Martin Gillet

Integrating CATS

Bonn Boston

260 Book.indb 3

10/6/08 2:12:42 PM

Contents

1 Introduction ............................................................................... 11
1.1
1.2
1.3
1.4
1.5
1.6
1.7

About the Content . .....................................................................

Functionalities Update with ERP 5.0 ............................................
Functionalities Update with ERP 6.0 ............................................
Introduction to the Cross Application Time Sheet ........................
Brief Technical Overview . ............................................................
Integration Overview ...................................................................
What You Will Learn in this Essentials Guide ...............................
1.7.1 Acknowledgments .............................................................

11
12
12
13
15
16
19
19

2 Customizing and Enhancing CATS ............................................. 21

2.1

Customizing the CATS Data-Entry Profiles ....................................

2.1.1 General Settings ................................................................
2.1.2 Time Settings ....................................................................
2.1.3 Person Selection ................................................................
2.1.4 Organizational Unit ...........................................................
2.1.5 Cost Center .......................................................................
2.1.6 Selection Report . ..............................................................
2.1.7 Accounting Variant . ..........................................................
2.1.8 Default Values ...................................................................
2.1.9 Worklist ............................................................................
2.1.10 General Data-Entry Checks ................................................
2.1.11 Print Entry Data Sheet .......................................................
2.1.12 Integrating CATS with Workflow . .....................................
2.1.13 Determine Variant of Approval Report for Workflow...........
2.2 Customizing the CATS Fields ........................................................
2.2.1 Screen GroupingSettings ................................................
2.2.2 Screen GroupingWorklist ...............................................
2.2.3 Screen GroupingData-Entry Section ...............................
2.2.4 Hiding New Fields According to SAP Release . ...................
2.3 Customizing CATS for Web-Enabling . ..........................................

23
25
27
28
30
30
30
30
31
32
33
35
35
40
42
43
43
43
43
44

260 Book.indb 5

10/6/08 2:12:43 PM

Contents

2.3.1

Create Data-Entry Profile for Employee Self-Services

(ESS) ..............................................................................
2.3.2 Record Working Time .....................................................
2.3.3 Release Working Times ...................................................
2.3.4 Create Data-Entry Profile for ESS .....................................
2.3.5 Specify Additional Information for ESS Profile .................
2.3.6 Define Field Selection for ESS . ........................................
2.3.7 Edit Possible Entries in the Search Help ...........................
2.3.8 Select Allowed Absence Types . .......................................
2.4 Additional CATS Customizing . .....................................................
2.4.1 Define Print Report .........................................................
2.4.2 Define Authorization Groups . .........................................
2.4.3 Specify Task Types, Components, and Levels ...................
2.4.4 Define Rejection Reasons for the Approval Process .........
2.4.5 Determine How to Fill CO Documents during Transfer to
Controlling ......................................................................
2.5 Enhancing CATS . .........................................................................
2.5.1 Determine the Target Hours ............................................
2.5.2 Compile the Worklist ......................................................
2.5.3 Supplement Recorded Data . ...........................................
2.5.4 Validate Recorded Data . .................................................
2.5.5 Deactivate Functions in the User Interface ......................
2.5.6 Customer Fields Enhancements .......................................
2.5.7 Validate Entire Time Sheet ..............................................
2.5.8 Subscreen on the Initial Screen .......................................
2.5.9 Determine Workflow Recipient for Approval ...................
2.5.10 Customer-Specific Text Fields in Data-Entry Profile ..........
2.5.11 Customer-Specific Text Fields in Worklist . .......................
2.5.12 Customer Functions ........................................................
2.5.13 Subscreen on Data-Entry Screen . ....................................
2.5.14 Exit for Time Sheet Transfer to BW ..................................
2.6 Lessons Learned ..........................................................................

44
45
48
51
51
54
55
56
59
59
59
59
61
63
65
66
67
67
68
70
72
73
73
74
75
76
76
77
77
80

3 Integration with Human Resources . ......................................... 83

3.1

Background Information for the Human Resources Module .........

3.1.1 Enterprise Structure ........................................................
3.1.2 Personnel Structure .........................................................

83
85
86

260 Book.indb 6

10/6/08 2:12:43 PM

Contents

3.2 Human Resources Mini-Master Data . .......................................... 87

3.2.1 0000Actions (Must Have) .............................................. 87
3.2.2 0302Additional Actions in Infotype 0000Actions
(Nice to Have) ................................................................... 88
3.2.3 0001Organizational Assignment (Must Have) . ............... 88
3.2.4 0002Personal Data (Must Have) . ................................... 89
3.2.5 0315CATS Time Sheet Defaults (Nice to Have) ............... 90
3.3 Time Management Infotypes ....................................................... 92
3.3.1 0007Personal Work Schedule (Nice to Have Even
Without Time Management) ............................................. 92
3.3.2 2006Absence Quotas (to be Set Up with Time
Management) . .................................................................. 93
3.3.3 2001Absences (to be Set Up with Time Management) .... 96
3.3.4 2002Attendances (to be Set Up with Time
Management) . .................................................................. 97
3.3.5 2010Employees Remuneration Statement (to be
Set Up with Time Management) ........................................ 98
3.4 Human Resources Personnel Development .................................. 99
3.5 Practical Applications . ................................................................. 102
3.5.1 Option Required to Record Times in Time Sheet Enabled ..... 103
3.6 Lessons Learned .......................................................................... 105

4 Integration with Finance and Controlling ................................. 107

4.1

Background Information for Financial Accounting ........................

4.1.1 Key Elements for Integrating CATS with Financial
Accounting . ......................................................................
4.1.2 CATS Integration in Financial Accounting ..........................
4.1.3 Integration between Human Resources and Financial
Accounting . ......................................................................
4.1.4 Basic Information about Financial Accounting ...................
4.2 CATS Customizing Integration with Financial Accounting .............
4.2.1 Focusing on the Available Fields for Controlling . ...............
4.2.2 Focusing on Document Generation ...................................
4.2.3 Available User-Exit to Enhance CATS Flexibility in
Controlling ........................................................................
4.2.4 CATS and Controlling Transfer ...........................................
4.3 Lessons Learned ..........................................................................

107
107
109
109
112
118
121
122
124
124
126

260 Book.indb 7

10/6/08 2:12:43 PM

Contents

5 Integration with Plant Maintenance and Customer Service . ... 127

5.1

Background Information for Plant Maintenance ...........................

5.1.1 Key Elements for Integrating CATS with PM and CS . .........
5.1.2 Basic Information about PM ..............................................
5.2 CATS Integration for PM ..............................................................
5.2.1 Focusing on Available Fields for PM ..................................
5.2.2 Available User-Exit to Enhance CATS Flexibility . ................
5.2.3 CATS and Plant Maintenance Transfer . ..............................
5.3 Lessons Learned ..........................................................................

127
127
128
136
136
137
137
138

6 Integration with Project System ............................................... 139

6.1 Background Information for Project System .................................
6.2 Setting Up CATS Integration with the Project System Module ......
6.2.1 Basic Information About PS Transactions to Be Integrated ....
6.3 CATS Integration for Project System .............................................
6.3.1 Focusing on the Available Fields for PS ..............................
6.3.2 Available User-Exit to Enhance CATS Flexibility . ................
6.3.3 CATS and PS Transfer .........................................................
6.4 Lessons Learned ..........................................................................

139
140
140
145
145
146
146
148

7 Integration with External Services Management ..................... 149

7.1

7.2

7.3

Background Information for External Services Management .........

7.1.1 Basic Information for MM .................................................
7.1.2 Integration with Human Resources ...................................
CATS Integration Aspects for Materials Management ...................
7.2.1 Focusing on the Available Fields for Materials
Management . ...................................................................
7.2.2 CATS and Materials Management Transfer .........................
Lessons Learned ..........................................................................

149
150
152
158
158
158
160

8 Authorizations for CATS ............................................................ 161

8.1 Setting Up the Authorization Group . ........................................... 161
8.2 Assigning the Authorization Group to the Data-Entry Profile . ...... 162

260 Book.indb 8

10/6/08 2:12:43 PM

Contents

8.3 Restricting Access to a Determined Data-Entry Profile and/or

for Own Personnel ....................................................................... 163
8.4 Authorization for Reporting in CATS ............................................ 164
8.5 Lessons Learned .......................................................................... 165

9 Reporting for CATS .................................................................... 167

9.1 Employee Listing .........................................................................
9.2 Master Data Export .....................................................................
9.3 Display Working Times ................................................................
9.3.1 Data Sources ...................................................................
9.3.2 Document Flow Analysis .................................................
9.3.3 Display Work Times, Tasks, and Activities . ......................
9.4 Time Levelling CATC ....................................................................
9.5 Display Single Document .............................................................
9.6 Approve Working Times from R/3 backend ..................................
9.6.1 Approve Working Times (Selection by Master Data) ........
9.6.2 Approve Working Times ..................................................
9.6.3 Approve Working Times and Travel Expenses ..................
9.7 Approve Working Times from the Portal ......................................
9.7.1 Introducing a New Functionality .....................................
9.7.2 Customizing the New Web Dynpro Approval Screen .......
9.7.3 Working with the New Approval Screen ..........................
9.7.4 Collective Approval .........................................................
9.7.5 Individual Approval . .......................................................
9.7.6 Review and Save .............................................................
9.8 CATS General Reporting . .............................................................
9.9 Archiving .....................................................................................
9.10 Reorganizing the Time Sheet . ......................................................
9.11 User-Linking to Employees . .........................................................
9.12 Common Authorization Reporting ...............................................
9.13 Reporting per Target Component .................................................
9.13.1 Human Resources ...........................................................
9.13.2 Finance & Controlling . ....................................................
9.13.3 Plant Maintenance & Customer Service ...........................
9.13.4 Project System ................................................................
9.13.5 Materials Management ...................................................
9.14 Lessons Learned ..........................................................................

167
168
170
171
172
172
174
177
177
177
179
181
183
183
185
190
191
192
193
194
198
199
200
202
203
203
203
203
203
204
204

260 Book.indb 9

10/6/08 2:12:43 PM

Contents

Appendices........................................................................................ 205
A Resource Guide .....................................................................................
A.1 List of Transaction Codes .............................................................
A.2 Message Class HRTIM00CATS . ....................................................
A.3 List Tables and Structures . ...........................................................
A.4 Summary of Fields Used in CATS and Target Components ............
A.5 CATS Configuration Assistant .......................................................
A.6 CATS BAPIs . ................................................................................
A.7 CATS BAdIS .................................................................................
A.8 Some Useful OSS Notes ..............................................................
A.9 Websites . ....................................................................................
A.10 Recommended Readings . ............................................................
A.10.1 Recommended Articles ...................................................
A.10.2 Recommended Books .....................................................
B Frequently Asked Questions . ................................................................
C Bibliography . ........................................................................................

207
207
207
208
209
212
215
217
217
218
219
219
220
221
227

Index............................................................................................................ 229

10

260 Book.indb 10

10/6/08 2:12:43 PM

Integration with Finance and Controlling

4.1

Background Information for Financial Accounting

Financial information is crucial to todays business processes, which involve stateof-the art budgeting, invoicing, cost posting, and other related work.
Financial Accounting through the SAP modules Financials (FI) and Controlling (CO) creates in most cases the biggest demand for CATS installation.
The simplicity of CATS enables the smooth booking of financial-accounting
information.
Although we are dealing with Controlling, we also refer to it as the FinancialAccounting (Controlling) module, also known as FI-CO. It is truly the backbone
of the SAP system, as it collects the figures and the relevant information for the
financial and non-financial managers.

4.1.1

Key Elements for Integrating CATS with Financial

Accounting

This section will highlight the integration points with CO, providing a checklist
and pointing out the key transaction codes required to handle the basic processes
within the CO and FI modules.
The integration of CATS among these two modules is needed to trigger the cost
allocation. It is also useful information that will be provided to the managers and
team leaders, as they will be able to manage their cost centers and the internal rate
they will be charged for an activity.
Figure 4.1 illustrates the place of CATS among the integration with the target component Controlling.

107

260 Book.indb 107

10/6/08 2:13:24 PM

Integration with Finance and Controlling

Internal activity allocations

Sender

Receiver
CO

CO

Cost center
4290

Cost center
4300
20.00 UNI per hour
ATyp 1421

WBS element
Network

4 hours

Business process
Internal Order

CATS time data

Cost object
...

Figure 4.1 CATS Time Data and Controlling

For common background knowledge, the following information will be

reviewed:
EE

The importance of the cost center

EE

The impact of the activity type

EE

The liaison between the price planning cost center and the activity type

EE

The optional object receiver that could be used: the internal order

All the information provided, even if not immediately relevant can be used as a
checklist for documentation and test purposes.
Caution
It is likely that the use of these transactions and these business processes require an
SAP authorization clearance. Talk to your authorization system administrators. If your
request is declined, you can always request a standard display mode, in order to view
the different pieces of information.

108

260 Book.indb 108

10/6/08 2:13:24 PM

Background Information for Financial Accounting

4.1.2

4.1

CATS Integration in Financial Accounting

This section will focus on CATS integration, including the relevant fields to be
used, the specific default information available through the Infotype 0315, and
the options available through CATS customizing.
We will pay special attention to the integration of FI-CO andif they are enabled
in your companyPayroll and time management. These options will be introduced under the cost-accounting variant feature.
In order to comply with the controlling department, we will review the different
available options for the document generation in the system.
Hint
To ensure a smooth CATS setup, make sure you involve your controlling department to
receive the relevant information. Most common controlling issues arise due to incorrect
information being collected in the system and, most of all, due to a lack of communication between teams.

4.1.3

Integration between Human Resources and Financial

Accounting

Prior to any installation, it is wise to check the integration between the Human
Resources (HR), FI and CO modules.
Although this integration is quite basic, it will secure data integrity and enable data
posting after data has been collected.
To access this customizing step, simply execute the node under the path shown
in Figure 4.2.
The table V_T500P contains the linking between the personnel area (an organizational unit within HR) and the company code (an organizational unit within
Financial Accounting.
This company-code assignment is crucial because it will drive all financial accounting related information, such as the cost centers and activity types.

109

260 Book.indb 109

10/6/08 2:13:25 PM

IntegrationwithFinanceandControlling

Figure 4.2 Customizing Access Path for Integration Between HR and FI/CO

Figure 4.3 illustrates the content of the table used to maintain the assignment of
the company code and the country grouping to the personnel area.

Figure 4.3 Assigning Company Codes

Like the Personnel Area definition available in the HR module, the company code
is defined and maintained by the financial accounting department.
Once your system is in production, SAP recommends that you not change the
company-code assignment to protect the master data and to avoid major inconsistencies. Should a change be necessary, SAP provides the report RPUP0001.

110

260 Book.indb 110

10/6/08 2:13:25 PM

BackgroundInformationforFinancialAccounting

4.1

The working assumption made in this Essentials guide is that we have integrated
Personnel Administration and Personnel Development (Checkbox PLOGI ORGA
activatedX in the main HR table T77S0). This means that the cost center cannot
be directly assigned in the Infotype 0001Organizational Assignment; it comes
from the Organizational Structure.
Figure 4.4 illustrates the main table T77S0 used for the HR switches. This Figure
focuses on the maintenance for the group PLOGI.

Figure 4.4 Switching Within the Organizational Structure

Should the checkbox PLOGI ORGA be disabled, the cost center can be directly
managed in the Infotype 0001Organizational Assignment.

111

260 Book.indb 111

10/6/08 2:13:26 PM

IntegrationwithFinanceandControlling

4.1.4

Basic Information about Financial Accounting

In order to help you integrate CATS with FI-CO, this chapter will highlight basic
transactions. Although this information is usually handled by financial consultants, a basic knowledge will ease the implementation or testing process of testing CATS and will also help solve financial issues should they arise while booking
time entries.
Create, maintain, or display a cost center
The cost center is widely used within HR, in the Infotype 0001Organizational
Assignment, the Infotype 0315CATS Default values and the Organizational
Structure.
Figure 4.5 provides a quick reference list for creating, maintaining and displaying
a cost center. This transaction codes could be added in the SAP users favorites,
for quicker access.

Figure 4.5 Cost Center Basic Screen

This transaction will enable you to either create the new cost center required
for the setting up of CATS or just to check the current available entries in the
system.
The transaction display cost center (transaction code KS03) is useful for displaying
the business card of the cost center, as shown in Figure 4.6.
Create, maintain or display an activity type
Although the cost center compiles the cost inherent to an activity and is likely to
be provided by the financial department, the activity type is key information for
project and line managers, as it will reflect the financial charge due for an activity
performed by an individual.

112

260 Book.indb 112

10/6/08 2:13:26 PM

Index
A
Absence Quotas, 93
Absences, 96
Accounting, 19
Accounting Variant, 30
Actions, 87
Administrator, 29, 88
approval, 177, 181
Archiving, 198
Attendances, 97
Authorization, 24, 27, 59, 161
Authorization Reporting, 202

Customer-Specific Text Fields in Data-Entry

Profile, 75
Customer-Specific Text Fields in Worklist, 76
Customizing, 21

D
Data-Entry Section, 43
Deactivate Functions in the User Interface, 70
Determine the Target Hours, 66

E
B
BAdI, 78, 79, 81, 217
BAPI , 79, 81, 215
buffer the organizational structure, 42
Business Application Program Interface, 77
Business Information Warehouse, 15
BW, 77

Employees Remuneration Statement, 98

Employee Listing, 167
enhancements, 65
Enterprise structure, 88
ESS, 44, 51, 54, 221
ESS Profile, 44
External Services, 17
External Services Management, 149, 150

CATC, 174
CATS profile, 25
CATW, 44, 221, 222
Communication, 26, 163
Configuration Assistant, 212
Controlling, 17, 63, 85, 106, 107, 121, 126,
147, 159
Controlling Transfer, 124
Cost accounting variant, 30
cost center, 30, 112, 167
Customer Fields Enhancements, 72
Customer Functions, 76
Customer Service, 17, 126, 127

Finance, 85, 106

Finance & Controlling, 203
Financial Accounting, 109, 118, 126
Financials, 19

H
help entries, 55
Hide Fields, 44
HR Master Data, 161
Human Resources, 16, 19, 83, 105, 109, 115,
126, 147, 152, 203

229

260 Book.indb 229

10/6/08 2:14:22 PM

Index

I
Implementation Guide , 21
infotype, 83
Integration Overview, 16
interface tables, 16
Internet Transaction Server, 15, 221

M
maintenance order, 130, 132
Master Data, 168
Material Management, 19, 148, 149, 204
Material Management transfer, 158
messages, 69, 207
Mini Master Data, 152

O
Organizational, 30
Organizational Assignment, 111
Organizational Management, 99, 170
Organizational Plan, 88
Organizational Structure, 111

P
Payroll, 105, 109, 155, 156
Personal Data, 89
Personnel Actions, 152
Personnel Administration, 83, 85, 99, 111
personnel area, 85, 167
Personnel Development, 83, 99, 111
Personnel structure, 88
Personnel Time Management, 129, 141
Person Selection, 28
plan data for activity types, 115
Plan Maintenance Transfer, 137
Planned Working Time, 92
Plant Maintenance, 17, 19, 126
Plant Maintenance & Customer Service, 203

printing, 35
Project Builder, 142
Project Management, 141
Project System, 17, 19, 138, 140, 148, 158,
203
Purchase Order, 150

R
Rejection Reasons, 61
Reporting, 167

S
SAP Enterprise Portal, 11, 15, 221
Service Management, 19
Service Provider, 17
Settings, 43
Structures, 208
Subscreen on Data-Entry Screen, 77
Subscreen on the Initial Screen, 73
Supplement Recorded Data, 67
system status, 132

T
Tables, 208
target module, 221
Technical Overview, 15
The Company Code, 85
Time Evaluation, 105, 155, 156
time management, 105, 109
to create an infotype, 143
Travel Expenses, 181, 183, 185, 190
Travel Management, 18

U
user parameter, 26
Users ESS, 203

230

260 Book.indb 230

10/6/08 2:14:22 PM

Index

V
Validate Entire Time Sheet, 73
Validate Recorded Data, 68

Websites, 218
Web Time Sheet, 44
Work Breakdown Structure, 138, 139, 143
Work Center, 127, 139
workflow, 35
Workflow Recipient for Approval, 74
Working Times, 181, 183
worklist, 32, 33, 43, 67

WEB, 50
Web Application Server, 221

231

260 Book.indb 231

10/6/08 2:14:22 PM