifications of RP

The minimum standard specifications of RP parts were discussed and agreed among the
stakeholders, including MoWIE, RP manufacturers and development partners who work on RP
promotion. MoWIE submitted the agreed specifications to ESA and this set of standards were
approved as National Standard ES3968:2016 “Rope Pumps” (Annex 9).
The standard document was highlighted and distributed to the stakeholders, including the
counterparts and Self-supply partners at the Final Seminar of the Project held in October 2016.

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Box: Points of RP Improve me nt by WAS-RoPSS Project

Points of RP Improvement
Points of improvement
RP part
2014 Model Pole Model
Bushing Longer bushing for a better handle alignment
Handle Length of handle is shortened to reduce the amount of of steel material needed
Structure Reduction of steel materials and welding parts. Wooden frame was tested and adopted.
Guide box Reduction of size to minimise the steel parts.
Riser pipe Adoption of ISO standards
Return pipe Straight and bended pipes are tested and both were found OK.
Cost of RP body
as compared to
88.6% 51.7%
JICA Classic
model
*Note: The above prices do not include the pipes, fittings, installation and top structural work. The prices of rising/return pipes
differs according to the water level of the well. The price information was made according to the market cost of the materials in
Addis Ababa. It should be noted that the prices are all subject to the prevailing market prices of the parts, and are time-bound
and area-specific.

Steel materials and welding parts

are reduced for cost reduction and
easiness of manufacturing. 2014
Model (left) and Pole Model (right)
were developed. Two technical and
price options are now available.

Pole Model uses wooden pole

frame instead of GI pipes. It is easy
to install and strength of the frame
was tested and proven.

uPVC pipes are standarised with

ISO and equivalent for better
compatibility and market
availability.

Both straight and bended return

pipes are functionally OK. Bended
pipe can be used for borehole.

The diameter of traditional hand

dug wells differ one to another.
Construction of reducer contributes
to reduce the well diameter,
allowing the well diameter to be
upto 1m less to fit with the well
cover.

Top work with reducer blocks, concrete well

cover and some cement and mortar work to
construct apron, drainage canal and soak away
pit. This contributes to the prevention of drain
water flowing back to the well.

：Improvement for easier manufacturing and

installation
：Improvement of cost reduction
：Improvement for sanitation

Improvement of RP and Top Work

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2.4.4 Tests and Improvement of RP and Dug-wells
In addition to the improvements made on the new models of RPs, the Project Team continued its
efforts to study several points for the improvement of RP parts. Though the findings from these
tests have not been reflected in the promotional models agreed among the stakeholders, the
findings are useful for the further improvement of RP, and were compiled as “Technical Notes” for
future reference. The Project Team also attempted to find out the ways and means to improve
dug-wells, while some low-cost drilling techniques were also studied.
The tests and findings are summarised in table 2-5 below;

Table 2-5: Test Items and Findings for the Improvement of RP and Dug-wells
Testing Item Findings
Structural calculation and concrete
The current practices of the local artisans of 1:2:3 ratio give enough
strength of well covers and strength for both well covers and reducer blocks, as far as they keep the
reducer blocks quality of materials and cement as instructed in the manual
U-shaped structure frames:
Bending may contribute to the strength and durability of the structure by
improvement of structure frame reducing welded parts. It is technically possible to make bended
with bending processing instead ofstructure frames locally. The optimal bending radius for structure
welding frames is 95mm, while a range between 70–100 mm is possible.
Alternative materials for riser Use of HDPE pipes is possible, instead of uPVC pipe, since uPVC is
pipes prone to Ultra Violet (UV). HDPE pipe processing and finding fittings
in the local markets remain as challenges.
Concrete guide box Use of a concrete guide box, instead of a steel guide box is found
possible, in terms of function and durability. A concrete guide box may
have several comparative advantages; such as lower production costs
and ease of production.
Protection of wells from collapse There were a few cases of well collapse due to the exceptional heavy
due to heavy rain rain in a Project area. Lining the well is recommended in these cases,
although the final decision has to be left with the well owners in the
context of Self-supply, as the lining may involve a high cost.
Protection of wells from collapse Experiments on bamboo casing were conducted in collaboration with
with bamboo casing Hawassa Poly Technic College. After the field study at three test wells,
several difficulties were found and the bamboo casing was rejected for
promotion by the Project, although further research was handed over to
the college.
Drilling technology experiments Three drilling methods were experimented at three different sites in the
target areas; manual drilling, and machine drilling with two different
drilling machines. Manual drilling was found to be most cost-effective;
though some technical difficulties remain such as drilling in lock
formation is often not easy by manual drilling alone.

2.5 Activities and Achievements for Output 2: Quality Control

and Human Resource Development
Output 2: Strategies are formulated for manufacturing and installation technologies of RPs for
drinking water

2.5.1 Summary of Output 2

The activities for output 2 were to maintain the quality of RPs and to provide technical services
for RP installation and maintenance. The Project Team devised strategies for quality control of RP

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products, and established the system in terms of human resource development in RP manufacturing,
installation, operation and maintenance.
In order to maintain the quality of RP products, the Project Team attempted to build capacity of
RP manufacturers and installers by utilising T VET system, and by strengthening the interna l
quality control of RPs. The Project also sought an objective system of assessing the level of
attainment of their skills. The certification system for RP manufacturers and installers was also
developed by utilising Certificate of Competencies (COC) system. These experiences were
compiled as “Strategies for Maintaining the Quality of Rope Pumps for Manufacturing, Installation
and Maintenance Services”, which was distributed to the stakeholders at the Final Seminars of the
Project, held in October 2016.
“Strategies for sustainable Operation and Maintenance (O&M)” were also compiled, after the
field experiences and a series of discussions with the stakeholders. Useful information for parts
and material supply was also compiled and attached to the O&M Strategy paper, which was also
provided to the stakeholders at the Final Seminars.

2.5.2 Strategies for Quality Control of RPs

The Project Team facilitated the discussion with the concerned stakeholders, including RP
manufacturers, installers, and the individuals / organisations who promote RP technology, and
compiled “Strategies for Maintaining the Quality of Rope Pumps for Manufacturing, Installation
and Maintenance Services” These strategies includes the following:
 Conforming to national standards
 Strengthening the internal quality control among the RP manufacturers utilising the
checklists for quality control of RP manufacturing and installation,
 Human resource development utilising TVET system
 Adoption of certification system for RP manufacturers and installers
 Promoting private sector business development and improvement of customer services

The strategy paper was distributed to the stakeholders in the Final Seminar of the Project held in
October 2016.

2.5.3 Human Resource Development

The Project Team has conducted various trainings to develop the RP trainers, manufacturers,
installers (Village Technicians) and users; including Training of Trainers (TOT) on RP
Manufacturing, Installation and Maintenance (for 1 month and 15 days), Training on RP
Manufacturing (1 month), Training on Installation and Maintenance (21 days or 15 days
depending on the target group). The number of the trained human resources is as shown in table
2-6;

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 Table 2-6: Technical Trainings and Number of Trainees
Training Title
RP RP Installation Accumulated
TOT Manufacturing Manufactur and Number of
Organisation
(Advanced) -ing (Basic) Maintenance Trainees
/ Occupation
TVETC Instructors 12 12 24
Private Service
4 6 7 17 34
Providers
WIDB 1 1 2
Zonal Water Office
Technicians (Outside 4 4
Project areas)
Woreda Water Office
11 11
Technicians
Woreda Water Office
Technicians (Outside 17 17
Project areas)
Village Technicians 49 49
Village Technicians
69 69
(Outside Project areas)
RP Users (Households) 204 204
Total 17 6 7 385 415

After a lengthy consultation process with the stakeholders, including T VETC instructors, RP
manufacturers, technical staff of MoWIE and WIDB, the Project Team decided to adopt the COC
test to objectively assess the attainment of the technicians trained by the Project. The test was
prepared by the Centre of Competencies of SNNPR after the Project provided all the necessary
information on the required skills and competencies for RP manufacturing and installation. A COC
test for RP manufacturing and two tests for RP installation and maintenance were held in Hawassa.
The numbers of the candidates and certified technicians are summarized in table 2-7.

Table 2-7: COC Tests Candidates and No. Certified

Manufacturing Installation and Maintenance
Category / Organisation
No. of candidates No. of certified No. of candidates No. of certified
TVETC instructors 12(1) 11
WIDB 1 1
Woreda technicians 9 (1) 8
(project areas)
Woreda / zone technicians 7 7
(outside project areas)
RP manufacturers 10 10 8 7
Village Technicians 37 (14) 17
(project areas)
Village Technicians 37 24
(outside project areas)
TVETC instructors from 3 3
Self-supply partners’
operating areas
Private service providers 3 3
Total 10 10 117 (16) 81
(#) : Number of candidates who took the test for the second time.

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 The above 10 RP manufacturers who passed the COC test voluntarily discussed and agreed to
establish the “RP Manufacturers’ Association” based in Hawassa. As of October 2016, the
association is preparing an action plan.

2.5.4 Discussion on Access to RP Parts and Materials

The Project Team had a number of discussion sessions and workshops with the stakeholders,
including MoWIE, RP manufacturers, NGOs and other development partners who are involved in
Self-supply and RP dissemination to share experiences and views on supply parts and materials
required for RP manufacturing and maintenance. It is commonly understood that some parts and
materials are not easily accessible in local markets; that include uP VC pipes and fittings, pistons
and galvanised bolts and nuts. In order to ease the situation, the Project Team compiled a list of
parts/material suppliers and distributed to the above stakeholders, while advising the local retail
material shops to acquire such important materials.
The Project Team also lobbied SSTF at its regular monthly meeting so that it would be effective
to influence the parts/material suppliers for provision of materials/supplies in small units, unlike
their usual provision with a bulk unit. For instance, uP VC pipes are provided by the suppliers in a
minimum unit of 1,000 pieces, while a RP manufacture needs only 10 or 20 pieces. The retail price
of uP VC pipes are often double or triple the price of suppliers. As the parts/material demands have
not matured in the market, it is difficult to think of a good business for the private service
providers without government interventions. The Project Team therefore tried to seek for a
possibility to find a way to give some advantages for the RP parts/material supplies such as ta x
deduction or exemption. The Project Team also tried to put some suggestions on the briefing note
to be presented to the high officials of MoWIE.

2.5.5 Operation and Maintenance Strategy

One of the major advantages of RP is local maintainability. It is expected that the users are
capable in doing daily operation and maintenance, and sometimes minor repairs by themselves,
after a short and simple training given by local technicians. Village Technicians who are trained by
the Project are encouraged to give this short training to the users, when they install RPs. The
Project Team promoted the local level operation and maintenance of RPs with the following three
steps;
1) Users do daily operation and regular maintenance, including weekly oiling and checking of
rope tensions, etc.
2) Village Technicians provide technical services to the users on a fee basis. The technical
services may include a change of rope, pipe extension, etc.
3) RP manufacturers, working in a nearby town, provide technical services, when Village
Technicians are not available, or are not capable of attending to a major problem.

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 The strategies for sustainable operation and maintenance are suggested in “Strategies for
Sustainable Operation and Maintenance of RPs for Family Wells”, and were distributed to the
stakeholders at the Final Seminar held in October 2016.

2.5.6 Support to WIDB’s RP Procurement and Dissemination

WIDB has been working on the procurement and dissemination of 10,000 RPs since 2014 and
The Project Team partly supported these activities. As a part of this support, the Project accepted
some additional trainees to the planned trainings on RP installation and maintenance, and also
organised three sessions of full-scale training on RP installation and maintenance in three zones
outside the Project areas. The results are shown in tables 2-6 and 2-7.
In Kafa Zone, one of the three venues of the trainings on RP installation and maintenance, the
trained Village Technicians are actively working on installation and maintenance. On the contrary
however, those who were trained in the Project areas are not very active. This difference may be
due to the fact that those who came to the Project areas do not have a good demonstrative RP
installed in their respective areas.

2.6 Activities for Output 3: RP Promotion

Output 3: Promotion activities on RP including hygiene education are accelerated by the
governmental and semi-governmental organizations in the target Woredas.

2.6.1 Summary of Output 3

For Output 3, the Project Team explored the ways of promoting RP technology on the ground.
Through the actual promotion activities and hygiene education, the Project accumulated
experiences and drew lessons, which were compiled in the form of “Handbook for RP
Dissemination”.
In promotion and demand creation activities, the Project Team (in collaboration with Woreda
WASH Team, composing of water, health, and administration sectors, as well as Woreda
Agriculture Office and OMFI), promoted the RP technology in rural communities. The promotion
was not only focused on the technology itself, but also on the additional benefits of improvin g
household wells with RPs. For instance, by improving access to water, this saves time and
workload in fetching water, and this also creates an additional opportunity for earning income
through agricultural production.
In addition, a micro finance scheme was developed with OMFI to provide the rural communities
with better access to finance for RP purchase and well improvement.

2.6.2 Micro Finance

“RP Credit Scheme” was developed and operationalised, after a tripartite Memorundum of
Understanding (MOU) signing among OMFI, WIDB and the Project in February 2014, in order to

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increase the access to finance for rural dwellers who are in need of purchasing RPs. OMFI is a
micro finance institution which has a wide service network in SNNP and Oromia Regions. 204
households in the Project target areas signed the loan agreement and have found financial support.
As of May 31, 2016, the repayment rates ranged from 25.2% to 51.7%, according to woredas.
RP Credit is the first of its kind in SNNPR, allowing the individual households to have an access
to finance for investment in improvement of water supply. The procedure of the loan scheme was
adopted when WIDB established a similar scheme for RP dissemination in SNNPR.
The process of loan application, signing of agreement, RP installation and repayment are well
explained on “Operation Procedure for the Rope Pump Credit Scheme”, a handy booklet developed
by the Project (Annex 11). This booklet was distributed to the OMFI staff, counterparts at regional,
zonal and woreda levels and other development partners at various opportunities such as trainings,
Self-supply Fair and Final Seminar.

Table 2-8: RP Credit Repayment Situation (as of May 31, 2015)

Dale Damot Pulasa Meskan Yirgachefe Total
No. of RP installed 94 12 41 51 198
No. of Households
(HHs) who signed loan 93 *1 12 39 50*1 194
agreements
No. of HHs who have
50 12 39 27 128
repayments due
No. of HHs who are
due to repay and have 39 12 21 16 88
started to repay
No. of HHs who are not
due to repay but have 29 0 0 16 45
started to repay
Total No. or HHs who
have started their 68 12 21 32 133
repayments
Total loan amount
421,166 53,065 123,409 222,753 820,393
(Ethiopian Birr)
Total repayment
8,780 3,350 12,134 28,576 52,840
(Ethiopian Birr)
Repayment rate*2 51.7% 25.2% 35.5% 64.8% ―
*1The number of RPs installed and the number of loan agreements do not correspond in Dale and Yirgachefe woredas,
as there are RPs installed at health centres for demonstration purposes.
*2The repayment rate was calculated based on the total amount due and the actual amount of the loan repayment
collected as of May 31, 2016. The due amount was calculated according to the loan agreements in line with the MOU; 4
installments in the two-year loan period, after 4 months of the grace period after signing the loan agreement.

2.6.3 RP Promotion by Woreda WASH Team

The Project Team compiled the “Handbook for RP Dissemination through Self-supply”, with the
methods and procedures of RP dissemination, which are drawn from the experiences of the Project
activities in the 4 target woredas. The major characteristics of the promotional activities, discussed
in the handbook are;

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  Encouraging the RP promotion activities by Woreda WASH Team+ (WASH Team
composed of water, health, education, administration and finance sectors, stipulated in One
WASH National Programme, plus agriculture sector)
 Encouraging the collaboration with private service providers (provision of technical
services by RP manufacturers and Village Technicians, sales promotion of Household
Water Treatment and Storage (HWTS) private suppliers)
 Promotion of O&M by RP users, hygiene promotion and livelihood improvement by
extension workers and Village Technicians

The handbook and the promotional tools to be associated with the handbook were distributed to
the stakeholders through trainings, promotional orientations, other events related to Self-supply as
well as through the Final Seminar.

2.7 Output 4: RP Use, Hygiene and Sanitation (H&S) and

Livelihood Improvement
Output 4: Practices of RP use including hygiene are supported continuously by the village
technicians and extension workers in the target areas

2.7.1 Summary of Output 4

For Output 4, the Project Team supported the RP user households in strengthening their practices
in the operation and maintenance of RPs, in collaboration with the trained Village Technicians and
Woreda Water Offices. Promotion of hygiene and sanitation, and livelihood improvement activities
were also conducted at the grassroots level with health and agriculture officers. The good practices
in RP use and livelihood improvement were collected and compiled.

2.7.2 RP Installation, Operation and Maintenance

As of October 2016, the number of installed RPs in each target kebele is shown in table 2-9.

Table 2-9: Number of the Installed RPs (as of October, 2016)

No. of No. of No. of RPs No. of HHs
Woreda Kebele Remark
RPs HHs in Kebele in Kebele
Dale 1 RP installed at
Bera Chale 38 37
health centre
95 94
Bera Tadecho 36 36
Gajamo 21 21
Damot Helena Korke 1 1
Pulasa 12 12 Tomtome Menta 3 3
Game Kabecho 8 8
Meskan 2 test RPs were
re-installed and 2
44 40 Yetabon 44 40
were replaced
with 2014 models
Yirgachefe 59 58 Dumerso 13 13

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 No. of No. of No. of RPs No. of HHs
Woreda Kebele Remark
RPs HHs in Kebele in Kebele
1 RP installed at
Chito 19 18
health centre
Chelba 27 27
Total 210 204

The installed RPs are expected to be operated and maintained by three-steps O&M structure,
(Users, Village Technicians, and RP manufacturers), as explained in the earlier section 2.5.5. The
functional rate as of July 2016 was 97.5% 3, and O&M activities were handled by the expected
actors.

2.7.3 Hygiene and Sanitation

The Project Team facilitated various trainings, workshops and On the Job Training (OJT )
opportunities to develop the capacity of health personnel, including woreda health officers, health
centre staff, health promoters, health post staff and Health Extesion Workers (HEWs) at zonal,
woreda and kebele levels for continuous hygiene and sanitation promotion. The major activities
related to hygiene and sanitation were summarised in table 2-10.

Table 2-10: Trainings related to Hygiene and Sanitation

Name of training Target
Water safety plan and water Zonal and woreda health and education officers
quality test kit training
Safe water chain training Woreda health officers, HEWs, WASH Team+ members from target
woredas
OJT on water quality test Woreda health officers of the target woredas and the selected
Self-supply priority woredas in SNNPR
RP Promotion Orientation Woreda water, health, agriculture, administration officers and OMFI
(hygiene and sanitation staff of 136 selected Self-supply priority woredas in SNNPR
component)

Water quality tests were conducted at all the RP wells before and after installation, both in the
rainy season and the dry season, in collaboration with a Japan Overseas Cooperation Volunteer
(JOCV), who was dispatched to WIDB.
In addition, hygiene promotion activities utilising the 3M’s Petrifilm 4, and demonstrations of
HWTS methods (water filters and water treatment chemicals) were conducted in collaboration with
HEWs and health personnel. Furthermore, the Project Team conducted a comparative analysis of
different water treatment methods, and the results were compiled and shared with the counterpart
staff at WIDB (Annex 12).

3
97.5% was calculated with the number of RPs functioning / the number of RP wells functioning, whilst the number of
collapsed wells are excluded.
4
The 3M Petrifilm plate is an all-in-one plating system made by the Food Safety Division of the 3M Corporation. They
are used extensively in many microbiology-related industries and fields to culture various micro-organisms and are
meant to be a more efficient method for detection and enumeration compared to conventional plating techniques.
（https://en.wikipedia.org/wiki/Petrifilm）. The Project uses the PetrifilmTM E-coli/Coliform Count Plates.
(http://solutions.3m.com/wps/portal/3M/en_US/Microbiology/FoodSafety/product-information/product-catalog/?PC_Z7
_RJH9U523003DC023S7P92O3O87000000_ nid=C0WJ62882Vbe29BDXSBJ7Fgl)

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2.7.4 Livelihood Improvement
Agriculture production and farm management trainings were given to the RP users as a promotion
of RPs as well as a means for livelihood improvement of the rural households.
At the RP promotion meetings at kebele level, Development Agents (DAs) of agriculture
explained the potential benefit of RP as a means for effectively watering vegetable gardens in or
nearby to home compounds. And after RP installation, agriculture training on vegetable production
and farm management was conducted for RP users to promote income generation activities.
Good practices were collected and compiled, while some of them were also included in the
Handbook for RP Promotion.

2.8 Activities for Output 5: Acceleration and expansion of RP

Promotion
Output 4: Experiences and lessons learned are compiled from activities for Output 1-3.

2.8.1 Summary of Output 5

A major focus of the activities for Output 5 was preparation of the Handbook for RP
Dissemination through Self-supply, which is the compilation of the Project’s accumulated
experiences and lessons learnt. MoWIE published “Self-supply Acceleration Programme Manual”
in 2014 which contains the methods and procedures of Self-supply acceleration processes;
planning, promotion, etc. The Project initially planned to compile “RP Dissemination Guidelines”
which would have contained similar items. Therefore MoWIE and JICA agreed to compile a
handbook which will contain practical information based on the experiences in the field.
The Project Team promoted the project and RP technology on various occasions, in particular
through an international event; the Self-supply Fair in association with World Water Day.

2.8.2 Preparation of RP Promotion Handbook and Promotional Tools

The Project Team produced the “Handbook for RP Dissemination through Self-supply” as a
compilation of the Project’s experiences and lessons learnt through its activities in SNNPR. The
contents were drafted by the Project Team and major counterpart staff members, and were
repeatedly discussed and refined through a lengthy internal process. The Handbook was then
finalised at two Handbook Workshops in Hawassa and Addis Ababa in September and October
2016, in consultation with the stakeholders from various backgrounds; government officers of
water and agriculture, OMFI, RP manufacturers, and NGOs who promote Self-supply. The
documents and tools developed and updated by the Project are summarised in figure 2-6.

2-19
2.8.3 Self-supply Fair (World Water Day)
A major event, “Self-supply Fair” was organised in two consecutive years, 2015 and 2016, in
association with World Water Day in March. These two events were planned and managed by the
Self-supply Task Force member organisations, in which the WAS-RoPSS Project played a leadin g
role.
The separate events organised during the Fair are summarised in table 2-11.

Table 2-11: Events Organised during Self-supply Fair (World Water Day)
Year Activity Duration Participants Organiser
2015 World Water Day Exhibition 3 days All stakeholders of water sector MoWIE
(including Self-supply Fair and visitors
Exhibition)
Water and Sustainable 2 days Self-supply partners (NGOs, MoWIE, Self-supply
Development Seminar donors, projects, etc.) group
(Self-supply Seminar on the 1st MoWIE staff, researchers (Over (WAS-RoPSS, IRC,
day) 160 persons) A4A, MWA,
RWSN, etc.)
Business Matching Event Half day Private sector service providers, A4A
related to Self-supply
Preparation of Self-supply - Private sector service providers, A4A, WAS-RoPSS
Business Catalogue related to Self-supply
2016 RP Stakeholders Conference 1 day MoWIE, RP manufacturers, WAS-RoPSS
Village Technicians, NGOs,
woreda officers who are
involved in Self-supply
activities (about 140 persons)
World Water Day Ceremony Half day Invitees by MoWIE MoWIE
Business Skill Training Half day TVETC instructors, Village WAS-RoPSS
Technicians, RP manufacturers
(57 persons)
Self-supply Seminar 1 day MoWIE, WIDBs from various Self-supply
(RP Champion Award: Award regions, development partners, Task Force
giving session as a part of the NGOs, TVETC deans and (WAS-RoPSS）
seminar) instructors, Village Technicians,
RP manufacturers, etc. (140
persons)
Exhibition 3 days Invitees of MoWIE and Self-supply
Self-supply partner Task Force
organisations, private companies
(45 companies / organisations)
Production of Self-supply Exhibitors and Self-supply Self-supply
Business Catalogue partners / companies (dealing Task Force
with RPs, water filters, water
purification chemicals,
part/material suppliers, etc.)
*A4A: Aqua for all, IRC: International Water and Sanitation Centre, MWA: Millennium Water Allience, RWSN: Rura l
Water Supply Network

The avove series of events won the popularity of many water sector stakeholders and visitors, and
contributed to increase the presence of “Self-supply” in the water sector. With respect to the events
in 2016, the organisers tried to involve multi-sectoral stakeholders, who are involved in household
level investments, such as; the bio-gas programme in the energy sector, the household irrigation

2-20
programme of the agricultural sector, the sanitation marketing programme of the health sector. All
this was done whilst, lobbying the importance of inter-sectoral collaboration.

2.8.4 Promotion of Project Outputs

The final seminars were organised on October 25 and 28, 2016 in Addis Ababa and Hawassa
respectively. The technical outputs of the Project were presented and distributed to the participants,
and the way forward was discussed.

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Chapter 3. Achievement of the Project
3.1 Measurement of the Project Achievements against PDM
Indicators
The achievements of the Project according to the Project Design Matrix (PDM) version 3.1 are summarised
in the table below.

Table 3-1: Achievements of the PDM Indicators as of October 2016

Achieve
Verifiable Indicators Achievements up to October 2016 /
-ment
[Overall Goal] -
Water supply and sanitation conditions and livelihood in rural areas are improved through the
dissemination of RPs for drinking water in Southern nations, Nationalities and People’s Region.
As of the year 2019, in three (3) year after the termination of the Project, in Southern nations,
Nationalities and People’s Region.
1. The percentage of users who knows the methods of improving hygiene and sanitation becomes more -
than 80% among the RP users.
2. The percentage of RP users who find that their livelihood is improving becomes more than 80%. -
[Project Purpose] 100%
Situations of water supply, sanitation and livelihood are improved through the dissemination of RPs
for drinking water in project target areas.
1. The number of RP users who installed RPs 210 RPs were installed and RP user households 100%
by Self-Supply which re manufactured in became 204 in the target areas.
the project becomes 200.
2. The percentage of RP users who knows the According to the endline survey, 100% of 171 RP user 100%
methods of improving hygiene and households know at least one method of hygiene and
sanitation becomes more than 90% among sanitation improvement. (Water point cleaning 100%,
the RP users. keeping animals away 99%, fencing around the well
60% and HWTS 44%)
3. The percentage of RP users who find that 89% of 140 RP user households feel their livelihoods 100%
their livelihood is improving becomes are improving after RP installation according to the RP
more than 90%. monitoring. 93% of households are satisfied and 98.3%
feel their livelihoods have improved according to the
endline survey.
1. Specifications of RPs for drinking water and installation technologies are standardized at the 100%
national level.
1.1 RP technologies are improved in terms of Two (2) improved RP models were developed and are 100%
quality and cost reduction, and 2 or more almost ready to be produced by the manufacturers in
improved RP models are operational by SNNPR. 120 of new model RPs were produced and
the end of year 2015. installed in the target areas.

1.2 Minimum standard specification of RPs is Minimum standard specification of RP was agreed 100%
agreed among the stakeholders by the end among the stakeholders in July 2015.
of year 2016.
1.3 At least one (1) application for minimum Minimum standard specification of RP was applied to 100%
standardized specification of RPs is ESA in November 2015, and approved as a national
applied to ESA, by the end of 2016. standard in April 2016.
2. Strategies are formulated for manufacturing, installation technologies, operation and 100%
maintenance of RPs for drinking water.
2.1 Documentation for the quality control Checklists for RP manufacturing and installation were 100%
(QC) is prepared for the manufacturing developed. COC tests for manufacturers and installers
and installation of RPs for drinking water were conducted. QC strategy was drafted.
by the end of year2016.

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 Achieve
Verifiable Indicators Achievements up to October 2016 /
-ment
2.2 Documentation for Supply chain Workshop on RP Part/Material Supply was held and 100%
methodology for RPs parts distribution is the common issues were discussed. List of
prepared by the end of 2016. part/material suppliers was developed and distributed
to stakeholders. Summary notes on how to improve
future access to part/material supply was also prepared
2.3 Documentation for the O&M methodology Strategies for sustainable operation and maintenance of 100%
for household RPs is prepared by the end RPs for family wells were compiled.
year 2016.
2.4 The number of the trainees of TOT on RP 16 persons (12 TVETC instructors and 4 private) were 100%
manufacturing, installation and trained and completed TOT. 11 TVETC instructors are
maintenance who completed the training actively participating in the technical trainings.
becomes more than 14.
2.5 The number of the trainees of training on Advanced course on RP manufacturing was held once 100%
RP manufacturing who completed the for 6 participants (all private RP manufacturers). 7
training becomes more than 8. metal workers were newly trained in RP manufacturing
training (basic course). 10 manufacturers passed COC
test.
2.6 The number of the trainees of training on 118 Village Technicians, 33 regional/ zonal/ woreda 100%
RP installation, operation and maintenance technicians, 12 TVETC instructors, 13 manufacturers,
who completed the training becomes more 4 private persons and 204 RP users were trained (total
than 150. 384).
41 Village Technicians, 16 regional/zonal/woreda
officers/technicians, and 11 TVET instructors passed
COC test.
2.7 Lists of RP manufacturers and installers List was developed in February 2015 and is being 100%
are in place. updated. Self-supply Business Catalogue was
developed in March 2015 and updated in 2016.
2.8 80% or more of the listed RP 88% of RP manufacturers know how to access to RP 100%
manufacturers and installers are aware of parts.
how to access to the RP parts
providers/retailers.
3. Promotion activities on RP including hygiene education are accelerated by the governmental 100%
and semi-governmental organization in the target areas.
3.1 Micro-Finance scheme for purchasing or RP Credit scheme was established with OMFI. 2014 100%
RPs is established households entered loan contracts.
3.2 Methodology and procedures in promotion Methods and procedures in RP promotion and well 100%
activities on RP including hygiene screening were developed and are being practiced by
education are defined. government officers and extension workers.
3.3 All Woreda WASH Teams are involved in RP promotion methods and procedures were shared 100%
the promotion activities. among woreda WASH Teams at the Mini-WASH
Workshops in June 2014 and June 2015. Agriculture,
health, MF and water officers participated in the
promotional activities in all target woredas.
3.4 The RP dissemination handbook is Handbook for RP Dissemination through Self-supply 100%
developed based on the experiences and was developed and finalized at the workshops in Addis
lessons from the activities for Output 3. Ababa and Hawassa in Sept.-Oct.2016.
4. Practices of RP use including hygiene are supported continuously by the village technicians and 100%
extension workers in the target areas.
4.1 The percentage of functional RPs which is 98% of RPs are functional as of the endline survey 100%
installed in the project is more than 90%. (117/120) 5.

5
171 RP wells were visited during the endline survey. 51 wells were not functioning due to well problems, such as collapse and a
dropping of the water level. Due to the severe drought in 2016, 49 wells were facing this decline in their water level, while 2 had
collapsed. The functionality rate was calculated from the number of the functioning RP wells (117), divided by the number of the
functioning wells (120); 117/120 = 97.5%. The non-functioning RPs were found to be only 3.

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 Achieve
Verifiable Indicators Achievements up to October 2016 /
-ment
4.2 The percentage of RP users who received 3,700 people participated in Activity 3.3 (see above) in 100%
support from health extension workers Period 2. 96.4% of households responded they received
becomes more than 90%. the extension services of health officers according to
the endline survey.
4.3 The percentage of RP users who received 3,700 people participated in Activity 3.3 (see above) in 100%
support from agriculture extension workers Period 2. 199 households participated in agriculture
becomes more than 85%. trainings. 94.5% of RP users responded they received
the extension services and were satisfied by the
extension services by HEW, DAs and Village
Technicians. They scored the average of 4.68 out of 5
for the satisfactory rating of their services6.
5. Project knowledge and experiences are compiled as dissemination tools and acknowledged in 100%
nation-wide.
5.1 The dissemination tools with reflection of Self-supply Fair in 2015 and 2016 both contributed to 100%
the Project’s experiences are delivered to promote Self-supply and the project’s activities. RP
water resources bureau of each region. manual, O&M sheets, OMFI booklets and Information
sheets on Water Quality Test and well disinfection, etc.
Handbook for RP Dissemination and the tools
associated with it was distributed to the participants of
the Final Seminars in Addis Ababa and Hawassa.
Achievements and outputs of the Project were
presented at the Final Seminars.

6
The question was “Did you get useful information to improve your livelihood through Village Technicians, HEW, DA and MF
agents?” Rating keys were 5: very satisfied, 4: satisfied, 3: received, 2: not satisfied, 1: not at all satisfied. The responses were not
differentiated by sectors, as rural dwellers often receive the extension services without disaggregating by sector.

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3.2 Reponses of the Project to the Recommendations of
Mid-term Review
The recommendations given by the Mid-term Review are seven points, and these
recommendations and the responses of the Project are as presented in the table below;

Table 3-2: Recommendations of Mid-term Review and the Project’s Responses

Recommendation Response of the Project
Support to WIDB,  Continuation of the technical advices for RP procurement
SNNPR for their on-going  Acceptance of the additional trainees from the selected four woredas outside
procurement of RPs the Project target areas for RP installation and maintenance training in the
target areas, utilizing TVETC instructors (completed in Period 2)
 RP dissemination orientation for woreda WASH Team and micro finance
training for OMFI staff from the above selected woredas (completed in
Period 2)
 RP dissemination orientation for 36 Self-supply priority woredas (including
14 zones and 4 special woredas) was conducted (completed in Period 3)
 Introductory trainings on RP installation and maintenance for the technicians
from the above 36 woredas (completed in Period 3)
 Full-scale RP installation and maintenance trainings for 6 Self-supply priority
woredas, selected among the above 36 woredas are conducted (completed in
Period 3)
 Development and sharing of the RP dissemination handbook, compiled from
the Project’s experiences (completed in Period 3)
Attention to the water  Continuation of promotion of HWTS and hygiene education
quality of RP wells  Adoption of NO2 and NO3 tests in water quality testing
 OJT in water quality test for the woreda water and health staff from the four
selected woredas outside the project target areas (completed in Period 2)
 Hygiene and sanitation training was given to the participants of the RP
orientation for the Self-supply priority 36 woredas (including 14 zones and 4
special woredas) (competed in Period 3)
Improvement of hygiene  Improvement of the methods and procedures for hygiene education activities
education activities in association with RP promotion activities, and compilation of these in the
RP dissemination handbook (completed in Period 3)
 Information sheets on water quality tests and well disinfection are produced
and disseminated to WIDB and BoH (completed in Period 3)
 M/M on strengthening hygiene and sanitation promotion by health sector is
signed among WIDB and BoH (completed in Period 3)
Improvement of small  Collection and compilation of good practices in small scale agriculture and
scale agriculture utilising livelihood improvement in association with RP utilization (completed in
RPs Period 3)
Emphasis on the  “Strategies for Sustainable O&M of RPs for Family Wells” which is a
importance of operation compilation of the methods and procedures that was developed (completed in
and maintenance Period 3)
 Operation and maintenance sheets are produced and disseminated to RP users,
Village Technicians and Woreda Water Offices (completed in Period 3)
Strengthening the  Strengthening of coordination among the government organisations and
coordination among the development partners, involved in RP and Self-supply promotion, in order to
related organisations avoid confusion among the rural people (recommendation to the Ethiopian
side).

3-4
 Recommendation Response of the Project
 Provision of technical advices to the counterparts for strengthening the
coordination
 Collection of the information related to Self-supply and RP dissemination
from other DPs and NGOs and sharing with the counterparts
Amendment of PDM  Cooperation with JICA Headquarter and JICA Ethiopia Office for PDM
discussions (completed in Period 2)

3.3 Summary of the Results of the Terminal Evaluation

The Terminal Evaluation Study was conducted by the Joint Evaluation Team, composed of 3
Japanese and 2 Ethiopian representatives. The summary of the results is as follows;

3.3.1 Results of the Evaluation by 5 Evaluation Criteria

The results of the evaluation according to 5 evaluation criteria are summarized in the table below;

Table 3-3: Summary of the Evaluation by 5 Criteria

Criteria Result Remarks
Relevance High The Project is in line with both Ethiopian and Japanese policies and
development priorities
Effectiveness High All of the Project purpose indicators have been achieved.
Most of PDM indicators were fulfilled.
Efficiency High Inputs were appropriately provided in terms of quality, volume and
timing since each expected output has been produced associated with
implementation of inputs and Project activities as planned.
Impact Relatively high With regard to the Overall Goal, its important assumption is assumed
to be sustained. In order to achieve the Overall Goal, WIDB needs to
continue collaboration with relevant authorities and private service
providers in many ways.
Several ripple effects of the Project have been identified.
TVETC started their own trainings
RP manufacturers’ association established.
Enterprise established by Village Technicians.
Sustainability Moderate Policy aspect: Policy aspect is secured. QC system includes Ethiopian
Standard, COC test for certifying manufacturers and installers are
advantages. Immaturity of parts market is a hindering factor.
Institutional aspect: Organisation and financial aspects look fine. QC
could be maintained by TVETC instructors and manufactures.
Technical aspect: TVETC instructors, COC tests and various strategy
papers are the positive factors.
Other aspect: Need due attention to HWTS practices.

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3.3.2 Recommendations and Lessons of the Terminal Evaluation Mission
The recommendations and the lessons leant, reported by the Terminal Evaluation Mission are
quoted in this section.

(1) Recommendations for the activities until the end of the Project Period

1) Discussion for Assisting Small Enterprises dealing with RP Manufacturing and

Spare-parts Supply through Policy Support

It is recommended for MoWIE and WIDB to discuss with the association of RP manufacturers,
suppliers and village technicians in the region and the trade authority about possibilities of
governmental intervention.

2) Alignment to Self-supply Guideline

It is recommended for WIDB to respect the agreed MOU and self-supply guideline, and inform to
relevant organizations that providing subsidy is the temporary measure for severe drought in the
region.

(2) Recommendations for the activities after the completion of the Project
1) Dissemination of the results and outcome of the Project

The Project has established the foundation of the Self-supply promotion and RP technology for
dissemination practices. In particular, the standardization of RP specifications, RP credit scheme,
technical training modules and manuals utilizing T VETC system, assessment of the RP technicians
through COC system, training and assignment of village technicians are the elements that are
essential for sustainable RP technology dissemination. It is recommended that MoWIE, WIDB and
other relevant organization (including other self-supply donors) utilize these established systems,
and follow the methods and procedures developed by the Project for further acceleration of
Self-supply and expansion of RP dissemination in SNNPR.

2) Adoption of ESA Standardized RP Specifications

The minimum specifications of RP were approved by ESA; however, simple dissemination of the
ESA document will not lead to the adoption of this ESA standardized RP specifications by
stakeholders. Therefore, it is recommended for MoWIE to consider a strategy for the way forward
through discussion with Self-supply taskforce and regional bureau in different sectors.

3) Scaling-up of Capacity Building of Village Technicians and Water Office Engineers

In order to sustain high quality of RP installation and O&M with collaboration with Zone and
Woreda water offices beyond the Project sites, it is recommended for WIDB to scale-up the

3-6
capacity building effects of the Project to village technicians and water office engineers through
training by TVETC instructors and woreda water office engineers who obtained COC. In addition,
it is also recommended that the regional government shall ensure the budget for continuous RP
promotion activities at all level (Regional, Zonal and Woreda offices).

4) Continuous Sanitation and Hygiene Education Activity by Woreda Water Office and
Health Workers

It is recommended that woreda water office and health workers exert more effort for practicin g
household water treatment and storage as well as hygiene promotion at community level.

5) Collaboration with Bureau of Agriculture

Multiple uses of RP need to be emphasized for practicing at household level. BOA is plannin g
installation of RP for the irrigation at the household level under the approved specification
standard. Moreover, BOA has intention to utilize the Project outcomes including the construction
design and method of installation. Therefore, it is recommended that WIDB gives BOA necessary
technical advice and sharing information.

(3) Lessons Learned

1) Integrating Capacity Building Component of the Project Activities to the TVET
System

Through the collaboration with TVETC instructors who were trained in the TOT courses, small
enterprises for RP manufacturing were trained in each target area. In addition, T VETC instructors
and woreda water office engineers cascaded down its installation and O&M techniques to village
technicians. Formulation on of the COC standard exam also contributed to sustainable capacity
building. Therefore, the method of ensuring the sustainability of the Project through developin g
local technical experts and industry utilizing the T VETCs is effective for other projects as well,
which has extension component. Thus, it is recommended to consider utilizing the T VETCs in the
case of formulating a project that aims to promote the product through capacity building of
technical experts.

2) Collaboration with the Microfinance Institution for RP Promotion

The Project has been able to promote RP as well as to change RP users’ mind-set through
developing village technicians and through promotion activities with the microcredit scheme.
Likewise, it is recommended to consider such approach that increases the sustainability by
enhancing the sense of ownership in other projects with extension components.

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3.3.4 Reponses of the Project to the Recommendations of Terminal Evaluation
The Project’s responses to the recommendations of the Terminal Evaluation Mission are
summarised in table 3-4.

Table 3-4: Response of Project to Recommendations of Terminal Evaluation

Recommendation Response of the Project
Recommendations before the end of Project
Assisting Small Enterprises dealing with ・ Consideration for some government interventions in support
RP Manufacturing and Spare-parts Supply of parts/material supply of small-hold manufacturers was
through Policy Support suggested at SSTF. SSTF members shared the concern and
agreed to continue discussions on the issue.
・ A suggestion to support small-hold manufacturers in
parts/material supply was made on the briefing note to be
presented to high officials of MoWIE.
・ The Project Team submitted the Summary notes on how to
improve future access to part/material supply for small-hold
manufacturers and technicians to SSTF . SSTF agreed to
continue discussion and consider taking an action in support
of small hold service providers.
Alignment to Self-supply Guidelines ・ The Project Team re-confirmed with WIDB their alignment
to Self-supply Policy at the Handbook Workshop as well as
Final Seminars.
・ Situations in SNNPR were shared at Self-supply Task Force
meetings and lobbying for the supervision and monitoring of
the performances of the region was also done.
・ The importance of alignment to Self-supply Policy
Guidelines was mentioned in the MoWIE’s Roll Out
Strategies* at the Final Seminars of the Project.
・ WIDB clarified that the subsidy to small household groups
(2-3 households) would not be continued and WIDB would
align with Self-supply Guidelines of the country, after
disseination of 10,000RPs.
・ It is hoped that MoWIE, in collaboration with SSTF will
continue monitoring of regional performances in Self-supply
promotion.
Recommendations after the termination of the Project
Dissemination of the results and outcomes ・ The Project outline and experiences were presented at the
of the Project MWA planning Workshop and the outputs were promoted.
・ Continuous promotion and lobbying for utilisation of the
Project outputs to the Self-supply partners, such as IRC and
A4A.
・ MoWIE mentioned that it will continue to disseminate and
utilise the materials and tools developed by the Project, as
well as to scale-up of human resource development in their
Roll Out Strategies* at the Final Seminars. The seminar
participants supported the suggested strategy for utilising
outcomes of the Project, with the ministry’s initiative.
MoWIE clarified that it will follow it up with SSTF.
・ A number of manufals, handbooks and tools were handed
over to MoWIE by the Project for distribution to the retional
bureaus, and MoWIE assigned a technical staff to distribute
them.
Adoption of ESA Standardized RP ・ National standard document is attached as a tool, namely,
Specifications “Strategies for Maintaining the Quality of Rope Pumps for
Manufacturing, Installation and Maintenance Services”
・ The above document was distributed to the participants of

3-8
 Recommendation Response of the Project
the Final Seminars, and to the Self-supply focus regions,
such as Tigray, Amhara, Oromia, SNNPR and
Benishangul-Gumuz Regions by MoWIE.
Scaling-up of Capacity Building of Village ・ Two participants from the MWA partner organisations
Technicians and Water Office Engineers participated in RP installation and maintenance training in
Kafa zone. They passed the COC test as well.
・ Scaling-up of capacity building was mentioned in the roll out
plan of the MoWIE at the Final Seminars.
・ IRC has a plan to organise TOT on RP technology and the
Project put them in touch with TVETCs in SNNPR for
human resource exchange.
・ Scaling-up of human resource development was mentioned
in MoWIE’s Roll Out Strategies* at the Final Seminars.
・ According to the action plans prepared and submitted by the
TVETC instructors during the TOT Review, TVETCs in
Hawassa, Wolayita Sodo, Arba Minch, Wolkite, Hossana
and Bonga have plans to organise RP trainings.
Continuous Sanitation and Hygiene ・ Importance of H&S is well covered in the “Handbook for RP
Education Activity by Woreda Water Dissemination” developed by the Project.
Office and Health Workers ・ Importance of H&S was mentioned in the Roll Out
Strategies* of the MoWIE at the Final Seminars.
・ At the final Joint Coordination Committee Meeting, Director
of Water Supply and Sanitation Directorate of MoWIE
mentioned the importance of involving H&S activities in
association with RP dissemination, utilising the health
personnel such as HEW.
Collaboration with Bureau of Agriculture ・ The benefits of Multiple Use Service (MUS) including micro
irrigation are promoted in the “Handbook for RP
Dissemination”.
・ The importance of collaborating with agricultural sector was
mentioned in MoWIE’s Roll Out Strategies* in the Final
Seminars. WIDB representative enphasised that BoA and
WIDB agreed to follow the unified modality in RP
dissemination (without subsidy).
*Annex 15

3.4 Prospects for the Overall Goal Achievement

[Overall Goal]
Water supply and sanitation conditions and livelihood in rural areas are improved through the dissemination
of RPs for drinking water in Southern nations, Nationalities and People’s Region.

[Indicators]
As of the year 2019, in three (3) year after the termination of the Project, in Southern nations, Nationalities
and People’s Region.
1. The percentage of users who knows the methods of improving hygiene and sanitation becomes
more than 80% among the RP users.
2. The percentage of RP users who find that their livelihood is improving becomes more than 80%.

3.4.1 Prospects for RP Dissemination in SNNPR

For achievement of the Overall Goal of the Project, it is critically important to consider the
prospects for RP dissemination in SNNPR, though it is not measured by the set indicators. A
SWOT analysis was attempted as table 3-5, in order to clarify the internal and external factors
influencing RP dissemination in SNNPR.

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 Table 3-5: SWOT Analysis: RP Dissemination
Internal Strength Internal Weakness
・ Commitment of WIDB ・ Insufficient support structure for RP
・ 10,000 RPs distributed to zones and woredas dissemination at WIDB
・ Presence of the trained human resources, such ・ Insufficient allocation of budget for the required
as manufacturers, Village Technicians and activities (promotion, installation, etc.)
woreda technicians ・ Insufficient awareness of zonal/woreda staff on
・ 6 TVETCs are equipped with the trained RP Self-supply
trainers ・ Low utilisation of the trained technicians
・ OMFI RP Credit Scheme ・ Low number of the trained technicians
・ Materials and tools developed by WAS-RoPSS ・ Weak networking and horizontal collaborative
Project (technical manual, handbook, technical relationships (TVET, health, agriculture, etc.)
notes, strategy papers, promotion tools, etc.) ・ No persistence in dissemination approach (with
or without subsidy, households or group)
External Opportunity External Threat
・ National policies and plans related to ・ Confusion created by the inconsistant
Self-supply approaches of different development partners,
・ Keen interest of SSTF in the Self-supply such as the free distribution of RPs
activities and progress in SNNPR ・ Drought or natural disaster
・ Potential future support from SSTF members ・ Non repayment or delay of repayments for loans
・ Potential future support of JOCV
・ Good reputation of the RP technology among
the users in the Project target areas

3.4.2 Prospects for Sanitation and Livelihood Improvement

A SWOT analysis was done to see the prospects for the achievement of the overall goal. It is not
easy to measure the set indicators, in particular the perception of the users on the livelihoods of
indicator 2, since the perception of the RP users on the usefulness of RP may not be conrsistent
throughout the year. It also depends on the availability of water in the wells and the functionality of
RPs, which may change seasonally (i.e. measuring in rainy season or dry season?), and the
variation of the annual rain fall (i.e. a year of good rain or the year of drought?). With regard to the
questio of when to measure the impact of the Project during the ex-post evaluation study, it is
highly recommended that such assessment is done not only by measuring the point-of-time
situation but also by looking at the changing situations with due consideration to fluctuation and
seasonality of variables, possible impacts of the annual production on the perception of the
informants at the time of the evaluation, etc. For example, some important variables which may
have critical implications on the measurement of the indicators can be included in the study; such
as the functionality of RP wells (but not RPs) 7 , the presence of technical problems with RPs, the
presence and the degree of influence due to natural disasters and a shortage of rain for the
agricultural production of the user households at the time of the study, etc.

7
It is NOT the same as the functionality of RPs. RPs are often fitted over shallow wells, which may then often have the
serious consequence of a lowering water level due to a shortage of rain fall. The Project implemented well assessment
including measurement of static water level during the driest season of the year, before the installation works, however,
many RP wells fell into the situation that deepning of dug-wells was necessary, due to the continuous shortage of rain
over the three years ofthe Project period. Though the wells are short of water, in many cases there was no problem wiht
the RPs.

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 Table 3-6: SWOT Analysis: H&S and Livelihood Improvement
Internal Strength Internal Weakness
・ MOU on cooperation in H&S promotion ・ Insufficient awareness and interest of
activities between WIDB and BOH zonal/woreda water offices on H&S promotion
・ DAs and HEWs assigned in rural villages ・ Insufficient awareness and understanding of
・ Handbook and Promotion tools developed by extension workers
WAS-RoPSS Project
・ Good practices of RP users
・ Growing funding sources for H&S
・ Presence of low cost HWTS solutions and
private supplies of HWTS goods
External Opportunity External Threat
・ National policies and plans related to ・ Potential risks of temporal hazardous situation
Self-supply of rural households due to drought or natural
・ Keen interest of SSTF in the Self-supply disasters
activities and progress in SNNPR ・ Non-existence/low interests of rural dwellers on
・ Potential future support from SSTF members water hygiene
・ Potential future support of JOCV8 ・ Low reputation or scepticism towards RP
technology among RP users whose pumps are
non-functional.

3.4.3 Strategies to Achieve Overall Goal

The following table shows an attempt to draw effective strategies for the achievement of the
Overall Goal, by utilising TOWS Analysis.

Table 3-7: TOWS Analysis: Strategies for Achieving Overall Goal

External Opportunity External Threat
Opportunities listed in table 3-5 and 3-6 Threats listed in table 3-5 and 3-6
Internal Maxi-Maxi Strategy Maxi-Mini Strategy
Strength ・ Utilisation of materials and tools developed ・ Strengthening inter-sectoral collaboration
by WAS-RoPSS with agriculture and health sectors
Strengths ・ Adoption of ESA standard ・ Awareness raising among community
listed in ・ Scaling-up human resource development
table 3-5 through TVETCs
and 3-6 ・ Assessment by COC and utilisation of
certified technicians
・ Scaling-up RP Credit Scheme
・ Strengthening H&S and HWTS promotion
by health workers
Internal Mini-Maxi Strategy Mini-Mini Strategy
Weakness ・ Strengthening promotional activities by ・ Monitoring and drawing lessons from the
woreda officers Self-supply practices
Weaknesses ・ Development and strengthening of private
listed in sector service providers
table 3-5 ・ Lobbying for assistance from SSTF
and 3-6 ・ Utilising JOCV for RP dissemination and
H&S and HWTS promotion
Maxi-Maxi Strategy: Strategies that use strengths to maximize opportunities
Maxi-Mini Strategy: Strategies that use strengths to minimize threats
Mini-Maxi Strategy: Strategies that minimize weaknesses by taking advantage of opportunities
Mini-Mini Strategy: Strategies that minimize weaknesses and avoid threats
The strategies draw from the above are summarised as the recommendations presented in Chapter
4.

8
Japan Overseas Cooperation Volunteer

3-11
Chapter 4. Recommendations

4.1 Recommendations of Terminal Evaluation

As described in Chapter 3, there are 5 recommendations after the termination of the Project for
the achievement of the Overall Goal which are as follows (for details, see 3.3.2);

1) Utilisation of the Project outputs: Utilisation of the established systems for RP promotion
and dissemination should be encouraged, that include technical trainings utilising TVET
system, assessment of technical attainment by COC tests, training and utilisation of local
artisans, i.e. Village Technicians.
2) Adoption of Ethiopian Standards: The National Standards for RPs (ES3968:2016) should be
adopted, and the government needs to have strategies to promote this.
3) Expansion of human resource development for installation, operation and maintenance:
Trainings of Village Technicians should be expanded and there should be an increase in the
number of technicians outside the Project areas, while the regional/zonal/woreda
government should secure the necessary budget allocation.
4) Continuous promotion of hygiene, sanitation and HWTS by Woreda Water Offices and
HEWs: Community level promotion of hygiene and sanitation, and HWTS should be
continued.
5) Collaboration with the agricultural sector: Since the Bureau of Agriculture (BoA) has a plan
to disseminate RPs, WIDB should share the necessary technical information with the BoA.

4.2 Recommendations drawn from the Project’s Experiences

According to the TOWS Analysis presented in the previous section (3.4.3), there are a number of
strategies and tactics noted, in order to utilise internal strengths and external opportunities, while
minimising the internal weaknesses and the external threats. The following are the major
recommendations drawn from the analysis, which were not included in the recommendations
presented in the section 4.1.

4.2.1 Direction for Self-supply Promotion: Promotion and Private Sector

As discussed in the earlier sections, the Project Team partially supported the activities related to
WIDB’s bulk procurement and dissemination of RPs. As a part of the assistance, the Project Team
provided technical trainings on RP installation and maintenance as well as orientations on RP
promotion and dissemination to the local level (regional/zonal/woreda) government officers,
technical staff, and Village Technicians.
There were some differences in the outcome of the activities between the areas where the Project
directly operated activities, and the areas where the government office initiated the activities. One
of the contributing factors to this contrast could be the fact that many non-target woredas have

4-1
been implementing RP dissemination activities with the conventional supply-driven water supply
approach, whereas RP dissemination in association with Self-supply promotion requires quite a
different approach involving demand creation and market stimulation at the grassroots level.
Self-supply, by its nature, involves promotional works so that individual households are
stimulated to decide to invest in their water supply facilities. The conventional top-down approach
may not always be effective to stimulate the households’ investment decisions in investment and
slow progress in RP dissemination by the government offices could be due to this top-down
thinking. In addition to the above, there are some structural problems that were observed within the
government-led Self-supply promotion;
 Inadequate capacity of WIDB and line offices in planning and management of RP
dissemination
 Conventional supply-driven instructions on RP dissemination to line officers (target
number of installation in a short period of time, without enough promotion work)
 Insufficient capacity of Woreda Water Offices to carry out promotional activities
(insufficient time and resources allocated)
 None or a limited number of trained technicians who work on installation and maintenance

The Project Team has adopted a holistic approach to Self-supply and RP promotion, while tryin g
to strengthen linkages among the users, private service providers and the government officers,
instead of relying only on the government services, based on the lessons learnt from the previous
JICA projects. This also contributed to accelerating the promotional activities within loca l
communities, where the private Village Technicians and the active users promoted RPs to their
neighbours.
From these experiences, the Project Team would like to recommend two key strategies for further
expansion of RP dissemination; continuous promotional activities and strengthening private sector
service providers.

4.2.2 Continuous Promotion

As discussed in the previous sections, continuous promotion is a key to success in Self-supply
and RP dissemination. The Project has observed good results of its promotional works in its target
areas. The ways and means of promotional activities are compiled in “Handbook for RP
Dissemination through Self-supply” and distributed to the stakeholders, including counterparts and
Self-supply partners at various events. Other tools for promotional activities have also been
developed by the Project. These materials and tools should be widely disseminated and utilised by
different stakeholders.
Self-supply Fairs in 2015 and 2016, organised by the Self-supply Task Force were idea l
opportunities for private service providers, such as RP manufacturers and Village Technicians from
different areas, and other stakeholders to meet and exchange ideas with each other. It is

4-2
recommendable to decentralise this kind of opportunity to other local towns for giving more
opportunities to the local service providers.

4.2.3 Strengthening Private Service Providers

As discussed above, it is important to develop and strengthen the private sector service providers,
instead of relying on the government extension services, in order to accelerate Self-supply and RP
promotion and dissemination. There are trained and certified RP manufacturers and Village
Technicians in SNNPR, who can provide technical services in the respective areas. In addition, RP
manufacturers who have obtained COC and who have organised themselves as “RP Manufacturers’
Association”, have two of their members who run the part/material shop, which deals with RP
parts/materials in Wolayita Sodo and Hawassa respectively.
Supply of RPs can be served by private RP manufacturers, though there are some indispensable
issues. For example, WIDB has done bulk RP procurement through a tender process. This may
have contributed to a cheaper unit cost of RP and reduce the variation of the specifications of RPs,
which are favorable factors to RP users. On the other hand, a tender process requires a certain
technical and financial capacity with regard to the competing firms, which may then make it
difficult for small-hold RP manufacturers. The Project provided technical trainings to the loca l
small-hold manufacturers, rather than medium to large firms, as local manufacturing is encouraged
in Self-supply policy documents. These small-hold manufacturers are facing difficulties in makin g
a good business out of RP manufacturing, as there are several hindering factors with the immature
RP markets, such as lack of access to some materials/parts, and low demands in rural areas. In
other words, RP business has not been matured as an attractive business.
The trained Village Technicians have been practicing or have a potential of practicing a range of
activities both in technical service provision and technology promotion, as they take advantage of
being close to the RP users and potential users. They can provide technical services in RP
installation and maintenance on a fee basis, and can promote RP technology to rural dwellers, and
to assist linking the users with the manufacturers, when necessary. The Village Technicians in
Yirgachefe Woreda organise themselves and are in the process of registering as an enterprise. The
trained Village Technicians in Kafa, Bench Maji and Hadiya zones are also voluntarily organisin g
themselves as associations.
Considering the above, it is indispensable to expand the local demand of RPs in rural areas, to
sustain the business of the local service providers, including manufacturers and Village
Technicians, in order to accelerate the dissemination of RPs. The government can play a
facilitating role here so as to nurture a healthy ground for private businesses while assistin g
demand creation by continuous promotional works. In addition, some interventions can be
considered to support the access of private businesses to parts/material supply through
exemption/reduction of tax or ease of a minimum requirement of a purchase order, etc.

4-3
4.2.4 Monitoring and Drawing Lessons from WIDB’s Bulk RP Dissemination
It has been more than three year since WIDB launched the procurement and dissemination of a
bulk number of RPs. The number of installed RPs has not been growing in a satisfactory way and
future acceleration of the process is required.
Since April 2016, WIDB introduced a subsidy for RP distribution in order to accelerate the
dissemination process; free distribution of RP units, while users pay installation and well-head
work. However, the MOU between WIDB and OMFI does not stipulate that a subsidy can be used
for a group of households of less than 10 households, and OMFI has not agreed to implement this
subsidy scheme yet.
The subsidy issue in a Self-supply context has been a hot issue among the stakeholders involved
in Self-supply promotion. It is therefore recommended WIDB and other Self-supply stakeholders
monitor the progress and consequences of the subsidised components in Self-supply and
subsequently draw lessons for the future improvement of Self-supply policies and strategies.

4-4
Chapter 5. Challenges and Findings

5.1 Challenges that the Project Faced

5.1.1 Procurement of 10,000 RPs by WIDB-SNNPR
Since 2014, WIDB in SNNPR has been implementing a mass procurement and dissemination of
RPs as a part of the Self-supply Acceleration Programme. The Project Team has been behind this,
supporting WIDB to bring about the synergy effects with the Project interventions and to avoid any
duplication of efforts. It was one of the biggest challenges that the Project Team faced during the
Project period, as this factor was not included in the project design. The Project made the
necessary amendments to its plan of activities, including additional budget requests on two
occasions to JICA in the middle of contract. The following are the major challenges regarding the
WIDB’s bulk RP procurement and dissemination plans.
First, the Project Team faced a huge challenge in avoiding any negative impacts from the WIDB’s
plans onto the already planned activities of the WAS-RoPSS Project, and vice versa. As mentioned
in section 4.2.1, the implementation plans of the WIDB’s RP dissemination were more or less
designed with the conventional supply-driven water supply assumptions, in which the top-down
instruction of the government are implemented at the woreda and lower levels of line offices. The
Project Team fell into the situation where it had to deal with both the top-down initiative of the
Bureau and the holistic approach that the Project had planned to implement.
To respond to this difficult situation, the Project Team chose a compromise approach; it involved
the water sector line offices as much as possible, while seeking for the best combination of
collaborative works with other sector offices, without depending only on the service network of the
water sector line offices, including T VETCs, micro finance institute, and private sector service
providers. This approach worked well and the Project has come up with some tangible results from
this collaborative works, such as RP Credit Scheme with OMFI, trainings with T VETCs and
assessment of technicians with COC.
Second, changes in the WIDB’s plans and approaches to RP dissemination was a challenge that
the Project had to cope with. For example, WIDB had announced that groups of 2-3 households
could have RPs free while the groups would have to pay for installation and well-head work in
April 2016. This change of approach was decided by WIDB, in order to accelerate the RP
dissemination of the RPs which had already been distributed to zonal and woreda water offices
months before. The National Policy Guidelines for Self-supply says that the subsidy is for groups
of more than 10 households, and threrfore WIDB’s approach is not consistent with the nationa l
policy. The Project Team consulted with SSTF about the situation and SSTF will monitor the
progress in the future.
As described above, the Project Team has given its maximum efforts to cope with the changin g
circumstances, and tried to respond to the present situation flexibly and in a timely way, in
consultation with JICA when necessary. These efforts have resulted in accomplishing the given
tasks of the Project and produced the planned outputs without any major problems.

5-1
5.1.2 Incentives for the Counterpart Staff
There have been unignorable voices heard throughout the Project on the travel allowances given
to the counterpart staff.
The Project Team has been assisting the travel allowances for the counterpart staff during their
business trips related to the Project activities, according to the rules and regulations given by
Ministry of Finance and Economic Cooperation. Though the complaints never stopped and
continued until the end of the Project, the Project Team tried their best to increase the incentives
for these counterpart staff in ways other than through cash incentives. For example, the Project
Team shared the tangible results of the joint activities with the counterparts as much as possible, so
that they felt a sense of work satisfaction.

5.2 Project’s Measures for Tackling Challenges

5.2.1 Involvement of A Variety of Stakeholders
One of the major characteristics of the Project’s approach was involvement of a range of
stakeholders. The actors included water, health, agriculture, finance, education, T VET, women’
affairs sectors, as well as the stakeholders from private sector. This networking and collaboration
enabled the Project to work flexibly in a changing environment, while seeking for a best
combination of the roles and responsibilities in Self-supply and RP promotion.
The Project Team also facilitated the dialogue between the regional bureaus (e.g. water and
health) for building consensus in support of field level activities. In addition, The Project Team
utilised the different communication devices to keep in touch with the stakeholders all over the
region so as to work in harmony.
At various Project events, the Project Team involved a wide range of stakeholders to meet and to
exchange ideas among themselves. In particular, the Project invited the stakeholders from federa l
to village levels together at one place and produced a forum to exchange with each other.
It is often not easy for a government institution on its own to initiate such inter-sectora l
collaboration, since the government offices often work in a rigidly-made structure. Therefore, it
was found that the external support from a JICA Project was helpful in encouraging inter-sectora l
collaboration.

5.2.2 Utilisation of Existing Information and Systems

RP is not a new technology, since it was introduced in Ethiopia as early as 2004. Since then, the
technology has been improved and disseminated by various stakeholders. The Project Team tried to
utilise the already accumulated experiences and knowledge as much as possible.
For the newly introduced activities, such as the establishment of a micro finance scheme within
the already existing OMFI structure, technical trainings through T VET, and assessment of
technical attainment by COC, the Project Team gave their efforts to finding-out and utilising the
already-existing systems and structures.

5-2
 Utilising the existing information and systems was a cost-saving device, as the duplication of
efforts was avoided. At the same time, the reputation of the already-existing system has contributed
to a high appreciation of the work done by the Project. For example, adoption of the COC test has
given an additional value to the trainings given by the Project, since the COC has already been in
the system and its value has been publically known. Both the counterpart organisations and the
technicians who obtained certification highly appreciate the COC adoption.

5.2.3 Collaboration with Self-supply Partners

One of the strength of the Project is cooperation and collaboration with Self-supply partners,
including consultants, international development organisations, and NGOs in and outside the
country. The Project Team actively participated in the SSTF regular meetings and shared their
experiences and technical information, while facilitating mutual human resource exchange and
field visits.
The Project Team also took a leading role in joint activities of the Task Force, such as issuing of
bi-monthly newsletters, and organising Self-supply Fair. At the 1st Self-supply Fair in 2015, the
international experts, who lead Self-supply promotion all over the world, from the Netherlands,
Switzerland, Tanzania and United Kingdom, participated in the events. This series of events
contributed to increase the presence and importance of Self-supply in the water sector. The
Project’s activities were also introduced in various international conferences and meetings.
The Task Force is now preparing a briefing note to be presented to the high officials of MoWIE
for lobbying for Self-supply promotion.

5.2.4 Capacity Development of Private Sector Service Providers

Utilisation of local human resources, such as Village Technicians is also a unique characteristic of
the Project. This idea emerged as a lesson drawn from the previous JICA project that the training of
the government technicians alone may not necessarily bring a sustainable and effective provision
of technical services to the people in need.
In addition, the Project Team found that many private manufacturers who were trained by the
previous projects were passively sitting and waiting for job opportunities given by outsiders. This
finding led the Project to incorporate a business management component in its technical trainings.
Moreover, a Self-supply Catalogue was developed in collaboration with other Self-supply
Partners, in particular Aqua for All, in order to promote these private sector service providers,
including RP manufacturers, Village Technicians, RP trainers and part/material suppliers.
Involvement of private sector actors in development work is increasingly appreciated in
developing countries in Africa. The Project Team believes that the experiences of the Project in this
regard may be useful for other JICA projects in Ethiopia and in other countries as well.

5-3
5.3 Lessons Learnt
5.3.1 Lessons drawn by Terminal Evaluation
Two major lessons were drawn from the Terminal Evaluation Study in June 2016 (see 3.3.3. for
details).
1) Technical training through TVET system: The established system for human resource
development related to RP technology, utilising TVET system, as well as assessment by
COC are useful.
2) RP promotion with micro finance institution collaboration: It is found effective to do
promotional work, in collaboration with micro finance institutions and Village Technicians.

5.3.2 Lessons Leant through Project Experiences

(1) Documentation Based on the Experiences

The Project Team has learnt that the documentation of the experiences is important and useful.
The Project Team gave their maximum efforts to leave their experiences and findings in documents.
Technical Notes, an RP technical manual, Strategy papers on RP quality control and O&M, a
Handbook for RP Dissemination, together represent a full compilation of the tested facts and
findings of the Project Team based on their experiences.
The Project Team recognised the importance of documentation through the lessons learnt from the
previous projects, where the accumulated knowledge and skills remained only with individua l
persons, and consequently much of them which disappeared after the completion of the projects.
The Project Team attempted to compile the existing information, analysed and processed it into
generalised and replicable forms, which would be useful for a wide range of readers.

(2) Field Activities, Research and Development

The Project operated under two major sets of activities; technical improvement and
standardisation; and field promotion activities. Despite the challenges in managing a very wide
range of activities, there were several benefits in handling with these sets of activities, which are
often not dealt with in the same project.
First, on improvement of RP designs and specifications, the field activities contributed to provide
a rich ground of hearing the RP users’ voices and collecting live information. The improvement on
new RP designs as well as the approved national standard specifications are not simply worked on
in offices, but are made through field testing and discussions among the experienced stakeholders
and users. The improved RPs models and the standard specifications are therefore responsive to the
needs of the rural people as well as to the service providers, and are therefore practical.
Second, the Project Team won the trust of the people in rural areas, because the Project has been
also dealing with the RP technology itself for its design improvement and standardisation. The
technical staff members of the Project have a rich knowledge and experience of technica l

5-4
improvement and trainings both locally and internationally, and were able to provide a good
volume and quality of technical information to the rural households, who were new to the RP
technology and were considering investment in it.

5-5
 Annex
- Table of Contents -

Annex 1 PDM version 3.1........................................................................................... 1

Annex 2 List of Counterparts ...................................................................................... 8

Annex 3 Flow of Activities......................................................................................... 10

Annex 4 Plan of Operation and Achievement ............................................................11

Annex 5 Summary and Minutes of JCC and SC ...................................................... 14

Annex 6 List of Media Exposures ........................................................................... 203

Annex 7 Project Promotion Tools (Newsletters) ..................................................... 208

Annex 8 List of Additional Activities to Bulk RP Dissemination in SNNPR.............. 322

Annex 9 Ethiopian Standard ES 3968/2016: Rope Pumps .................................... 333

Annex 10 Issues and Ideas on Supply Chain for Rope Pump Production ................ 353

Annex 11 Operational Procedure for RP Credit Scheme ......................................... 357

Annex 12 Report on Household Water Treatment Options for RP Wells .................. 360

Annex 13 Minutes of Meeting on Health Sector Involvement for Self-supply

Acceleration and RP Dissemination ......................................................... 369

Annex 14 Good Practices in RP Utilisation .............................................................. 372

Annex 15 Final Seminar Proceedings ...................................................................... 376

Annex 16 Dispatch of Japanese Experts.................................................................. 459

Annex 17 List of Equipment ..................................................................................... 460

 Annex 1 PDM version 3.1

A-1
A-2
A-3
A-4
A-5
A-6
A-7
 Annex 2 List of Counterparts
Counterpart List
(as of November 10, 2016)

Name Title Department / Organisation

Mr. James Deng Choltot State Minister / Project Director MoWIE
Director / Project Manager Water Supply and Sanitation
Mr. Yohannes G / Medhen* (Till December 2013) Directorate, MoWIE
Director / Project Manager Water Supply and Sanitation
Mr. Nuredin Mohammed (Since December 2013) Directorate, MoWIE
Director /Head of EWTI Sector Support Directorate, MoWIE /
Dr. Markos Wijore (Till June 2016) Ethiopia Water Technology Institute
Research and Development
Mr. Abiti Getaneh Director
Directorate, MoWIE
Mr. Abebe Mekonnen* Head (Till July 2013) Ethiopia Water Technology Centre
Mr. Abiy Girma National WASH Coordinator National WASH Coordination Office
UNICEF Project Coordinator
Ms. Zewditu Yilma (Till July 2014) Self Supply Office
National Consultant / Self-supply Water Supply and Sanitation
Mr. Agash Asmamewe Focal Person (Since July 2014) Directorate, MoWIE
Water Supply and Sanitation
Mr. Tamane Hailu Rural WASH Coordinator Directorate, MoWIE
Water Supply and Sanitation
Mr. Eyasu Guta Technical/ Program Support Officer Directorate, MoWIE
Water Supply and Sanitation
Mr. Tedros Tadele Engineer on Electro Mechanics Directorate, MoWIE
Water and Irrigation Development
Mr. Abbas Mohamed* Head (Till December 2013)
Bureau, SNNPR
Water and Irrigation Development
Mr. Tesfaye Yigezu Head (Till January 2015)
Bureau, SNNPR
Water and Irrigation Development
Mr. Samuel Tamiru Head (Since January 2015)
Bureau, SNNPR
Water and Irrigation Development
Mr. Letta Yetamu Vice Head, (Since March 2015)
Bureau, SNNPR
Core Process Owner, Water
Resources Study and
Mr. Tadela Kibru Management Core Process Water Resource Bureau, SNNPR
(Till November 2015)
Core Process Owner, Water
Resources Study and Water and Irrigation Development
Mr. Melkamu Worko Management Core Process Bureau, SNNPR
(Since December 2015)
Water Quality Expert Water and Irrigation Development
Mr. Eyasu Mamo (Till May 2014) Bureau, SNNPR
Core Process Owner, Water Supply
Water and Irrigation Development
Mr. Kassahun Woldegeorgis Schemes and Material Maintenance
Bureau, SNNPR
Administration Core Process
Water and Irrigation Development
Mr. Kassu Eshete Socio-economist
Bureau, SNNPR
Water and Irrigation Development
Mr. Dereje Haile Mechanic
Bureau, SNNPR
Water Quality Expert under Water
Water and Irrigation Development
Mr. Lebenu Lemma Resources Study and Management
Bureau, SNNPR
Core Process
Water Quality Expert under Water
Water and Irrigation Development
Mr. Andualem Shirko Resources Study and Management
Bureau, SNNPR
Core Process
Water and Irrigation Development
Mr. Abdela Yimar Hydrogeologist
Bureau, SNNPR
WRB WASH Coordinator Water and Irrigation Development
Mr. Mulugeta Mussie* (Till July 2014) Bureau, SNNPR
WASH Coordinator Water and Irrigation Development
Mr. Bekele Kassaye (Since July 2014) Bureau, SNNPR
A-8
 Name Title Department / Organisation
Head of Credit Department
Mr. Shimeles Debele* Omo Micro Finance Institution
(Till November 2014)
Director of Credit Directorate
Mr. Ashebir Alemu Omo Micro Finance Institution
(Since December 2014)

Mr. Mekuria Mesekele Rural Credit Officer Omo Micro Finance Institution
Mr. Tegegneworku Serawit Senior Rural Credit Officer Omo Micro Finance Institution
Deputy Bureau Head and Core
Mr. Atnafu Asfaw process Owner of Human Resource TVET Bureau SNNPR
Development
Technical and Vocational Education
Mr. Fisseha Hariso Burra* Dean (till April 2016) Training Collage (TVETC) Hawassa
Technical Coordinator for Technical
Mr. Gedion Teka* Transfer (Till October 2014) TVETC Hawassa
Technical Coordinator for Technical
Mr. Ketema Getaneh Transfer (Since October 2014) TVETC Hawassa
Process Owner of Natural
Bureau of Agriculture and Natural
Mr. Mahamednur Faris Resources Division, Agriculture
Resource Conservation, SNNPR
Bureau

Bureau of Agriculture and Natural

Mr.Debebe Woldemariam Irrigation Engineer
Resource Conservation, SNNPR

Hygiene and Sanitation Focal

Mr. Desalegn Gullo Person, Disease Prevention and Health Bureau, SNNPR
Health Promotion
Hygiene and Sanitation Focal
Mr. Solomon Gebre* Person, Disease Prevention and Health Bureau, SNNPR
Health Promotion (Till May 2014)
Hygiene and Sanitation Focal
Person, Disease Prevention and
Mrs. Woinshet Mengesha Health Bureau, SNNPR
Health Promotion
(Since May 2014)
Hygiene and Sanitation Focal
Person, Disease Prevention and
Mr. Male Mate Health Bureau, SNNPR
Health Promotion
(Since May 2014)
Women Children and Youth Affairs Women Children and Youth Affairs
Mr. Firew Bekele Bureau Bureau, SNNPR
*The counterpart who left the position.
MoWIE: Ministry of Water, Irrigation and Electricity

A-9
 Annex 3 Flow of Activities

Year 2013 2014 2015 2016

Month 3 4 5 6 7 8 9 10 11 12 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 4 5 6 7 8 9 10 11 12
suitable for construction the rainy season suitable for construction the rainy sesason suitable for construction the rainy season suitable for construction the rainy season
Period Priod 1 Period 2 Period 3
Duration 2013/3〜2014/7 2014/8〜2015/8 2015/9〜2016/12
Report/ Public
Relations 【1-1】IcR 【1-4】P/R(No1) 【1-4】P/R(No2) 【1-4】P/R(No3) 【2-3】ItR 【2-5】P/R(No4) 【3-6】P/R(No5) 【3-6】F/R

IcR︓inception report
【1-3】Project brief note and public relations 【2-4】Project brief note and public relations 【3-3】Project brief note and public relations
PrR:project progress
Leaflet open HP updeate HP update HP update leaflet update HP update leaflet update HP update HP
report
Newsletter briefnote Newsletter briefnote Newsletter briefnote
ItR︓interim report
FR: project completion
(final) report
【1-2】 【1-2】 【1-2】 【2-1】 【2-1】 【3-2】
Committees / 【3-2】 JCC and SC 【3-2】
JCC and SC JCC and SC 【3-4】
Evaluation
【2-2】Mid-term Review 【3-5】Terminal Evaluation
Output１
【1-5】Development/Improvement of RP 【2-6】Development/ improvement of RP
Improvement and
standardization of 【1-6】Standardization of specification of RP and installation technique 【2-7】Standardization 【3-8】Standardization
RP at the national
【1-7】
Formulation of operational manual 【2-8】Formulation of operational manual 【3-9】Formulation of operational manual
level

Output ２ 【1-8】Quality control systems on manufacturing and installing RPs 【2-9】Quality control systems of RPs 【3-10】Quality control system of RPs

Formulation of 【1-9】Formulation of 【2-10】 【3-11】 Formulation of O&M strategies

O&M strategies Formulation
strategies on RP of O&M
【1-10】 Formulation of RP parts 【3-12】 【3-13】 TOT
manufacturing and strategies Discussion on
supply chain strategies
installation
technologies 【1-11】 TOT 【1-12】Training for manufactures 【2-11】TOT 【2-12】Training for manufactures 【3-14】 Technical Training on Manufacturing, Installation, O&M

Output ３ 【1-13】Formulation of Regional

【1-15】Baseline Survey

Promotion activities 【1-14】Selection of target

areas 【1-16】 Formulation of the
on RP including Implementation
hygiene education plans
are accelerated by 【1-17】Micro finance 【2-13】Micro finance 【3-15】 Micro finance
the governmental
and semi- 【2-14】 RP promotion 【3-16】 RP promotion
【1-18】RP promotion
governmental
【2-16】Installation of RPs
organization in the
【1-19】Installation
target woredas. of RPs

【3-18】Establishment of O&M systems

【2-17】 Establishment of O&M system
Output 4
Acceleration of 【2-18】 Livelihood improvement activities 【3-19】Sanitation and
pactice of RP use
【2-19】 Sanitation and hygiene activities
(promotion 【3-20】Livelihood 
activity) 【2-15】 improvement activities
OJT on
Water Quality check

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 Annex 4 Plan of Operation and Achievement

　 　 Project implementation period Period 1

Activities 2013 2014
3 4 5 6 7 8 9 10 11 12 1 2 3 4 5 6 7
Project Management
Plan
【1-1】 Inception report Ach.
【1-2】 JCC and steering committee
Plan
JCC
Ach.
Plan
Steering Committee
Ach.
【1-3】 Project brief note and public relations
Plan
News Letter
Ach.
Plan
Leaflet
Ach.
Plan
Website
Ach.
Plan
Project brief note
Ach.
【1-4】 Progress report
Plan
No. 1
Ach.
Plan
No. 2
Ach.
Plan
No. 3
Ach.
Output 1
【1-5】 Development /Improvement of RP
（1）　Rope Pump Users' Survey Plan
Ach.
（2）　Development/improvement of RP Plan
Ach.
（3）　Various tests of existing/developed/improved RP Plan
Ach.
（4）　Identification of the low cost technologies for improvement of Plan
shallow wells; research and development of improved well structure
Ach.
（5）　Exploring the technical options for low cost drilling/construction of wells Plan
Ach.
【1-6】 Standardization of RP
（1）　Consensus building on the standard specification of RP for drinking water Plan
Ach.
（2）　Launching the process of standardization Plan
Ach.
【1-7】 Operational manual Plan
Ach.
Output 2
【1-8】 Quality control systems
（1）　Clarification of roles and responsibilities of stakeholders in quality control Plan
Ach.
（2）　Formulation of certification system of RP manufacturers Plan
Ach.
（3）　Encouraging mutual support among the private sector stakeholders Plan
Ach.
【1-9】 O&M strategies for the household RPs Plan
Ach.
【1-10】 RP parts supply chain strategies Plan
Ach.
【1-11】 TOT for TVETC instructors Plan
Ach.
【1-12】 Training for manufacturers of RPs
OJT for RP manufacturing Plan
Ach.
OJT for RP installation Plan
Ach.
Output 3
【1-13】 Regional strategies for accelerating RP use
Needs assessment Plan
Ach.
Short listing the target areas Plan
Ach.
Formulating strategies on dissemination of RP Plan
Ach.
Preparing implementation manual Plan
Ach.
【1-14】 Target woredas/areas selection
Setting selection criteria Plan
Ach.
Short listing of woreda Plan
Ach.
Field visit of the shortlisted woreda Plan
Ach.
Final selection Plan
Ach.
Official approval of the selection at JCC Plan
Ach.
【1-15】 Baseline survey
TOR drafting Plan
Ach.
Selection of sub-contractor Plan
Ach.
Conducting survey Plan
Ach.
Survey report writing Plan
Ach.
【1-16】 Implementation plans at woreda level Plan
Ach.
【1-17】 Micro finance Plan
Ach.
【1-18】 RP promotion Plan
Ach.
【1-19】 Installation of RPs
Procurement of RP for dissemination (Manufacturers' OJT) Plan
Ach.
Training of village mechanics Plan
Ach.

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Progres by Work Breakdown Structure Period 2
Period 2
2014 2015
8 9 10 11 12 1 2 3 4 5 6 7 8
㻭㼏㼠㼕㼢㼕㼠㼕㼑㼟㻌㼕㼚㻌㻼㼑㼞㼕㼛㼐㻌㻞
㻼㼞㼛㼖㼑㼏㼠㻌㻹㼍㼚㼍㼓㼑㼙㼑㼚㼠
䛆2-0䛇 Plan
Activities Planning Realized

䛆2-1䛇 JCC and Regional Steering Committee

Plan
Joint Coordination Committee
Realized
Plan
Regional Steering Committee
Realized

䛆2-2䛇 Plan
Cooperation to Mid-term Review Realized

䛆2-3䛇 Plan
Interim Report Realized

䛆2-4䛇 Elaboration of Project Brief Note and Public Relations

Plan
Self Supply News Letter
Realized
Plan
Homepage
Realized
Plan
Project Brief Note
Realized

䛆2-5䛇 Plan
Elaboration of Progress Report No4 Realized

Activities on Output 1
䛆2-6䛇 Development / Improvement of RP
Plan
䠄1䠅䚷Finalizing of improved RP models
Realized
Plan
䠄2䠅䚷Development / Improvement of RP parts
Realized
Plan
䠄3䠅䚷Study of RP well Structure and Low Cost Drilling Technology
Realized

䛆2-7䛇 Standardisation of Specification of RP and Installation Method

Plan
䠄1䠅䚷Standardisation of RP
Realized
䠄2䠅䚷Support to approval process of the standard RP Plan
specification Realized

䛆2-8䛇 Formulation of an Operational Manual for manufacturing, Plan

installation, operation and maintenance of RP Realized

Activities on Output 2
䛆2-9䛇 Quality Control System for manufacturing and installing RPs
(1)䚷Clarification of roles and responsabilities of stakeholders in Plan
quality control Realized
Plan
䠄2䠅䚷Certification systems for manufacturers and installers
Realized
䠄3䠅䚷Exploring the possibility for organizing a self-supply Plan
organization for private manufacturers and installers Realized

䛆2-10䛇 Formulation of O&M strategies for household RPs

Plan
(1)䚷Formulation of O&M strategies
Realized
Plan
(2)䚷Formulation of RP Parts Supply Chain Strategies
Realized

䛆2-11䛇 Plan
TOT for TVETC instructers on manufacturing and installation of RP
Realized

䛆2-12䛇 Plan
Training for manufacturers and installers of RPs
Realized

Activities on Output 3
䛆2-13䛇 Plan
Micro Finances Realized
䛆2-14䛇 Plan
RP promotion by the Woreda Water, Mines and Energy Offices Realized
䛆2-15䛇 Water Quality OJT for Woreda Water and Health Offices outside Plan
of project target woredas Realized
䛆2-16䛇 Plan
Supports to Individual Households in RP installation Realized
䛆2-17䛇 Plan
O&M systems Realized
䛆2-18䛇 Plan
Support to Livelihood Improvement Activities Realized
䛆2-19䛇 Support to Hygiene and Sanitation Activities
Plan
(1)䚷Training on Safe Water Chain
Realized
Plan
(2)䚷OJT on water quality test
Realized

Activities on Output 4
䛆2-20䛇 Plan
Study Tour Realized
䛆2-21䛇 Plan
Self-supply Fair Realized
䛆2-23䛇 Plan
RP Dissemination Handbook Realized

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 Period 3
2015 2016
10 11 12 1 2 3 4 5 6 7 8 9 10 11 12
Activities in Period 3
Project Management
【3-1】 Joint Coordination Committee (JCC)
Plan
Joint Coordination Committee (JCC)
Achieve
Plan
Regional Level Steering Committee
Achieve
【3-2】 Elaboration of Project Brief Note
Plan
Newsletter
Achieve
Plan
Project Brief Note
Achieve
【3-3】 Endline Survey Plan
Achieve
【3-4】 Cooperation to Terminal Evaluation Mission Plan
Achieve
【3-5】 Elaboration of Progress Report V Plan
Achieve
【3-6】 Elaboraiton of Final Report Plan
Achieve
Activities for Output 1
【3-7】 Minimum standard specification of RP Plan
Achieve
【3-8】 Finalisaion of operation manual for manufacturing, intallation and Plan
maintenance of RPs Achieve
Activities for Output 2
【3-9】 Quality control of RP manufacturing, installation, operation and Plan
maintenance Achieve
【3-10】 Operation and maintenance strategy Plan
Achieve
【3-11】 RP parts/materials supply Plan
Achieve
【3-12】 TOT for TVETC instructors on manufacturing and installation of RPs Plan
Achieve
【3-13】 Training of RP manufacturers and installers Plan
Achieve
Activities for Output 3
【3-14】 Micro finance Plan
Achieve
【3-15】 RP promotion by Woreda WASH Team Plan
Achieve
【3-16】 Preparation of RP promotion handbook Plan
Achieve
Activities for Output 4
【3-17】 Support for operation and maintenance of RPs Plan
Achieve
【3-18】 Hygiene and sanitaiton promotion Plan
Achieve
【3-19】 Livelihood improvement with RP use Plan
Achieve
Activities for Output 4
【3-20】 RP dissemination tools Plan
Achieve
【3-21】 Self-supply Fair (World Water Day) Plan
Achieve
【3-22】 Final Seminars Plan
Achieve

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 Annex 5 Summary and Minutes of JCC and SC

Joint Coordination Committee Members

Chair Person
State Minister Ministry of Water, Irrigation and Electricity (MoWIE)
Members (Ethiopian side)
Director and representatives Water Supply and Sanitation Directorate, MoWIE
Director Research and Development Directorate, MoWIE
Director Sector Support Directorate, MoWIE
Representative Ethiopia Water Technology Institute
Representative One WASH National Programme
Self-supply Focal Person MoWIE
Representative Ministry of Finance and Economic Cooperation
Members (Japanese side)
Representative Japanese Embassy
Representative JICA Ethiopia Office
Representative Project Team

Regional Steering Committee Members

Chair Person
Head Water and Irrigation Development Bureau (WIDB)
Members (Ethiopian side)
Core Process Owner and Water Supply Scheme and Material Maintenance
representatives Administration Core Process, WIDB
Self-supply Focal Person WIDB
Representative Bureau of Agriculture and Natural Resource
Conservation
Representative Bureau of Health
Representative Technical and Vocational Educataion and Training
Bureau
Representative Women and Youth Affairs Bureau
Representative TVETC Hawassa
Representatives NGOs and development partners
Members (Japanese side)
Representative JICA Ethiopia Office
Representative Project Team

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 Summary of Regional Steering Committee and Joint Coordination Committee
Meetings
Title 1st SC Meeting 1st JCC Meeting
Date April 19, 2013 April 16, 2013
Venue Office of Bureau Head’s, Water Resources Meeting Room, Ministry of Water and
Bureau, SNNPR Energy
Participants ・ WRB/SNNPR Representatives (Process ・ Director of Water Supply and Sanitation
・ Owner, Rope Pump Team, Water Quality Directorate
・ Expert, WaSH Coordinator) ・ Director of Sector Support Directorate
・ Representatives of sector bureaux ・ Head of EWTEC
(Women, ・ Representative of WaSH Programme
・ Youth and Culture, Agriculture and Rural ・ Representative of Self Supply Office
Development) ・ Representative of WRB/SNNPR
・ JICA Ethiopia Office ・ Director of Bilateral Cooperation of
・ JICA Experts MoFED
・ JICA Ethiopia Office
・ JICA Experts
Agenda ・ Discussions and approval of Inception ・ Discussions and approval of Inception
Report Report
・ Methods and process of target area ・ Methods and process of target area
selection, etc. selection, etc.
Major ・ Inception Report approved ・ Inception Report approved
Achievement ・ Methods and process of target area ・ Decision on the methods and the process
selection discussed and agreed of target area selections shall be
authorized to Steering Committee in
SNNPR
Title 2nd SC Meeting nd
2 JCC Meeting
Date July18, 2013 July 22, 2013
Venue Lewi Campus Café, Hawassa Hawassa Meeting Room, Ministry of Water
and Energy
Participants ・ WRB/SNNPR (Process Owners, Rope ・ Director of Sector Support Directorate
Pump Team, Water Quality Expert) ・ Director and representative of Research
・ Dean of TVETC/Hawassa and Development Directorate
・ Representatives of sector bureau ・ Representative of WaSH Programme
(Agriculture and Rural Development, ・ Representative of Self Supply Office
Health) ・ Head and representative of WRB/SNNPR
・ IRC, World Vision ・ JICA Ethiopia Office
・ JICA Ethiopia Office ・ Project Team (JICA Experts, Local
・ Project Team (JICA Experts, Local Experts)
Experts)
Agenda ・ Sharing and discussion on Progress ・ Sharing and discussion on Progress
Report-I Report-I
・ Approval of selection of the target ・ Approval of selection of the target
woredas woredas
・ Discussion and approval of project logo, ・ Discussion and approval of project logo,
short message, and nickname short message, and nick-name
・ Sharing the results of RP Users’ Survey ・ Sharing the results of RP Users’ Survey
in Three Regions in Three Regions
Major ・ Selection of the target woredas approved ・ Selection of the target woredas approved
Achievement ・ Project logo, short message and ・ Project logo, short message and
nick-name approved nick-name approved

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Title 3rd SC Meeting 3rd JCC Meeting
Date June 18, 2014 June 23, 2014
Venue South Star Hotel, Hawassa Meeting Room, MoWIE
Participants ・ WRB/SNNPR Representatives (Process ・ State Minister
・ Owners, Socio-economist, Mechanic) ・ Directors of Water Supply and Sanitation
・ Representatives of sector bureaus ・ WASH Coordinator, Rural WASH
(Agriculture, TVETC) Coordinator
・ World Vision ・ Representatives of WASH Coordination
・ JICA Ethiopia Office Office
・ Project Team (JICA Experts, Local ・ One WASH Secretariat
Experts) ・ JICA Ethiopia Office (Senior
Representative,
・ Project Formulation Officer, Programme
Officer)
・ Project Team (JICA Experts, Local
Experts)
Agenda ・ Progress Report ・ Progress Report
・ Sharing results of RP field test and RP ・ Sharing results of RP field test and RP
models for promotion models for promotion
・ Sharing plan of actions for Period 2 ・ Sharing plan of actions for Period 2
Major ・ Progress Report III shared and discussed ・ Progress Report III shared and discussed
Achievement ・ New RP models introduced and ・ New RP models introduced and
discussed discussed
・ Plan of actions for Period 2 approved ・ Plan of actions for Period 2 approved
Title 4th SC Meeting 4th JCC Meeting
Date October 23, 2014 February 19, 2015
Venue Lewi Campus Café, Hawassa Meeting Room, MoWIE
Participants ・ WRB/SNNPR Representatives (Vice ・ Director of Water Supply and Sanitation
Head, Process Owner, WASH Unit, ・ Representative of WRB/SNNPR
Socio-economist, Mechanic, ・ Joint Mid-term review team (JICA HQ,
Hydrogeologist) Consultant, Ethiopian members)
・ Bureau of Agriculture ・ JICA Ethiopia Office
・ UNICEF, International Rescue ・ Project Team (JICA Experts, Local
Committee, World Vision Experts)
・ Representative of JICA Ethiopia Office,
・ Project Team (JICA Experts, Local
Expert)
・
Agenda ・ Progress of the activities in Period 1 ・ Presentation and discussion on the
・ Sharing the activities in Period 2 results of mid-term review
・ Discussion on draft revised PDM ・ Discussion on PDM revision
Major ・ Progress of the project activities was ・ Results of mid-tem review were shared
Achievement shared ・ Revision of PDM was proposed
・ Draft revised PDM was discussed and
comments were collected

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Title 5th SC Meeting
Date July 27, 2015
Venue Hawassa
Participants ・ Deputy Head of Water Resources Bureau
・ Regional WASH Representative
・ Zonal Water Office
・ OMFI Representatives
・ JICA Ethiopia Office
・ Project Team (JICA Experts, Local
Experts)
Agenda ・ Sharing of the progress of Period 2
・ Proposal and discussions of Plan of
Activities for Period 3
・ Report on PDM revision
Major ・ Progress of Period 2 was shared
Achievement ・ Proposed plans of Period 3 was approved
Title 6th SC Meeting 5th JCC Meeting
Date October 28, 2015 October 30, 2015
Venue Lewi Café, Hawassa MoWIE
Participants ・ Drinking Water Supply Administration ・ Director, Water Supply and Sanitation
Core Directorate
・ Process Owner ・ Director, Research and Development
・ Self-supply Focal Person Directorate
・ Coordinator, Regional WASH Programme ・ National WASH Coordination Office
・ OMFI Representative Representative
・ IRC Representative ・ Small and Micro Enterprise Development
・ JICA Headquarters Office
・ JICA Ethiopia Office ・ Representative
・ Project Team (JICA Experts, Local ・ National consultant in charge of
Experts) Self-supply
・ JICA Headquarters
・ JICA Ethiopia Office
・ Project Team (JICA Experts, Local
Experts)
Agenda ・ Presentation of achievement in Period 1 ・ Presentation of achievement in Period 1
and 2 and 2
・ Presentation of plan of activities in Period ・ Presentation of plan of activities in Period
3 3
・ Sharing of revised version of PDM ・ Sharing of revised version of PDM
・ Discussion on Project activities ・ Discussion on Project activities
Major ・ Approval of the plan of action in Period 3 ・ Approval of the plan of action in Period 3
Achievement ・ Endorsement of the revised version PDM ・ Endorsement of the revised version PDM
(version 3.1) (version 3.1)

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Title 7th SC Meeting 6th JCC Meeting
Date June 24, 2016 June 30, 2016
Venue Lewi Café, Hawassa Getfam Hotel, Addis Ababa
Participants ・ Drinking Water supply Administration ・ Director, Water Supply and Sanitation
Core Directorate
・ Process Owner ・ National WASH Coordination Office
・ Self-supply Focal Person Representative
・ TVET Bureau Representative ・ National Consultant on Rural WASH
・ OMFI Representative ・ MoFEC Representative
・ BoH Representative ・ Terminal Evaluation Mission
・ BoA Representative ・ JICA Ethiopia Office
・ Terminal Evaluation Mission ・ Project Team (JICA Experts, Local
・ JICA Ethiopia Office Experts)
・ Project Team (JICA Experts, Local
Experts)
Agenda ・ Presentation on results of Terminal ・ Presentation on results of Terminal
evaluation（Achievement of PDM indicator evaluation（Achievement of PDM indicator
and Evaluation with 5 criteria） and Evaluation with 5 criteria）
・ Lessons learned and Recommendations ・ Lessons learned and Recommendations
・ Discussion ・ Discussion
Major ・ Approval of the results of Terminal ・ Approval of the results of Terminal
Achievement Evaluation Evaluation
Title 8th SC Meeting 7th JCC Meeting
Date October 29, 2016 November 3, 2016
Venue Central Hotel, Hawassa Getfam Hotel, Addis Ababa
Participants ・ Drinking Water Supply and Material ・ State Minister
Maintenace Administration Core Process ・ Director, Water Supply and Sanitation
Owner Directorate
・ Self-supply Focal Person ・ National WASH Coordination Office
・ TVETC instructors Representative
・ OMFI Representatives ・ National Consultant on Rural WASH
・ Zonal / Woreda Water Offices ・ Small and Micro Enterprise Development
・ Zonal / Woreda Administration Offices Office
・ Zonal / Woreda Health Offices ・ MoFEC Representative
・ Zonal / Woreda Agriculture Offices ・ JICA Ethiopia Office
・ RP manufacturers ・ Project Team (JICA Experts, Local
・ Village Technicians Experts)
・ OMFI Branches / Sub-branches
・ JICA Ethiopia Office
・ Project Team (JICA Experts, Local
Experts)
Agenda ・ Discussion on challenges and future ・ Presentation on Project outline and
direction for RP dissemination in SNNPR achievements
・ Roll Out Strategy
・ Discussion
Major ・ Project successfully completed ・ Project successfully completed
Achievement ・ Positive momentum for RP dissemination ・ Handing over of the printed materials and
tools
SC: Regional Steering Committee, JCC: Joint Coordination Committee

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 MINUTES OF THE THIRD JOINT COORDINATION COMMITTEE MEETING
FOR
THE PROJECT FOR RURAL WATER SUPPLY, SANITATION AND
LIVELIHOOD IMPROVEMENT THROUGH DISSEMINATION OF
ROPE PUMPS (RPS) FOR DRINKING WATER (WAS-RoPSS)

Date: Monday, 23rd June, 2014

Venue: Conference Room #101, Ministry of Water, Irrigation and Energy, Addis Ababa
Time: 9:30- 13:00
Chairperson: H.E. Kebede Gerba, State Minister Ministry of Water, Irrigation and Energy

Summary of discussion:
The 3rd JCC was conducted according to the agenda as attached in Annex-1.
Participants of JCC, as attached as Annex-2, discussed and agreed upon as follows.

The meeting was opened by H.E. Kebede Gerba, the State Minister, stating that the rope pump is a
technology which is focused among the stakeholders in the water sector for improving water supply in
the country and this meeting will be discussed on how the project implemented the rope pump
dissemination in SNNPR.
Following the H.E. Kebede’s opening remarks, Mr. Takusaburo Kimura, JICA Senior Representative,
made a brief explanation of the project by highlighting on self-supply involving the private sector. He
expressed that the discussion in this JCC meeting will spearhead the sector issues and assess the
project for future enhancement.

1. Presentation of the highlights of the Progress Report III Draft

The Project Team, represented by Ms. Akino Kitazume, the Chief Advisor of the Project, made a
presentation on essence of the Progress Report III by reviewing the 1st year project activities (Refer to
the Annex-3 for presentation slides). She added the project progress by showing figures on percentage
of achievement by outputs to clearly see the standing point as of now. Finally she has pinpointed some
outstanding issues and lessons learnt in this first period of the project.

2. Presentation on the progress in rope pump improvement

The Project Team, represented by Mr. Yoichi Harada, JICA Expert, presented on the activities done for
improving rope pump model. He prepared slides with pictures showing different models. Also, he
explained about what was tested and its results. At the end of the presentation, 2 final models, called
2014 Model and Pole Model were announced; 2014 model is a modification of the existing models
and less expensive, pole model is a budget model with no metal frame.

3. Plan of Actions for the Period 2

The Project Team, represented by Ms. Akino, explained the activities in next project period together
with the input balance image of the whole period of the project, illustrating how much the input will
change towards end of the project period.

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During the discussion session, following comments and clarifications were made;
- There were several suggestions made from JICA and the Project side. ①Spontaneous request is
difficult to be integrated in the project activities. It is appreciated if the activity plan of federal and
regional will be informed in well advance so that the Project and JICA will be able to discuss how
well the Project can respond to the request. Following one plan principle of One WASH National
Program, both Ethiopian and Japanese sides need to work together for harmonized annual
planning. ②Quality of water should be considered since the rope pumps are installed on shallow
wells, which can be easily contaminated. Initiative by the zonal and woreda level on the sanitation
awareness raising is appreciated. ③To create ownership of the Ethiopian Government side, it is
necessary to appoint focal person from the Ministry and WRB who can practically work in the
project. The Ministry appointed Mr. Tamiru, National WASH Coordinator, and Mr. Tamene, Rural
WaSH Coordinator, to be the focal person of the project. From the WRB, Mr. Tesfaye will appoint
accordingly.
- Mr. Tamene from Water Supply Directorate and Mr. Eyasu Guta from Water Sector Working
Group gave summary of the field visit to two project target woredas, Meskan and Dale. During the
visit, they found that the project was well known to the woredas and the people in the
communities are keen to adopt the technology. On the other hand, there were some limitations, i.e.,
among the 12 wells which was installed rope pumps, 3 were not functioning with several reasons.
The remarks from the visits were; ①activities related to sanitation was missing, ②well owners
did not know how to maintain the rope pump, ③supply chain is not yet established, ④water
quality inspection at the household level should be done. In addition, database of hydrogeology of
the areas have to be reviewed to avoid the area which the wells will dry up. It was recommended
to acquire the hydro-geological map on shallow ground water, which was studied by DFID and
University of Addis Ababa. About the issue on 3 non-functioning wells, the project experts added
pipes to reach water or deepen the wells to solve the problems. Since the ministry has several
ideas on how to avoid or solve these problems, it will be discussed in detail in a separate session.
- Head of WRB, Mr. Tesfaye, commented that the Project is supporting the process of procurement
of 10,000 rope pumps. With suggestions from the project, a series of discussions were made
between Bureau of Agriculture to align the dissemination modality and control the quality of rope
pumps. BoA has pended the process of a bulk procurement of rope pumps. Furthermore, a steering
committee was established in the region for self-supply. In the next step, demand creation and
capacity building of manufacturers in SNNPR will be done in collaboration with WAS-RoPSS
Project. Currently in the region, 50 NGOs are involved in small-scale technologies. To have one
modality in the region, WRB is writing letter to Zonal and Woreda level to establish task force.
The bureau requested the project to share the good practices and outputs frequently so that the
bureau will scale-up simultaneously using same approach.
- The Government of Ethiopia is requiring report both financial and physical activities every quarter.
Not only WAS-RoPSS Project but also all other JICA projects should be included in the quarterly
reports of the regional level or federal level. JICA Ethiopia agreed with submission of reports as
per request.
- The process of study on rope pump and standardization was again explained during the discussion.
It was emphasized that the rope pump improvement was mainly focusing on lowering the cost so

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Annex-1

The 3rd Joint Coordinating Committee Meeting

June 23, 2014, Conference Room, Ministry of Water, Irrigation and Energy
Programme
Time Content Presenter

09:00 Opening Remarks H.E. Kebede Gerba, State Minister

Remarks from Mr. Takusaburo Kimura, Senior

09:05
JICA Ethiopia Office Representative, JICA Ethiopia Office

Presentation of the highlights of Ms. Akino Kitazume, Chief Advisor, RP

09:10
the Progress Report III Draft Project

Presentation and Discussion on

09:40 Project Team
the Progress in RP Improvement

10:20 Discussions

10:40 Plan of Actions for the Period 2 Project Team

11:00 Discussions Participants

11:30 AOB

Ato Nuredin Mohammed, Acting Director,

12:00 Closing Remarks
Water Supply and Sanitation Directorate

Chairperson: H.E. Kebede Gerba, State Minister

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Annex-2

List of Participants in the Third JCC

Ministry of Water and Energy

H.E. Kebede Gerba State Minister
Mr. Nuredin Mohammed Director, Water Supply and Sanitation Directorate
Mr. Abiy Girma WaSH Programme Coordinator
Mr. Eyasu Guta Technical Programme Support Officer
Mr. Tamiru Gedefa National WASH PMU Coordinator
Mr. Tamene Haile R.W. F.
Mr. Asefa Birru Officer
Mr. Fanta Feyisa Officer
Mr. Agash Asmamew Officer
Mr. Tesfaye Yigezu Head, SNNPR Water Resources Bureau

JICA Ethiopia Office

Mr. Takusaburo Kimura Senior Representative
Mr. Itsuro Takahashi Project Formulation Advisor, Water Sector
Mr. Ephrem Fufa Programme Officer, Water Sector

Project Team
Ms. Akino Kitazume Chief Advisor
Mr. Yoichi Harada Mechanic Engineer
Ms. Takako Uchida Agriculture
Ms. Kaina Homma Hygiene and Sanitation
Mr. Girma Senbeta Ararso Technical Coordinator
Ms. Afra Mohamed Secretary

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 MiDutes of the 6tL Joitrt Coordination ComEitt€e Me€tinB

Date : June 30, 2016

Venue : G€tfam Hotel, Addis Ababa
Participants: As attached ,

Contents:
Opening Renark
Ato NurediD Mohammed, Director of Water Supply and Sanitetion Di-rectorate made his
opening renark. He thanked all the members gathered fot the meeting. He also
appreciaterl the Terminal Evaluation Tbam for their efforts for the thorough assessment
ofthe achievements ofthe Prcject.

He expressed that the Mo!|/IE learned a lot tbrough the experiences with the project' in
terms of Self_supply ecceleration and rope pump dissemination. He applauded the
project outcomes, in particular, standardization ofthe rcpe pump techtrology rs regarded
as one of the most remarkable achievements, while he gave a value to the project's
contribution in showing a good model of promotion of Selfsupply and low cost
technology in collaboration with the intersectoral partDers, including health'
agriculture, TVET and finance sectors. Those achievements were obs€rved by many
stakeholders during the course of events of Self'supply Fair, in association with World
Water Day. He 6aid these results shall be taken over by the ministry as a part of the
ministry's efforts ofOne WASH National Pmgramme.

He concluded his remark with ercouraging the participants to actlvely perticipate in

the discussion over the results ofthe Tbrminal Evaluation Study.

Remark from lbrminal Evaluation Tbam

Mr.Yuki Aratsu, Tbam Leader of the Terminal Evaluation Tban expressed his
appreciation to all the stakeholders of the project for thei-r collaboration- He explained
tbat the Tbrminal EvaluatioD was conducted iointly by the Ethiopian and Japanese
members and the Joint Evaluatiotr Teao has successfully produced the evaluation
reDorl.

He mentioned that tbe project activities on PDM have mostly been completed. The
major achievements are; development of new modele of RB minimum standard

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BpecficetioD, enough numbers of technical hainings, establishing the prcmotion model
in collaboration with health agriculture, TVET and OMFI, and installation of 200
households who signed agreements with OMFI.

Quality control, parts supply strategies and RP disse.oinstion bandbook are under
development and will be finalized within the project period The project has created the
model ofRP dissemination, but turther efforts should be exerted

He expressed his sincer€ thanks to all the stakeholders for theil coopention and hrs
wishes to the people in Ethiopia for bett€r access to hygtenic water.

Presentation on findings by Ms.Hiroyo Onozato

Ms.Hiroyo Onozato presented the findings of the Terminal Evaluation Studv She
presented the achievement of the project according to the PDM, and 5 evaluation
cnterra.
The team evaluated that the relevancy, effectiveness and efficiency of the Pr'oject arc
high while impact is reletively high. Susteinabilibr is evaluated as mderate, as some
NGOs are providing the RPs as g:rant, immaturity of spare parts market is stiu a
challenge. The details are as attached PPT.

PEs€ntation on the RecooEetrdations aDd Ledsons Leamt

Ato Agash Asmamaw, a member of the Terminal Evaluation Team from MoWIE
prcsented the recoEmendations and lessons learned from the study.

Before the completion ofthe pmject (during the remain project period);

1. Considering the policy support to assist small and micro ent€rPrises dealing
with rope pump menufacturiDg and spare-parts
2. For the government institution (e.g. WIDB) to align with the Self- supply
guidelines, to respect the Dationel guideline and the signed MOU

After completion of the project;

L Dissemination of the r€sults and outcome of the project
2- Adaption ofESA standardized rope pump specifications
3. Scaling' up ofcapacity bui-tdinB to village technicians and water ofrce engineers
4. Continuous hygieDe education activity by woreda watel office and health
workers
5. Collaboration with bureau of agriculture for multiple use of the water

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Finally Mr.Agash pr€sented the lessonB Iearnt ftom the prcject like; usiDg the existing
system, that is int€grating capacity building component of the pmject activities to the
TVETC systems and clllaboration with micm finances institution for rope pump
promotion are useful. The details arc es attached.

Diecuesion
The participants held an active discussion over the vaiious iBsues rclated ta the project
and the r€sults ofthe evaluation. The major points are summarized as follows.
'KeJA "'C: Co@tnenL q: question, - : neachon

lAppreciation to the P&ject]

C: The Prcject Team achieved the objectives, especially bringing the neq, approach to
Self'supply at the community leyel.

C: Major significance of the Prcject is not 200 RPs installed, but is the developed
systems to actualize the RP dieseminetion/promotion. Thi6 sy6t€m should be scaled
up.

C: Use of HEWs and agriculture DAs are appreciable. What we could learn from the
project is this part.

C: It was appreciable this project is located in SNNPR. All activities have been done
together cdth JICA. Thank MoWIE to give a chance with the project to SNNPR.

lMethod of evaluatioa]
Ci Impact was rated relatively high. However the rmpact should be measured at the
time ofthe impact evaluation and the data should be collected further with contrcl.
Some of the evaluated impact for this evaluation could not be the impact, which is
solely ftom the project. "Outcome" should be the coEect word.

JJoint Evaluation Tbam did not evaluate the impact at this point of time but the
prospect. Impact will b€ attained in three years. The system that the project made
should continue, then the iEpact should be attained.

-Final evaluation indication is a goal. Impact is outside the ploiect area. It should be
assessed,

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Q: In the St€ering CoE|oittee MeetinB in Hawassa, it was iliscussed that sustainability
of the pmject was rat€d relatiyely high, but it was changed to moderate. Why?

-Policy and institutional aspect, financial aspect and sanitation aspects arc the factors
considered. Sanitation activity is import€nt. "Relatively high" is considered a bit too
high and the evaluation team changpd the score to "moderate".

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C: Improvenent of drinking water is the objective of the project. Improving drinking
water is trcatment. There must be treatment ofwater at the household level.

Q: Fencing practice was found 60%. It is very important to keep animals away. How
these things were evaluated?

-Fencing pmctices were surveyed by the project but not by the evaluation tean
-The evaluation team observed that, in Yiryachefe, RPs were installed near to their
houses. No fence seemed necessary. ln Meskan, their RPs are far from house. Soroe
are fenced,

[After the Projectl

C: The remainrng trme for the project is only 6 morths, and there is need of exit
strategies.

C : The reeults of the Project should be sustsrned with the systems in SNNPR. There
should be the exit strategy. There should be a scaling up strategy throughout the
country.

C: SNNPR could serve as CoE for RP diseemination. With tmls, the technical people in
SNNPR should be trained.

-Strategy is important, but JICA'8 case, stmtegy is embedded to the whole design of
the project. Some remaining activities in the remaining 6 months are the strategy.
We are planning to conduct the national seminar in the project period.

-There are disseEination tools as well. The experiences ofthe prcject activities will be
compiled and tbose ehall indicate the scaling'up stEtegies.

-Discussing with the Self'supply partnen for tskiDg over sohe outaoEes ofthe prcject.

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 JICA and the pmject will continue diecuesing with tbeE.
-TVET traine$ are good pot€ntial for SNNPR. WIDB would like to utilize them, e.g.
Wolkite, Arba Minch-

-JICA is consideriDg dispatch of JOCVs to support prcmotion and sanitation aspect in

tuture.

lAlignment with SelFeupply policyl

C: For WIDB of SNNPR, if the subsidy ie allowed for a eingle household, it will be
difficult in tuturc, in terms of sustsinability. Subsidising RPs should be restricted
and monitoring the NGOs who are providing grants should be necessary Awareness
should be crcated.

* W1DB has a budcet of 1.2 million BirI to train 135 woredas. It has a plan to install
10,000 RPs. 7 million BiIr is allocated to promote RPs from finance. 20% ofunserved
population is to be served with RPs.

-Every zone has potential. WIDB'S deci6ion on 50% subsidy is for prcmotion of the
technology. In addition, in this year there are problems (of drought). 39 million BirI
is allocated for supplying water to the people. The Burcau has discussed and came up
with the idea that it needs to do more promotion, Main task is to install there RPs
and attend the non'functional schemes.
*WIDB has discussed with OMFI and WIDB agreed to pronde RPs in kind as seed
money. Some misunderstanding happened over the change of the modality (but will
be solved). Bureau does not disegree with the Self'supply policy.

tcocl
Q: Technicians trained werc 50 but 27 passed the COC exah. What are the problems?

- The indicator does not show the COC passing as an indicator.

+ Only 43 sat for the exam. 63% pas6ed. Many candidate VTs were new for that kind of
test aDd being nervous.

Functionality ofRPe and O&Ml

C: The project reported that the frrDctionality rate wss 97.5% but the evsluation team
calculated as 92%. In Meskan, 15 Don_functiobal well8 weie fourd. The evaluation
t€aE calculated all relat€d wells as functiobslity.

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Q; O&M sspect. Artisans are trained. How the ueers communicate with technicians?

- O&M aspect was well thought by the Prcject Tbam &nd improved. Ear]ier therc are
only woreda technicians attended the t€chnicsl pmblems, wbeleas, ailer the
hainings of the Proiect, there ale Village Tbchnicians who live in tbe rural villages to
help users.

- As for the sparc parts, it wes found through the experiences ofthe pmject thet the
RP parts alone cannot make busrness in the current market in Etbiopia, as the
demands have not been maturcd. The Project Team recommends the governdent
sector to consider a sort ofinterention to support this situation.
+ Spare parts shops will be opened in SNNPR in future. WIDB is planning to open 26
shops.

Bueiness licensel
C: tade license could be one of the issue6. It i6 necessery to be given by MoWIE at the
moment, but, ifRegion c.an give it, thrngs will be better

- MoME and WIDB will discuss further on thi6 issue.

[Financial Eport]
C: MoWIE needs the financial report ftom the project- The finance issue was raised
many times at JCCs.

- The evaluation report aheady mcludes the finance.

- JICA is communicatiq with MOFEC and can provide the figures. JICAs approach is
not for frnancial, but technical support. It is good to note that the effectiveness ofthe
prcject cannot be simply calculat€d by the cost. Physical and frtrancial values are not
oolely the meaDs to evaluate tbe technical cooperation.

-As agreed on OIIWP, JICA rceds to have a standard to document for one WASH, one
report.

Cloeing Renark
Mr.Kimiaki Jin, Chief n€presentative of JICA Ethiopia Office made a closing remark
expressidg his gratitude to the euccessful JCC meeting. He apprcciated the reeults of
the evaluation with 3 aspects high, l relatively high and 1 moderate and extended his
sincere appreciation to those who are involved in the pmject.

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He emphasized that the rcmarksble outcoEe of the project is the established systeEs
for RP diesemination and asserted that the Ethiopian counterparts can util;e,
elaborate and further expand the RP while utilizing the established system. It was
urged that scalitrg_up i6 a question to the Ethiopian side, as he observed most of
successful projects being scaled up by the Ethiopian side, such as Kaizen, which has
been scaled up through EKI without the conseneus ofJICA.

He also focused that the ambition of SNMR to disseminate 10,000 RPs is important.
Though some challenges are there. Ownership and strcng willingness ar€ important.

Mr.Jin closed the neeting with epprcciation to all the participants at 12:00 pm.

Minutes certified by

1<;a +xft
Ms. Akrno Kitszum€

Direcror, water supply and Sanitation Directorate, Chief Advisor / Dissemination StrateRy,
Ministry ofwater, lnigation and Electricily JICA Project Team

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Arnex'l
Ministry of Wator, Irrigation and Electricity (MoWE) / Water and lrrigation
Development Bureau (WIDB) / Japan International Coopemtion Agency (JICA)
The Project for Rural Water Supply, Saritation and Livelihood IEproveEeDt
th.rough DisseEiiation of Rope Pumpe (RPs) for Drinling Water
(WAS.RoPSS Project)

The 6th Joint Coordination Committee Meeting

June 30, 2016, Getfam Hotel, Addis Ababa
Programme
Time Content Pre6enter

09:00 Opening Remarks Representative, MoWIE

MrYukr Araleu. Team l,eader ofTerminal

09: l0
Remarks from Terminal
Evaluation Team / Global Environment
Evaluation Team
Department, JICA HQ

Presentstion on the Frndings of M6.Hiroyo Onozato, Evaluatron

09:20
Terminal Evaluation Study Consultant

Presentation on
Mr.Agash Asmamaw, Evaluation Member /
09:40 Recommendations and l,essons
Self supply Focal Person, Mo\tr'lE
teaned

10r00 Tea Break

Discussion and Approval of

l0:30 Particrpants
Evaluation Results

Mr.Kimiaki Jin, Country Represen!ative.

ll:30 Cloeing Reoork
JICAEthloDra Office

ChalpeEon: Representative of MoWIE

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 List ofAttendants
For the 6s JCC MeetiDg
JuDe 30, 2016, at Gethn Hotel

Minbtrv of Water.lr qation and El€ctricitv

Nuredin Mohanmed Directot water Supply and Sanitation Direclorate
Tamiru ced€fa Nalional WASH PMU Coordinabr
Dr.AlmayehuMekonnen LeadNationalConsultant

Ministrv ofFinrtrcc and Economic Coooeretion

Dereje Ginna Team L€ader, Bilateial Coopemlion

Water snd Ir qrtioh D€velopment Burcau. SNNPR

Kassahun WoldegiorBis Core Process Owner. Drinking Waler Schemes Adm in istration

Jolnt T€rminal Evaluatiop Team

YukiAratsu Global Environment Departmenl, JICA HQ
Keisuke Yamagami Global Environment Department, JICA HQ
Hiroyo Onozalo EvaluatioD Analysis. Global Link Management

AgashAsmamew NalionalConsultanl.SelfSupply
Bekele Belete Socio-econom;st, WIDB

JICA
Kimiaki Ji. RepresenEtive, JICA Ethiopia Olfice

Ephrem Fufa Progranme Offic€r, JICA Ethiopia Office

WA$RoPSS
Akino Kitazume ChiefAdvisor / Dissemination Strategy
Hidekuni Usani Drilling Technology
Girma Senbeta TechnicalCoordinator
AzalechSolomon AssistantTechnicalCoordinator
Muluken Girma Promotion Assistanr

Girma Belay Driver / omce Assistanl

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 Minutes of the Steering Committee (SC) Meeting of
the Project for Rural Water Suppty, Sanitation and
Livelihood Improvement through Dissemination of
Rope Pumps @Ps) for Drinking Water

Date: Friday, l9'h April,2013

Venue: Director's Office, SNNPR Water Resource Buretu,
Time: 10.45 a.m. - 12.30 p.m.

Chairperson: Ato Tadele Kibrq Water Resources and Management Core Process Owner

Attendance: See the Annex I

Agenda: See the Annex 2

Contents:

1. Opening Remarks
In his opening remarks, Ato Tadele Kibrq Water Resources and Management Core Process
Owner, addlessed challenges that the Govemment of Ethiopia is facing and stated his expectation
towards JICA and the RP project. With this rope pump technology, water supply coverage shall
increase together with better irrigation system which will contribute to the Food Security policy.
Concluding by showing appreciation to the JICA's past experiences in water sector and sanitation
sector, he officially opened the meeting.

2. Remarks from JICA

Mr. Ephrem Fufa, a Programme Officer from JICA Ethiopia Office, described the background of
the project highlighting that the self supply as a major challenges this Region is facing and how
the project is going to tackle this problem from different aspect. Also he emphasized on the
importance of this Steering Committee as a project management body.

3. Presentation of the highlights of the Inception Report Draft and its discussion
Ms. Akino Kitazume, the Chief Advisor of the projecL made a presentation on essence of the
Inception Report - please refer to the handout document for the detail. After her presentatiorq Mr.
Harada presented on technical part of the project which are the activities under output 1 and 2.
Technical part schedule was distributed which corresponds to the activity number l-5 and l-12 in
the Inception Report. He explained that the well modification activity have already started by Mr.
Usami. Several target arcas in Awassa are selected and, together with TVET, the trials will be
conducted soon.

During the Question and Answer session, following comments and clarifications were made;
Mr. Kassu Eyhote, SNNPR Water Bureau Socio.Economist, commented that the WRB have
started procuring 50 RPs. The announcement is done and tendering will be held next week. It is
necessary to check the quality of RP if it fits to ttre project purpose.
) Mr. Harada responded that it is necessary to have a discussion and see the specifics.
) Mr. Kassu will bring the document. However the bidding cannot be postponed.

Mr. Firew Bekele from Women, Children and Youth Affairs Bureau department asked if it is
possible to include his bureau since the closely relates to water and its activities.

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) Ms. Kitazume agreed that women is major player for water supply. Therefore the house
would like to include the bureau.

Mr. Eyasu Mamo from Water Quality Expert asked how many RPs will be distributed by the
project and how many people are going to benefit from it.
) Ms. Kitazume responded that the project is not aiming at "numbef' of RPs but is going to
establish a system and technology which will go along with the guideline. In addition, the
project is aiming at 80 RPs during l"period and 120 for 2"d period to be purchased by
community people, using a findncial schemes. The figure will be shown in the PDM, once
the project conducts baseline survey.

Mr. Kassu asked if it is possible for the project to include some activities which the Bureau is
facing problem at this moment. One is to fix RPs which was not installed properly and the other
one is how to distribute the RPs which is kept at Woreda Water Offices. The RPs were produced
2 to 3 years ago which might not meet the standard.
) Ms. Kitazume answered that this is an issue to be discussed among the stakeholders. She
further explained that in the new guideline, the Regional/Woreda offices are not the only
points where distribute the RPs but also private sector shall be involved. The project will
consult with the stakeholders on how to actualize this concept.

Mr. Ephrem raised an issue of how to adjust the quality and technologr with the existing RPs. He
also advised to have control indicator to be used at the procurement procedure consulting with
Regional Qualrty control team.
) Ms. Kitazume responded that the project will assist on national standardization to have clear
indicators.

Mr. Kassu asked if the project is planning to have a CIP training and procure offrce equipment.
) Ms. Kitazume responded that the description on offrce equipment will be added.
) IvIr. Ephrem further explained tbat a CIP training and vehicle purchase is under JICA office
budget. This project is not planning to have a C/P training but there are several training
courses offered by JICA, therefore, the project and the bureau shall discuss. Also, Mr.
Ephrem brought a letter for purchase of vehicles and he will submit to the regional office.

4. Presentation on the suggested process oftarget area selection and its discussion

Ms. Homm4 a project member, explained on the process of the target area selection. She tabled
out the steps that the project is proposing for site selection and briefly introduced the criteria.

Mr. Eyasu commented to add l) water supply coverage and 2) cash crop growing axeas as a
criteria. He pointed out that the criteria has mixed the Woreda and community levels, e.g. ground
water cannot be separated by the administrative boundaries.
) Ms. Kitazume agreed on including all the suggestions.

5. Approval

The house approved the Inception Report and procedure for site selection.

The chairperson declared this meeting closed at12:30.

N l
2

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Minutes certified by

n. L? +K73
'.Abas Mohamed Ms. Akino Kitazume
Chief Advisor / Dissemination Strategy,
SNNPR Water Resource Bureau JICA Project Team

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 l!

Annex l: List of Attendance

SNNPR Water Resources Bureau

Mr. Tadele Kibru Water Resources Study and Management Core Process Owner
Mr. Eyasu Mamo Water Quality Expert
Mr. Bekele Kassaye y?::::"pply and Scheme Administration Core Processes
oelegarc
Mr. Mulugeta Mussie WaSH Cooidinator
Mr. Kassu Eyhote Socio Economist

Other Oreanizations

Mr. Mulugeta Seyoum Natural, Resources & Environmental Protection Authority

Mr. Firew Bekele Women Children and Youth Affairs Bureau

JICA Ethiooio Office

Mr. Ephrem Fufa Progeram offcer JICA

Proiect Team

Ms. Akino Kitazume Chief Advisor / Dissemination Strategy

Mr. Yoichi Harada Mechanical Engineering and Design
Mr. Hidekuni Usami Drilling Technologies / Construction Management
Ms. Takako Uchida Agriculture
Ms. Ayano Ishii Micro finance
Ms. Kaina Homma Hygiene and Sanitation

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.rt

Annex 2: Programme for Steering Committee

Ministry of Water and Energy (MoWE/ Japan International Cooperation Agency (JICA)
The Project for Rural Water Supply, Sanitation and Livelihood Improvement through
Dissemination of Rope Pumps (RPO for Drinking lVater

The 1" Steering Committee Meeting

April 19,2013, Office ofthe Bureau Head, WRB, SNNPR

mme
Time Content Presenter

Ato Tadele Kibru, Head, Water Resource

l0:00 Opening Remarks
Administration Core Process

Remarks from Ato Ephrem Fufa, Program Officer, JICA

l0:10
JICA Ethiopia Office Ethiopia Offrce

Presentation of the highlights of Ms. Akino Kitazume, Chief Advisor, RP

l0:20
the Inception Report Draft Project

Discussion and approval of the

l0:50 Participants
Inception Report

Presentation on the suggested Ms. Kaina Honma, JICA Expert (Hygiene

ll:20
process oftarget area selection and Sanitation), RP Project

Discussion and approval of the

1l:30 Participants
process oftarget area selection

I l:50 AOB

Ato Tadele Kibru, Head, Water Resource

l2:00 Closing Remarks
Administration Core Process

Chairperson: Ato Tadele Kibru, Head, Water Resource Administration Core Process

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 Minutes of the Steering Committee (SC) Meeting
of
the Project for Rural Water Supply, Sanitation and
Livelihood Improvement through Dissemination of
Rope Pumps (RPs) for Drinking Water (WAS-RoPSS)

Date: Wednesday, l8th June, 20l4

Venue: Conference Hall of South Star Hotel, Hawassa, SNNPR
Time: 10:30 - 12:45
Chairperson: Ato Mr. Samuel Tamiru, Vice Head of WRB/ Drinking Water Supply Administration
Core Process Owner

Attendance: See the Annex I

Agenda: See the Annex 2

Contents:

1. Opening Remarks
In his opening remarks, Ato Samuel Tamiru, Vice Head of Water Resource Bureau, after welcoming
all the participants, briefly introduced the JICA's cooperation towards water sector in Ethiopia. Then
he pointed outthe objectives of the 3'd Steering Committee Meeting; I sharingthe progress report III
contents, 2 discussion on rope pump improvement, and 3 presentation on next period's action plan. He
also added that the ownership of the WRB as well as smooth communication among the stakeholders
are essential for the quality output ofthis project.

2. Remarks from JICA

Mr. Ephrern Fufa, a Programme Officer from JICA Ethiopia Office, pointed out 2 peculiars of this
meeting. The first point is that the Government of Ethiopia is going to embark programme on low cost
technology for water supply, including WRB-SNNPR procuring 10,000 rope pumps. The second point
is that now is the transformation period for the project from firming foundation in the I't project period
moving to core activities in the 2nd project period. Therefore, it is high time to have this meeting for
the project and the counterparts for further smooth implementation'

3. Presentation of the highlights of the Progress Report III Draft and its discussion
Ms. Akino Kitazume, the Chief Advisor of the Project, made a presentation on essence of the Progress
Report III by reviewing the l't year project activities (Refer to the Annex 3 for presentation slides).
She added the project progress by showing figure on percentage of achievement by outputs to clearly
see the standing point as of now. Finally she has pinpointed some outstanding issues and lessons learnt
in this first period of the project.

4. Report on the progress of Rope Pump Improvement

Mr Yoichi Harada, JICA Expert, presented on the activities done for improving rope pump model. He
prepared slides with pictures showing different models. Also, he explained about what was tested and
its results. At the end of the presentation,2 final rnodels, called 2014 Model and Pole Model were
announced; 2014 model is a modification of the existing models and less expensive, pole model is a
budget rnodel with no metal frame.

5. Questions & Answers

Through questions and answers on above presentations, the committee re-recognized the importance
of standardization for wide dissemination of the technology through different organizations. At the
same time, it became clear that "demand creation" and "establish supply chain from WRB to users

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including private sector" are the next step for both WRB and the Project. Detail of the questions and
answers were as follows:

10,000 rope pumps of the previous JICA model is goingto be procured by WRB for. If there is any
problem found from the study, WRB should know and how to solve the problem.
) The only problem is the cost. Since the rope pumps will be provided in self-supply manner, the
users have to pay for it. The previous JICA model is expensive, therefore, it will burden the
household who are purchasing.

From the 6 models, what was the selection criteria to come up with 2 frnal models?
) Cost and users preference, e.g. users prefer having wheel cover, were the major concern. Strength
of each model were tested and all types has adequate durability.

Do you have adequate manufactures who can provide rope pumps? Since in the next GTP, rope pump
technology is focused, and if this project succeeds, the rope pump will be required in mass number.
) The new models are not yet ready. There are several things to be done; draft drawings and manual,
train manufacturers, produce jig, etc. The project is expecting the rope pump to be produced by the
small scale enterprises. Therefore the target for the training is local manufacturers and the village
technicians for production, installation and maintenances of RPs.

In the near future, the WRB will conduct a mass promotion. If the project takes long time for
standardization and training, the project will miss the opportunity. Therefore the activities have to be
done quickly.
) Demand creation is not a procedure like government's supply. The markets need to grow first for
the community to reach. At the same time, demand from the community should be raised. The
project is taking care of this aspect, also. The governmental organizations should understand the
difficulty at the ground.
) To create demand, WRB is going to handle in the following procedure. In June, all zones and
woredas administration and political leaders will be invited for the "mass mobilization" in
Hawassa. After this mobilization, the self-supply promotion will cascade from zone to woreda,
woreda to kebele, kebele to community, and use the structure of "development group" and "l to
5". By October, the communities are expected to dig wells. Moreover, head of WRB and vice
president of the regional governmenV head of agriculture have established regional steering
committee for alignment of the promotion. Besides, agriculture sector's promotion will be not
only irrigation but also drinking water supply. In addition, all the water supply technology will be
financed through Omo Micro Finance and JICA's experience will be well utilized to scale up.

Once the rope pump is standardized, other donor and NGOs should adapt this product to widen the
coverage of rope pump utilization. How much the rope pump cost?
) The rope pump cost is still in process of calculation. It depends on which materials to be
standardized, depth of the well and well mouth, market price for the materials, distance of
transportation, bulk purchase, etc. Currently, the cost of old JICA model rope pump is 3500 to
400OET8.

What kind of "Certification" will be provided?

) Certification is for ensuring the quality of the product. Therefore, it should be renewed regularly,
which requires monitoring at the field. The system of certification together with standard quality
have to be discussed among ESA, ECAE, TVETC and Ministries in charge.

How are you going to work on repayment failure? For example, if there is dry-up of the well, how can
they payback?
) In the process of assessment for the rope pump credit, there are several steps to be taken to prevent
failure of the repayment. The registration for purchasing rope pump will be done by the extension
workers who knows well about each community member. Woreda Water Office conduct technical
assessment of the well for ensuring the function. Kebele WASH Team screen the applicants by

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Annex 1: List of Attendance

SNNPR l(ater Resources Bureau

Mr. Samuel Tamiru Vice Head, Drinking Water Supply Schemes Administration
Core Process Owner
Mr. Tadele Kibru Water Resource Development Study Core Process Owner
Mr. Kassu Eshete Socio-Economist
Mr. Dereje Haile Mechanic

Other Organizations

Mr. Mulugeta Seyoum Natural, Resources & Environmental Protection Authority

Mr. Ketema Getaneh Head of Water Department, TVET Hawassa
Mr. Berhanu Feula World Vision, Hawassa Office

JICA Ethiopia Office

Mr. Ephrem Fufa Programme officer JICA

Proiect Team

Ms. Akino Kitazume Chief Advisor

Mr. Yoichi Harada JICA WAS-RoPSS Expert
Ms. Takako Uchida JICA WAS-RoPSS Expert
Ms. Kaina Homma JICA WAS-RoPSS Expert
Mr. Girma Senbeta Ararso Technical Coordinator

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Annex 2: Programme

The 3'd Regional Steering Committee Meeting

June 18,2014, Conference Room, South Star Hotel, Hawassa

Programme

Time Contcnt Presenter

Mr. Samuel Tamiru, Vice Head of WRB/
09:00 Opening Remarks Drinking Water Supply Administration
Core Process Owner

Remarks from
09:05 Mr. Ephrem Fufa, JICA Ethiopia Offrce
JICA Ethiopia Office

Presentation of the highlights of Ms. Akino Kitazume. Chief Advisor. RP

09:10
the Progress Report III Draft Project

Presentation and Discussion on

09:40 Mr. Yoichi Harada, JICA Expert
the Progress in RP Improvement

10:20 Discussions

10:40 Plan of Actions for the Period 2 Project Team

11:00 Discussions Participants

11:30 AOB

Mr. Tadele Kibru, Water Resource

12:00 Closing Remarks
Development Study Core Process Owner

Chairperson: Mr. Samuel Tamiru, Vice Head of WRB/ Drinking Water Supply
Administration Core Process Owner

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A-189
 Minutes of the 7th Steering Committee (SC) Meeting
of
the Project for Rural Water Supply, Sanitation and
Livelihood Improvement through Dissemination of
Rope Pumps (RPs) for Drinking Water (WAS-RoPSS)

Date: Friday, 24th June, 2016

Venue: Lewi Garden Restaurant and Café, SNNPR
Time: 9:30 - 12:00
Chairperson: Mr. Samual Tamiru, Head, WIDB-SNNPR

Attendance: See the Annex 1

Agenda: See the Annex 2

Contents:

1. Opening Remarks from Head of WIDB

Mr. Samuel Tamiru, Head of WIDB-SNNPR, first welcomed the participants and explained that this
meeting is about the terminal evaluation of WAS-RoPSS project. He expects the meeting to be a
learning session from the WAS-RoPSS experiences from 4 pilot areas so that WIDB can adapt and
expand to 135 woredas.

2. Remarks from Representative from JICA Headquarter

Mr. Keisuke Yamagami, JICA HQ, explained briefly about the Terminal Evaluation Study. “The
mission is for 2 weeks; 1st week we interviewed NGOs and other partners, in 2nd week, the site visits
were conducted in two areas, Dale and Yirgachefe. The mission met many stakeholders and observed
the great outcome of the project. He mentioned that the results the mission would present were subject
to be modified before JCC meeting, to be conducted in the next week. The mission appreciates the
participants’ contributions to brush up the results and would expect to discuss freely.
.

3. Presentation on the Findings of Terminal Evaluation Study

Ms. Hiroyo Onozato, the evaluation mission consultant, made a presentation on findings on each
indicator in the PDM and evaluation results based on five criteria. (Refer to Annex 3 for detail on her
presentation.)

4. Presentation on Recommendations and Lessons Learned

Mr. Agash Asmamaw, the evaluation mission member and self-supply focal person of MoWIE, made
a presentation on Recommendations and Lessons Learned. (Refer to Annex 3 for detail on his
presentation.)

5. Discussion and Approval of Evaluation Results

The chairperson opened the discussions. The major questions and comments were as follows.

Ato Samuel, Head of WIDB, commented that the presentation on five criteria was very clear and he
appreciated the information. “Impact” being “relatively high” is reasonable since the project installed
only 200 RPs, and WIDB will scale up to 135 woredas, therefore the impact will be high.

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“Sustainability” being “relatively high” will be worked on during the remaining period together with
the project team and onwards. Challenges, problems and experiences through this project will be used
as an important and vital ingredient for the 10,000 RP’s dissemination in the region. Since there is a
good fertile ground - collaboration with stakeholders like Bureau of Health, Agriculture and Omo
microfinance - created for further expansion of the work, Ato Samuel is confident with continuing
even after the project leaves in December.

Ato Samuel also commented on the detail result which project provided and how WIDB will apply to
their activities;
1. In the region, 33% are not accessing to clean water and of those WIDB’s plan is to cover 20% with
self-supply. 10,000 RPs dissemination is part of this approach. Bureau is aware that it needs to do the
technology promotion. To do so, the Bureau needs to come up with regional standard of approach by
utilizing the lessons learned from this project. For example, RP specification: manuals are already
distributed to all woredas and CPs. The specification should be a new standard of RP in the region.
2. There are spare parts outlets all over the region. The Bureau needs to strengthen these outlets and
use these outlets to handle with RP spare parts.
3. Integrating with COC system was a great achievement from the project activities. All training
should be assessed to comply with COC system and all donor counterparts have to adapt this COC
system. WIDB will lead the forum, where all NGOs for water sector gather, to raise this issue so that
they will follow this system.
4. It was observed that TVETCs in Wolayita, Hawassa and Wolkite started transferring technology.
TVET shall continue and scale up this in the future.
5. Regarding hygiene and sanitation, without “hygiene and sanitation education” the work is not
completed. Extension workers have a critical role to play.
6. Collaboration with BoA is a big issue. Self-supply technology should be integrated with household
irrigation to generate income and to pay back the loan. WIDB and BoA should promote “multiple use”.
In addition, we have to integrate with Women’s Affairs Office. Most works related to water are carried
out by women. Therefore, the Bureau should integrate with Agriculture sector and Women’s Affairs.
7. Technicians raised the issue of license. Therefore, the arrangement was made for WIDB to
designate the authority of licensing to zonal offices. At this moment, Zonal can provide above 8 level
license.

Ato Kassahun, Core Process Owner of Drinking Water Supply Administration, WIDB, and Ato Kassu,
focal person of the WAS-RoPSS project in WIDB, asked several questions and comments regarding
microfinance. The questions and answers are as follows;
1. Repayment rate is below 50% in most of the project areas. What is the bottleneck of this result?
 Initially the dried well was a concern. However, the project team together with OMFI and woreda
level stakeholders solved the problem and the repayment amount is gradually increasing.
2. In the report, source of repayment rate is not properly mentioned.
 The data is coming from OMFI branch offices monthly, and the project office is calculating based
on the data.
3. WIDB signed MOU with OMFI since 6 month ago. However, the scheme is not yet known to the
community because OMFI is not explaining the scheme to them.
 Woreda sub-branches are waiting for the OMFI HQ’s order. However, OMFI HQ is concerned
about the new arrangement announced by WIDB and not able to order to the line offices. OMFI needs
to be informed and the two parties need to mutually agree if the contents of MOU is going to be
changed.

Ato Mekuria, rural credit officer in OMFI HQ, commented that, together with the WAS-RoPSS
project, OMFI has achieved a lot and the activities OMFI has with this project are in a much better
position compare to other programs we have. However, it would be good if there is a room for
refinancing rope pump users.

Ato Kassu raised concern about the drought case because WIDB was informed from the Water Quality
Department that most rope pumps are not functioning. The Terminal Evaluation Team and the Project

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team responded that the time the mission team visited, most of the rope pumps were functioning
because the wells were deepened and they had rain in the areas. No rope pump users were complaining
about it because the Project team together with woreda officers and OMFI extension agents explained
to the users many times to understand the cause and its solutions. Therefore, users have started
repayment. It is expected to the WIDB and the line offices to do the same for the 10,000 RPs.

After clarifying the points raised, the evaluation result was approved.

6. Closing Remarks

Mr. Takeshi Matsuyama, Senior Representative from JICA Ethiopia Office, concluded the discussion
with appreciating the efforts made by the Evaluation Team, WIDB and WAS-RoPSS team to achieve
the comprehensive and remarkable outcomes. He continued with expressing that the most challenge is
to maintain the self-supply policies. To tackle it, not only Water Bureau but other institutions are
expected to be involved in it. After three years, JICA will see the impact and sustainability of the
project. At that time, it is expected that the local people are benefitting from the project outcomes.

The chairperson declared this meeting closed at 12:00.

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Annex 1: List of Attendance

SNNPR Water Resources Bureau

Mr. Samuel Tamiru Head

Mr. Kassahun Woldegeorgis Drinking Water Supply Schemes Administration Core
Process Owner
Mr. Kassu Eshete Socio-Economist, WAS-RoPSS project focal person

Other Organizations

Mr. Atnafu Asfaw Deputy Head, TVET Bureau-SNNPR

Mr. Mekuria Meskele Rural Credit Officer, OMFI HQ
Mr. Male Matie Consultant, Disease Prevention Dept., Bureau of Health
Mr. Kahsay Haile Agriculcure Engineer, Bureau of Agriculture

Terminal Evaluation Mission Team

Mr. Takeshi Matsuyama Senior Representative, JICA Ethiopia Office

Mr. Keisuke Yamagami JICA Headquarter
Ms. Hiroyo Onozato Evaluation Consultant, GLM
Mr. Agash Asmamaw WASH advisor, MoWIE
Mr. Bekele Belete Socio-economist, WIDB
Mr. Ephrem Fufa Programme Officer, JICA Ethiopia Office
Mr. Derebew Kefyalew Interpreter, REDAT PLC.

Project Team

Ms. Akino Kitazume Chief Advisor

Mr. Hidekuni Usami Drilling Expert
Ms. Takako Uchida Agriculture
Ms. Kaina Homma Community Development
Mr. Girma Senbeta Technical Coordinator
Mr. Muluken Girma Promotion Assistant
Mr. Girma Belay Office Assistant
Mr. Ermias Tekeste Office Assistant

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Annex 2: Programme

The 7th Steering Committee Meeting

June 24, 2016, Lewi Campus, Hawassa

Programme
Time Content Presenter

9:00 Opening Remarks Representative, WIDB

Remarks from
9:05 Mr. Keisuke Yamagami, JICA HQ
JICA HQ

Presentation on Findings of Ms. Hiroyo Onozato, Evaluation

9:10
Terminal Evaluation Study Consultant

9:30 Tea Break

Presentation on Mr. Agash Asmamaw, Evaluation

10:00 Recommendations and Lessons Member / Self-supply Focal Person,
Learned MoWIE
Discussion and Approval of
10:30 Participants
Evaluation Results

Mr. Takeshi Matsuyama, Senior

11:00 Closing Remarks
Representative, JICA Ethiopia Office

Chairperson: Representative of WIDB

Facilitator: Mr. Kassu Eshete, Project Focal Person / Socio-Economis of WIDB

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 MINUTES OF THE 8山 (FINAL)STEERINC COル nⅡ l■ LE■ llEETINC
FOR
THE PROJECT FOR RURAL WATER SUPPLY・ SANrr4nON AND
LIVELШ 00D mIPROVEMENr TIIROUGⅡ DISSEMINATION OF
ROPE PURIPS″ o FOR DRINKINC WATER oWASRoPSS)

Date Oclobcら 29,2016

VeDue Hawassa Ccntral HOlcl
Time 9:00‐ 13:00
Chairp€rson Mi Kas鋤 un NヽCiOttis,Watcr Supply Schcmc andヽ イ
atchal Malntcnancc
Administration Corc process Owner
Participatras : As aftached

Contents:
l. Openitrg Remark
The meeting was opened by Mr. Kassahun WGiorgis and stating that the
rope pumps is one of
self-supply tecbnologies for improving water supply in the region. He continued
that this meetine
would focus on the how to continue the output ofthe project.

2. Discussion
During the discussion session, the participants held an active discussion
over the vanous issues as
follows;

After the project terrnination and using the project output

Q. How to continue the project's outputs? What arc the problems to continue with work?

A. The region has 12 trained TVETC teachers and that is up to us to do with

them. Zones and
woredas have responsibility on using the lrained people,
facilitating spare pafis lbr tie use$
and on some other activities, so the zonal and woreda
offices should avoid dependent spi.it
and go on with the work. After JICA has established lhe
system and we follow rr.
. There are many tmined people already. The document that the participants
received from the
project including .ope pump manual, should be used properly.
. COWASH 8 woredas. 2-3 million budget for only 2_3 woredas /zones. \,Vhat
then are the
problems of resources thete? Zonal and woreda offices should
not work only on huge
const uction, but also low cost water supply facilities like rope pumps.
. Business license for small and micro enterprises (SME) issue: In WASH progran,
MoWIE
has experiences to improve the rules. In the cormtry there is a policy
to support SME aDd the
ministry has a s€ction for it. To come up with the rule it will nor be a problem.
Rp technology
could be one of these.
. A big issue is demand creation. If no demand, no work opportunity. lt is business. lf you
would like to have constant work, it is not about license but about dernand creatron

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 . JICA conducted the Tedtinal Evaluation and coDcluded no more extension ofthe Project. The
Project will not be extended; there would be limited resouces to follou up the Foject
activities b€ing considered. lt is good to facilirate the workshop like this to follow up the
situation. JICA would be happy to consider supporting. Now JICA is on the process of hiring
one consultant for this purpose.

The issue of 10,000 Rope pumps

Q. In 10,000 RP distribution there is no uniformity (subsidy for 10 households (HH) in goup in

one hand and 2-3 HH group on the other haDd)

A. On the issue of 10,000 rope pumps, the Regional Water and Irrigation Developrnent Bureau
(WIDB) distributed for the purpose of promotion, it is not a continuing work for WIDB,
woreda and zonal water offices are responsible for this.
. 135 woredas should follow the uniformed way of disseminatiol But for promotion,
WIDB
provided the new option for the groups of 2-3 households with subsidy.
Micro finance will
provide only installation cost. WIDB procured 10,000 Rps without creating
demand. That is a
problem. Now it is said that 10,000 Rps are for promotion.
This promotion will not be
continued. Bulk procwement will not happen again. Demand should be coming
from the
people. Policy should b€ implemenFd.

Q.80 RPs were distributed to Dale woreda. The pipes distributed were I hch. No cups. Many
wells are l5m and above and we need 3/4 inch pipes.

A. There are places where Village Technicians produced reducer

blocks and well covers by
themselves. Village Technicians in Gimbo woreda (Kafa zone) procured
well cups by
themselves, cornmunicating with the supplier in Addis Ababa.
Now the partrcipants have
supplie. list in their hand.

TVtrTC and COC

Q. There are people who took COC. There were only two kebeles, supported by the project (in
one woreda in Kafa). There are people who passed a.nd not passed,
Ifthe people who passed
only should work, how can we go with this work? The trained technicians
are in need of
work. Ttey need to compete in the tender Should do those who certified
only go with
business? How to give licences to Enterprises and work with them?

A. For small enterprises having COC certiflcate is not a must but through time they should
be
certified. They can continue the process of COC with rhe support of .I.VETC
and COC
Centre.

' There are some t ained people \[,ho failed COC. There is no reasotr to stop
expaDdrlg the
business ofthe tecluricians. There are costs for COC test. Materials only have
costed E00 Bin
per person, in addition to the travel cost.

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 OMFI
Q. Problems in access to financ€ (procedures), does it go with the proper sfucture?
A. OMFI has thee optional modalities for the distribution of rope pumps, one is direct palm€nt
for those who are able to pay, the second option is for potential us€rs but not able to pay
dircctly, the third option is 50% subsidy for those come in group (10 HHs). On th€ issue of
accessibility we need to make use of th€ seed money lo Each all people in need, no Aee
pumps and on the issue of functionality of rope pumps, the woreda water offce use the mpe
pumps as a fence and the grass grows on some of them. The users should make tbem
functional. Finance modalities are provided with 3 options, as explained already. prices are
calculated and explained according to the place. The lots of procu.ement were asstgneo
ro
different finns.
. About 2-3 households group, OMFI still needs to discuss with WIDB and will come up with
a
good solulion.

The issue of Spare parts

Q. Spare pan problems (there are no enough spar part shops in the region even the existing spare
part shops have not been giving good services and distance
also aproblem).
A. As for the spa.e parts, in the near futule 12 new spare part shops would be opened and the
previous shops would be shengthened.

The issue ofLogistics

Q. The promotion work in the region is no1 good enough in order to create demand (there
is a need
of demand creation and a potential and there are trained man power
in the region and some
woreda who do not have technicians still remains), however
the woreda water olfice has the
problem on logistic facilitation for doing on that

A. To the request for omce equipment and vehicles, there are no oflices without
comDuter. Ifno
compute., it shourd be reponed to WIDB. Motorbikes have been given
to the work, nor for
individuals. Two motorbikes each were given to all WSAH Worcdas.
. For each woreda and zone WIDB already procured and distributed
tripods and drilljng tools.
Ifthe management is s[ong, the offices can manage these resources for a lons
ume.

3. Closing Remark
Mn Krssrhur gave his closing remark by saying; JICA has installed 200
Rps tbr demonshation
and established the system. The participants gathergd in order to discuss
on how to continue the
output of the Prqject, and they should remember that Self_supply modality
should not be ignored.
Promotion is very irnportalt. All the panicipants should st engthen themselves
io implement the
programme The gap qeated between oMFI and wrDB should be solved with
discussion.
SNNPR would like to be Center of Excellency for Rp dissemination. He reminded
that all rhe

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participants have taken oun assignments, therefore, ftey shall work together.

Minu“ s certiied by:

ヽす●
︷ニ
，

レ
´よinO Batazun¨
ChiefAdvlser
and lrrigation Development WAS RoPSS Prolect

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 Ministry of Water, Irrigation and Electricity (MoWIE) / Water and Irrigation Development
Bureau (WIDB) / Japan International Cooperation Agency (JICA)

The Project for Rural Water Supply, Sanitation and Livelihood Improvement through
Dissemination of Rope Pumps (RPs) for Drinking Water
(WAS-RoPSS Project)

The 8th Steering Coordinating Committee Meeting

October 29, 2016, Central Hotel, Hawassa
Programme
Time Content Presenter

09:00 Opening Remarks Representative, WIDB

Remarks from
09:10 Mr. Ephrem Fufa, JICA Ethiopia Office
JICA Ethiopia Office

Presentation on the
09:20 Mr. Kassu Eshete, WIDB-SNNPR
Achievements of the Project

09:50 Tea Break

Presentation on Rolling Out

10:20 Mr. Tamene Hailu, MoWIE
Strategy

Discussion on Rolling Out Mr. Tamene Hailu, MoWIE

10:45
Strategy and Planning for WIDB Mr. Kassu Eshete, WIDB-SNNPR

11:00 Closing Remark Representative, WIDB

Chairperson: Representative of WIDB

Facilitator: Mr. Kassu Eshete, Project Focal Person / Socio-economist of WIDB

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Attendance for Steering Committee Meeting
Date and Venue: 29 October 2016 at Central Hotel, Hawassa
No Name Position Organization
1 Tamene Hailu Rural WASH Coordinator MoWIE
2 Agash Asmamaw National Consultant MoWIE
3 Tedros Tadele Electro-mechanical Engineer MoWIE
4 Eyasu Guta Technical/Programme Support Officer MoWIE
Drinking Water Supply Scheme Admin.
5 Kassahun G/georgis Core Process Owner WIDB
6 Kassu Eshete Socio-economist WIDB
7 Lebenu Lema Water Quality Expert WIDB
8 Mekuria Meskele Rural Credit Officer OMFI
9 Tegegnwork Serawit Rural Credit Officer OMFI
10 Girma Befekadu Expert TVET Bureau
11 Samson Melese Expert Zonal Water Office (Kafa)
12 Tedele Bedelu Rep of head Zonal Admin Office (Segen)
13 Abdulfetah Yasin Operation and Mentainace Coordinator Zonal Water Office (Gurage)
14 Mulat Sherif Advisor Zonal Admin Office (Gurage)
15 Mulugeta Negash Office representative Zonal Water Office (Konta)
16 Mekonnen Dinke Officer Zonal Water Office (Sheka )
17 Temesgen Alemayehu WSS Coordinator Zonal Water Office (Wolayta)
18 Abdulfetah Ebrahim Head Zonal Water Office (Silte)
19 Abduhman Siru Officer Zonal Admin. Office (Silte)
20 Mesele Aynalem Expert Zonal OMFI Office (Gamo Gofa)
21 Abdu Kedir Head of Agri Zonal Agriculture Office (Bench Maji)
22 Getahun Tadesse Head repersentative Zonal Water Office (Bench Maji)
23 Yilef Birhanu Water Engineer Zonal Water Office (Sidama)
24 Taddese Katiso Mechanic Zonal Water Office (Hadiya)
25 Alemeshet Mergia Head repersentative Zonal Water Office (Hadiya)
26 Samuel Shigule R/Head (Adivsor) Zonal Admin Office (Hadiya)
27 Getachew Efumo Driver Zonal Admin. Office (Hadiya)
28 Tegay Worku Technical Head Zonal Water Office (Bench Maji)
29 Gebeyehu Thomas Water Engineer Zonal Admin Office (Kambata Timbalo)
30 Mulatu Banti Water Expert Zonal Water Office (Gedeo)
31 Mintiwabe Alben Officer Zonal OMFI Branch Office (Gedeo)
32 Mekonen Atele Admin. Officer Zonal Admin (Besketo)
33 Agegnehu Alemayhu Manager Zonal Water Office (Besketo)
34 Adamu Abate Vice Head Zonal OMFI Office (Besketo)
35 Mengestu Hailu Plant Scinece Zonal Agri Office (Besketo)
36 Markos Liftu Nutrition Focal Person Zonal Health Office (Besketo)
37 Dana Dejene Water Expert Zonal Water Office (Dawro)
38 Menu Tega Expert Zonal Water Office (Dawro)
39 Bafiru Ute Operation Zonal Water Office (Dawro)
40 Mulatu Sode Head Gombora Woreda WWO
41 Sintalem Matiyos Water Expert Gombora Woreda WWO
42 Selamu Ergudi Head Gombora Woreda Health Office
43 Eradolo Tadesse Officer Gombora Woreda OMFI
44 Eyob Darebo Water Expert Lemo Woreda WWO
45 Sintayehu Beyene Water Expert Gimbo Woreda WWO
46 Temesgen Tsgaye Admin. Officer Gimbo Woreda Admin. Office
47 Dinkinesh Atumo Water Expert Gimbo Woreda OMFI
48 Jemal Mohammed Head Mesken Woreda WWO
49 Mohammed Awel Vice Head Mesken Woreda WWO
50 Shafi Bedru Water Engineer Mesken Woreda WWO
51 Esayas Yoseph Office head Dale Woreda WWO
52 Zerihun Tadese Coorinator Dale Woreda WWO
53 Wansero Wayu Water Engineer Dale Woreda WWO
54 Seyoum Mufato Expert Dale Woreda Agric Office
55 Addisu Fisha Expert Dale Woreda Health Office
56 Mesfin G/Mariam Adminstrator Dale Woreda Admin
57 Shurbe Adiko Generalist Dale Woreda OMFI
58 Mengistu Bedisi EMT Yirgachefe Woreda WWO
59 Mulugeta Bekele Generalist Yirgachefe Woreda OMFI
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No Name Position Organization
60 Eshet Zema Water Expert Damot Pulasa Woreda WWO
61 Dawit Zekariyas Expert Damot Pulasa Woreda WWO
62 Aklilu Dawit Expert Damot Pulasa Woreda WWO
63 Mathewos Belay Adiminstator Damot Pulasa Woreda Admin
64 Aklilu Bereke Expert Damot Pulasa Woreda Agric Office
65 Yane Mittiku Head Chena Woreda WWO
66 Mekonen W/michael Water Expert Chena Woreda WWO
67 Kifle Mengesha Water Expert Chena Woreda Agric Office
68 Adugna Alemu Expert Chena Woreda Health Office
69 Anteneh Meshesha Head Chena Woreda OMFI
70 Zebasuk Mitku Water Expert Shea Bench WWO
71 Berihun Abebe Head Shea Bench Health Office
72 Adelo H/Mariam Head Shea Bench OMFI
73 Fetabegn Tuse Head Shea Bench WWO
74 Mesfine Worku Coordinator Semen Bench WWO
75 Astel Daroro Assist Lemo Woreda WWO
76 Kebede Bake Officer Dale Woreda WWO
77 Ayenew Berihun W/M/E Head Abeshge Woreda WWO
78 Abdulsemed Mohammed Manager Abeshge Woreda OMFI
79 Mohammed Shafo Village Technician Mesken
80 Zeinu Oumar Village Technician Mesken
81 Shamsu Oumar Village Technician Mesken
82 Abebe Zeleke Village Technician Mesken
83 Hussain Dawud Village Technician Mesken
84 Wondimu Lankamo Village Technician Dale
85 Beyene Dukemo Village Technician Dale
86 Meshesha Harrago Village Technician Dale
87 Tefese Yute Village Technician Dale
88 Ashenafi Demise Village Technician Dale
89 Ediget Feyisa Village Technician Yirga Chefe
90 Essayas Tadese Village Technician Yirga Chefe
91 Kassahun Jeniyo Village Technician Yirga Chefe
92 Ayano Gemede Village Technician Yirga Chefe
93 Daniel Asefa Village Technician Yirga Chefe
94 Eyob Gezmu Village Technician Damot Pulasa
95 Getachaw Zeleke Village Technician Lemo
96 Telahun Wolde Village Technician Lemo
97 Tamenech Beyene Village Technician Lemo
98 Mulatu Limoro Village Technician Gombora
99 Melese Tesema Village Technician Gombora
100 Birhanu Getachew Village Technician Chena
101 Waleligen Kebede Village Technician Chena
102 Mesfine Zewde Village Technician Chena
103 Asfaw Legese Village Technician Chena
104 Beniyam Abebe Village Technician Chena
105 Elias W/Tadick Village Technician Gimbo
106 Asres Gebre Village Technician Gimbo
107 Birtukan Demisse Village Technician Gimbo
108 Askale Bogale Village Technician Gimbo
109 Desta Handiso Village Technician Gimbo
110 Tekalegn Endalew Village Technician Shea Bench
111 Mulugeta Handiso Village Technician Shea Bench
112 Birhanu Godi Village Technician Shea Bench
113 Haile Shewa Village Technician Shea Bench
114 Gizaw Wodajo Village Technician Shea Bench
115 Mekoya Bayu Village Technician Semen Bench
116 Daniel Jana Village Technician Semen Bench
117 Adisu Mesfine Village Technician Semen Bench
118 Getachew Mohammed Mnufacturer Jinka
119 Getu Hassen Manufacturer Assistant Jinka
120 Timotyos Mehari Mnufacturer Wolayita Sodo
121 Tadesse Admase Mnufacturer Arba Minch
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No Name Position Organization
122 Samson Shegena Mnufacturer Hawassa
123 Berihun Getachew Mnufacturer Hawassa
124 Muhiden Ligbo Mnufacturer Butajira
125 Mujibe Nesru Mnufacturer Wolkite
126 Mechale Dersha Mnufacturer Wolkite
127 Wondwosen Tesema Mnufacturer Bonga
128 Asmelash Girma Mnufacturer Hossana
129 Habtamu Legessa Mnufacturer Laga Tafo
130 Melaku Ayele Instructor TVETC Hawassa
131 Befikadu Legesse Instructor TVETC Hawassa
132 Tarekege Haile Instructor TVETC Wolayita Sodo
133 Admasu Dabara Instructor TVETC Wolayita Sodo
134 Mohammed Kadu Instructor TVETC ArbaMinch
135 Abera Gebre Instructor TVETC Hossana
136 Geletu Fikere Instructor TVETC Hossana
137 Tefere Demissie Instructor TVETC Wolkite
138 Jemil Mussema Instructor TVETC Wolkite
139 Anbese K/Michael Instructor TVETC Bonga
140 Alene Hadera Technical Assistant WAS-RoPSS
141 Henok Teka Technical Assistant WAS-RoPSS
142 Deneke Madebo GM Tabor Consultant
143 Ephrem Fufa Programme Office JICA Ethiopia Office
144 Akino Kitazume Chief Advisor WAS-RoPSS
145 Kaina Homma JICA Expert WAS-RoPSS
146 Girma Senbeta Technical Coordinator WAS-RoPSS
147 Azalech Solomon Assistant Technical Coordinator WAS-RoPSS
148 Tewodros Tadese Technical Assistant WAS-RoPSS
149 Muluken Girma Promotion Assistant WAS-RoPSS
150 Girma Belay Office Assistant WAS-RoPSS
151 Yonas G/Egziabher Office Assistant WAS-RoPSS
152 Ermias Tekeste Office Assistant WAS-RoPSS

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 Annex 6 List of Media Exposures

List of Media Exposures

Type of Date Title / Contents Language Reference
Media
Web site July 2013 Ministry of Water & Energy of English http://ftpmowr.w4.eti
Ethiopia sp.et/index.php
“Rope Pump Project
Launched”
Web site August 2013 IRC “A visit with the Rope English http://www.ircwash.
Pump Project team in Ethiopia” org/blog/rope-pump
-standardisation-an
d-five-c%E2%80%9
9s-marketing-0
Web site June 2014 JICA Technical Cooperation Japanese https://www.jica.go.j
Project Home Page English p/project/ethiopia/0
04/index.html
Web site November IRC video on Self-supply English http://www.ircwash.
2014 “Accelerating Self-supply for org/topics/water-se
more water and more jobs” curity
(Video spripe)
Web site April 2015 Aqua for All English http://aquaforall.org/
“Self-supply business wp-content/uploads
catalogue” /2014/12/
Introduction of Self-supply Self-supply-Matchm
Business Catalogue, produced aking-Business-Cat
during Self-supply Fair alogue2015.pdf
Radio May 2015 Afro-FM 105.3 English As attached
Introduction of JICA Ethiopia
(Water Sector)
Web site August 2015 RWSN Resources English http://www.rural-wat
“Self-supply News – Ethiopia” er-supply.net/en/res
Introduction of Self-supply ources/details/671
News (newsletter)
Newspaper August 2015 Daily Monitor English As attached
Web site September JICA Nantoka Shinakya Project Japanese http://nantokashina
2016 kya.jp/member_rep
orts/37_nakashima
_ethiopia.php
Web site September “Topics” page of JICA Home Japanese http://www.jica.go.jp
2016 page /topics/summary01.
Report of Mr.Koji Nakajima, a html
Japanese professional football
player, on his visit to JICA
Projects in Ethiopia https://youtu.be/ki
9WbG_WZaU

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 Framework for Production of a Radio Program 1
Afro-FM 105.3

Introduction of the program objectives and thematic are of focus [2 minutes]

Bridge 1 Minute

General Introduction of the topic [2 minutes]

¾ Background information about JICA’s Water Sector Activity

Bridge 1 Minute

Specific Introduction to the Program-I [4 minutes]

Case of One JICA supported On-going Project in Water Sector:

Project Title: “The Project for Rural Water Supply, Sanitation and Livelihood Improvement
through Dissemination of Rope Pumps for Drinking Water (WAS-RoPPS)”
Introduction: The Project has just been launched in March 2013, jointly operated by Ministry of
Water and Energy (MoWE) and Japan International Cooperation Agency (JICA). It is aiming at
contributing to improvement of water supply, sanitation and rural livelihoods through
dissemination of rope pumps for drinking water.
1. Overall Goal: Water supply and sanitation conditions and livelihood in rural areas
are improved through dissemination of RPs for drinking water in the
whole nation of Ethiopia.
2. Duration: The project starts from March 2013 and ends in December 2016.
3.Target Area: SNNP is target region, focusing on 4 woredas (Yirgachefe, Dale, Damot
Pulasa, Meskan)
4. Expected Output
x Specifications of RPs for drinking water and installation technologies are
standardized at the national level.
x Strategies are formulated for manufacturing and installation technologies of RPs
for drinking water.
x Rural livelihood and sanitation and hygiene are improved through dissemination
and marketing systems of RPs for drinking water in the target areas.
x Guidelines are formulated for dissemination of RPs for drinking water, and
acknowledged nation-wide.
5. Implementation partners: Water Supply and Sanitation Directorate, Ministry of
Water and Energy(MOWIE), Water Resources Bureau
of SNNPR
6. Project Logo: ̺ Better Life With Rope Pump̺
Ad (About JICA Ethiopia Office) [1 minute]

Specific Introduction to the Program-II [4 minutes]

Introduction: Brief highlight of the occasion “My water My business” Self-Supply /

WaSH Products & Services Fair and Matchmaking event, Thursday 19th
March, 2015.

1
This framework is edited by WAS-RoPSS to adjust to serve the purpose of reporting

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 Recorded interview with WAS-ROPSS project Chief of Advisor,
Ms. Akino Kitazume
[Current Status and Achievement of the Project,
for the points discussed, see next page]

Bridge 1 Minute

Specific Issues of the Program [5 minutes]

Introduction: Brief highlights of “What others say about the Project?” Part-I

¾ Interview with SNNPR WRB Head

These interviews can be
¾ Interview with SNNPR WRB Experts
extracted from the already
produced video program

Bridge 1 Minute

Specific Issues of the Program [5 minute]

Introduction: Brief highlights of “What others say about the Project?” Part-II

¾ Interview with Community Village These interviews can be

Technicians extracted from the
¾ Interview with Community already produced video
members/women program

Bridge 1 Minute

Closing Remark and Ad (About JICA Ethiopia Office) [2 minute]

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Interview Notes (Ms. Akino Kitazume, Chief Advisor of WAS-RoPSS Project)

1. What does Self-supply approach means and how it has evolved?

Š Definition: Improvement to water supplies developed largely or wholly through user investment
by households or small groups of households
Š Well construction and upgrading, e.g. water sources, e.g. spring protection, rain water
harvesting, water lifting devises and storage facilities, household water treatment
Š Characteristic of SS: incremental improvements in steps that are easily replicable to users
Š 2012 Self-supply Workshop led to formulation of National Policy guidelines for Self-supply in
Ethiopia

2. What is the strategic contribution of the project in the context of Ethiopia?

Self-supply is placed its importance in different policy documents and leading national plans.
In line with GTP/UAP and WIF
One WASH National Plan (2013-)
Upcoming GTP2 also supports Self-supply
*RP is one of the chief low cost technologies to contribute to SS.

3. Ethiopian people is communal than private. How does approach help to insure sustainable
water supply?
Š Family wells: primarily the well for a family, but shared with many people (90% of wells are
shared).
Š Communal wells are not always well-maintained by the community, but the sense of ownership
for family wells may contribute to better maintenance.
Š Communal wells are only for drinking but family wells can contribute to multi-purpose use of
water.

4. What are the experiences and expertise gained from the project?
1) RPs are useful in many ways: drinking water, family gardening, washing clothes and utensils,
showering.
Covering of wells contributes to: surface run-off, drain water coming in to wells, protect from
dust and debris, protection from children falling.
Water lifting devise contribute to: reduction of workload and time for fetching water.
2) Village people can promote new technology
3) Importance of quality (manufacturing and installation technology important)
4) Information dissemination could be the key
5) Importance of knowledge on HWTS

5. What are the challenges and how have they been addressed?
1) Conventional water supply projects and Self-supply are different.
*Government driven is OK, but many do not know Self-supply concept.
2) Initial introduction is not easy.
3) Private sector need to be encouraged.
4) Water quality should be cared. HWTS is effective.

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