Republic of the Philippines

Department of Education
Region IV-A
SCHOOLS DIVISION OF QUEZON PROVINCE

04 January 2022

DIVISION MEMORANDUM
DM No. ___, s. 2022

CONDUCT OF DATA GATHERING ACTIVITIES FOR SCHOOL YEAR 2022-2023

To: Assistant Schools Division Superintendents

Division Chiefs
Division BEIS Validation Team Members
Public Schools District Supervisors
School Head in-Charge of Governance and Operations
Public and Private Elementary and Secondary School Heads
School and Division Nurses and Dentists
EBEIS/LIS/ICT/LR/Research/ Youth Formation/Guidance and DRRM Coordinators
Administrative Officer II
Finance Personnel
All Others Concerned
1. In line with the implementation of Basic Education Information System (BEIS) based
on DepEd Order No. 27, s. 2022, all public and private elementary, junior and senior
high schools, state universities and colleges (SUCs) offering Kindergarten to Grade 12
in this Division are advised to update the schools’ s profile and report other data
elements in the BEIS through the accomplished data gathering form.
2. Templates and other BEIS presentation can be downloaded thru
https://tinyurl.com/QuezonBEIS2022-2023. The downloaded template from the link
can be used as draft for data gathering and school validation purposes while those
that are taken from beis.deped.gov.ph shall be the final copy subject for signature and
validation of the schools district and division validating team.
3. DO 27, s. 2019 provides an opportunity for large and very large divisions like DepEd
Quezon to strategize, hence, the following will be observed:
Division Activities Person/s Involved Date
Orientation on Basic SGOD – Planning and Research December 19-
Education Information System Section, PSDSs, School Heads, 20, 2022 and

DEPEDQUEZON-TM-SDS-04-009-003

“Creating Possibilities, Inspiring Innovations”

Address: Sitio Fori, Brgy. Talipan, Pagbilao, Quezon
Trunkline #: (042) 784-0366, (042) 784-0164, (042) 784-0391, (042) 784-0321
Email Address: quezon@deped.gov.ph
Website: www.depedquezon.com.ph
 Republic of the Philippines
Department of Education
Region IV-A
SCHOOLS DIVISION OF QUEZON PROVINCE

Division Activities Person/s Involved Date

Requirements for SY 2022- Division/District/School January 13,
2023 Program Coordinators 2023
School-based Data Gathering School Heads, Program January 3 –
and Validation Coordinators, School Validating February 10,
Team 2023
Simultaneoues School Heads/ School BEIS January 23 to
Encoding/Uploading in the Coordinators February 17,
System (BEIS) 2023
*Schedule/s shall be identified by
the PSDS/Schools Heads/BEIS
Coordinators
Schools District Validation PSDS/District Coordinators, February 1 –
*Schedule/s shall be identified by School Heads 24, 2023
the PSDS/Schools Heads/BEIS
Coordinators
Division Validation Division Validating Team February 13-
(Documents) March 30,
*Venue, specific schedule per 2023
Districts shall be announced on a
separate memorandum
Updating of validated data School Heads/ School BEIS February 1 –
Coordinators April 15, 2023
Adjustments/and System SGOD - Planning and Research April 15-30,
Validation 2023
Closing of System ICTS April 30, 2023
*Submission of hardcopies will be done during the Division Validation.

4. Due to the size of this Division, part of the strategy to be employed for SY 2022-2023
is the creation of District Validating Team which shall consist of Public Schools District
Supervisors, Dentists/Nurses, Administrative Officer II and District Coordinators for
EBEIS/BEIS/LIS, DRRM, Research, ICT, SPED, Sports, Youth Formation, IPED and
Guidance.
5. Division Validating team which is also the BEIS Forms signatories shall consist of the
following members:
Validating Team Member Position Coordinatorship/
Concern
Elias A. Alicaya Jr. EdD Schools Division Head of Office
Superintendent
Elizabeth M. De Villa Chief EPS (SGOD) Chairperson

DEPEDQUEZON-TM-SDS-04-009-003

“Creating Possibilities, Inspiring Innovations”

Address: Sitio Fori, Brgy. Talipan, Pagbilao, Quezon
Trunkline #: (042) 784-0366, (042) 784-0164, (042) 784-0391, (042) 784-0321
Email Address: quezon@deped.gov.ph
Website: www.depedquezon.com.ph
 Republic of the Philippines
Department of Education
Region IV-A
SCHOOLS DIVISION OF QUEZON PROVINCE

Validating Team Member Position Coordinatorship/

Concern
Marbin Jeramil D. Fragata Planning Officer III (PRS Vice Chairperson
SGOD)
Lorena S. Walangsumbat Chief EPS (CID) Chief EPS (CID)
Joan Alejaida R. Mauhay Education Program Special Education,
Supervisor/SPED/ Private Private School
School Coordinator
Wennie O. Gaela HRMO/AO IV HR Personnel
Regina V. Marino Senior Education Program HRTD
Specialist (HRTD)
Gilbert C. Alva Senior Education Program Research
Specialist (PRS SGOD)
Mark Angelo M. Tiusan (1st Youth Formation YFD
Dist) Coordinators/ PDO
Leah A. Perez (2nd Dist)
Hazel Ann S. Camo (3rd Dist)
Glenda P. Verdan (4th Dist)
Leah A. Perez Division Child Protection Child Protection
Coordinator
Jee-Ann O. Borines Education Program
Supervisor/ LRMDS
Coordinator
Wilbert A. Porteza Division ITO ICT
Edmundo R. Marin Jr. Division Accountant MOOE
Ramir O. Arbolente Division Engineer Physical Facilities
Marie Antoinette A. Tesalona Medical Officer School Health
Joan Alejaida R. Mauhay Education Program Sports
Supervisor/ Sports
Coordinator
Arvin A. Repaso DRRM Coordinator/PDO DRRM
Asuncion C. Ilao Education Program IPEd, ALIVE,
Supervisor/IPEd, ALIVE, Madrasah
Madrasah Coordinator
*Based on DO 27, s. 2019

6. The filled up BEIS Form downloaded from the BEIS website shall be prited in A4 size
bondpaper, with proper ear tag (for public schools only) and shall be validated first by
the school and district validating team before the conduct of Division Validation.
7. Validation of Private School Profile shall be done at the Division office directly. Private
Schools are expected to upload the BEIS forms during the conduct of simultaneous

DEPEDQUEZON-TM-SDS-04-009-003

“Creating Possibilities, Inspiring Innovations”

Address: Sitio Fori, Brgy. Talipan, Pagbilao, Quezon
Trunkline #: (042) 784-0366, (042) 784-0164, (042) 784-0391, (042) 784-0321
Email Address: quezon@deped.gov.ph
Website: www.depedquezon.com.ph
 Republic of the Philippines
Department of Education
Region IV-A
SCHOOLS DIVISION OF QUEZON PROVINCE

encoding as mentioned above and submit the printed copy thru the Records Section
of Schools Division or Sub-Offices.
8. For other related concerns, you may reach the Planning and Research Personnel thru
the following.
Purpose/s Contact Numbers
LIS/BEIS Concerns for 1st and 3rd District Public 09617236843
Elementary Schools
LIS/BEIS Concerns for 2nd and 4th District Public 09192926965
Elementary Schools
LIS/BEIS Concerns for Public Secondary Schools 09192926980
LIS/BEIS Concerns for Private Schools 09192926983

9. Expenses incurred related to EBEIS/BEIS activities shall be charged against local

fund/school MOOE subject to the usual accounting and auditing rules and
regulations.
10. As mandated by DepEd Order No. 27, s. 2019, all personnel involved in the LIS and
BEIS in all public schools and districts are allowed to render overtime (OT) services
with pay during weekdays, weekends, and holidays when necessary to meet the target
schedules. At the school level, these OT services can be converted to service credits as
provided in DepEd Order No. 58, s. 2008, DepEd Order No. 10, s. 2009 and DepEd
Order No. 58, s. 2008.
11. Widest dissemination of and strict compliance to this Memorandum is desired.

ELIAS A. ALICAYA JR., EdD

Assistant Schools Division Superintendent
Office-in-Charge
Office of the Schools Division Superintendent

Parmjdf01/04/2022
DEPEDQUEZON-TM-SDS-04-009-003

“Creating Possibilities, Inspiring Innovations”

Address: Sitio Fori, Brgy. Talipan, Pagbilao, Quezon
Trunkline #: (042) 784-0366, (042) 784-0164, (042) 784-0391, (042) 784-0321
Email Address: quezon@deped.gov.ph
Website: www.depedquezon.com.ph