BIDDING DOCUMENT

TEHSIL HEAD QUARTER HOSPITAL

KALLAR SYEDAN, DISTT.RAWALPINDI
PRIMARY AND SECONDARY HEALTH CARE
DEPARTMENT, PUNJAB

FRAMEWORK CONTRACT
FOR REPAIR OF MEDICAL EQUIPMENT FOR THE
FINANCIAL YEAR 2022-2023
 TENDER NOTICE
The THQ Hospital Kallar Syedan, District Rawalpindi invites sealed bids from eligible bidders
for the Repair of Medical Equipment for the Financial Year 2022-2023.
LAST DATE & Last Date &
DATE &TIME
TIME OF Time Of
S# NAME OF TENDER BID SECURITY OF OPENING
SALE OF Receiving Of
OF TENDER
TENDER Tender
Framework Contract of Repair 23-01-2022 24-01-2023 24-01-2023 at
01 2% of 1.3M
of Medical Equipment at 2:00PM at 11:00AM 11:30AM
Tender Fee (PKR) = 1000/-Tender
 Bidding shall be conducted through Open Competitive Bidding (Single Stage-Two Envelope) procedures
specified in the Punjab Procurement Rules PPRA 2014 (amended up to date), and is open to all eligible
bidders as defined in the bidding document.
 Interested eligible bidders may obtain bidding documents and further information from the office of
Procurement Officer, THQ Hospital Kallar Syedan, on submission of written application on letter head
along with payment of non-refundable tender fee of PKR/- 1000/- (One thousand only) for each tender.
Bidding documents can be obtained from office of Procurement Officer, THQ Hospital Kallar Syedan at
the mentioned time and date. Tender notice and checklist must be signed & stamp of head of department
or procurement officer of THQ Hospital Kallar Syedan.
 Biding documents are also available on Punjab Procurement Regulatory Authority website
(www.ppra.punjab.gov.pk) until the closing date for the submission of bids.
 Sealed Bids (Single Stage-Two Envelope) accompanied by a 2% Bid Security of each tender (irrevocable)
in the form of CDR, Pay Order, Demand Draft, or Banker’s cheque from a Scheduled Bank of Pakistan
to the name of Medical Superintendent, THQ Hospital Kallar Syedan must be delivered to the below
mentioned office within the closing date.
 Bids will be opened in the presence of bidders’ representatives who choose to attend at mentioned time
on the same date in the Office of The Medical Superintendent THQ Hospital Kallar Syedan on the closing
date.
 The bidders are requested to give their best and final prices as no negotiations are expected.
 Taxes will be deducted as per applicable government rules. Registration Letter / Certificate of Valid
National Tax Number, Income tax, General Sales Tax (where applicable) & and Valid Drug Sale License
must be provided.
For obtaining any further information or clarifications, please contact at the following.

MEDICAL SUPERINTENDENT
THQ HOSPITAL KALLAR SYEDAN
Primary & Secondary Healthcare Department
Government of Punjab
Tel: 051-3201101
 THQ Hospital Kallar Syedan
Tender for the repair of under mentioned medical equipment for the year 2022-
2023

1. Repair of SMAM Mobile Xray, Model Roller 30, Serial # T8806 (Radiology)
2. Repair of GMI STATIC Xray (Radiology)
Tender price: 1000

Schedule for Invitation of Tenders.

Selling date up to 23/01/2023 (During Office Time)
Tender Receipt Date & Time 24/01/2023 (up to 11:00 AM)
Date & Time of Opening 24/01/2023 at 11:30 AM

Terms & Condition

1. Tenders should be addressed to the Medical Superintendent, THQH Kallar Syedan.

2. Please quote the lowest possible rates.
3. Rates should be quoted both in words and figures.
4. All rates quoted must include the Income taxes/PST/GST and other taxes levied by
Federal/provisional Government from time to time.
5. Offers shall remain valid for 180 days.
6. No quoting firm would be allowed to withdraw its offer till the decision of the
authority.
7. Any offer not received as per terms and conditions of the tender inquiry is liable to be
rejected.
8. No Offer shall be considered if:
a. It is received after the time and date fixed for its receipt.
b. The tender is unsigned
 c. The offer is ambiguous
d. The offer is conditional
e. The offer is from a firm which is black listed suspended or removed from the
approved list.
f. The offer is received by Telegram, Post or Fax.
g. The offer is for store not conforming to specification indicated in the tender
inquiry.
9. The Medical Superintendent, reserves the rights to rejects all offers under PPRA rules
and all the decision will be made under PPRA rules.
10. The envelopes must be properly sealed and name of firm and tender clearly
mentioned on envelopes.
11. In case the offer is withdrawn during the validity period of the offer, the 2% CDR is
liable to be forfeited.
12. Any conditional, ambiguous or incomplete offer in any respect shall be ignored. A
supplementary or revised offer after opening of the tender shall not be entertained.
13. Any erasing/cutting/crossing etc. appearing in the offer must be properly signed by
the person signing the tender. Moreover, all pages in the offer must be properly
signed; offers with any overwriting shall not be accepted in any circumstances.
14. The repair works and parts supplied be under warranty for a period of 1 year.
15. The complete address of the office of the firm should be indicated in their tenders.
16. The firm quoting rates must be registered with the income tax department and Sales
tax department.
17. Copy of receipt purchasing tender form.
18. Security of 2% will be applicable on the orders placed.
19. The quoted rates must be inclusive of GST/PST/Income tax etc. clearly mentioned
regarding their inclusion in the financial offer.
20. Tender should be on two separate Envelopes sealed together in one envelope
a. Technical Offer
b. Financial Offer
 Technical Offer will be opened first.
21. Financial bids of only technically accepted/qualified firm will be opened.
22. The firm should confirm that the manufacturers, technical advice will be available in
case of major/complicated fault.
23. There should be no delay in work as per period mentioned in the work order. In case
of failure, the working company is liable to be charged late delivery charged @ 2%
month. (Maximum LD charges up to 10% of the work order will be applicable after
which procuring agency reserves the rights of forfeit 02% performance guarantee in
the shape of CDR and to proceed against the Firm as per PPRA rules if deemed
necessary). The repair work will be done within 30 days positively after the issuance
of work order.

Note: Detailed Criteria is attached for qualification of bid (Technical) and all the document must
be attached as per attached Criteria.

24. The Document must be attached with the tenders (technical offer Envelope) for
qualification of the firm.
a. Copy of attested CNIC
b. Original receipt purchasing tender form
c. Copy of Income Tax Registration Certificate
d. Professional Tax Certificate if applicable
e. Valid General Sales Tax Certificate
f. Copy of experience Certificate in relating field with the Government
Department / Semi government / Private Sector minimum 02 years.
g. Call deposit 2% of total estimated cost as mentioned in advertisement. Photo
copy should be attached with technical offer and original CDR will be attached
with financial bid.
h. Bank Statement of last 1 year (till date).
i. Affidavit on official Stamp paper of Rs 100 mentioning that;
i. The firm is not black listed by any Government / Semi Government /
Autonomous body.
 ii. The firm is not involved in any Court Case / Litigation with any
Government department / semi government department.
j. All the parts provided by firm will be genuine, new and not refurbished.
k. All the document / copies submitted by firm are original and not fake. The firm
will be solely responsible for submission of any fake documents / information
and hospital reserve the right to take necessary action against the firm if
deemed necessary.
l. In case of late completion of work penalty @ 2% per month and 0.067% per
day of the cost of late delivery/work shall be imposed upon the supplier /
contractor.
m. Wherever any repair is involved following conditions are applied.
i. The quoting firm should have proper workshop with required Test
Tools for calibration of the system which can be verified by the Hospital
if required.
ii. The firm should have trained Qualified Engineers and should have
experience of repair of Electro Medical Equipment. Preferably
company profile may be submitted.
iii. All the parts replaced should be genuine one and inspected by end
user/inspection team of this hospital before installation and have
warranty for one year after the date of installation / functioning of the
electro medical equipment.
iv. Old replaced parts will be the property of the hospital and shall be
handed over to General store THQ Hospital Kallar Syedan, Rawalpindi.
v. Hospital technical evaluation team may visit the workshop to assess
the competency of form regarding the repair work.
 Check List
The provision of this checklist is essential prerequisite along with
submission of tenders.

SR. DETAIL YES / NO

KNOCKOUT CLAUSES
01 Original receipt for purchase of tender.
02 Valid National ID Card (NADRA)
Bid security of 2% of total budget in the shape of CDR issued from
03
any scheduled bank of Pakistan in the form of bank draft/CDR

GENERAL CLAUSES
SR. DETAIL Marks
Affidavit on official Stamp paper of Rs 100 mentioning that;
The firm is not black listed by any Government / Semi Government /
01 Autonomous body. 20
The firm is not involved in any Court Case / Litigation with any
Government department / semi government department.

Experience Certificate in relating field with the Government

02 Department / Semi government / Private Sector minimum 02 years. 20

03 Bank statement / Balance sheet of last one year 20

04 Valid National Tax Number 10

Good practice/Performance certificate from any Government /
05 Autonomous institutions 10

06 Attested copy of CNIC of the Owner/ Directors/Partners 05

07 Three passport size photographs (Attested) 05

Company / Contractor profile including detail of managerial staff (If
08 Any)(Name, address, Tel. No.) 10

Total 100