Group 4 - Minutes of Meeting

MR DIY GROUP MALAYSIA BHD
Minutes of the Formal Meeting
for the Third Committee Meeting
held on Wednesday, 20 June 2022 at 10 a.m
at the The Ideation Zone Meeting Room
Present :
1) Ms Nurul Nabilah Mohd Zailani (Chairperson)
2) Ms Ain Farah Hanisa Mohd Kamel
3) Ms Nur Sabrina Ramli
4) Ms Nur A’lia Hidayah Izani
5) Ms Madiha Tihani Mahadi
6) Ms Nurin Amani Hairol Azman (Secretary)
Absent :
1. Mr Iskandar Malik
2. Ms Ainul Syahir
1.0 Chairperson’s Welcome Address
The chairperson called the meeting to order at 10.00 a.m. and welcomed
all the members.
2.0 Apologies for Absence
Apologies for absence were received from Mr Iskandar Malik who was
on a medical leave and Ms Ainul Syahir who was away at a seminar in
Penang.
3.0 Minutes of the Previous Meeting
The minutes of the last meeting were read by the secretary. The
following amendments were made:
Item no 5.1.2 which is the venue of the Annual Dinner. It is Hotel
Concorde Shah Alam not V Hotel Kuala Lumpur.
As there were no other amendments, Ms Nur Sabrina Ramli proposed
the minutes to be passed. The minutes were seconded by Ms Ain Farah
Hanisa Mohd Kamel. The minutes were approved as a true record.
4.0 Matter Arising from the Previous Minutes
Ms. Madiha Tihani Mahadi has asked Ms Nur Sabrina Ramli, if the
invitations of Annual Dinner have been sent out. Ms Nur Sabrina Ramli
informed the chairperson and members of the staff that the invitations
list of the Annual Dinner has been shortlisted and sent out.
In additions, Ms Alia Hidayah informed the committee members about
few companies that will be contributing items in the Lucky Draw of the
Annual Dinner:
Giant Supermarket : 10 Hampers
Lotus Supermarket : Some vouchers
Selborn Electric : Some electrical goods
5.0 Special Business
The chairperson informed the members that would like to discuss how
to solve the problem of rudeness among staff.
5.1 Coaching Sessions by Director
Ms Nurin Amani Hairol Azman suggested that our staff conduct a
coaching session by Nurul Nabilah Mohd Zailani as the director of MY
DIY GROUP MALAYSIA BHD. She will explain more about the rules
that must be followed by every staff member as well as attitude behavior
while at work. It was seconded by Ms. Nur A’lia Hidayah Izani.
5.1.1 Time and Venue
Ms. Nur Sabrina Ramli suggested Berjaya Time Square Hotel as the
venue for coaching sessions and recommended it to start at 2.00 p.m.
Unfortunately Ms. Ain Farah Hanisa Mohd Kamel preferred WSpace
Mid Valley as the venue since it was more private and affordable than
Berjaya Time Square Hotel. The motion was assisted by Ms Nurin
Amani Hairol Azman.
5.1.2 Management
Ms. Nur A’lia Hidayah Izani volunteered to manage the movement of

the event and Ms. Madiha Tihani Mahadi volunteered to be in-charge
for the food and drinks of the event.
5.2 Workshop on “Ethical Management at The Workplace”
The chairperson proposed to arrange a workshop for all of the staff on
“Ethical Management at The Workplace”. It was second by Ms. Madiha
Tihani Mahadi and has been accepted by all of the members. This
workshop is handled by Dr. Soo Wincci as Humanitarian Icon 2021.
The objective of arranging this workshop is to train the worker how to
apply the best attitude either in the office or in their daily lives.
5.2.1 Date and Time
Ms. Ain Farah Hanisa Mohd Kamel suggested the Workshop to be held
on 30 July from 10.00 a.m to 1.00 p.m. The motion was seconded by
Ms. Nur Sabrina Ramli .
5.2.2 Participants
The chairperson asked all of the members to forward this Workshop to
all of the staff. To participate in this Workshop, the staff are required to
fill the register form before 20 July 2021.
5.3 Volunteer activities
Ms Madiha Tihani Mahadi suggested holding volunteer activities such
as visiting orphans, senior citizens and organizing gotong-royong events
to further strengthen employee relations. The motion was seconded by

Ms Nurin Amani on the grounds of being able to cultivate an attitude of
responsibility among employees. But Ms Ain Farah Hanisa added her
opinion, namely holding seminars among employees to increase
motivation in doing work. The motion was assisted by Ms. Nur A’lia
Hidayah.
5.4 Change Leadership Style
Ms. Nurin Amani Hairol Azman suggested that we as the head of each
department show the right attitude to other staff. For example, always
come early to work, Always be diligent when getting a task and be firm
when staff make mistakes. This is to prevent them from being unserious
when doing work and can also improve the discipline of each staff
member. The motion was approved by Ms. Ain Farah Hanisa.
6.0 Any Other Business
Ms. Nur Sabrina Ramli proposed to rent two sightseeing buses to
facilitate the movement of the event so that it can be started on time.
This also aims to provide relief and comfort to every staff member that
participates in the programme. Ms. Nur A’lia Hidayah took action as the
head of the finance department to rent a bus that would not exceed the
budget that the company had set. All of the members accept the rented
bus to be used on that day.

7.0 Date, Time and Venue of the Next Meeting
It was decided that the next meeting will be held on 11 July 2022, 2 p.m.
in The Ideation Zone Meeting Room.
8.0 Close
The chairperson thanked all the members for their participation during
the meeting and adjourned the meeting at 11.50 p.m.
21 June 2022
………………… ………………..
Recorded by Date
Ms. Nurin Amani Hairol Azman
Secretary
Ms Nurul Nabilah Mohd Zailani (Chairperson)
Ms Ain Farah Hanisa Mohd Kamel (Marketing Department)
Ms Nur Sabrina Ramli (Media Department)
Ms Nur A’lia Hidayah Izani (Finance Department)
Ms Madiha Tihani Mahadi (Human Resources Department)
Ms Nurin Amani Hairol Azman (Secretary)
FORMAL MEETING
20 minute prepared
30 minute meeting
1.0 Chairperson’s Welcome Address (Ms nurul nabilah)
2.0 Apologies for Absence (Ms nurin amani)
3.0 Minutes of the Previous Meeting (Ms nurin amani)
➢ Ms Nur Sabrina Ramli proposed the minutes to be passed as a true record.
➢ The minutes were seconded by Ms Ain Farah Hanisa Mohd Kamel
➢ The minutes were approved as a true record. (Ms Chairperson)
4.0 Matter Arising from the Previous Minutes (Ms Madihah Tihani + Ms Alia Hidayah)
5.0 Special Business (Ms Nurul Nabilah)
5.1 (Ms. Nurin Amani) It was seconded by Ms. Nur A’lia Hidayah Izani
5.1.1 (Ms. Nur Sabrina Ramli) assisted by (Ms. Nurin Amani)
5.1.2 (Ms. Nur A’lia Hidayah Izani)
5.2 (Ms Nurul Nabilah) It was second by Ms. Madiha Tihani Mahadi
5.2.1 (Ms. Ain Farah Hanisa Mohd Kamel) was seconded by Ms. Nur Sabrina Ramli
5.2.2 (Ms Nurul Nabilah)
5.3 (Ms. Madihah) The motion was assisted by Ms. Nur A’lia Hidayah
5.4 (Ms. Nurin Amani) The motion was approved by Ms. Ain Farah Hanisa
6.0 Any Other Business (Ms Nur Sabrina Ramli) motion approved by Ms. Ain Farah Hanisa
7.0 Date, Time and Venue of the Next Meeting (Ms nurin amani)
8.0 Close (Ms nurul nabilah) adjourn (Ms. Nur A’lia Hidayah) second Ms. Nur Sabrina

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MR DIY GROUP MALAYSIA BHD

Minutes of the Formal Meeting

for the Third Committee Meeting

held on Wednesday, 20 June 2022 at 10 a.m

at the The Ideation Zone Meeting Room

1) Ms Nurul Nabilah Mohd Zailani (Chairperson)

2) Ms Ain Farah Hanisa Mohd Kamel

3) Ms Nur Sabrina Ramli

4) Ms Nur A’lia Hidayah Izani

5) Ms Madiha Tihani Mahadi

6) Ms Nurin Amani Hairol Azman (Secretary)

1.0 Chairperson’s Welcome Address

all the members.

2.0 Apologies for Absence

3.0 Minutes of the Previous Meeting

following amendments were made:

Item no 5.1.2 which is the venue of the Annual Dinner. It is Hotel

Concorde Shah Alam not V Hotel Kuala Lumpur.

As there were no other amendments, Ms Nur Sabrina Ramli proposed

the minutes to be passed. The minutes were seconded by Ms Ain Farah

Hanisa Mohd Kamel. The minutes were approved as a true record.

4.0 Matter Arising from the Previous Minutes

In additions, Ms Alia Hidayah informed the committee members about

Lotus Supermarket : Some vouchers

Selborn Electric : Some electrical goods

5.0 Special Business

to solve the problem of rudeness among staff.

5.1 Coaching Sessions by Director

Ms Nurin Amani Hairol Azman suggested that our staff conduct a

coaching session by Nurul Nabilah Mohd Zailani as the director of MY

that must be followed by every staff member as well as attitude behavior

while at work. It was seconded by Ms. Nur A’lia Hidayah Izani.

5.1.1 Time and Venue

venue for coaching sessions and recommended it to start at 2.00 p.m.

Unfortunately Ms. Ain Farah Hanisa Mohd Kamel preferred WSpace

Berjaya Time Square Hotel. The motion was assisted by Ms Nurin

Amani Hairol Azman.

Ms. Nur A’lia Hidayah Izani volunteered to manage the movement of

for the food and drinks of the event.

5.2 Workshop on “Ethical Management at The Workplace”

The chairperson proposed to arrange a workshop for all of the staff on

“Ethical Management at The Workplace”. It was second by Ms. Madiha

workshop is handled by Dr. Soo Wincci as Humanitarian Icon 2021.

The objective of arranging this workshop is to train the worker how to

5.2.1 Date and Time

Ms. Nur Sabrina Ramli .

The chairperson asked all of the members to forward this Workshop to

fill the register form before 20 July 2021.

5.3 Volunteer activities

Ms Madiha Tihani Mahadi suggested holding volunteer activities such

as visiting orphans, senior citizens and organizing gotong-royong events

to further strengthen employee relations. The motion was seconded by

responsibility among employees. But Ms Ain Farah Hanisa added her

opinion, namely holding seminars among employees to increase

5.4 Change Leadership Style

member. The motion was approved by Ms. Ain Farah Hanisa.

6.0 Any Other Business

Ms. Nur Sabrina Ramli proposed to rent two sightseeing buses to

facilitate the movement of the event so that it can be started on time.

bus to be used on that day.