Salesforce Basics

Get Started with Salesforce
Salesforce, Spring ’23
@salesforcedocs
Last updated: February 3, 2023
© Copyright 2000–2023 Salesforce, Inc. All rights reserved. Salesforce is a registered trademark of Salesforce, Inc., as are other
names and marks. Other marks appearing herein may be trademarks of their respective owners.
CONTENTS
Get Started with Salesforce . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

What Is Salesforce? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Log In, Navigate, and Search Salesforce . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Verify Your Identity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Personalize Your Salesforce Experience . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 216
GET STARTED WITH SALESFORCE
Welcome to Salesforce, the award-winning cloud computing service designed to help you manage
EDITIONS
your customer relationships, integrate with other systems, and build your own applications! Here
are some key concepts to help you understand the Salesforce products and editions and guide you Available in: Salesforce
through common tasks in Salesforce. Classic (not available in all
orgs)
What Is Salesforce? Available in: All editions
Salesforce is your customer success platform, designed to help you sell, service, market, analyze,
and connect with your customers.
Log In, Navigate, and Search Salesforce
New to Salesforce? Learn how to navigate, customize, and manage basic CRM features.
Verify Your Identity
Use identity verification tools to secure and protect your data from unauthorized access.
Personalize Your Salesforce Experience
Update your personal information, for example your email address. Change your password and security question. If you have
administrator permissions, you can also customize your Salesforce org.
What Is Salesforce?
Salesforce is your customer success platform, designed to help you sell, service, market, analyze,
EDITIONS
and connect with your customers.
Run your business from anywhere with Salesforce. Use standard products and features to manage Available in: both Lightning
relationships with prospects and customers, collaborate and engage with employees and partners, Experience and Salesforce
and store your data securely in the cloud. Classic
But standard products and features are only the beginning. With our platform, you can customize Your Salesforce edition
and personalize the experience for your customers, partners, and employees and easily extend determines which features
beyond out of the box functionality. and functionality you can
access.
Concepts, Products, and Services

As you get started with Salesforce, it’s helpful to learn some key concepts and terms. They come up frequently when you interact
with the product, our documentation, and our service professionals. The concepts and terms here help you understand how Salesforce
works.
The Salesforce Admin
The Salesforce administrator—or “admin” is a Salesforce user with system administration duties and other super powers. Admins
are responsible for setting up Salesforce for their organizations and making sure it runs smoothly.
What Happens When You Purchase Salesforce
New to Salesforce, or maybe you’re not so new? In either case, to get the most out of Salesforce, it helps to know how your org is
created and the types of licenses, permissions, and profiles that you receive. Understanding how these elements interact and impact
what users can do saves you time.
1
Get Started with Salesforce Concepts, Products, and Services
Push Updated Licenses to Sandbox Orgs

As your organization’s needs change, your licensing needs evolve. When you update licenses, you want your production and sandbox
orgs to be in sync. Often you can refresh your sandbox to ensure that its licensing information matches your production org’s. Or,
to ensure that your sandbox orgs receive updated license information, you can use the Match Production Licenses to Sandbox tool.
License Updates and Your Org
When you purchase Salesforce, you receive licenses, permissions, and profiles that shape your org and what users can do in it. You
can also create permission sets to help with permission management. Understand the impact of license updates on permissions in
your profiles and permission sets.
Salesforce Editions
We offer bundles of features and services, each geared toward specific business needs.
Salesforce Features and Edition Allocations
Allocations for Salesforce features by edition.
Data and File Storage Allocations
Storage allocation per Salesforce edition and number of standard licensed users in your organization.
Maps and Location Service Allocations
Limits for map views per user.
Supported Browsers and Devices, Languages, and Accessibility Standards
Learn about the browsers, languages, and accessibility standards that Salesforce supports.
Additional Resources
Looking for more resources? Check out our tip sheets, implementation guides, videos, and walkthroughs.
Concepts, Products, and Services

As you get started with Salesforce, it’s helpful to learn some key concepts and terms. They come
EDITIONS
up frequently when you interact with the product, our documentation, and our service professionals.
The concepts and terms here help you understand how Salesforce works. Available in: Salesforce
Classic (not available in all
orgs)
Concepts
Available in: All Editions
Concept Definition
Cloud A Salesforce name for a loose federation of features that help you accomplish
certain types activities, such as selling products or supporting your customers.
Two common examples are Service Cloud and Sales Cloud.
Cloud Computing Technology that enables Internet-based services that let you sign up and
log in through a browser. Salesforce delivers its service in the cloud. Other
familiar cloud computing services include Google Apps and Amazon.com.
Software as a Software delivered not by traditional means (such as on disk) but in the
Service (SaaS) cloud, as a service. There’s nothing to download or install, and updates are
automatic.
2
Get Started with Salesforce Concepts, Products, and Services
Concept Definition
Trust A Salesforce term for its company-wide commitment to building and delivering the most secure, fast,
and reliable cloud-based service available.
trust.salesforce.com is a systems status website that provides Salesforce customers and the
community access to real-time and historical system performance information and updates. It also lists
incident reports and maintenance schedules across all its key system components.
trust.salesforce.com is free to all members of the Salesforce community.
Products and Services

Salesforce includes the following products and services.
Salesforce Applications
Salesforce includes prebuilt applications (or “apps”) for customer relationship management (CRM) ranging from sales force automation
to partner relationship management, marketing, and customer service.
Lightning Platform
The Lightning platform is the first platform as a service (PaaS). Developers can create and deliver any kind of business application
entirely on demand and without software. The platform also includes easy to use point-and-click customization tools to help you
create solutions for your unique business requirements, without any programming experience.
AppExchange
AppExchange is a marketplace featuring hundreds of cloud applications created by Salesforce customers, developers, and partners.
Many of the applications are free and all of them are pre-integrated with Salesforce, enabling you to easily and efficiently add
functionality.
Salesforce.com Community
Salesforce provides training, support, consulting, events, best practices, and discussion boards to help you be successful. Visit
Salesforce.com Community.
Terms
Term Definition
App Short for application. A collection of components such as tabs, reports, dashboards, and Visualforce pages
that address specific business needs. Salesforce provides standard apps, which you can customize, such
as Sales and Service. You can customize the standard apps to match the way you work.
Edition One of several bundles of Salesforce products and services, each geared toward a different set of business
needs. All Salesforce editions share the look and feel, but they vary by feature, functionality, and pricing.
Object A definition of a specific type of information you can store in Salesforce. For example, the Case object
lets you store information about customer inquiries. For each object, your organization has multiple,
specific records.
Salesforce comes with lots of standard objects, but you can create custom objects, as well.
Organization A deployment of Salesforce that has a defined set of licensed users. Your organization includes all your
data and applications.
3
Get Started with Salesforce The Salesforce Admin
Term Definition
Record A collection of fields that store information about a specific item of a specific type. A record is an object,
such as a contact, an account, or an opportunity. For example, you can have a contact record to store
information about Joe Smith, and a case record store information about his training inquiry.
Release Salesforce releases new products and features three times per year, and we identify releases by
season—Winter, Spring, and Summer—along with the calendar year. Example: Winter ’15.
For every Salesforce release, the Salesforce release notes include new features and products that are
generally available or in beta release. They also describe all changes to existing features and products.
You can find the release notes when you search for “Release Notes” in the Salesforce Help.
Salesforce The name of the Salesforce cloud computing CRM service and the company name.
The Salesforce Admin

The Salesforce administrator—or “admin” is a Salesforce user with system administration duties and other super powers. Admins are
responsible for setting up Salesforce for their organizations and making sure it runs smoothly.
Admins have special permissions. For example, they can add user accounts and specify what people can see and do in Salesforce. Admins
can create custom Salesforce objects, workflows, validation rules, reports, and more. Admins can manage user profile information and
delete Chatter feed updates, including posts and comments. Admins are planners, problem-solvers, and heroes. All Salesforce organizations
have at least one administrator. Your administrator’s role can be as simple or as complex as your company’s size and structure. In smaller
organizations, the admin is often someone who also uses Salesforce the way other users do: to sell products or provide customer service,
for example.
Salesforce offers lots of features and items that you can set up and configure yourself. For some things, though, partner with your trusty
admin to help you get the best of what Salesforce has to offer.
Here are a few examples of the kinds of things your admin can help you with or do for you.
• Find or use an object, field, or feature you heard about during training.
• Create a custom workflow that lets you find out when a case is closed.
• Create a custom approval process that allows you to sign off on employee expenses.
• Create a custom report for your sales region.
• Give you a user permission that’s not granted as part of your user profile.
• Answer questions about your own or others’ access to records.
• Address those cursed error messages that ask you to contact your administrator for help or more information.
How you contact your administrator, and when and why, depends on your company’s internal business policies and practices.

New to Salesforce, or maybe you’re not so new? In either case, to get the most out of Salesforce, it helps to know how your org is created
and the types of licenses, permissions, and profiles that you receive. Understanding how these elements interact and impact what users
can do saves you time.
When your order is activated, our provisioning process creates a license request. The license request includes definitions that build out
your org. These definitions consist of settings that indicate which licenses, permissions, and profiles you receive. It’s these basic elements
that shape the org that you use and what users can do in it.
4
Get Started with Salesforce What Happens When You Purchase Salesforce
Licenses
You probably know that we offer different license types. Think of them as org-level and user-level licenses. You can also purchase
permission set licenses and add-on licenses.
Org-Level Licenses
When you purchase Salesforce, you purchase an org-level license, or edition. An edition defines your:
• Features, such as contracts or Collaborative Forecasts
• Amounts, such as quantity of storage and the number of sandboxes
To check how much storage or the number of sandboxes that your org has, from Setup, in the Quick Find box, enter Storage Usage
or Sandboxes.
User-Level Licenses
Your org receives a specific number of user licenses, such as Salesforce or Chatter Free user licenses. A user license defines:
• User permissions, such as Activate Contracts or View All Forecasts
• CRUD (Create, Read, Update, and Delete) access allowed on objects, such as who can create a contract or delete an account
When you create users, you assign each one to a user license. A user license defines the permissions or the maximum capabilities that
a user can have.
To see which user licenses your org has, from Setup, in the Quick Find box, enter Company Information, and then select User
Licenses.
Permission Set Licenses
Permission set licenses let you offer more functionality to users in your org. An example of a permission set license is Identity Connect.
When you purchase a permission set license, you receive user permissions pertaining to the license and the accompanying CRUD
permissions. For example, with Identity Connect, you receive the Use Identity Connect permission, which allows assigned users to use
the feature.
To check which permission set licenses your org has, from Setup, in the Quick Find box, enter Company Information, and select
Permission Set Licenses.
Add-on Licenses
Add-on licenses extend functionality at the org level. An example is the purchase of more API requests to extend the limit for your org.
Permissions
User permissions specify:
• Tasks that users can perform
• Features that users can access in your org configuration
The base user permissions, such as Activate Contracts or View All Forecasts, that someone has depends on the user license assigned.
You can use profiles and permission sets to refine which permissions a group of users has.
For example, users with the View All Forecasts permission can view other users’ forecasts, but they must have the correct user license.
If you assign the Chatter Free user license to users, they do not receive the View All Forecasts permission because this user license does
not offer it.
To find which user license a user is assigned, from Setup, in the Quick Find box, enter Users. Click the name of the user whose
information you want to view. Look for User License.
5
Get Started with Salesforce Push Updated Licenses to Sandbox Orgs
Profiles
You can have standard profiles and custom profiles, depending on the edition that you purchase. Profiles define:
• User access to objects and data
• What users can do within the org
When you create users, you assign each user a profile. A profile belongs to exactly one user license type. Let’s say that your purchase
comes with the Salesforce and Chatter Free license types, among others. You assign profiles to users based on these licenses.
For example, based on the Salesforce user license, you can assign the System Administrator, Standard User, or one of several other profiles
to a user. Based on the Chatter Free user license, you can assign only the Chatter Free User or Chatter Moderator User profiles to users.
You can create custom profiles to offer different permissions or functionality to users with the same user license. However, using a
permission set is typically a more efficient way to achieve the same goal. (Make sure that the permissions defined in the profile or
permission set don’t exceed the permissions defined in the user license, though.) For example, you can assign a profile to a group of
users. Then, you can assign users different permission sets to give certain people in that group more capabilities.
To see which profile and permission sets that a user is assigned, from Setup, in the Quick Find box, enter Users. Click the name of the
user whose information you want to view. To check the assigned profile, look for Profile. Click Permission Set License Assignments
or Permission Set Assignments: Activation Required for permission set information.
SEE ALSO:
Salesforce Editions
Licenses Overview
Push Updated Licenses to Sandbox Orgs

As your organization’s needs change, your licensing needs evolve. When you update licenses, you want your production and sandbox
orgs to be in sync. Often you can refresh your sandbox to ensure that its licensing information matches your production org’s. Or, to
ensure that your sandbox orgs receive updated license information, you can use the Match Production Licenses to Sandbox tool.
When you use the Match Production Licenses to Sandbox tool, all provisioned changes are matched in the production org.
6
Get Started with Salesforce License Updates and Your Org
To match licenses to a sandbox org, make sure that the status of the related production org is active. Then log in to your sandbox. From
Setup, go to Company Information, and select Match Production Licenses.
Warning: If the sandbox’s related production environment is in trial or demo status, do not use the matching tool. Using the tool
with a trial or demo org can result in destructive changes. If you’re unsure whether the sandbox’s production org is in active status,
log a case with Salesforce Customer Support. They can confirm your org’s status before you use the tool.
SEE ALSO:
Sandbox Setup Considerations
License Updates and Your Org

When you purchase Salesforce, you receive licenses, permissions, and profiles that shape your org and what users can do in it. You can
also create permission sets to help with permission management. Understand the impact of license updates on permissions in your
profiles and permission sets.
Changes to your org impact its functionality and your users. For instance, what happens if you upgrade your Salesforce edition? Or maybe
you decide to purchase an add-on license. Let’s say that your org:
• Upgraded from Professional Edition to Enterprise Edition
• Uses Service Cloud, and you purchased the additional functionality that the SOS add-on offers
After you upgrade:
• You want to use approval processes. Review the relevant user and object-level permissions for users who are approval admins.
• Ensure that you enable related features for the SOS add-on. Give users who need the add-on the correct permissions. For best results,
use Salesforce Help to set up your add-on. For example, you must enable Omni-Channel in your org before you set up SOS.
Each org is different, and each user has different requirements. When you purchase an upgrade or add-on, we suggest reviewing help
topics and videos in Salesforce Help and checking user permissions.
To see which profile and permission sets that a user is assigned, from Setup, in the Quick Find box, enter Users. Click the name of the
user whose information you want to view. To check the assigned profile, look for Profile. For permission set information, click Permission
Set License Assignments or Permission Set Assignments: Activation Required.
SEE ALSO:
Salesforce Editions
Licenses Overview
7
Get Started with Salesforce Salesforce Editions
Salesforce Editions
We offer bundles of features and services, each geared toward specific business needs.
EDITIONS
These bundles, called editions, share a look and feel but vary by functionality and pricing. Some
customers start with a basic edition and upgrade to a more feature-rich edition as business Available in: both Salesforce
requirements evolve. Classic and Lightning
Experience
It’s easy to learn which features are available in various editions. Just search for features in Salesforce
Help. Toward the top of every topic, you can see the editions in which the feature’s available. Here’s Available in: Essentials,
a quick description of each edition we offer. Professional, Enterprise,
Unlimited, and Developer
Note: For many trial and purchased subscription editions for new orgs, Lightning Experience Editions
is the exclusive user interface for end users. See Lightning Experience Only Editions.
Edition What’s Great About It

Essentials Designed for small businesses getting started with CRM to boost sales or service
productivity. It includes a setup assistant and administration tools to customize
your deployment as you grow.
Professional Designed for businesses requiring full-featured CRM functionality. It includes

straightforward and easy-to-use customization, integration, and administration
tools to facilitate any small to midsize deployment.
Enterprise Meets the needs of large and complex businesses. It gives you advanced
customization and administration tools, in addition to all the functionality
available in Professional Edition, that can support large-scale deployments.
Enterprise Edition also includes access to Salesforce APIs, so you can easily
integrate with back-office systems.
Unlimited Maximizes your success and extends it across the entire enterprise through the
Lightning Platform. It gives you new levels of platform flexibility for managing
and sharing all your information on demand. Includes all Enterprise Edition
functionality, Premier Support, full mobile access, unlimited custom apps,
increased storage limits, and other features.
Developer Provides access to the Lightning Platform and APIs. It lets developers extend
Salesforce, integrate with other applications, and develop new tools and
applications. Developer Edition also provides access to many of the features
available in Enterprise Edition.
Note: Salesforce doesn’t provide technical support for Developer

Edition. But you can ask for help from developer community message
boards after you register for the Lightning Platform developer website:
developer.salesforce.com.
Salesforce Easy
Want to get started with sales, service, and marketing functionality all in one? With out-of-the-box tools and built-in guidance, Salesforce
Easy is the fastest way to get started with the Salesforce CRM suite. It’s perfect if you’re a first-time user who wants to find, win, and keep
customers and build stronger relationships from day one.
8
Compare editions and their features in Salesforce Pricing and Editions.
Find Your Edition

Your Salesforce edition affects which features and functionality are available in your org.
Lightning Experience–Only Editions
Customers using Lightning Experience are more productive than customers working in Salesforce Classic. To ensure that our customers
benefit from these productivity gains, selected trials and purchased subscriptions for several editions offer Lightning Experience as
the exclusive user interface for end users without admin permissions.
Salesforce Editions That Are No Longer Sold
Some Salesforce editions are no longer sold. You can continue to use your Contact Manager, Group, Personal, Performance, or
Database.com Edition org or purchase one of the editions that are currently sold: Professional, Enterprise, Unlimited, and Developer
Editions.
Controlled Setting Edition: What’s Different or Unavailable in Controlled Setting Edition
Controlled Setting Edition and Controlled Setting products are versions of Salesforce applications that give customers enhanced
control of data flows within Salesforce. The Controlled Setting Edition restricts the use of features that require connections outside
of Salesforce. Because of this isolation restriction, some features are unavailable. Controlled Setting Products also restrict the use of
features that require external connections or that are turned off by default.
Find Your Edition

Your Salesforce edition affects which features and functionality are available in your org.
To find out which edition you’re using, look at Organization Edition on the Company Information page.
1. From Setup, enter Company Information in the Quick Find box, then select Company Information.
2. Organization Edition appears in the lower right.
Lightning Experience–Only Editions

Customers using Lightning Experience are more productive than customers working in Salesforce Classic. To ensure that our customers
benefit from these productivity gains, selected trials and purchased subscriptions for several editions offer Lightning Experience as the
exclusive user interface for end users without admin permissions.
Admins in these orgs can access Salesforce Classic, but they can’t disable Lightning Experience or grant users access to Salesforce Classic
on the Lightning Experience Migration Assistant setup page.
Want to determine if Lightning Experience is the exclusive interface? For end users, the Switch to Salesforce Classic option isn’t available
when Lightning Experience is the only interface for the edition.
If you believe that your org has a strong business need for your end users to access Salesforce Classic, use the exception request process.
1. Go to Salesforce Help Finder and log in with your Salesforce credentials .
9
2. Click the Feature Activation topic, and then the Other category .
3. Click Log a New Case.
4. For the Subject field, enter Enable Classic.
5. For the Description field, enter details on why you are requesting end-user access to Salesforce Classic.
6. Check that the OrgId is accurate, and then submit the case.
Salesforce Editions That Are No Longer Sold

Some Salesforce editions are no longer sold. You can continue to use your Contact Manager, Group,
EDITIONS
Personal, Performance, or Database.com Edition org or purchase one of the editions that are currently
sold: Professional, Enterprise, Unlimited, and Developer Editions. Available in: Contact
Note: Lightning Experience isn’t available in Contact Manager, Personal, or Database.com Manager, Group, Personal,
Performance, and
Edition orgs.
Database.com Editions
Contact Manager Edition
This edition is designed for small businesses and provides access to key contact management
features including accounts, contacts, activities, calendars, notes and attachments, and reports. Contact Manager provides
straightforward, easy-to-use customization options.
Group Edition
This edition is designed for small businesses and work groups with a limited number of users. Group Edition users can manage their
customers from the start of the sales cycle through the end and provide customer support and service. Group Edition offers access
to accounts, contacts, opportunities, leads, cases, dashboards (read only), and reports.
Note: Customers already using Group Edition can buy additional subscriptions, up to 10 Group Edition subscriptions total.
Personal Edition
This edition is a CRM solution designed for an individual sales representative or other single user. Personal Edition provides access
to key contact management features such as accounts, contacts, and synchronization with Microsoft Outlook®. It also provides sales
representatives with sales tools such as opportunities.
Note: Personal Edition orgs purchased after June 2009 don’t have access to opportunities.
Performance Edition
This edition is designed for customers who want to drive growth, increase customer satisfaction, and maximize sales and service
success in the social and mobile world. Performance Edition orgs include all Unlimited Edition functionality plus clean, targeted lead
and customer data from Data.com, coaching and feedback tools from WDC, trusted identity services from Identity, and more. For
customers in Japan, Singapore, and South Korea, we offer Performance Edition Limited, which includes all Performance Edition
functionality except Data.com.
Database.com
Database.com is a multitenant cloud database service that’s designed to store data for mobile, social enterprise applications. You
can use Database.com as the back-end database for applications that are written in any language and run on any platform or mobile
device. Database.com's built-in social computing infrastructure and native support for building sophisticated REST-based APIs enable
you to create employee-facing, native mobile and social apps.
As a Salesforce customer, you already use Database.com when you create custom objects, manage security, or import data with the
Lightning platform and API. A stand-alone version of Database.com is available for developers who want to create applications that
harness other languages, platforms, and devices.
10
We don’t provide Database.com-specific documentation. Refer to the Salesforce documentation and the list of features that
Database.com supports. This list identifies the Salesforce documentation subjects that apply to Database.com. Also, every feature’s
Edition Table includes Database.com if the feature is available in Database.com. Use the Salesforce Help, release notes, workbooks,
and developer guides for APIs, Apex, SOQL, and SOSL.
SEE ALSO:
Salesforce Editions
Controlled Setting Edition: What’s Different or Unavailable in Controlled Setting Edition

Controlled Setting Edition and Controlled Setting products are versions of Salesforce applications that give customers enhanced control
of data flows within Salesforce. The Controlled Setting Edition restricts the use of features that require connections outside of Salesforce.
Because of this isolation restriction, some features are unavailable. Controlled Setting Products also restrict the use of features that require
external connections or that are turned off by default.
Note: This document details the features that require outbound or external connections. Customers and their system administrators
that choose to enable a feature turned off by default will need to verify if any external connection(s) become enabled prior to
turning on that previously disabled feature as described below. As the Controlled Setting offerings evolve, the list of unavailable
or disabled features might change. Check this document after each release for the most current information.
Unavailable or Disabled Products, Features, and Settings
Product, Feature, or Available Not Notes

Setting with Available
Differences
Adoption Apps Salesforce1 banner in Salesforce Classic is unavailable.
Adoption Assistance These features aren’t available because they rely on external resources:
• Optimizer app
• Access to the Transition Assistant
• Lightning Experience Welcome Mat
Auth Providers Can’t create authentication providers.

Outbound connections for authentication aren’t allowed.
B2B Commerce deployed B2B Commerce deployed with Lightning Experience is unavailable.
with Lightning Experience
Commerce Cloud Commerce Cloud is unavailable.

No access to Salesforce Checkout and Self Service order center.
Customer Data Platform Customer Data Platform is unavailable.
Data Assessment Company Recommendation is unavailable.

Data assessment tab is unavailable.
Data journey company match feature is unavailable.
11

Differences
Data.com Discovery is disabled.
Data Cloud Data.com Clean is unavailable.

Data.com Prospector is disabled.
Document Generation Document Generation features as part of Omnistudio are unavailable.
Einstein.ai Einstein.ai Data Access via Cloud to Cloud is disabled.
Einstein Activity Capture Integration with Outlook and Gmail is unavailable.
Einstein Analytics Connector Chatbot features are unavailable.
Einstein Bots External data connectors are limited to Salesforce Connector, Amazon
S3, and AWS RDS.
Einstein Case Classification Case classification features are unavailable.
Einstein EP API Einstein Metadata models are disabled.

Einstein Metadata access is disabled.
Einstein Prediction Builder Prediction Builder and related features are unavailable.
Einstein Search AI search features are unavailable.
Einstein SmartAgent Einstein Article Recommends is unavailable.

Suggested Article
Einstein Answers is disabled.
Einstein Answer Snippets is disabled.
Einstein SmartAgent Einstein Reply Recommendations is unavailable.

Suggested Response
Email Compliance BCC Email, DKIM Keys, Gmail Integration and Sync, Outlook
Integration and Sync, Send through External Email Services, and Test
Deliverability are disabled.
Essentials Cloud Salesforce Essentials is unavailable.
Experience Cloud Out-of-office messages are unavailable.

Trailhead badge card is disabled.
CMS isn’t supported.
Posts can’t be categorized by sentiment.
Video isn’t allowed in the rich text editor on content detail pages.
Sitemap Generation is disabled.
Experience Cloud Content Delivery Network (CDN) is disabled.
12

Differences
Geocodes Geocodes are unavailable.
Google Apps Google apps are unavailable.

Gmail connector is unavailable.
Help Links Help links don’t redirect to Salesforce Help.
In-App Guidance User feedback in Lightning is unavailable.
Industries in Einstein Cloud Einstein Object Detection is unavailable.
Intelligent Form Reader AWS Textract integration is unavailable.
Intelligent Swarming Intelligent swarming, or service swarming, using Slack is unavailable.
ISV Intelligence Advanced access to App Analytics usage logs is unavailable.

Can’t access the Intelligence data.
Can't collect ISV Intelligence for Partner Ops or ISVs.
Can't collect or read Usage Metrics Data.
Can't be the Environment Hub Master.
Lightning Bridge In Canvas App Previewer, the Heroku Quick Start button is unavailable.
Lightning Console Debug view in Console is unavailable.
Lightning Object Creator Lightning Object Creator is unavailable.
Lightning Platform Google Sheets, Skype for Salesforce, and Cisco Spark are unavailable.
Partnerships
Lightning Sync Lightning Sync is unavailable.
Maps and Location Services Maps and location services are unavailable.
Marketing Cloud Account Account Engagement is unavailable.

Engagement
Medication Management Disabled by default. When enabled, RxNorm integration uses outbound
(Health Cloud) connections to an external data source.
Microsoft Teams Integration Microsoft Teams integration is unavailable.
Mobile Features Mobile is unavailable.
Mobile Push Mobile push is unavailable.
Omnistudio Omnistudio managed package and related features are unavailable.
Platform Encryption & Keys Self-Signed Certificate feature is unavailable.
13
Get Started with Salesforce Salesforce Features and Edition Allocations

Differences
Platform Functions Platform Functions is unavailable.
Private Connect Private Connect is unavailable.
Quip Files Connect (includes Quip) is unavailable.

Isotope (Engage) is unavailable.
Sales Cloud Einstein Lead Score is unavailable.

Implicit integration is unavailable.
Forecasting Predictive service is unavailable.
Sales Cloud Einstein for Everyone is unavailable.
Sales Cloud Leads Lead generation integration is restricted (no public lead sources are
available).
Sales Dialer Sales Dialer is unavailable.
Salesforce Authenticator Salesforce Authenticator is unavailable.
Flow Builder Cloud Flow Designer is unavailable.
Salesforce Inbox Integration with Outlook and Gmail is unavailable.
Scratch Orgs Scratch orgs require a support case to enable.
Self Service Discovery Rich link preview rendering is unavailable.
Service Cloud Messaging Live Messaging is unavailable.
Service Cloud - Social Social Publisher and Social Objects are unavailable.
Customer Service
Service Cloud - SOS Service Cloud - SOS is unavailable.
Service Cloud - Web2Case, Recaptcha is unavailable.

Web2Lead
Social Accounts, Contacts, Social profiles (such as Twitter and YouTube) are unavailable.
and Leads
Topic Influence Work for Topics event tracking is unavailable.

Knowledge

Allocations for Salesforce features by edition.
Allocations generally refer to amounts granted based on the edition you purchase. Information for specific feature limits, such as the
number of total and active rules in your org, are in Salesforce Help; see the topics for using that feature.
14

Feature Personal Contact Group Essentials Professional Enterprise Unlimited Developer Salesforce
Edition Manager Edition Edition Edition Edition and Edition Easy
Performance
Edition
Action plans:
N/A 75
maximum tasks
Active lookup filters 5 per object
Active validation rules

20 100 500 100 20
per object
Attachments: N/A
maximum size in the
25 MB for file attachments. 2 GB for feed attachments.
Notes & Attachments
related list1
Categories: maximum • 100 categories in a data

default categories and category group
hierarchy levels
• 5 levels in a data category
group hierarchy
N/A
Category groups: 5 category groups, with 3 groups
maximum default active at a time
Certificates: maximum 50
Content deliveries:
default delivery
50 GB
bandwidth per rolling
24-hour window
Content deliveries:
default delivery view
50,000
counts per rolling
24-hour window
Content deliveries:
maximum file size for 25 MB
online viewing
Content: maximum file • 2 GB

size
• 2 GB (including headers) when uploaded via Connect REST API
• 2 GB (including headers) when uploaded via REST API
• 38 MB when uploaded via SOAP API
• 10 MB when uploaded via Bulk API
• 150 MB when uploaded via Bulk API 2.0
• 10 MB when uploaded via Visualforce
15
Performance
Edition
Content: maximum
2,000
libraries
Content: maximum
30,000,000
number of documents
Content: maximum 2,500 200,000

number of documents
and versions in a 200,000 2,500
24–hour period
(adjustable)
Content packs:
N/A 50
maximum files
Custom apps2 N/A 1 9,999 255 260 Unlimited 10 0

To exceed To exceed
this this
number, number,
contact contact
Salesforce. Salesforce.
Custom big objects 100 100 N/A 100 100 100 100 100 10
Custom fields per 5 25 100 100 100 500 800 500 25

object3
Custom labels N/A 5,000 5,000
Custom links:
1,024 characters
maximum label length
Custom links:
3,000 bytes4
maximum URL length
Custom objects5 N/A 5 50 0 50 200 2,000 400 0
Custom objects: Available unless more N/A Available unless more than 200 junction object
deletion of parent than 200 junction records are associated with the deleted parent
records in a object records are record and the junction object has a roll-up
many-to-many associated with the summary field that rolls up to the other parent.
relationship N/A deleted parent record N/A
and the junction object
has a roll-up summary
field that rolls up to the
other parent.
Custom objects: N/A 26 26 N/A 26 26 26 26 N/A

maximum
16
Performance
Edition
master-detail
relationships
Custom objects: N/A 40 40 N/A 40 40 40 40 N/A

maximum
relationships
(master-detail plus
lookup)
Custom permissions N/A 1,000 N/A
Custom profiles: 2 3
N/A 1,500 per user license type
maximum
Custom settings: The lesser of

cached data allocation • 10 MB
or 1 MB multiplied by the number of full-featured user licenses in your org (N/A in Contact Manager,
Essentials Edition, and Professional Editions)
Custom settings: 100 N/A 100 N/A N/A 300 300 300
maximum fields per
setting
Divisions: maximum N/A 100 N/A
Documents: maximum
size of custom app 20 KB
logo
Documents: maximum
size of document to 5 MB
upload
Documents: maximum
size of file name (with 255 characters
extension)
Entitlement processes You can create up to 1,000 entitlement

and milestones processes total, with up to 10 milestones per
N/A process. If your org was created before Summer
’13, its maximum entitlement processes can be
lower. Contact Salesforce to increase it.
External objects7 N/A 200
Field history tracking:

maximum standard or N/A 20 20
custom fields tracked
17
Performance
Edition
for standard or custom
objects
Flows and Processes: N/A N/A N/A 5 5 4,000 4,000 4,000

total
Flows and Processes: N/A N/A N/A 5 5 2,000 2,000 2,000

active
File size: maximum in

Chatter and on the 2 GB N/A
Files tab
Fiscal years: maximum

250
custom
Formulas: maximum
displayed characters
1,300
after an evaluation of a
formula expression
Formulas: maximum
3,900 characters
length
Formulas: maximum
5,000 bytes
size when compiled
Formulas: maximum
4,000 bytes
size when saved
Formulas: unique
relationships per 15
object
Formulas: VLOOKUP
10
functions per object
Ideas: maximum size of

4 KB
HTML idea comment
N/A
Ideas: maximum size of
32 KB
HTML idea description
Lightning Apps2 N/A 10 25 Unlimited N/A N/A
Lightning pages:
maximum
100
components in a
region
18
Performance
Edition
Master-detail
relationship: maximum 10,0008 N/A
child records
Objects: maximum
number of deleting
100,000
combined objects and
child records
Omni-Channel: 200,000
maximum pending
routing requests9
N/A
Omni-Channel: 45,000 per hour
maximum queued
work items10
Opportunity Teams:
N/A 30
maximum members
Permission sets: 5
N/A 1 10 1,000
maximum (created)
Permission sets:
maximum (created
and added as part of
N/A 1,500
an installed managed
AppExchange
package)
Permission set groups: N/A

maximum (created per 10 800
org)
Permission sets groups: N/A

maximum (created
and added as part of
1,000
an installed managed
AppExchange
package)
Question: maximum
1,000
characters
Question: maximum N/A N/A

characters (with
32,000
Chatter Answers
Optimize
19
Performance
Edition
Question Flow
enabled)
Quote PDF: maximum

150 pixels
logo height
N/A
Quote PDF: maximum
5 MB
logo size
Recycle Bin: maximum 25 times your MB storage capacity as records. For example, an org with a storage allocation of
records 2,000MB (2GB) can have 50,000 records in the Recycle Bin: 25 x 2,000 = 50,000 records.
Reply: maximum 1,000 N/A

characters
Reply (private):
maximum characters
(with Chatter Answers
4,000 N/A
Optimize
Question Flow
N/A
enabled)
Reply (public):
maximum characters
(with Chatter Answers
32,000 N/A
Optimize
Question Flow
enabled)
Shared Activities You can relate up to 50 contacts to nonrecurring tasks, nongroup tasks, and nonrecurring events.
You can assign one primary contact. All others are secondary contacts.
Sharing rules You can create up to 300 sharing rules per object, including
N/A
up to 50 criteria-based rules.
Static resources A static resource can be up to 5 MB. An org can have up to 250 MB of static resources
total.
Tabs2 3 5 9,999 1,210 1,225 1,225 100 N/A
N/A To exceed To exceed To exceed

this this this
number, number, number,
contact contact contact
Salesforce. Salesforce. Salesforce.
Tags A user is allowed a maximum of:

• 500 unique personal tags
• 5,000 instances of personal tags applied to records
20
Performance
Edition
Across all users, your org can have a maximum of:
• 1,000 unique public tags
• 50,000 instances of public tags applied to records
• 5,000,000 instances of personal and public tags applied to records
Territories: maximum
account assignment N/A 15
rules
Users: maximum 1 5 10 5 Unlimited 2 Unlimited

create
Users: maximum
N/A 5,000 N/A
created (Chatter Free)
Web-to-Case: 55,500
maximum new cases
5,00011 55,000
generated in a
24–hour period
N/A
Web-to-Lead: 55,500
maximum new leads
50011 55,000
generated in a
24–hour period
1
You can add an attachment to the Attachments related list of a case, solution, campaign, task, or event, or to the Notes & Attachments
related list of an account, contact, lead, opportunity, or custom object. If you don’t see the related list on task or event page layouts, ask
your admin to add it.
2
Lightning apps, custom apps, and custom tabs that are contained in a managed package that’s publicly posted on AppExchange don’t
count against the allocations for your Salesforce edition.
3
An org can’t have more than 900 custom fields on most object types, regardless of the edition or source of those fields. In addition to
the limits listed above, you can install custom fields from AppExchange for a total of 900 fields. For example, you can create 800 custom
fields on an object in the Unlimited Edition, plus install 100 custom fields from a managed package that are limited to specific objects.
Additional restrictions apply for activities, long text area fields, relationship fields, and roll-up summary fields. For more information, see
Custom Fields Allowed Per Object.
4
When data is substituted for the tokens in the URL, the link can exceed 3,000 bytes. Some browsers enforce additional limits for the
maximum URL length.
5
The custom objects that are contained in a managed package that’s publicly posted on AppExchange don’t count against the allocations
for your Salesforce edition. At the same time, an org can’t have more than 3,000 custom objects, regardless of the source or namespace
of those objects. For example, in Unlimited Edition: 2,000 custom objects created, 1,000 custom objects installed by packages. Soft-deleted
custom objects and their data count against your limits. We recommend that you hard delete or erase custom objects you no longer
need.
For usage restrictions that apply to Sales Cloud, Service Cloud, and Sales & Service Cloud, see this document.
21
Get Started with Salesforce Data and File Storage Allocations
6
Each relationship is included in the maximum custom fields allowed.
7
As a best practice, don’t exceed 10,000 child records for a master-detail relationship.
8
Maximum objects that can be pending for Omni-Channel routing in an org. When an item is assigned to Omni-Channel-enabled
queues, Omni attempts to route it to an available agent. If no agent is available, the work is pending routing. You may experience
degraded performance in Omni-Channel Supervisor when queues surpass 10,000 pending routing requests.
9
Maximum records that can be queued per hour in an org, across all Omni-Channel-enabled queues. Each time an item is assigned to
an Omni-Channel queue, the platform checks how many items were queued in the preceding hour. If the max has been reached, the
item isn’t assigned to the queue.
10
If your org exceeds its daily Web-to-Case or Web-to-Lead amount, the default case owner or default lead creator receives a notification
email that contains information about the case or lead. When your org reaches the 24-hour max, Salesforce stores additional requests
in a pending request queue that contains Web-to-Case and Web-to-Lead requests. The requests are submitted when the amount
refreshes. The pending request queue has an allocation of 50,000 combined requests. If your org reaches the pending request maximum,
additional requests are rejected and not queued. Your admin receives email notifications for the first five rejected submissions. Contact
Salesforce Customer Support to change your org’s pending request allocation.
11
For custom compound fields, each component counts as one custom field toward your org’s allocations. Each geolocation field counts
as three custom fields: one for latitude, one for longitude, and one for internal use. Similarly, each custom address field counts as nine
custom fields: one each for street, city, postal code, country code, state code, geocode accuracy level, longitude, and latitude, plus one
for internal use. Additional restrictions apply for activities, long text area fields, relationship fields, and roll-up summary fields. See Custom
Fields Allowed Per Object.
Note: For usage restrictions that apply to Sales Cloud, Service Cloud, and Sales & Service Cloud, see this document.
SEE ALSO:
Salesforce Editions

Storage allocation per Salesforce edition and number of standard licensed users in your organization.
Storage is divided into two categories. File storage includes files in attachments, Files home, Salesforce CRM Content, Chatter files
(including user photos), the Documents tab, the custom File field on Knowledge articles, and Site.com assets. Data storage includes the
following:
• Accounts
• Article types (format: “[Article Type Name]”)
• Article type translations (format: “[Article Type Name] Version”)
• Campaigns
• Campaign Members
• Cases
• Case Teams
• Contacts
• Contracts
• Custom objects
• Data translations
22
Get Started with Salesforce Data and File Storage Allocations
• Email messages
• Events
• Forecast items
• Google docs
• Ideas
• Leads
• List Email
• Notes
• Opportunities
• Opportunity Splits
• Orders
• Quotes
• Quote Template Rich Text Data
• Solutions
• Tags: Unique tags
• Tasks
• All objects tied to Field Service enablement (for a full list, see the Field Service Developer Guide)
Data Storage
Starting in late March 2019, Contact Manager, Group, Essentials, Professional, Enterprise, Performance, and Unlimited Editions are allocated
10 GB for data storage, plus incrementally added user storage. For example, a Professional Edition org with 10 users receives 10 GB of
data storage, plus 200 MB, for 10.2 GB of total data storage.
File Storage
Contact Manager, Group, Professional, Enterprise, Performance, and Unlimited Editions are allocated 10 GB of file storage per org.
Essentials edition is allocated 1 GB of file storage per org.
Orgs are allocated additional file storage based on the number of standard user licenses. In Enterprise, Performance, and Unlimited
Editions, orgs are allocated 2 GB of file storage per user license. Contact Manager, Group, Professional Edition orgs are allocated 612 MB
per standard user license, which includes 100 MB per user license plus 512 MB per license for the Salesforce CRM Content feature license.
An org with fewer than 10 users will receive a total of 1 GB of per-user file storage rather than 100 MB per user license.
Each Salesforce CRM Content feature license provides an additional 512 MB of file storage, whether Salesforce CRM Content is enabled
or not.
File storage and data storage are calculated asynchronously, so if you import or add a large number of records or files, the change in
your org’s storage usage isn’t reflected immediately.
The minimum values apply to Salesforce and Salesforce Platform user licenses. If your org uses custom user licenses, contact Salesforce
to determine your exact storage amount.
Big Object Storage

Contact Manager, Group, Enterprise, Performance, Unlimited, Developer, and Personal editions are allocated storage for 1 million big
object records per org. Contact Salesforce to increase the limit. Big object storage is calculated asynchronously, so new records aren’t
immediately reflected. While big object record limits are not actively monitored, Salesforce reserves the right to enforce the limit if
23
Get Started with Salesforce Maps and Location Service Allocations
necessary. In most cases, the allocation is enforced and records can’t be added once the allocation is exceeded. For active production
orgs, the allocation of big object records is enforced contractually.
Salesforce Edition Data Storage Data Storage File Storage File Storage
Minimum per Org Allocation per User Allocation per Org Allocation per User
License License
Contact Manager
Group 612 MB
20 MB
Professional
Enterprise 10 GB 10 GB
Performance 120 MB
20 MB for Lightning 2 GB
Unlimited
Platform Starter user
licenses
Developer 5 MB
Personal 20 MB (approximately 20 MB
N/A N/A
10,000 records)
Essentials 10 GB 1 GB
The values in the File Storage Allocation Per User License column apply to Salesforce and Salesforce Platform user licenses.
SEE ALSO:
Salesforce Editions
Maps and Location Service Allocations

Limits for map views per user.
Maps and location services uses Google Maps to display maps on standard address fields, enable creation of Visualforce maps, and helps
users enter new addresses with autocomplete.
Limits for Map Views

Each paid and provisioned user is allotted 4,000 maps views per year. The map view limit for an entire organization is the total allotted
map views of its paid and provisioned users. That total number of map views for an organization is shared by both paid and unpaid
users. A map view is defined as one of the following:
• Display of an individual standard address map.
Note: Display of billing and shipping address on the same record is considered separate map views.
• Display of a single Visualforce map.
24
Get Started with Salesforce Supported Browsers and Devices, Languages, and
Accessibility Standards
• Display of a map marker whose location is specified by an address on a Visualforce map.
Note: Map markers with location defined by latitude and longitude don't incur a map view.
• Each autocomplete on standard address field lookup.
Supported Browsers and Devices, Languages, and Accessibility Standards

Learn about the browsers, languages, and accessibility standards that Salesforce supports.
Supported Browsers and Devices

Supported browsers and devices for Salesforce vary depending on whether you use Salesforce Classic or Lightning Experience.
Salesforce Language Support
Learn about the supported languages in Salesforce, and understand the difference between fully supported, end-user, and
platform-only languages. Learn which languages are available in the UI for each Salesforce cloud, and review important limitations
for right-to-left (RTL) languages in Salesforce.
Learn about the standards that Salesforce follows to design applications with accessibility in mind.
Supported Browsers and Devices

Supported browsers and devices for Salesforce vary depending on whether you use Salesforce Classic or Lightning Experience.
Supported Browsers and Devices for Lightning Experience

See the supported browsers and devices for Lightning Experience.
Supported Browsers and Devices for Salesforce Classic
See the supported browsers and devices for Salesforce Classic. Using Salesforce Classic in a mobile browser isn’t supported. Instead,
we recommend using the Salesforce mobile app when you’re working on a mobile device.
Recommendations and Requirements for All Browsers
For the best experience and security, follow these guidelines.
SEE ALSO:
Device and Browser Best Practices
CRM Analytics Requirements
Technical Requirements for Lightning Experience
Technical Requirements for Tablets
Technical Requirements for Phones
Supported Browsers and Devices for Lightning Experience

See the supported browsers and devices for Lightning Experience.
Where:
Lightning Experience is available in Essentials, Group, Professional, Enterprise, Performance, Unlimited, and Developer editions.
25
• Salesforce doesn’t support nonbrowser applications that embed WebView or similar controls to render content for Lightning
Experience. Examples of approaches that embed this type of control include Salesforce Mobile SDK, Microsoft’s WebBrowser Control,
Electron’s embedded Chromium browser, iOS’s UIWebView and WKWebView, and Android’s WebView.
• You can’t access Lightning Experience in a mobile browser. Instead, we recommend that you use the Salesforce mobile app when
you work on a mobile device.
• You can access Lightning Experience on iPad Safari. For more information, see Lightning Experience on iPad Safari Considerations.
• Lightning Experience doesn’t support incognito or other private browsing modes.
Desktop and Laptop Browsers

Salesforce supports these browsers. Make sure that your browsers are up to date. Other browsers or older versions of supported browsers
aren’t guaranteed to support all features.
Microsoft® Microsoft® Microsoft® Google Mozilla® Apple®

Internet Edge Edge Chrome™ Firefox® Safari®
Explorer® (non-Chromium) Chromium
Lightning Not supported Not supported Supports latest Supports latest Supports latest Supports latest
Experience stable browser stable browser stable browser stable browser
version. Internet version version version
Explorer mode
for Microsoft
Edge Chromium
isn’t supported.
Experience Not supported Not supported Supports latest Supports latest Supports latest Supports latest
Builder sites stable browser stable browser stable browser stable browser
version. Internet version version version
Explorer mode
for Microsoft
Edge Chromium
isn’t supported.
Special setup Not supported Not supported No No No No

considerations?
Limitations? Yes Yes Yes No Yes Yes
Note: The browser vendor defines “latest.” Check with your browser vendor to determine the latest version available.
Tablet Browsers
Use Apple Safari on iPadOS (iOS 13.x) or later. Portrait orientation and orientation switching aren’t supported on Lightning Experience
on iPad Safari. Use landscape orientation and maximize your Safari browser to full width. To avoid orientation switching, turn on the
iPad rotation lock.
We support only the Salesforce mobile app for Android-based tablets.
26
Apple® Safari® Google Chrome™ Other Browsers Salesforce Mobile

App
iPadOS Supported Not supported Not supported Supported
Android N/A Not supported Not supported Supported
Salesforce treats touch-enabled laptops, including Microsoft Surface and Surface Pro devices, as laptops instead of tablets. You can’t
access the Salesforce mobile app on these devices. Users are redirected to the full site experience that’s enabled for them—Lightning
Experience or Salesforce Classic. Only standard keyboard and mouse inputs are supported on these types of devices.
Phones
For the best experience, use the Salesforce mobile app.
Lightning Experience on iPad Safari Considerations

Understand what’s different or not supported when you view Lightning Experience on an iPad® instead of a desktop computer.
SEE ALSO:
Technical Requirements for Lightning Experience
Technical Requirements for Phones
Requirements for the Salesforce Mobile App
Supported Browsers for Experience Cloud Sites
Lightning Experience on iPad Safari Considerations

Understand what’s different or not supported when you view Lightning Experience on an iPad® instead of a desktop computer.
These features work differently or aren't supported, but they aren't blocked from use.
Feature or Setting Available Not Notes

with Supported
Differences
General Functionality
Portrait orientation Portrait orientation and orientation switching aren’t supported on

Lightning Experience on iPad Safari. Use landscape orientation and
maximize your Safari browser to full width. To avoid orientation switching,
turn on the iPad rotation lock.
Screen resolution The minimum screen resolution required to support all Salesforce features
is 1024 x 768.
27

with Supported
Differences
Note: The Three Regions template and the pinned region

templates are designed with Lightning console apps in mind.
Three-region templates require more screen width to display
correctly and can display incorrectly on certain devices or monitors
with low resolutions.
Hover Hover isn’t supported on Lightning Experience on iPad Safari except for
these features.
Einstein Search
If you view Lightning Experience on an iPad, Einstein Search record
previews and related list quick links do not show hover pages.
• To see record previews, tap on the ellipses across from the record
name shown in the instant results. The record preview appears on
the right. If you tap on a record name, you go to that record’s home
page.
• In the related list quick links, tap on any link to see the list view for
that entry. You can’t hover over a quick link to show the home page.
Calendar
When using Lightning Experience on iPad Safari, users can tap events to
see the event preview card. To close, users can tap anywhere outside the
preview card.
Setup Setup isn’t supported, including anything accessed from the Setup
Menu and Setup Home, like Lightning App Builder and Flow Builder.
Personal settings Accessing personal settings isn’t supported on Lightning Experience on

iPad Safari. We recommend that you use Lightning Experience on a
desktop to access your personal settings.
Screen reader: VoiceOver The use of a screen reader isn’t supported in Lightning Experience on
iPad Safari because Apple Safari’s screen reader, VoiceOver, doesn’t
support:
• Reporting detailed information in tables that use the data type, grid
• Accurately reading the menu items in a dropdown list
• Focus management
We recommend that you use Lightning Experience on a desktop when
using a screen reader.
Utility bar: Pop-out Popping-out docked utility bar items isn't supported in Lightning
Experience on iPad Safari.
28

with Supported
Differences
Visualforce and Custom Visualforce pages and custom iframes aren’t supported in Lightning
iframes Experience on iPad Safari.
iPad keyboards iPad keyboards aren’t supported on Lightning Experience on iPad Safari.
Safari settings If you encounter UI rendering issues, turn off these Safari settings.
• Block All Cookies
• Prevent Cross-Site Tracking
• Private Browsing
• Block Pop-ups (Pop-up blocking can prevent some pages from
opening in a new tab.)
Sales and Productivity
Sales Dialer Sales Dialer isn’t supported on Lightning Experience on iPad Safari. We
recommend that you use Lightning Experience on a desktop to use Sales
Dialer.
Dialer Dialer features are available in Lightning Experience on the desktop only.
Outlook Integration On an iPad, the buttons at the bottom of the Outlook integration pane,
such as Save and Cancel, aren’t visible when using the Outlook on the
web email client in Safari. Sales reps can scroll to use the buttons at the
bottom of the pane.
CPQ Salesforce CPQ and Billing aren’t supported on Lightning Experience on

desktop to use Salesforce CPQ and Billing.
Marketing Cloud Account Engagement (Pardot)
Account Engagement apps Account Engagement isn’t supported on Lightning Experience on iPad
Safari. To use Account Engagement, Account Engagement Lightning App,
Sales Emails and Alerts (Salesforce Engage), B2B Marketing Analytics, or
Snippets, we recommend you use Lightning Experience on desktop.
B2B Marketing Analytics B2B Marketing Analytics isn’t fully supported on Lightning Experience on
iPad Safari. Dashboards don’t always appear completely inside Analytics
Studio, so we recommend that you open the app from the Analytics tab
in Lightning Experience. Alternatively, try the CRM Analytics app for iOS.
Service
Field Service: Creating Creating service reports from work orders or service appointments isn't
service reports supported on Lightning Experience on iPad Safari.
Field Service: Dispatcher The dispatcher console isn’t supported on iPad Safari. We recommend
console that you use Lightning Experience on a desktop to use the dispatcher
console.
29

with Supported
Differences
Feed Publisher In the Spring ’20 edition of Lightning Experience on iPad Safari, check
your text editors for rich text editor support. For example, check for support
in a feeds publisher. If you don’t have rich text editor support—you can’t
add an emoji or a hyperlink—you’re using an older, unsupported editor.
Talk with Salesforce Support to upgrade to the latest editor.
Service Cloud Voice Voice isn’t supported on Lightning Experience on iPad Safari. We
recommend that you use Lightning Experience on a desktop to use Voice.
Analytics
CRM Analytics Salesforce currently doesn't support CRM Analytics with Apple Safari.
Report Builder: Dragging When you build or edit reports with Lightning Experience on Apple iPad
fields and columns Safari, you can't drag fields and columns in the Fields and Overview panes.
As a workaround, add columns using the Add column... lookup. To
reorder columns, remove them from the report, then add them back in
the order you prefer.
Dashboard Builder: When you build or edit dashboards with Lightning Experience on Apple
Dragging components to iPad Safari, you can’t drag components to reposition or resize them. We
reposition or resize recommend that you use Lightning Experience on a desktop to reposition
or resize dashboard components.
External Apps
AppExchange AppExchange solutions aren’t supported on Lightning Experience on

desktop with solutions that you install from AppExchange.
Supported Browsers and Devices for Salesforce Classic

See the supported browsers and devices for Salesforce Classic. Using Salesforce Classic in a mobile browser isn’t supported. Instead, we
recommend using the Salesforce mobile app when you’re working on a mobile device.
Where: Salesforce Classic is available in all editions.

Salesforce Classic IE 11 no longer Not supported Supports latest Supports latest Supports latest Supports latest
supported after stable browser stable browser stable browser stable browser
December 31, version. Internet version version version
2022 on page 33 Explorer mode
for Microsoft
Edge Chromium
isn’t supported.
30

Salesforce Classic IE 11 no longer Not supported Supports latest Supports latest Supports latest Not supported
Console supported after stable browser stable browser stable browser
December 31, version. Internet version version
2022 Explorer mode
for Microsoft
Edge Chromium
isn’t supported.
Special setup Yes Not supported No No Yes No

considerations?
Limitations? Yes Yes Yes No No Yes
Note: The browser vendor defines “latest.” Check with your browser vendor to determine the latest version available.
Recommendations and Requirements for All Browsers

For the best experience and security, follow these guidelines.
EDITIONS
The following recommendations and requirements apply for all browsers, whether you’re using
Salesforce Classic or Lightning Experience. Salesforce Classic available
in: All Editions
Note: Salesforce doesn’t support non-browser applications that embed WebView or similar
controls to render content for Salesforce Classic, or Lightning Experience. Examples of
approaches that embed this type of control include Salesforce Mobile SDK, Microsoft’s EDITIONS
WebBrowser Control, Electron’s embedded Chromium browser, iOS’s UIWebView and
WKWebView, and Android’s WebView. Lightning Experience is
available in: Essentials,
• For all browsers, enable JavaScript, cookies, and TLS 1.2. If TLS 1.2 isn’t available, enable TLS 1.1. Group, Professional,
Browsers that don’t support TLS 1.1 or TLS 1.2 won’t be able to access Salesforce after we Enterprise, Performance,
deactivate TLS 1.0. Deactivation has already occurred in sandbox orgs and concludes with Unlimited, and Developer
production orgs on July 22, 2017. Editions
If cookies aren’t enabled, certain preferences managed via checkboxes don't appear, such as
when using the email composer in Lightning Experience.
• Some features use iframes to work in Lightning Experience, so you must have the appropriate browser security settings for iframes
to load correctly. Follow your browser’s instructions to enable working with iframes and third-party cookies. For example: In Internet
Explorer, set the Launching programs and files in an IFRAME security setting to Enable or Prompt. In Safari and Chrome, we
recommend changing your privacy settings to allow all cookies.
• The minimum screen resolution required to support all Salesforce features is 1024 x 768. Lower screen resolutions don’t always
properly display Salesforce features such as Report Builder and Page Layout Editor. The Three Regions template and the pinned
region templates are designed with Lightning console apps in mind. They feature a main region and two sidebars with fixed
proportional widths. The main region is 50%, and the side region widths are each 25%. Three-region templates require more screen
width to display correctly. Three-region templates can display incorrectly on certain devices or monitors with low resolutions.
Note: Even if your monitor settings meet the minimum screen resolution, resizing a Salesforce browser window to below
the minimum resolution can cause display issues.
31
• 4K displays can cause issues with components that are programmed with screen percentages in mind. Resize and then refresh your
window to solve most issues.
• Moving a window from a 4K display to a 1080p or 1440p display can cause unwanted behavior or resizing issues.
• For Mac OS users on Apple Safari or Chrome, make sure the system setting Show scroll bars is set to Always.
• Some third-party browser plug-ins and extensions can interfere with the functionality of Chatter. If you experience malfunctions or
inconsistent behavior with Chatter, disable the browser's plug-ins and extensions and try again.
Other products and features may also be affected by third-party plug-ins and extensions.
Some features in Salesforce—and some desktop clients, toolkits, and adapters—have their own browser requirements. For example,
Internet Explorer is the only supported browser for:
• Standard mail merge (Salesforce Classic)
• Connect Offline
For the best experience on machines with 8 GB of RAM in the Salesforce Console, use Chrome.
Considerations for Microsoft Edge and Edge Chromium

Salesforce supports the latest stable version of the Chromium version of Microsoft Edge for Salesforce Classic and Lightning Experience.
Salesforce supports Microsoft Edge Chromium only on Windows. Compatibility Mode in Internet Explorer isn’t supported.
Considerations for Microsoft Internet Explorer
Salesforce is planning to end support for Internet Explorer 11 in Lightning Experience and Salesforce Classic on December 31, 2022.
Considerations for Apple Safari
Salesforce supports the latest stable version of Apple Safari. Apply all Apple software updates.
Considerations for Mozilla Firefox
Salesforce makes every effort to test and support the most recent version of Firefox. However, Lightning Experience currently doesn't
support Private Browsing.
Considerations for Google Chrome
Salesforce supports the latest stable version of Google Chrome.
SEE ALSO:
Device and Browser Best Practices
Considerations for Microsoft Edge and Edge Chromium

Salesforce supports the latest stable version of the Chromium version of Microsoft Edge for Salesforce Classic and Lightning Experience.
Salesforce supports Microsoft Edge Chromium only on Windows. Compatibility Mode in Internet Explorer isn’t supported.
Important: Support for the non-Chromium version of Microsoft Edge in Lightning Experience and Salesforce Classic ended on
December 31, 2020.
How do I know which version of Edge I have?
The Microsoft Edge Chromium browser uses the icon, while non-Chromium Edge uses the icon.
Considerations for Microsoft Edge (Non-Chromium)

The developer console doesn’t support Microsoft Edge.
32
Considerations for Microsoft Internet Explorer

Salesforce is planning to end support for Internet Explorer 11 in Lightning Experience and Salesforce Classic on December 31, 2022.
Ending support for Internet Explorer 11 creates opportunities for Salesforce to focus on building our products using modern web
technologies. For more information, see Salesforce Developers' Blog: Ending support for IE11 on the Lightning Platform.
Important: As of December 31, 2020, when using Lightning Experience in IE11, a permanent banner displays in your Salesforce
org indicating that you're on an unsupported browser. IE11 has significant performance issues in Lightning Experience.
Keep the following considerations in mind when using Salesforce with Microsoft Internet Explorer.
• Lightning Experience sometimes exceeds IE11 data storage limits, which can cause performance problems. When you exceed the
limits, you receive a message similar to “Do you want to allow force.com to use additional storage on your computer?” Agreeing
removes the data limit for Lightning Experience. Another option is to set a 30-MB storage limit by following these steps.
– In Settings, select Internet Options.
– On the General tab, under the Browser History section, click Settings.
– On the Cache and Databases tab, increase the Notify me when a website cache or database exceeds option to 30 MB.
– Click OK.
• Before December 31, 2022, Salesforce Classic is supported in IE11 on Windows 8 and 8.1 for touch-enabled laptops with standard
keyboard and mouse inputs only. There’s no support for mobile devices or tablets where touch is the primary means of interaction.
• If you’re using Microsoft® Internet Explorer® versions 9–10, you’re redirected to Salesforce Classic even if your preference is set to
Lightning Experience.
• Compatibility Mode in Internet Explorer isn’t supported.
• Changing the compatibility parsing mode of the browser, for example, by using the X-UA-Compatibility header, isn’t
supported.
• The Salesforce Optimizer, Lightning Configuration Converter, and Lightning Experience Release Check aren’t supported in IE11.
• The My Domain Setup page isn’t supported in IE11.
• Support for Internet Explorer 11 in Lightning Experience ended on December 31, 2020. Prior to that date, Internet Explorer 11 was
specifically unsupported for:
– Experience Builder
– Developer Console
– Flow Builder
– Salesforce CPQ and Billing
– Floating headers for Lightning report builders
– Dragging files into feed posts in Lightning Experience, and dragging files into feed comments in both Lightning Experience and
Classic
Setup Considerations for Salesforce Classic

To maximize the performance of Internet Explorer, set the following in the Internet Options dialog box via your browser’s settings.
Tab Settings
General Tab • From the General tab, click Settings under Browsing History.
• For the Check for newer versions of stored pages option, select Automatically.
• For the Disk space to use option, enter at least 50 MB.
33
Tab Settings
Security Tab • From the Security tab, click Custom Level under Internet and scroll to the Scripting section.
• Make sure the Active Scripting option is enabled. JavaScript depends on this setting being
enabled.
Privacy Tab • From the Privacy tab, click Advanced.

• Select the Override automatic cookie handling option.
• Select the Always allow session cookies option.
• For the Third-party Cookies option, select Accept.
Advanced Tab From the Advanced tab, scroll to the Security section and do the following:
• Don’t select the Do not save encrypted pages to disk option.
• Select Use TLS 1.0, Use TLS 1.1, and Use TLS 1.2. Make sure to deselect Use SSL
2.0 and Use SSL 3.0. SSL is no longer supported by Salesforce. TLS 1.0 won’t be supported after
we deactivate it, currently scheduled for June 2016 for sandbox orgs and early 2017 for production orgs.
The Empty Temporary Internet Files folder when browser is closed option
causes the cache to clear when Internet Explorer is shut down. This increases privacy but sometimes decreases
performance.
• If you use Internet Explorer, confirm that you have TLS 1.1 and TLS 1.2 enabled.
• The HTML solution editor in Internet Explorer 11 isn’t supported in Salesforce Knowledge.
Considerations for Apple Safari

Salesforce supports the latest stable version of Apple Safari. Apply all Apple software updates.
Salesforce currently doesn't support Analytics with Apple Safari.
If you use the Tab key to navigate, the tab order can be different when tabbing forward versus tabbing backward, and some UI elements
can’t be focused. To ensure the tab order is consistent, and that each element can be focused, turn on Press Tab to highlight each
item on a webpage in your browser settings.
To protect user privacy, Apple Safari version 13.1 changed the default settings to block cookies in cross-domain iframes. The Prevent
Cross-Site Tracking privacy setting is enabled by default. Visualforce pages embedded within page layouts and some pages in Setup
rely on cross-domain cookies to work properly in Lightning Experience, so these pages aren’t displaying correctly. If you encounter issues
with one of these Setup pages, click the link to reload the page in Salesforce Classic.
34
To display content for Visualforce pages, follow the steps in the Cannot Load Images and Other Content When Using Safari knowledge
article to change your org’s metadata.
You can also turn off these Safari settings.
• Block All Cookies
• Prevent Cross-Site Tracking
Warning: Salesforce isn’t responsible for any sharing of data based on this change from default settings.
• Private Browsing
• Block Pop-ups
Pop-up blocking can prevent some pages from opening in a new tab.
Considerations for Mozilla Firefox

Salesforce makes every effort to test and support the most recent version of Firefox. However, Lightning Experience currently doesn't
support Private Browsing.
Configure advanced preferences to maximize performance in Salesforce Classic.
1. Type about:config in the browser’s location bar, and press Enter.
2. If a warning displays, click I'll be careful, I promise!
3. Search for the following preferences and set them to the recommended value by double-clicking the preference name. Changes
take effect immediately.
4. Enable tab focus on text fields, form elements, and links by setting this accessibility preference.
Preference Recommended Value Default Value

accessibility.tabfocus 7 1
5. Change how the browser retains common resources across requests by setting these caching preferences.

browser.cache.check_doc_frequency 3 3
35

browser.cache.disk.capacity 50,000 or more; increase to use more hard disk space 50,000
browser.cache.disk.enable True True
browser.cache.disk_cache_ssl True False
browser.cache.memory.enable True True
6. Change how the browser retains common resources across requests by setting these caching preferences.
You can set some of these preferences by clicking Tools > Options in the Firefox browser. Refer to Firefox Help for details.
Setting privacy.sanitize.sanitizeOnShutdown to “True” causes the cache to clear when Firefox shuts down. This increases privacy, but
can decrease performance.
To view the contents of your cache, type about:cache in the Firefox location bar and press Enter.
Refer to MozillaZine Knowledge Base and Firefox Support Home Page for more information on these and other preferences.
Considerations for Google Chrome

Salesforce supports the latest stable version of Google Chrome.
The Use Strict Site Isolation setting in Chrome can cause some Salesforce features not to work. Disable the setting to restore the features.
Salesforce Language Support

Learn about the supported languages in Salesforce, and understand the difference between fully supported, end-user, and platform-only
languages. Learn which languages are available in the UI for each Salesforce cloud, and review important limitations for right-to-left
(RTL) languages in Salesforce.
Supported Languages
Salesforce offers three levels of language support: fully supported languages, end-user languages, and platform-only languages. For
fully supported languages, Salesforce features and user interface (UI) text appear in the chosen language. End-user languages allow
individual users to select a language other than the company’s default language for end-user facing UI. In situations where Salesforce
doesn’t provide default translations, use platform-only languages to localize apps and custom functionality that you build on the
Salesforce Platform.
User Interface Language Support
Understand the available languages in the user interface (UI) for your cloud. If your company’s default language or the user’s personal
language isn’t available in the UI, the language defaults to English (US).
Right-to-Left (RTL) Language Support
To make right-to-left (RTL) language users feel more at home, Salesforce supports Arabic and Hebrew as end-user languages and
Urdu as a platform language. In Lightning Experience and Experience Builder sites, the RTL Language Layout is the default layout
for right-to-left languages, with some important limitations. Salesforce Classic and Experience Cloud sites using Salesforce Tabs +
Visualforce offer limited support for RTL languages for some features.
36
Supported Languages
Salesforce offers three levels of language support: fully supported languages, end-user languages, and platform-only languages. For
fully supported languages, Salesforce features and user interface (UI) text appear in the chosen language. End-user languages allow
individual users to select a language other than the company’s default language for end-user facing UI. In situations where Salesforce
doesn’t provide default translations, use platform-only languages to localize apps and custom functionality that you build on the Salesforce
Platform.
A two-character language code identifies each language, such as en. A five-character locale code is used for languages that differ
depending on the location. For example, en_AU.
In addition to the Salesforce language support, you can localize your org. One option is to use the Translation Workbench to translate
your text customizations and override labels and translations from managed packages. You can translate everything from custom picklist
values to custom fields so that your global users can use Salesforce in their language.
Another option is to rename tabs and fields in Salesforce. If your custom application uses only a few standard Salesforce tabs and fields,
you can translate them.
Fully Supported Languages

You can change the language for all features, including Help, to one of the following fully supported languages from the Setup page.
Enter Company Information in the Quick Find box, select Company Information, and then select Edit. In the Default language
field, select your desired language and click Save.
Note: Setting a default language is different from setting a default locale. See Select Your Language, Locale, and Currency in
Salesforce Help for more information.
Some clouds and features support a subset of these languages in the UI. For details, see User Interface Language Support in Salesforce
Help.
• Chinese (Simplified): zh_CN
• Chinese (Traditional): zh_TW
• Danish: da
• Dutch: nl_NL
• English: en_US
• Finnish: fi
• French: fr
• German: de
• Italian: it
• Japanese: ja
• Korean: ko
• Norwegian: no
• Portuguese (Brazil): pt_BR
• Russian: ru
• Spanish: es
• Spanish (Mexico): es_MX Spanish (Mexico) defaults to Spanish for customer-defined translations.
• Swedish: sv
• Thai: th The Salesforce user interface is fully translated to Thai, but Help is in English.
37
End-User Languages
End-user languages are useful if you have a multilingual organization or partners who speak languages other than your company’s
default language. For end-user languages, Salesforce provides translated labels for standard objects and pages, except admin pages,
Setup, and Help. Some clouds and features support a subset of these languages in the UI. For details, see User Interface Language Support
in Salesforce Help. When you select an end-user language, labels that aren’t translated and Salesforce Help appear in English. End-user
languages are intended only for personal use by end users. Don’t use end-user languages as corporate languages. Salesforce doesn’t
provide customer support in end-user languages.
End-user languages include:
• Arabic: ar
• Bulgarian: bg
• Croatian: hr
• Czech: cs
• English (UK): en_GB
• Greek: el
• Hebrew: iw
• Hungarian: hu
• Indonesian: in
• Polish: pl
• Portuguese (European): pt_PT
• Romanian: ro
• Slovak: sk
• Slovenian: sl
• Turkish: tr
• Ukrainian: uk
• Vietnamese: vi
Important: Before enabling end-user languages Arabic and Hebrew, review the right-to-left language support limitations.
Platform-Only Languages
In situations where Salesforce doesn’t provide default translations, use platform-only languages to localize apps and custom functionality
that you build on the Salesforce Platform. You can translate items such as custom labels, custom objects, and field names. You can also
rename most standard objects, labels, and fields. Informational text and non-field label text aren’t translatable.
Platform-only languages are available in all places where you can select a language in the application. However, when you select a
platform-only language, all standard Salesforce labels default to English or, in select cases, to an end-user or fully supported language.
Note: Language support is closely tied to the API version. For example, we introduced support for Belgian Dutch (nl_BE) in API
version 40.0. To take advantage of this language, you must use API version 40.0 or later. In general, we recommend using the most
recent version of the API to make the most of our language features.
When you specify a platform-only language, labels for standard objects and fields default to English, except:
• Dutch (Belgium) defaults to Dutch
• English (Australia), English (India), English (Malaysia), and English (Philippines) default to English (UK)
• French (Belgium), French (Canada), French (Luxembourg), and French (Switzerland) default to French
38
• German (Austria), German (Belgium), German (Luxembourg), and German (Switzerland) default to German
• Italian (Switzerland) defaults to Italian
• Malay defaults to Indonesian
• Montenegrin defaults to Serbian (Latin)
• Romanian (Moldova) defaults to Romanian
The following platform-only languages are supported.
• Albanian: sq
• Afrikaans: af
• Amharic: am
• Arabic (Algeria): ar_DZ
• Arabic (Bahrain): ar_BH
• Arabic (Egypt): ar_EG
• Arabic (Iraq): ar_IQ
• Arabic (Jordan): ar_JO
• Arabic (Kuwait): ar_KW
• Arabic (Lebanon): ar_LB
• Arabic (Libya): ar_LY
• Arabic (Morocco): ar_MA
• Arabic (Oman): ar_OM
• Arabic (Qatar): ar_QA
• Arabic (Saudi Arabia): ar_SA
• Arabic (Sudan): ar_SD
• Arabic (Syria): ar_SY
• Arabic (Tunisia): ar_TN
• Arabic (United Arab Emirates): ar_AE
• Arabic (Yemen): ar_YE
• Armenian: hy
• Basque: eu
• Bosnian: bs
• Bengali: bn
• Burmese: my
• Catalan: ca
• Chinese (Hong Kong): zh_HK
• Chinese (Singapore): zh_SG
• Chinese (Malaysia): zh_MY
• Dutch (Belgium): nl_BE
• English (Australia): en_AU
• English (Belgium): en_BE
• English (Canada): en_CA
• English (Cyprus): en_CY
39
• English (Germany): en_DE

• English (Hong Kong): en_HK
• English (India): en_IN
• English (Ireland): en_IE
• English (Israel): en_IL
• English (Malaysia): en_MY
• English (Malta): en_MT
• English (Netherlands): en_NL
• English (New Zealand): en_NZ
• English (Philippines): en_PH
• English (Singapore): en_SG
• English (South Africa): en_ZA
• English (United Arab Emirates): en_AE
• Estonian: et
• Farsi: fa
• French (Belgium): fr_BE
• French (Canada): fr_CA
• French (Luxembourg): fr_LU
• French (Morocco): fr_MA
• French (Switzerland): fr_CH
• Georgian: ka
• German (Austria): de_AT
• German (Belgium): de_BE
• German (Luxembourg): de_LU
• German (Switzerland): de_CH
• Greek (Cyprus): el_CY
• Greenlandic: kl
• Gujarati: gu
• Hawaiian: haw
• Haitian Creole: ht
• Hindi: hi
• Hmong: hmn
• Icelandic: is
• Irish: ga
• Italian (Switzerland): it_CH
• Kannada: kn
• Kazakh: kk
• Khmer: km
• Latvian: lv
• Lithuanian: lt
40
• Luxembourgish: lb
• Macedonian: mk
• Malay: ms
• Malayalam: ml
• Maltese: mt
• Marathi: mr
• Montenegrin: sh_ME
• Punjabi: pa
• Romanian (Moldova): ro_MD
• Romansh: rm
• Russian (Armenia): ru_AM
• Russian (Belarus): ru_BY
• Russian (Kazakhstan): ru_KZ
• Russian (Kyrgyzstan): ru_KG
• Russian (Lithuania): ru_LT
• Russian (Moldova): ru_MD
• Russian (Poland): ru_PL
• Russian (Ukraine): ru_UA
• Samoan: sm
• Serbian (Cyrillic): sr
• Serbian (Latin): sh
• Spanish (Argentina): es_AR
• Spanish (Bolivia): es_BO
• Spanish (Chile): es_CL
• Spanish (Colombia): es_CO
• Spanish (Costa Rica): es_CR
• Spanish (Dominican Republic): es_DO
• Spanish (Ecuador): es_EC
• Spanish (El Salvador): es_SV
• Spanish (Guatemala): es_GT
• Spanish (Honduras): es_HN
• Spanish (Nicaragua): es_NI
• Spanish (Panama): es_PA
• Spanish (Paraguay): es_PY
• Spanish (Peru): es_PE
• Spanish (Puerto Rico): es_PR
• Spanish (United States): es_US
• Spanish (Uruguay): es_UY
• Spanish (Venezuela): es_VE
• Swahili: sw
41
• Tagalog: tl
• Tamil: ta
• Te reo: mi
• Telugu: te
• Urdu: ur
• Welsh: cy
• Xhosa: xh
• Yiddish: ji
• Zulu: zu
Important: Before enabling Urdu as a platform-only language, review the right-to-left language support limitations.
SEE ALSO:
Language, Locale, and Currency Settings
Enable or Disable Translation Workbench

Understand the available languages in the user interface (UI) for your cloud. If your company’s default language or the user’s personal
language isn’t available in the UI, the language defaults to English (US).
Sales Cloud
Product Available Languages for the UI

Sales Cloud Arabic, Bulgarian, Chinese (Simplified), Chinese (Traditional), Croatian, Czech, Danish, Dutch, English
(UK), English (US), Finnish, French, German, Greek, Hebrew, Hungarian, Indonesian, Italian, Japanese,
Korean, Norwegian, Polish, Portuguese (Brazil), Portuguese (Portugal), Romanian, Russian, Slovak,
Slovenian, Spanish, Spanish (Mexico/Latin America), Swedish, Thai, Turkish, Ukrainian, and Vietnamese
CPQ & Billing English (US), French, German, Japanese, Portuguese (Brazil), and Spanish (Mexico/Latin America)
Salesforce Subscription Arabic, Bulgarian, Chinese (Simplified), Chinese (Traditional), Croatian, Czech, Danish, Dutch, English
Management (UK), English (US), Finnish, French, German, Greek, Hebrew, Hungarian, Indonesian, Italian, Japanese,
Partner Relationship Arabic, Bulgarian, Chinese (Simplified), Chinese (Traditional), Croatian, Czech, Danish, Dutch, English
Management (UK), English (US), Finnish, French, German, Greek, Hebrew, Hungarian, Indonesian, Italian, Japanese,
Salesforce Maps Chinese (Simplified), Chinese (Traditional), Danish, Dutch, English (US), Finnish, French, German, Italian,
Japanese, Korean, Norwegian, Polish, Portuguese (Brazil), Russian, Spanish, Spanish (Mexico/Latin
America), Swedish, and Thai
42

Salesforce Mobile App Chinese (Simplified), Chinese (Traditional), Czech, Danish, Dutch, English (US), Finnish, French, German,
Greek, Hungarian, Indonesian, Italian, Japanese, Korean, Norwegian, Polish, Portuguese (Brazil),
Romanian, Russian, Spanish, Swedish, Thai, Turkish, Ukrainian, and Vietnamese
Service Cloud

Service Cloud Arabic, Bulgarian, Chinese (Simplified), Chinese (Traditional), Croatian, Czech, Danish, Dutch, English
(US), English (UK), Finnish, French, German, Greek, Hebrew, Hungarian, Indonesian, Italian, Japanese,
Field Service Bulgarian, Chinese (Simplified), Chinese (Traditional), Croatian, Czech, Danish, Dutch, English (UK),
English (US), Finnish, French, German, Greek, Hungarian, Indonesian, Italian, Japanese, Korean,
Norwegian, Polish, Portuguese (Brazil), Portuguese (Portugal), Romanian, Russian, Slovak, Slovenian,
Spanish, Spanish (Mexico/Latin America), Swedish, Thai, Turkish, Ukrainian, and Vietnamese
Safety Cloud English (US)
Salesforce Field Service App Chinese (Simplified), Chinese (Traditional), Czech, Danish, Dutch, English (US), Finnish, French, German,
Self Service Chinese (Simplified), Chinese (Traditional), Danish, Dutch, English (US), Finnish, French, German, Italian,
Japanese, Korean, Norwegian, Portuguese (Brazil), Russian, Spanish, Spanish (Mexico/Latin America),
Swedish, and Thai
Marketing Cloud

Account Engagement English (US), French, German, Japanese, Portuguese (Brazil), and Spanish
Advertising English (US), French, French (Canada), German, Italian, Japanese, Portuguese (Brazil), Spanish, and
Spanish (Mexico/Latin America)
Customer Data Platform Arabic, Bulgarian, Chinese (Simplified), Chinese (Traditional), Croatian, Czech, Danish, Dutch, English
Engagement English (US), French, French (Canada), German, Italian, Japanese, Portuguese (Brazil), Spanish, and
Spanish (Mexico/Latin America)
Intelligence English (US), French, German, Japanese, and Spanish
Personalization English (US)
43

Salesforce CMS Arabic, Bulgarian, Chinese (Simplified), Chinese (Traditional), Croatian, Czech, Danish, Dutch, English
Analytics Cloud

CRM Analytics Bulgarian, Chinese (Simplified), Chinese (Traditional), Croatian, Czech, Danish, Dutch, English (UK),
English (US), Finnish, French, German, Greek, Hungarian, Indonesian, Italian, Japanese, Korean,
Norwegian, Polish, Portuguese (Brazil), Portuguese (Portugal), Romanian, Russian, Slovak, Slovenian,
Spanish, Spanish (Mexico/Latin America), Swedish, Thai, Turkish, Ukrainian, and Vietnamese
CRM Analytics Mobile App Chinese (Simplified), Chinese (Traditional), Czech, Danish, Dutch, English (US), Finnish, French, German,
Commerce Cloud

Salesforce Commerce Arabic, Bulgarian, Chinese (Simplified), Chinese (Traditional), Croatian, Czech, Danish, Dutch, English
B2C Commerce Chinese (Simplified), Chinese (Traditional), English (US), French, German, Italian, Japanese, Korean,
Portuguese (Brazil), and Spanish (Mexico/Latin America)
Commerce Portals Arabic, Bulgarian, Chinese (Simplified), Chinese (Traditional), Croatian, Czech, Danish, Dutch, English
Commerce Marketplace Chinese (Simplified), Chinese (Traditional), English (US), French, German, Italian, Japanese, Korean,
Portuguese (Brazil), and Spanish (Mexico/Latin America)
Salesforce Order Management Arabic, Bulgarian, Chinese (Simplified), Chinese (Traditional), Croatian, Czech, Danish, Dutch, English
44
Salesforce Industries

Consumer Goods Cloud Chinese (Simplified), Chinese (Traditional), Danish, Dutch, English (UK), English (US), Finnish, French,
German, Hebrew, Hungarian, Indonesian, Italian, Japanese, Korean, Norwegian, Portuguese (Brazil),
Portuguese (Portugal), Russian, Spanish, Spanish (Mexico/Latin America), Swedish, Thai, and Vietnamese
Education Cloud Chinese (Simplified), Chinese (Traditional), Danish, Dutch, English (US), Finnish, French, German, Italian,
Swedish, and Thai
Financial Services Cloud Danish, Dutch, English (US), French, German, Hebrew, Italian, Japanese, Portuguese (Brazil), Spanish,
Spanish (Mexico/Latin America), and Swedish
Health Cloud Chinese (Traditional), Danish, Dutch, English (UK), English (US), Finnish, French, German, Hebrew,
Italian, Japanese, Korean, Portuguese (Brazil), Russian, Spanish, and Spanish (Mexico/Latin America)
Loyalty Management Arabic, Chinese (Simplified), Chinese (Traditional), Czech, Danish, Dutch, English (UK), English (US),
Finnish, French, German, Greek, Hebrew, Hungarian, Indonesian, Italian, Japanese, Korean, Norwegian,
Polish, Portuguese (Brazil), Portuguese (Portugal), Russian, Spanish, Spanish (Mexico/Latin America),
Slovenian, Swedish, and Thai
Manufacturing and Chinese (Simplified), Chinese (Traditional), Danish, Dutch, English (US), Finnish, French, German, Italian,
Automotive Cloud Japanese, Korean, Norwegian, Portuguese (Brazil), Russian, Spanish, Spanish (Mexico/Latin America),
Swedish, and Thai
Net Zero Cloud Chinese (Simplified), Chinese (Traditional), Danish, Dutch, English (US), Finnish, French, German, Italian,
Swedish, and Thai
NFT Cloud Arabic, Bulgarian, Chinese (Simplified), Chinese (Traditional), Croatian, Czech, Danish, Dutch, English
Public Sector Solutions Chinese (Simplified), Chinese (Traditional), Danish, Dutch, English (UK), English (US), Finnish, French,
German, Hebrew, Italian, Japanese, Korean, Norwegian, Portuguese (Brazil), Russian, Spanish, Spanish
(Mexico/Latin America), Swedish, and Thai
Trade Promotion Management Chinese (Simplified), Chinese (Traditional), Danish, Dutch, English (UK), English (US), Finnish, French,
German, Hungarian, Indonesian, Italian, Japanese, Korean, Norwegian, Portuguese (Brazil), Portuguese
(Portugal), Russian, Spanish, Spanish (Mexico/Latin America), Swedish, Thai, Vietnamese
Work.com

Work.com Arabic, Bulgarian, Chinese (Simplified), Chinese (Traditional), Croatian, Czech, Danish, Dutch, English
45
Trailhead

Sales Enablement Chinese (Simplified), English (US), French, German, Japanese, Korean, Portuguese (Brazil), and Spanish
(myTrailhead) (Mexico/Latin America)
Note: Trailmaker is available in English (US) only.
Trailhead GO mobile app Chinese (Simplified), English (US), French, German, Japanese, Korean, Portuguese (Brazil), and Spanish
(Mexico/Latin America)
General

Quip Chinese (Simplified), Dutch, English (US), French, German, Italian, Japanese, Korean, Portuguese (Brazil),
Russian, Spanish (Mexico/Latin America), and Turkish
Salesforce.org

Grants Management Dutch, English (UK), English (US), French, German, Japanese, Portuguese (Brazil), and Spanish
Nonprofit Cloud Case Dutch, English (UK), English (US), French, German, Japanese, Portuguese (Brazil), Spanish, and Spanish
Management (Mexico/Latin America)
Nonprofit Cloud Program Dutch, English (UK), English (US), French, German, Japanese, Portuguese (Brazil), Spanish, and Spanish
Management (Mexico/Latin America)
Nonprofit Success Pack (NPSP) Dutch, English (UK), English (US), French, German, Japanese, Portuguese (Brazil), and Spanish
Education Data Architecture Catalan, Dutch, English (UK), English (US), Finnish, French, German, Japanese, Portuguese (Brazil),
(EDA) Spanish, and Spanish (Mexico/Latin America)
Accounting Subledger (ASL) Catalan, Dutch, English (UK), English (US), Finnish, French, German, Japanese, Portuguese (Brazil),
and ASL for Industries Spanish, and Spanish (Mexico/Latin America)
Salesforce.org Insights Dutch, English (UK), English (US), French, German, and Portuguese (Brazil)
Platform
Marketing Cloud for Nonprofits Dutch, English (UK), English (US), French, German, Japanese, Portuguese (Brazil), and Spanish
Admission Connect English (US)
Advisor Link and Pathways Catalan, Dutch, English (UK), English (US), French, Spanish, and Spanish (Mexico/Latin America)
Experience Cloud for Dutch, English (UK), English (US), French, German, Japanese, Portuguese (Brazil), Spanish, and Spanish
Nonprofits (Mexico/Latin America)
46

Einstein for Nonprofits Dutch, English (UK), English (US), French, German, and Portuguese (Brazil)
SEE ALSO:
Supported Languages

To make right-to-left (RTL) language users feel more at home, Salesforce supports Arabic and
EDITIONS
Hebrew as end-user languages and Urdu as a platform language. In Lightning Experience and
Experience Builder sites, the RTL Language Layout is the default layout for right-to-left languages, Available in: Lightning
with some important limitations. Salesforce Classic and Experience Cloud sites using Salesforce Experience
Tabs + Visualforce offer limited support for RTL languages for some features.
Limited support in:
Lightning Experience and Experience Builder sites support Arabic and Hebrew as end-user languages,
Salesforce Classic (not
and Urdu as a platform language. available in all orgs)
Right-to-left language layout in Lightning Experience and Experience Builder sites focuses on the
Available in: Group,
standard use cases for common Sales and Service Cloud objects plus standard reports and
Essentials, Professional,
dashboards. The RTL layout supports UI mirroring and has appropriate UI and text alignment for
Enterprise, Performance,
bidirectional languages. It’s the default layout in Lightning Experience and Experience Builder sites Unlimited, and Developer
for right-to-left languages. Editions
Note: The user’s personal language determines whether languages are displayed from right
to left or from left to right for that user. For instance, if a user’s language is set to English,
Hebrew text displays from left to right for that user and can render incorrectly.
Salesforce Classic and Experience Cloud sites using Salesforce Tabs + Visualforce provide only limited support for some features for these
right-to-left languages. Because right-to-left languages aren’t fully supported in Salesforce Classic, many features don’t appear as expected.
There are no plans to expand the list of supported features for Salesforce Classic.
Right-to-Left Language Support Limitations

When enabling a right-to-left language, be aware of these limitations.
• Right-to-left support isn’t available for all Clouds and features, as detailed in the following limitations tables.
• Google Chrome is the recommended browser for Lightning Right-to-Left (RTL) Support. Apple Safari is also supported. Other browsers
aren’t recommended for Lightning RTL Support. See Supported Browsers and Devices for Lightning Experience for requirements
and limitations for Google Chrome and Apple Safari.
• Lightning right-to-left support is available with Technical Requirements for Tablets. Otherwise, it isn’t supported in the Salesforce
mobile app or any other mobile app or mobile browser.
• Salesforce doesn’t provide default translations for Urdu because it’s a platform-only language. However, you can localize apps and
custom functionality that you build on the Salesforce Platform with Urdu. If the app or functionally has right-to-left support, the
resulting translations display right to left. See Supported Languages in Salesforce Help for more information on platform-only
languages.
47
Clouds with Right-to-Left Support Limitations
Cloud Supported in Lightning Supported in Salesforce Details

Experience? Classic?
Commerce Cloud No No
Experience Cloud Can be applied with custom CSS Not supported in sites using
in Aura sites built with Salesforce Tabs + Visualforce
Experience Builder. Limited
support available for standard
components in sites built using
Lightning Web Runtime (LWR)
Consumer Goods Partial No Right-to-left support for Hebrew

only.
Financial Services Cloud Partial No Right-to-left support for Hebrew

only.
Health Cloud Partial No Right-to-left support for Hebrew

only.
Marketing Cloud No No
Marketing Cloud Account No No

Engagement (Pardot)
Sales Cloud Einstein No No
Salesforce CPQ and Billing No No
Features with Right-to-Left Language Support Limitations
Feature Supported in Lightning Supported in Salesforce Lightning Experience RTL

Experience? Classic? Support Limitations
Case Feed Yes Limited support
Chat Yes Limited support
Data.com / Lightning Data No No
Einstein Activity Capture No No
CRM Analytics No No
Emails No No
Enterprise Territory No No
Management
Feeds No No
Field Service No No
48
Feature Supported in Lightning Supported in Salesforce Lightning Experience RTL

Experience? Classic? Support Limitations
Learning Paths No Not available in Salesforce
Classic
Inbox Yes No • Features available with an

Inbox license in Outlook and
Gmail integrations aren’t
compatible with RTL
languages. Included are
Insert Availability, Send
Later, Email Tracking, and
Text Shortcuts.
• When an RTL language is
selected in Gmail, the side
panel appears on the left
side of your inbox or
calendar, not on the right.
However, the panel's
contents are displayed
correctly from right to left.
Knowledge Yes Limited support
Sales Dialer No No
PDF generation No No
Search Yes No See Right-to-Left (RTL) Language

Limitations
Visualforce No No
Known Issues with RTL in Lightning Experience

Lightning Right-to-Left Support has the following known visual discrepancies:
• In report builder, when working in a right-to-left language, the formula editing menu flows from right to left. But the formula editing
field for summary and row-level formulas flows from left to right.
• Improper alignment and minor misplacement of some UI elements including images, arrows, and buttons
• Potential minor overlapping or truncated UI elements
49
Feedback
Have questions or comments on right-to-left language support in Lightning Experience? Open the Help Menu and select Give feedback
about Salesforce to share your thoughts.
SEE ALSO:
Supported Languages
Right-to-Left (RTL) Language Limitations
Learn about the standards that Salesforce follows to design applications with accessibility in mind.
EDITIONS
Salesforce is committed to providing on-demand enterprise applications accessible to all individuals,
including users working with assistive devices, such as speech recognition software and screen Available in: Salesforce
readers. Classic (not available in all
orgs)
Important: Accessibility features in Salesforce Classic are no longer maintained or enhanced.
We recommend that you instead use Lightning Experience, which offers the latest accessibility Available in: All editions
features. The use of a screen reader isn’t supported in Lightning Experience on iPad Safari except Database.com
because Apple Safari’s screen reader, VoiceOver, doesn’t support:
We recommend that you use Lightning Experience on a desktop when using a screen reader.
To help meet our goal of universal design, Lightning Experience follows the internationally recognized best practices in Section 508 of
the Rehabilitation Act and the Web Content Accessibility Guidelines (WCAG) 2.1 Level AA to the extent possible. Find Voluntary Product
Accessibility Templates (VPATs) for specific Salesforce products on our Product Accessibility Status page.
Recommended Screen Readers and Browsers
Operating System Screen Reader Recommended Browsers

Windows®, latest version NVDA, latest version Google Chrome®, latest version
Windows, latest version Freedom Scientific JAWS, latest version Google Chrome, latest version
macOS, latest version VoiceOver Google Chrome, latest version, or Safari®,

latest version
Note: Salesforce pilot and beta features don’t always provide full accessibility.
Low-Vision Users Who Require Magnification

Salesforce supports standard OS-level, browser, and third-party magnification tools. Adjust the zoom setting to suit your needs.
50
Deaf or Hearing Impaired Users

Salesforce provides captions for videos accessible through the Help & Training link at the top of any page.
Use Lightning Experience with a Screen Reader
Learn how to get the most out of a screen reader and other assistive technologies when you use Lightning Experience, where
accessibility features are built in.
Use Salesforce Classic with Assistive Technologies
Learn how Salesforce accessibility mode changes your experience with Salesforce Classic.
Keyboard Shortcuts
Use keyboard shortcuts to work efficiently in Salesforce. Shortcuts help you navigate and work with records faster and without using
your mouse. You can use these shortcuts with your web browser shortcuts.
Contact Salesforce About Accessibility
Have a question, need guidance, or want to report an issue regarding Salesforce Accessibility? Here are some resources and links to
help you navigate.
SEE ALSO:
Keyboard Shortcuts for Lightning Experience
Low-Vision Users Who Require Magnification

Salesforce supports standard OS-level, browser, and third-party magnification tools. Adjust the
EDITIONS
zoom setting to suit your needs.
Available in: Salesforce
Considerations for List Views and Related Lists Classic (not available in all
orgs) and Lightning
Salesforce displays records in tables called list views and related lists. When zoomed in to 200%, Experience
some column text can be truncated in list views and related lists, even if column text is wrapped.
Available in: All editions
except Database.com
Deaf or Hearing Impaired Users

Salesforce provides captions for videos accessible through the Help & Training link at the top of
EDITIONS
any page.
Use Lightning Experience with a Screen Reader Classic (not available in all
orgs) and Lightning
Learn how to get the most out of a screen reader and other assistive technologies when you use Experience
Lightning Experience, where accessibility features are built in.
except Database.com
Available in: Lightning Experience
Important: The use of a screen reader isn’t supported in Lightning Experience on iPad Safari because Apple Safari’s screen reader,
VoiceOver, doesn’t support:
51

We recommend that you use Lightning Experience on a desktop when using a screen reader.
The examples focus on using Sales Cloud pages, but many tips are applicable to other products when you choose Lightning Experience.
See browser and screen reader recommendations in Accessibility Standards.
General Screen Reader Tips

Salesforce is a complex web application that takes time to learn and understand. Screen readers can be complex applications themselves.
We recommend that you become familiar with your screen reader’s modes and navigation shortcuts on less complex websites before
using it with Lightning Experience. Refer to your screen reader’s documentation for guidelines and common usage tips.
Note: While Salesforce does its best to comply with accessibility standards, sometimes glitches occur with certain combinations
of screen readers and web browsers. If you encounter difficulties that aren’t documented here, try using Salesforce with a different
combination of screen reader and browser.
See Known Accessibility Issues in Lightning Experience.
Screen Reader Modes

In this documentation, we sometimes reference putting your screen reader into a specific mode to interact with part of a page. It’s useful
to know your screen reader’s modes and ways of switching between them before using Salesforce. Most screen readers for Windows
have multiple modes.
When you use Salesforce and other web applications, the screen reader must switch modes between navigating pages and interacting
with them. Sometimes a screen reader switches to the appropriate mode automatically if it correctly interprets elements on the page.
Other times you must switch modes manually to get the behavior you want.
Navigation mode (JAWS Virtual mode and NVDA Browse mode)
This mode is the default mode for most screen readers. In this mode, use your screen reader’s cursor keys to navigate element by
element through the page, and use screen reader shortcuts to jump between elements of a particular type. The keys you press are
sent to the screen reader rather than the underlying page. For instance, in NVDA’s Browse mode, pressing the h key navigates to
the next heading.
Interaction mode (JAWS Forms mode and NVDA Focus mode)
This mode is for interacting with controls on the page, such as form fields, tabs, list boxes, trees, and combo boxes. In this mode, the
keys you press are sent to the underlying page rather than the screen reader. For instance, pressing the h key while on a text input
in NVDA’s Focus mode types “h” in the text input. Pressing the Escape key returns you to navigation mode.
Listen for a click sound in NVDA and JAWS to inform you of mode changes.
Check your screen reader’s documentation to learn more about its modes.
General Lightning Experience Navigation Tips

Keep these navigation tips in mind as you use Lightning Experience.
• To be compatible with assistive technology, disable the Load Lightning Pages While Scrolling preference in Advanced User
Details. From your personal settings, enter Advanced User Details in the Quick Find box, and then select Advanced User
Details. No results? Enter Personal Information in the Quick Find box, and then select Personal Information.
• With NVDA, you sometimes need to enable Focus Mode when you navigate to a menu or a picklist inside a form.
• After you open a dialog, interact with it, and close it, the focus is placed on the button that launched the dialog.
52
• Don’t use the screen reader’s list of links. Because Salesforce is a complex application, it’s possible to lose contextual information
around a link.
• When you type in edit fields or combo boxes that perform as type-ahead or autocomplete fields, your screen reader reads the lists.
To navigate to an item, use the arrow keys.
• We recommend using a screen reader that supports live regions, because status updates are often provided using this method.
General Keyboard Accessibility Tips

Some examples of keyboard navigation techniques include:
• Tab key moves to links and controls.
• Spacebar switches the state of buttons.
• Spacebar opens menus.
• Arrow keys move between menu items.
• Arrow keys move between tabs in a tab set.
Lightning Experience Keyboard Shortcuts

Lightning Experience has its own set of custom keyboard shortcuts. To open a dialog that lists available keyboard shortcuts, press Ctrl+/
on Windows or Cmd+/ on macOS.
The dialog includes shortcuts for common global actions and navigation. The Lightning Console UI provides an even richer collection
of keyboard shortcuts. Make sure that you’re using these keyboard shortcuts in your screen reader’s interaction mode or in combination
with your screen reader’s passthrough key to avoid conflicts with your screen reader’s default shortcuts.
Navigate Lightning Experience Pages

Learn about the structure of pages in Lightning Experience with details for screen readers.
Lightning Experience Tips for Screen Readers
Learn tips for using a screen reader with some parts of the Lightning Experience UI.
Known Accessibility Issues in Lightning Experience
Learn about known issues for screen readers and Lightning Experience.
SEE ALSO:
Keyboard Shortcuts for Lightning Console Apps
Navigate Lightning Experience Pages

Learn about the structure of pages in Lightning Experience with details for screen readers.
The examples focus on using Sales Cloud pages, but many tips are applicable to other products when you choose Lightning Experience.
53
We recommend that you partner with someone familiar with the Lightning pages used in your Salesforce org. Administrators can
customize the display of tabs and UI options for your org.
We encourage administrators to improve the usability of pages for specific groups of users by removing unnecessary page content.
Consider using the Lightning App Builder to create more simplified pages for screen reader users by omitting complex structural items,
such as tab sets.
Page Header
The page header includes:
• Skip links
• Global search box
• Buttons for navigating to favorites and managing them
• Global Actions quick create menu
• Contextual help menu , which launches a panel
• Setup menu
• Notifications button, which launches a panel
• User profile button, which launches a panel
Skip Links
The top of each page has two links: Skip to Navigation and Skip to Main Content.
• Skip to Navigation moves the focus to the navigation section after the page header. The navigation section begins with an App
Launcher button that launches the app picker. In most Salesforce apps, the App Launcher button is followed by navigation items
that provide access to the main Salesforce objects, such as Accounts and Opportunities. In Console apps, the App Launcher button
is followed by a link to a Salesforce object, a menu to select another object type, and a set of open tabs.
• Skip to Main Content moves the focus to the content of the current page and bypasses common links at the top of each page. For
example, if you open Chatter, you’re placed at the top of your feed. This link skips both the page header and the navigation items.
Tip: For accessibility, every feed has a hidden Skip Feed link that you get to by tabbing. Skip Feed skips you past the feed to the
End Feed tag. From End Feed, you can tab into the column that typically shows features like Einstein Recommendations and
Trending Topics. Whether a Chatter publisher is present, the Skip Feed link follows the tab succession, Sort by, Search, Filter (if
present), Refresh this feed, and then Skip Feed.
Global Search
The top of each Salesforce page has an editable combo box labeled Search Salesforce. Use this box to search your Salesforce org for
records, files, Chatter groups and posts, and users. When you begin typing, a list of auto-suggested searches and records displays. Use
the arrow keys to navigate the list of search suggestions. Or continue typing your search term, and press Enter to do a full search. When
you press Enter on a suggested record, you go directly to the item. When you press Enter on a suggested search in the list, you go to a
Search Results screen. On the screen, the search results are grouped by the object type, such as User or Group.
The Search Results screen is divided into sections, each marked with a heading level 2.
• The first heading level 2 is “Searchable objects from navigation bar.” This section contains links to narrow your search.
• Subsequent heading level 2s list the types of records returned. A search for Universal Containers can produce headings for Accounts,
Contacts, Leads, and Opportunities.
If no headings follow the “Searchable objects from navigation bar” heading, your search didn’t return any results. If the search did return
results, you hear the number of results when the page loads.
54
Favorites
The page header has two buttons for managing favorite pages. Use the first button to add or remove the current page. The button label
is Add Favorite if the page is not on your favorites list. The label changes to Remove Favorite when the page is added. This button is
disabled on pages that don’t support favorites.
The next button, Favorites List, opens a dialog that you can use to jump to a favorite page in Salesforce. The dialog lists your favorites
and includes an Edit Favorites button. If you have many favorites, the dialog starts with a favorites search combo box, which is in focus
when you open the dialog. Type a search term, or use your arrow keys to navigate through your favorites list. Press Enter to navigate to
the highlighted favorite. Use the Edit Favorites button to open a new dialog where you can rearrange, rename, and remove pages in
your favorites list.
See Favorites Considerations.
Navigation Region
After the header region is the navigation section of the page. This section begins with the App Launcher button, which opens a quick
view of the App Launcher with a View All link. Use the View All link to open the full App Launcher dialog that contains apps configured
by your administrator. Use this dialog to switch between apps. You can also use the App Launcher to access a Salesforce object in your
org.
Standard App Navigation Lightning Console App Navigation

After the App Launcher are the main navigation items for the In Lightning console apps, the App Launcher is followed by a link
current Salesforce app. The app navigation items can be a mix of to an object home, or a Select link if no object is selected. The
links to any item associated with a tab, such as Lightning pages, object menu is labeled Show Navigation Menu. You can use these
Visualforce pages, Lightning components, and object home pages, controls to browse through records of certain object types.
such as Accounts, Opportunities, and Leads. After these controls are your open Workspace tabs. Use arrow keys
Some objects have menus associated with them. Use these menus to navigate between tabs. Each tab contains an action menu button
to access recently used records of this object type and to create a and a Close button. When you’re focused on a tab, use the Tab key
record of this object type. to navigate to one of its buttons.
In Lightning console apps, modal dialogs are limited to the tab
that triggered them. So even if a modal dialog takes your keyboard
focus, you can still navigate away from that tab. To start a “go to”
keyboard shortcut, press Ctrl+Alt+g or Cmd+Opt+g instead of
only pressing g.
Page Content
After the navigation section is the main content of the page. There are two main types of pages, each with a similar layout: object home
pages and record pages.
Beyond these two common page types, there are several unique pages, including Home, Tasks, Notes, Reports, Dashboards, News,
Forecasts, and Chatter. Chatter pages include the feed, user profiles, groups, and Files. We encourage you to explore these page types
and develop your own navigation strategies.
Object Home
All object home pages in Lightning Experience have the same layout. At the beginning of the main content section is the List View
picker. To select a list view, use the associated heading level 1 link. After the list view heading link, an object home page has several
actions.
55
• Action bar, which can contain several buttons or links and an overflow menu of actions that you can take at the object level
• List view control menu, where you can create, share, delete, and edit list views for the object
• Display picker, where you can switch between a list view and a Kanban view
• Refresh button
• Edit button, to edit values inline
• Chart button
• Filter button, which opens a panel for filtering your list view results
After this set of controls is the list view, which is an inline editable grid. After you tab to the grid, press the Enter key to enter the grid. To
navigate the grid, use the arrow keys or screen reader table navigation. Edit buttons indicate that editing is allowed. Use an Edit button
to change the values of fields. If you’ve made edits, press the Escape key to leave the grid, and then press the Tab key to access the Save
and Cancel buttons.
Record Page
The main content area on a record page begins with the object type, followed by the record name, which is the page’s heading level 1.
After the heading is the action bar for the page. These buttons and links, and possibly an overflow menu, contain actions that relate to
this record. The actions can include Edit, Delete, Change Owner, and so on. Most of these actions open and place focus in a modal dialog.
After the action bar is the highlights panel, which has top details about the record, taken from the object’s primary compact layout.
Unless the record page has been customized differently, after the highlights panel, you find two lists of tabs (also called tab sets).
Depending on the record’s object type, these tabs reveal record details, Chatter for the record, related lists, record activities, or anything
else configured by your admin. Use these tabs to get information, activity, and collaboration related to the record.
Related Lists
Related lists contain information about records that are linked to the record that you’re on. All related lists and similar cards on record
pages begin with a heading level 2 and are identified with the ARIA article landmark.
You can perform actions on objects and records inside related list cards.
Lightning Experience Tips for Screen Readers

Learn tips for using a screen reader with some parts of the Lightning Experience UI.
Composer Windows
A composer window is a dialog that stays at the bottom of your browser window. A composer persists across Salesforce pages until you
close the composer or the browser tab. Typically, you use a composer for creating records. For example, you use a composer window
when you create an object from the Global Actions menu in the page header.
A composer window consists of:
• A heading level 2
• Minimize or Restore button for switching the visibility of the composer window
• Maximize button for changing the composer window to a modal view
• Close button for closing the composer window without completing the task
56
• Composer body content, which usually consists of form fields

• Other buttons, such as Save or Done
When a composer opens, the first field in the composer window has focus. Press the Tab key to move the focus through the fields inside
the composer window. Press the Escape key to navigate to the composer’s header. From the composer’s header, use Shift+Tab to
navigate out of the composer and back to the browser tab.
To quickly navigate between two open composer windows, press the Escape key from inside a composer window to focus its header.
Then use your arrow keys to navigate to the other composer window’s header. When you’re focused on the header of the composer
you want to work in, press Enter to move into the composer’s content area.
For easier navigation with a screen reader, we recommend having only one or two composer windows open at a time. When too many
composer windows are open to fit on the screen, an overflow menu button appears. To reach this overflow menu button, press g, then
press d. You might need to also use your screen reader’s passthrough keys to send the g and d key presses directly to the page.
Type-Aheads and Lookups

Forms in Salesforce use combo boxes for lookup fields.
• For single-select lookup fields: When you select a value for the lookup, the combo box input field is replaced with an HTML link. The
link represents the filled-in value and is wrapped in an application role so that the data is sent to the application. You can clear the
value by navigating to the link with your Tab key and pressing the Delete key. Your focus then moves to the restored combo box
input.
• For multi-select lookup fields: When you select a value for the lookup, the value is added to a list of selected values immediately
after the combo box. This list is wrapped in an application role. From the combo box, press the Tab key to move your focus into the
list of selected values. Use the arrow keys to navigate the list, and use the Delete key to remove individual values. When you navigate
away from a lookup with selected values, the combo box is hidden on the page. Navigate back to the selected values to reveal the
combo box again so that you can add more values.
Modal Dialogs
Many buttons in the Salesforce user interface open modal dialogs in the current browser window. When a modal dialog opens, everything
else on the page is obscured so that your attention stays on the modal dialog’s content. Keyboard focus also stays in the modal dialog
until you close it.
Close a modal dialog by using the Close button near the top of the modal or by pressing the Escape key. When you close a modal, the
underlying page’s interactivity is restored, and your focus returns to the button that you used to launch that modal dialog.
In Lightning console apps, modal dialogs are limited to the tab that triggered them. So even if a modal dialog takes your keyboard focus,
you can still navigate away from that tab. To start a “go to” keyboard shortcut, press Ctrl+Alt+g or Cmd+Opt+g instead of only pressing
g.
Tab Sets
When you encounter a tab set in Lightning Experience, use the arrow keys to navigate between the tabs. Use the Tab key to navigate
to the first focusable element in the selected tab’s panel.
Known issue: Lightning tab sets are wrapped in an application role. You can’t navigate them using the NVDA virtual cursor.
Sales Path
Opportunity workspace and Lead workspace page layouts can include the Sales Path feature, which represents the stages required for
working through a sales process. Sales Path consists of stages represented with tabs that you can navigate with your arrow keys. To
indicate that you’ve completed a stage, select its stage tab and use the Mark Stage as Complete button.
57
Tables and List Views

Salesforce displays records in tables called list views. To navigate to a list view, use the screen reader’s shortcut for moving to the next
table. If a page contains more than one list view, navigate by headings rather than by using the next table shortcut to get better context.
Table column headers in list views include buttons to control the view. For example, the buttons can sort data alphabetically and adjust
column width. Your screen reader might announce these buttons along with the heading text while navigating between columns in
the table.
Checkboxes on Record Detail Pages

When navigating and reading record detail pages, checkboxes are presented as graphics with a description of True or False according
to their status. A description of True means the box is checked, and a description of False means it isn’t checked.
When you edit a record, either by pressing the Edit button at the top of the record detail page or by pressing the Edit button next to a
specific field, checkboxes become interactive controls that you select or deselect by using the space bar.
Navigation in List Views

Salesforce list views use a grid interaction pattern. To navigate, we recommend that you use the grid’s keyboard controls rather than
your screen reader’s table layer. Make sure that your screen reader is in interaction mode before you use the grid interactions. When you
enter the list view using your Tab key, your screen reader switches to interaction mode.
Similar to many screen readers, list view grids have two modes, navigation mode and action mode.
Navigation Mode
Navigation mode is the default mode for list views to let you quickly navigate the list view’s contents.
Navigation mode has the following keyboard functionality.
• Use arrow keys to navigate between cells.
• Press the Tab key to navigate out of the list view.
• Press the Enter key to switch to action mode. If your screen reader cursor is on a cell that contains a single interactive control, pressing
Enter switches to action mode. It then performs that control’s default action. If the current cell has more than one interactive control,
pressing Enter switches to action mode. Your focus is then placed on the first interactive control in the cell.
Action Mode
Many cells in a list view can have actionable content, such as links, action menus, and inline edit. Switching to action mode lets you
interact with these controls.
Action mode has the following keyboard functionality.
• Use arrow keys or the Tab key to navigate between controls.
• With focus on a control, you can use any key that you normally use to activate the control. For example, use the Spacebar to select
a checkbox or the Enter key to follow a link.
• Press the Escape key to switch back to navigation mode. There’s a known issue with Windows screen readers when you press Escape
on a list view. The screen reader switches out of interaction mode instead of switching the list view out of action mode. To continue
navigating the list view, manually switch your screen reader back to its interaction mode.
58
Known Accessibility Issues in Lightning Experience

Learn about known issues for screen readers and Lightning Experience.
EDITIONS
• When using NVDA, before interacting with a menu or a form’s dropdown list, enable Focus
Mode on your screen reader. Forms in Lightning Experience use accessible menus instead of Available in: Lightning
standard picklists. Experience
• After closing a dialog, use the browser’s search feature to return to a known point on the page. Available in: All editions
After you open, interact with, and close a dialog, focus is placed on the button that launched
the dialog.
• With VoiceOver on macOS, when you navigate through a list of items in a combo box using arrow keys, the screen reader doesn’t
read out the highlighted items.
• Many elements that function as buttons identify themselves as links to screen readers.
• Some interactive components are wrapped in an application role, which can present usability challenges in NVDA and JAWS. These
components are tabs, filled-in lookup fields, and interactive lists. If you have issues with these components, use your Tab key to
navigate into them rather than your virtual cursor. To use these components as intended, switch to your screen reader’s interaction
mode if it doesn’t switch automatically.
• To use a single letter shortcut, such as pressing e to edit, you must first press a passthrough key, such as Caps Lock+3 or Insert+3
followed by the single letter shortcut.
• Salesforce’s tree grids have limited screen reader support. In particular, NVDA skips over tree grids with the virtual cursor. With
VoiceOver, you can navigate to the tree grid using the virtual cursor, but you can’t use the virtual cursor to navigate through the tree
grid. We recommend using your Tab key to navigate through a tree grid.
Use Salesforce Classic with Assistive Technologies

Learn how Salesforce accessibility mode changes your experience with Salesforce Classic.
EDITIONS
Salesforce Classic includes an alternate user interface mode for using assistive technologies. Most
new features are designed with accessibility in mind and are accessible in standard mode. However, Available in: Salesforce
accessibility mode might better suit your needs, especially if you are using speech recognition or Classic (not available in all
screen reading software to create reports and dashboards or interact with list views. orgs)
Note: Accessibility features in Salesforce Classic are no longer maintained or enhanced. We Available in: All editions
recommend that you instead use Lightning Experience, which offers the latest accessibility except Database.com
features.
Enable Accessibility Mode

Enable accessibility mode in Salesforce Classic.
Accessibility Mode Features
Learn how accessibility mode changes your experience using Salesforce.
Accessibility Tips for Salesforce Classic
Learn about accessibility features designed for users working with assistive devices, such as speech recognition software and screen
readers.
59
Enable Accessibility Mode

Enable accessibility mode in Salesforce Classic.
EDITIONS
1. From your personal settings, enter Accessibility in the Quick Find box, then select
Accessibility. No matching results? Enter Personal Information in the Quick Find Available in: Salesforce
box, then select Personal Information. Classic (not available in all
orgs)
2. Select Accessibility Mode.
3. Click Save. Available in: All editions
except Database.com
Accessibility Mode Features

Learn how accessibility mode changes your experience using Salesforce.
EDITIONS
Accessibility Mode Features That Enhance Usability Available in: Salesforce

• Access setup pages from a Setup link at the top of the page. orgs)
• Dropdown menus include a Go button that you select to navigate to the option you choose in
the dropdown list. Available in: All editions
except Database.com
• Menu buttons are rendered as a dropdown list with a Go button.
• Overlay pages are rendered as separate popup windows.
• The HTML editor is replaced with a text box. This text box only accepts HTML and does not recognize plain text entries like carriage
returns. To separate content, you must use paragraph or line break HTML tags.
• When viewing a dashboard, the View Dashboard auto-complete filter is replaced with a standard dropdown menu.
• The Edit Columns link on the Manage Members page, accessible via the Manage Members dropdown on a campaign detail page,
becomes a dropdown button. The Edit Columns overlay is replaced by a standard setup page.
• Clicking a requested meeting in the Open Activities related list and in some list views doesn’t open the meeting detail page. Instead,
a dialog opens that instructs you to contact the meeting organizer for details about the requested meeting.
• The Turn My Email On dropdown list on a Chatter group displays as a Chatter Email Settings link that opens your settings for receiving
Chatter email.
Disabled Chatter Features

• Edit Chatter posts and comments
Disabled Calendar Features

• Event detail overlays in the calendar view
• Drag-and-drop editing
• Drag-and-drop scheduling
• Click-and-create events
• The New Meeting Request button on the Open Activities related list
Note: As a result, you can’t request a meeting in accessibility mode, and the Requested Meetings subtab in the Calendar
section of the Home tab doesn’t display any meetings.
60
Disabled Report and Dashboard Features

• Drag-and-drop editing in the dashboard builder
• Creating and editing reports in report builder
Note: Report builder is required to create or edit joined reports and reports containing cross filters or buckets. Users with
accessibility mode enabled can run those reports, but can’t create or edit them. To create reports in accessibility mode, you
must use the report wizard.
• Drag-and-drop to move reports and dashboards between folders
Disabled List View Features

• Related list hover links
• These enhanced list features:
– Inline editing
– Rearranging and adjusting the width of columns
– Editing, deleting, or refreshing the current list view
– Changing the number of records displayed per page
– Jumping to a specific page of results
Other Disabled Features

• The Check Spelling button for solutions
• The latest Manage Members page
• The Recent Tags dropdown menu when you add the tag component to the sidebar
• When finding similar opportunities, the Match Criteria sidebar on the search results page
• The list of similar questions as you type a question in an answers zone
Tip: Users with accessibility mode enabled should use the search box on the Answers tab to see if their question has already
been asked before they post their question.
Accessibility Tips for Salesforce Classic

Learn about accessibility features designed for users working with assistive devices, such as speech
EDITIONS
recognition software and screen readers.
Sighted Keyboard Users Classic (not available in all
Learn about Salesforce accessibility features designed for sighted keyboard users. orgs)
Specific Color Users Available in: All editions

Browser and operating system settings don’t change the colors displayed within images. except Database.com
Salesforce implements many images as background images, which aren’t displayed when
browser and operating system settings for color display are in effect.
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Sighted Keyboard Users

Learn about Salesforce accessibility features designed for sighted keyboard users.
EDITIONS
• Selected areas on the screen include highlights to give you an on-screen visual indication of
focus. Available in: both Salesforce
• These elements are identified in our page markup to help you interact with them. Classic (not available in all
orgs) and Lightning
– Headings are marked as headings rather than field set and legend elements to group form Experience
controls.
– The main heading for the page (typically at the start of the main content area) is a level 1
heading. You can shift to this heading with a shortcut key.
– Data tables have data table markup (except for enhanced list views in Standard Mode) to aid identification of headers for each
cell.
– Lists provided in the main content area are marked as lists.
• A skip link (the first keyboard-focusable link on each page) allows you to shift the focus to the start of the main content area. This
feature bypasses the navigational menus before the main content area and reduces the number of tab presses required to reach
the main content area of the page.
• Keyboard focus is placed inside dialog boxes when they open and remains locked there until the dialog is closed.
• On edit pages, the keyboard focus defaults to the first editable field on the page. When creating or editing a task or event, the
keyboard focus defaults to the Subject field, regardless of its location on the page.
• Buttons, links, and fields that aren't currently active are labeled with a “disabled” attribute. For example, when using a wizard with
multiple steps, some buttons are disabled until you select a specific option.
Specific Color Users

Browser and operating system settings don’t change the colors displayed within images. Salesforce
EDITIONS
implements many images as background images, which aren’t displayed when browser and
operating system settings for color display are in effect. Available in: Salesforce
If you rely on browser settings and your operating system to change your display to a particular Classic (not available in all
color combination, try to: orgs)
• Display image text alternatives to access information provided by important images. Available in: All editions
• Override our CSS for these classes: assistiveText, zen-assistiveText. Then set your browser settings except Database.com
according to your preferences.
In addition,
• Some charts (for example, in reports and dashboards) rely on color to display information. If you have trouble interpreting the
information in charts, select Color-Blind Palette on Charts from your personal detail page. This option sets an alternate color
palette for charts that has been optimized for use by color-blind users. Dashboard emails don’t use the alternate palette. You can
also click a chart to view its source report.
• Dashboards contain charts and graphs that are visual in nature. To access the report data used to generate the chart or graph, select
the dashboard component.
Note: The underlying report can contain more data than what is represented in the dashboard component. It can also contain
some data that you don’t have access to due to sharing settings.
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Keyboard Shortcuts
Use keyboard shortcuts to work efficiently in Salesforce. Shortcuts help you navigate and work with
EDITIONS
records faster and without using your mouse. You can use these shortcuts with your web browser
shortcuts. Available in: Salesforce
Keyboard shortcuts aren’t case-sensitive. For example, Shift+B is the same as Shift+b. If Ctrl, Alt, or Classic (not available in all
Shift is part of the shortcut, the sequence of the keys doesn’t matter. For example, Ctrl+Alt+A is orgs) and Lightning
the same as Alt+Ctrl+A. Experience
To learn more about Salesforce accessibility for keyboard users, see Sighted Keyboard Users.

Work faster in Lightning Experience apps with keyboard shortcuts. You can search for, edit, save, and close a record without touching
a mouse.
Keyboard Shortcuts for Lightning Experience Composer Windows
Use keyboard shortcuts to work efficiently in Lightning Experience composer windows. Open a composer window to create tasks,
jot down notes, log a call, and more. Keyboard shortcuts make it easy to cycle through the fields inside a composer and work your
way through multiple composer windows that are open at the same time.
Keyboard Shortcuts for Salesforce Classic
Work faster in Salesforce Classic apps with keyboard shortcuts. You can use shortcuts to open recent items and show or hide the
sidebar.

Work faster in Lightning Experience apps with keyboard shortcuts. You can search for, edit, save,
EDITIONS
and close a record without touching a mouse.
Note: Available in: Essentials,

Group, Professional,
• You can’t customize keyboard shortcuts in Lightning Experience. Enterprise, Performance,
• Keyboard shortcuts aren’t case-sensitive. For example, Shift+B is the same as Shift+b. If Unlimited, and Developer
Ctrl, Alt, or Shift is part of the shortcut, the sequence of the keys doesn’t matter. For Editions
example, Ctrl+Alt+A is the same as Alt+Ctrl+A.
• For shortcuts that specify “then,” release the first key, or key combo, before typing the
next key. The comma isn’t part of the shortcut.
• Keyboard shortcuts are supported on U.S. and U.K. keyboards. Shortcuts that include /
(forward slash) and . (period) aren't supported on other language keyboards.
• Lightning Experience keyboard shortcuts don’t work on Salesforce Classic apps viewed
in Lightning Experience or in Visualforce or iFramed components.
These shortcuts work in all Lightning apps with standard navigation. Lightning apps with console navigation have additional shortcuts.
You can’t use these shortcuts in apps created in Salesforce Classic.
Command Description Shortcut

Global
Close or deselect Close or deselect a window. Esc

You can’t close some windows and dialogs with this shortcut.
63

Edit Edit a record. e
This shortcut doesn’t work with Lightning Knowledge articles, reports, dashboards,
feed items, approval requests, and email messages.
Insert quick text Displays the quick text browser. Use the browser to find, preview, and insert quick Windows: Ctrl+.
text. macOS: Cmd+.
Open or close Macros Opens or closes the Macros utility. m
Open or close Notes Opens or closes the Notes utility. n

To use this shortcut, first open the utility.
Post to feed Submits a post or comment. Windows:

You can submit posts, comments, and questions with details. This shortcut doesn’t Ctrl+Enter
work on other publisher actions, such as emails and polls. macOS:
Cmd+Enter
Save Save a record. Windows: Ctrl+s

Your focus must be on a field. macOS: Cmd+s
Search Places your cursor in the search box. /
Show shortcut menu Displays the available shortcuts in a modal window. Windows: Ctrl+/
macOS: Cmd+/
Navigation
Focus notifications Focuses the notification panel. Press the shortcut again to focus the next c
notification.
Focus notifications (reverse Focuses the notification panel. Press the shortcut again to focus the previous Shift+c
order) notification.
Go to composer window Goes to the docked composer window. g, then d
Go to publisher Takes you to the publisher. g, then p

If your publisher has multiple actions, you can use the Tab and arrow keys to
navigate within the publisher.
Go to other region On certain pages, moves among regions of the page. For example: Windows: Ctrl+F6
• Between a prompt, such as a walkthrough, and a feature macOS: Cmd+F6
• Between a kanban card and the side panel
• Among panes in a builder, such as the Lightning App Builder
64

Go to utility bar Goes to the utility bar. g, then u
SEE ALSO:
Use Lightning Experience with a Screen Reader
Keyboard Shortcuts for Lightning Experience Composer Windows

Use keyboard shortcuts to work efficiently in Lightning Experience composer windows. Open a
EDITIONS
composer window to create tasks, jot down notes, log a call, and more. Keyboard shortcuts make
it easy to cycle through the fields inside a composer and work your way through multiple composer Available in Lightning
windows that are open at the same time. Experience
In addition to the standard keyboard shortcuts available with your Web browser, Lightning Experience
Available in: in: Essentials,
supports these handy shortcuts when using the composer windows.
Description Shortcut Unlimited, and Developer
Opens the overflow menu from anywhere on the page g, then d Editions
Moves through the list of open composer windows in the overflow Up Arrow and Down Arrow
menu
Moves between open composer windows Left Arrow and Right Arrow
Moves focus to inside the composer window (from a composer Enter

window’s header)
Cycles through the fields inside the composer window Tab
Moves focus from a composer window to the window’s header Esc
Keyboard Shortcuts for Salesforce Classic

Work faster in Salesforce Classic apps with keyboard shortcuts. You can use shortcuts to open recent
EDITIONS
items and show or hide the sidebar.
Available in: All editions,
Command Description Shortcut except Database.com
Open Recent Items Opens a record listed in the Recent Items list. Windows: Alt+number
record Press any number from 0 to 9. macOS:
For example, press Alt+1 to open the first Ctrl+Option+number
item in the list, Alt+2 to open the second
item, and so on. To open the 10th item in the
list, press Alt+0.
If you’re using Mozilla® Firefox®, press
Shift+Alt+number to open the record.
65
Get Started with Salesforce Additional Resources

If you’re using Microsoft® Internet Explorer®, press Alt+number
to highlight a record. To open the selected record, press Enter.
Show or hide sidebar Show or hide the collapsible sidebar. Windows: Alt+S
To use this shortcut, your org must enable the collapsible macOS: Option+S
sidebar.
Contact Salesforce About Accessibility

Have a question, need guidance, or want to report an issue regarding Salesforce Accessibility? Here
EDITIONS
are some resources and links to help you navigate.
FIND AN ANSWER IN HELP For general questions about accessibility features that affect end users, Available in: Lightning
start by searching for an answer in our help documentation. Experience
REPORT AN ISSUE If you’ve found an accessibility issue you’d like to report or simply need additional Available in: Enterprise,
user support, follow the appropriate steps to create a support case. Use the 'Disability and Product Performance, Unlimited,
Accessibility' topic when creating the case. and Developer Editions
CHECK ON ACCESSIBILITY STATUS AND PROVIDE AUDIT FINDINGS The results of Salesforce
product accessibility audits may be available on our product accessibility status page. If you want
to provide your product accessibility compliance audit to Salesforce, refer to this documentation.
LEARN MORE ABOUT ACCESSIBILITY If you want to learn more Accessibility and accessible Salesforce design, testing, and development
best practices, take our Get Started with Web Accessibility Trail. These modules provide links to many further relevant resources.
Note: Customer support is not available for Personal and Developer edition users. In addition, knowledge base access is not
available for Developer Edition users.
Additional Resources
Looking for more resources? Check out our tip sheets, implementation guides, videos, and
EDITIONS
walkthroughs.
Tip Sheets and Implementation Guides
Salesforce publishes additional material to help you be successful. These documents include
tip sheets, implementation guides, and other resources that describe the features and capabilities of Salesforce.
Get More Done Faster with Walkthroughs
Interactive walkthroughs guide you step-by-step through a task or feature. Salesforce creates walkthroughs to help you be successful
with Salesforce.
Handy Videos to Learn More About Salesforce
Sometimes it’s easier to understand how things work when you see them in action. We’ve put together a bunch of informative
videos that you can use to learn more about Salesforce. And they’re all organized by themes in playlists, some of which are already
very popular. Be sure to check them out when you get a chance!
Printable Tip Sheets & User Guides — All Users
Information about system requirements, custom views, content deliveries, and Chatter Plus.
66
Tip Sheets and Implementation Guides

Salesforce publishes additional material to help you be successful. These documents include tip sheets, implementation guides, and
other resources that describe the features and capabilities of Salesforce.
Note: Adobe Reader® is required to open Adobe® PDF files. To download the latest version of Reader, go to
www.adobe.com/products/acrobat/readstep2.html.
• Printable Tip Sheets & User Guides — All Users
• Learn More About Setting Up Salesforce
• Resources for the Sales Professional
• Service Cloud Printed Resources
• Reports and Dashboards
• Collaboration Resources for Users
• Experience Cloud Resources
• Printable Tip Sheets and User Guides — For Administrators
• Health Cloud Resources
Get More Done Faster with Walkthroughs

Interactive walkthroughs guide you step-by-step through a task or feature. Salesforce creates
EDITIONS
walkthroughs to help you be successful with Salesforce.
Before you click a walkthrough link, make sure that you have the correct user permissions and Available in: All Editions
license associated with the feature. Otherwise you can’t access the proper pages in Salesforce. Then,
click the link to open the walkthrough. If you're not already logged in, you are prompted to log in
to your account.
The walkthrough guides you through a series of steps to help you complete a task or review a feature directly within your own Salesforce
account.
Note: Keep in mind that walkthroughs guide you through your own Salesforce account rather than a demo environment. So
you're actually changing the data in your org as you follow along through the steps. If you’re concerned about these changes,
follow the walkthrough in a sandbox account or other test environment first.
Handy Videos to Learn More About Salesforce

Sometimes it’s easier to understand how things work when you see them in action. We’ve put
EDITIONS
together a bunch of informative videos that you can use to learn more about Salesforce. And they’re
all organized by themes in playlists, some of which are already very popular. Be sure to check them Available in: All Editions
out when you get a chance!
Who Sees What Series—Lightning Experience

This is a must watch series if you want to understand how roles,
profiles, and sharing rules work together to provide access to all
the various objects and records in your Salesforce organization.
Short URL: http://sforce.co/whoseeswhatlightning
If you’re not using Lightning Experience yet, see Who Sees What
Series—Salesforce Classic.
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Journey to Lightning Experience

See what's involved in transitioning your Salesforce Classic org to Lightning Experience
— from evaluating your org's readiness and developing your rollout strategy to preparing
your implementation and training your users for the coming change.
How Tos for Lightning Experience

Welcome to Lightning Experience, the new and improved Salesforce. Here's the complete
collection of videos focused on the Lightning Experience interface. From settings things
up to getting productive with new sales and service features, we've got admins and end
users covered.
How Tos for Salesforce Classic

You've probably seen our videos in a help topic, or in a trail. Here is a collection of all of
our How To videos for the Salesforce Classic user interface, for both administrators and
end users.
How To Import Data into Salesforce

This 5-part video series walks you through all aspects of data import, from preparing your
import files to matching owner and parent record IDs.
Short URL: http://sforce.co/dataimport
Get Started with Reports and Dashboards—Lightning Experience

Salesforce offers a powerful set of reporting tools in Lightning Experience. Watch these
videos to learn how to build reports that answer your business questions, and dashboards
that provide actionable insights to executives, managers, and associates alike.
Get Started with Reports and Dashboards—Salesforce Classic

This collection of videos from Salesforce will get you up and running with Salesforce
Classic reports and dashboards in no time. Learn about the Salesforce Classic report builder,
cross filters, joined reports, and matrix reports. Get tips on how to create and update
dashboards. Even find out how to schedule reports to run automatically, or make them
run faster!
How Tos for Einstein Analytics

Einstein Analytics is a powerful suite of business intelligence tools that surface insights
and actions from your business data. Watch these videos to learn how to explore your
data, build interactive dashboards, and create end-to-end analytics solutions with apps.
How Tos for Salesforce Health Cloud

This video series will get you up and running with the Salesforce Health cloud in no time.
From managing your calendar on the Today page to managing entire patient care teams,
the Health Cloud streamlines it all, so you can get back to what you do best.
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How Tos for Salesforce Essentials

Salesforce Essentials is the best CRM solution for small business. This collection of videos
will help you get your information into Essentials, sell faster, and offer simple customer
support to keep your customers happy.
Printable Tip Sheets & User Guides — All Users

Information about system requirements, custom views, content deliveries, and Chatter Plus.
For End Users For Admins

Downloadable User Guides
Salesforce System Requirements
Printable Tip Sheets and User Guides — For Administrators

Printable docs for admins.
Printable Tip Sheets & User Guides — For Analytics Admins and End Users
This topic contains tip sheets and implementation guides that can be reused in multiple topics and in multiple cloud-based bundles.
Printable Tip Sheets & User Guides — For Collaboration Admins
Printable Tip Sheets & User Guides — For Experience Cloud Admins
Printable Tip Sheets & User Guides — For Health Cloud Admins and End Users
Printable Tip Sheets & User Guides — For Marketing Professionals
This topic contains reusable content for marketing professionals
Printable Tip Sheets & User Guides — For Sales Professionals
This topic contains reusable content Sales Cloud.
Printable Tip Sheets & User Guides — For Data and Security Professionals
Printable Tip Sheets & User Guides — For Service Cloud
Tip sheets and user guides for Service Cloud
Printable Tip Sheets and User Guides — For Administrators

Printable docs for admins.
Mobile Administration
• Salesforce App Admin Guide
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Sales Administration
• Get Started with Sales Cloud
• Enhance Your Sales Cloud Implementation
• Einstein Conversation Insights Implementation Guide
• Sales Engagement Implementation Guide
• Salesforce Maps Territory Planning Implementation Guide
• Set Up Sales Cloud Einstein
• Team Selling Implementation Guide
• Implementing Person accounts
• Collaborative Forecasts Implementation Guide
• Salesforce CRM Content Implementation Guide
• Getting Started with Relationship Groups
• Sales Dialer Implementation Guide
• WDC Implementation Guide
• Implementing Data.com Clean
• Utility Bar API Implementation Guide
Service Cloud Printed Guides

These documents are for support admins.
Case Management
• Case Management Implementation Guide
• Publisher and Quick Action Developer Guide
Console
• Salesforce Console Implementation Guide for Salesforce Classic
• Salesforce Console Developer Guide
• Open CTI Developer Guide
Entitlements
• The Admin’s Guide to Entitlement Management
Knowledge
• Complete Guide to Salesforce Knowledge
• Lightning Knowledge Guide
• Salesforce Knowledge Developer Guide
• Solutions Implementation Guide
Chat
• Chat for Administrators
• Chat for Support Supervisors
• Chat for Support Agents
• Chat Developer Guide
• Chat REST API Developer Guide
70
Messaging
• Messaging for Administrators
Omni-Channel
• Omni-Channel for Administrators
• Omni-Channel Supervisor
• Omni-Channel Developer Guide
Embedded Service
• Embedded Chat
• Set Up SOS Video Chat and Screen-Sharing
• Service Cloud Snap-Ins for iOS
• Service Cloud Snap-Ins for Android
Social
• Complete Guide to Social Customer Service
• Social Studio API Developer’s Guide
More Features
• Self-Service Portal Implementation Guide
Marketing Administration
• Salesforce Lead Management Implementation Guide
• Campaign Management Implementation Guide
• Salesforce Ideas Implementation Guide
Communities Administration
• Set Up and Manage Experience Cloud Sites
• Community Management Guide for Experience Cloud
Collaboration Administration
• Quick Actions Implementation Guide
• Salesforce Files Sync Implementation Guide
• Salesforce Files Connect Implementation Guide
Salesforce Implementations
• Salesforce Enterprise Edition Upgrade Guide
Platform and Apps

• Implementing State and Country Picklists
• Useful Formula Fields
• Tips for Reducing Formula Size
71
• Using Date and Date/Time in Formulas

• Useful Validation Rules
• Useful Workflow Rules
• Useful Approval Processes
Security and Data Management

• Security Implementation Guide
• Platform Encryption Implementation Guide
• Understanding User Sharing
• Understanding Defer Sharing Calculations
• Using Mass Delete to Undo Imports
• Data Loader Guide
• Salesforce Field Reference Guide
• Identity Connect Implementation Guide
Extending Salesforce
• Developing Packages for Distribution
• OEM User License Comparison
• Custom Metadata Types Implementation Guide
Globalization
• International Organizations: Using Multiple Currencies
Health Cloud
• Health Cloud Implementation Guide
• Health Cloud Developer Guide
•
• Tip Sheet: Manage Bulk Permission Set License (PSL) Assignments for Health Cloud
Financial Services Cloud

• Financial Services Cloud Quick Start
• Financial Services Cloud Administrator Guide
• Financial Services Cloud Upgrade Guide
• Financial Services Cloud Developer Guide
• Tip Sheet: Manage Bulk Permission Set License (PSL) Assignments for Financial Services Cloud
Salesforce Order Management

• Salesforce Order Management Developer Guide
72
Salesforce CPQ and Billing Printed Guides

These documents are for admins and partners.
Proration
• Salesforce CPQ and Billing Proration Implementation Guide
Contracts
• Salesforce CPQ Contract Configuration Tip Sheet
Sales Contracts and Service Contracts
• Sales and Service Contracts for Salesforce CPQ Tip Sheet
Amendments
• Salesforce CPQ Asset Amendment Tip Sheet
Printable Tip Sheets & User Guides — For Analytics Admins and End Users
Analytics
• Analytics Setup Guide
Learn how to set up Analytics Cloud.
• Analytics Security Implementation Guide

Learn how to implement security on Salesforce data, apps, and datasets.
• Analytics External Data API Developer Guide

• Analytics External Data Format Reference
• Analytics SAQL Reference
• Analytics Dashboard JSON Reference
• Analytics Extended Metadata (XMD) Reference
Reports and Dashboards

• Reports Tab
• Sample CRM Dashboards
Printable Tip Sheets & User Guides — For Collaboration Admins

• Quick Actions Implementation Guide
• Salesforce Files Sync Implementation Guide
• Salesforce Files Connect Implementation Guide
Printable Tip Sheets & User Guides — For Experience Cloud Admins
73
• Set Up and Manage Experience Cloud Sites

• Community Management Guide for Experience Cloud
Printable Tip Sheets & User Guides — For Health Cloud Admins and End Users
• Getting Started with Salesforce Health Cloud
• Health Cloud Implementation Guide
• Health Cloud Developer Guide
•
Printable Tip Sheets & User Guides — For Marketing Professionals

This topic contains reusable content for marketing professionals
:
Printable Tip Sheets & User Guides — For Sales Professionals

This topic contains reusable content Sales Cloud.
Enterprise Territory Management

• Enterprise Territory Management Implementation Guide
Account Management
• Getting Microsoft® Outlook® and Salesforce in Sync
• Get Ready to Sync Contacts and Events with Exchange Sync (Beta)
• Guidelines for Uploading Mail Merge Templates
• Sample Mail Merge Templates (Zip file)
Pipeline Management
• Collaborative Forecasts Implementation Guide—For administrators of Collaborative Forecasts.
Sales Administration
• Get Started with Sales Cloud
• Enhance Your Sales Cloud Implementation
• Einstein Conversation Insights Implementation Guide
• Sales Engagement Implementation Guide
• Salesforce Maps Territory Planning Implementation Guide
• Set Up Sales Cloud Einstein
• Team Selling Implementation Guide
• Implementing Person accounts
• Collaborative Forecasts Implementation Guide
74

• Getting Started with Relationship Groups
• Sales Dialer Implementation Guide
• WDC Implementation Guide
• Implementing Data.com Clean
• Utility Bar API Implementation Guide
Salesforce CPQ
Contract Configuration
• Salesforce CPQ Asset Amendment Tip Sheet
Printable Tip Sheets & User Guides — For Data and Security Professionals
Data Import
• Data Loader Guide
Learn how to use the Data Loader for bulk data imports and exports.
• Using Mass Delete to Undo Imports
Data Management
• Salesforce Field Reference Guide
Security
• Security Implementation Guide
• Salesforce Identity Connect 3.0.1 Release Notes and Implementation Guide or Salesforce Identity Connect 2.1.0 Release Notes and
Implementation Guide
• Platform Encryption Implementation Guide
• Understanding User Sharing
• Understanding Defer Sharing Calculations
Printable Tip Sheets & User Guides — For Service Cloud

Tip sheets and user guides for Service Cloud
Service Cloud Printed Guides

These documents are for support admins.
Case Management
• Case Management Implementation Guide
• Publisher and Quick Action Developer Guide
Console
75
Get Started with Salesforce Log In, Navigate, and Search Salesforce
• Salesforce Console Implementation Guide for Salesforce Classic

• Salesforce Console Developer Guide
• Open CTI Developer Guide
Entitlements
• The Admin’s Guide to Entitlement Management
Knowledge
• Complete Guide to Salesforce Knowledge
• Lightning Knowledge Guide
• Salesforce Knowledge Developer Guide
• Solutions Implementation Guide
Chat
• Chat for Administrators
• Chat for Support Supervisors
• Chat for Support Agents
• Chat Developer Guide
• Chat REST API Developer Guide
Messaging
• Messaging for Administrators
Omni-Channel
• Omni-Channel for Administrators
• Omni-Channel Supervisor
• Omni-Channel Developer Guide
Embedded Service
• Embedded Chat
• Set Up SOS Video Chat and Screen-Sharing
• Service Cloud Snap-Ins for iOS
• Service Cloud Snap-Ins for Android
Social
• Complete Guide to Social Customer Service
• Social Studio API Developer’s Guide
More Features
• Self-Service Portal Implementation Guide
Log In, Navigate, and Search Salesforce

New to Salesforce? Learn how to navigate, customize, and manage basic CRM features.
76
Get Started with Salesforce Usernames and Passwords
Usernames and Passwords

In Salesforce, each user is uniquely identified with a username, password, and profile. Together with other settings, the profile
determines which tasks a user can perform, what data the user can see, and what the user can do with the data.
Log In for the First Time
Your welcome email includes a link to your organization’s Salesforce site and your login information.
Change Your Password
After you log in, you can change your password for better security. If you lost your password, click the Forgot Your Password link
on the login page to reset your password via email.
Change Your Security Question
If you forget your password and have to reset it, you’re sometimes required to verify your identity by answering a security question
that you previously chose. You can change the security question and answer on the Change My Password page in your personal
settings.
Download Plug-Ins for Documentation and Online Training Courses
The Salesforce PDF documentation and online training courses use free plug-ins like Adobe Reader and Macromedia Flash Player.
Navigate Salesforce
At the top of each Salesforce page are tabs and links for navigating to major features in Salesforce.
Search Across Salesforce
Welcome to Einstein Search, on by default in Lightning Experience. Einstein Search boosts productivity right from the global search
box. Get search results that are more actionable and tailored to how you work in Salesforce. Whether you’re searching for records,
knowledge articles, or across Chatter feeds, Einstein Search gets you the right information.
Set Up Your Chatter Profile
Your Chatter profile describes who you are to your coworkers and any customers you communicate with. It features your photo and
basic information like your professional title and contact details.
Explore the Salesforce Setup Menu
Salesforce includes many options for setting up, maintaining, and customizing your organization. If you’re a Salesforce administrator
or developer, you use the Setup menu frequently.
View and Display FAQ
Common questions around popup windows, buttons, links, and other display elements on Salesforce pages.
Tips for New Users
Some tips to help you become a fast, productive Salesforce user on day one.
Usernames and Passwords

In Salesforce, each user is uniquely identified with a username, password, and profile. Together with
EDITIONS
other settings, the profile determines which tasks a user can perform, what data the user can see,
and what the user can do with the data. Available in: Salesforce
Unless otherwise specified, users must not share their passwords with other users. Reassign user Classic (not available in all
credentials to new users only after the previous user is permanently deactivated and no longer has orgs) and Lightning
access to the org’s services and content. If you reuse user credentials as permitted and described Experience
here, reassign only the username. Do not reassign the password. Available in: All Editions
Your username must be unique across all Salesforce orgs, including trial and Sandbox orgs. The
username must be in the format of an email address, for example, jane@salesforce.com. The email
used in your username need not function or match the email address used for the account. You can have the same email address
associated with your account across multiple orgs. For example, create unique usernames like jane@company.sandbox and
77
Get Started with Salesforce Log In for the First Time
jane@trialorg.company.com, for different accounts that are associated with the same email address. Keep in mind that Salesforce
Customer Support can’t change usernames or deactivate users from an org. If you get a Duplicate Username error, check if the username
is already in use in your production, trial, or Sandbox orgs. Deactivate or change the username for the user record, then create your
account with your desired username in your production org. If you’re unable to change or deactivate a username, contact your Salesforce
admin for help. If you’re unable to locate the org where the username is already in use, try a different username to create your account.
Log In for the First Time

Your welcome email includes a link to your organization’s Salesforce site and your login information.
EDITIONS
Here’s how to log in for the first time.
1. Check your email for your login information.
2. Click the link provided in the email. orgs) and Lightning
The link logs you in to the site automatically. Experience
3. The site prompts you to set a password and choose a security question and answer to verify Available in: All Editions
your identity in case you forget your password.
Change Your Password

After you log in, you can change your password for better security. If you lost your password, click
EDITIONS
the Forgot Your Password link on the login page to reset your password via email.
To protect the privacy of your data, change your password periodically. If your Salesforce Available in: both Salesforce
administrator expires user passwords on a periodic basis, you’re prompted to change your password Classic (not available in all
at the end of each period. orgs) and Lightning
Experience
1. From your personal settings, enter Password in the Quick Find box, then select Change
My Password. Available in: All Editions
2. Enter the password information requested.
3. Click Save.
Considerations
• If you have the User Single Sign-On permission, only an administrator can reset your password. For help, contact your Salesforce
administrator.
• When your Salesforce administrator or Salesforce Support initiates a password reset for you, your current password becomes invalid.
To log in again, finish resetting your password.
• You can’t reset your password in the Salesforce mobile app.
Change Your Security Question

If you forget your password and have to reset it, you’re sometimes required to verify your identity
EDITIONS
by answering a security question that you previously chose. You can change the security question
and answer on the Change My Password page in your personal settings. Available in: both Salesforce
Note: If you don't see the Change My Password option, contact your Salesforce admin for Classic (not available in all
orgs) and Lightning
assistance.
Experience
1. From your personal settings, enter Password in the Quick Find box, then select Change
My Password. Available in: All Editions
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Get Started with Salesforce Download Plug-Ins for Documentation and Online Training
Courses
2. Enter your current password.

3. From the Security Question drop-down menu, select a question.
4. Enter your answer to the question in the Answer field.
5. Click Save.
Download Plug-Ins for Documentation and Online Training Courses

The Salesforce PDF documentation and online training courses use free plug-ins like Adobe Reader
EDITIONS
and Macromedia Flash Player.
• Adobe Reader—For viewing PDF documentation. Go to the Adobe Reader download page Available in: Salesforce
to download a free copy. Classic (not available in all
orgs)
• Macromedia Flash Player—For taking online training courses. Go to the Adobe Flash Player
download page to download a free copy. Available in: All editions
except Database.com
Navigate Salesforce
At the top of each Salesforce page are tabs and links for navigating to major features in Salesforce.
EDITIONS
Available in: both Salesforce

orgs) and Lightning
Experience

except for Database.com
79
Get Started with Salesforce Navigate Salesforce
• Click a tab to switch between objects and features (1)

• Search to find a record (2)
• Access user-specific customizations from your profile (3)
• If you have administrator privileges, use the Setup menu to customize Salesforce for your organization (4)
• Access help resources and training (5)
• View and access other apps within Salesforce (6). Each app contains different features and tabs.
• View more tabs that aren’t visible on the nav bar (7).
Explore the Home Page

When you log in to Salesforce, the first thing you see is most likely the Home page.
Explore Objects
Object home pages show information for your Salesforce objects, like a list of your accounts.
Explore Detail Pages
Detail pages show you details about a record, for example, details about a particular account.
Access Other Salesforce Apps
Looking for a particular feature? Check out the app menu or App Launcher to see all the Salesforce apps that are available to you.
Considerations for Navigation
Consider these points when navigating Salesforce.
Explore the Home Page

When you log in to Salesforce, the first thing you see is most likely the Home page.
What you see depend on your user interface, edition, layout, and customizations.
Home in Lightning Experience focuses on top sales user priorities, including quarterly sales performance. There’s even an Assistant,
which is your users’ action list of things to do. You can also use the Lightning App Builder to create custom Home pages for different
profiles.
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Home in Salesforce Classic gives you a high-level view of your work, including recently viewed items, your Chatter feed, and calendar
of events.
Explore Objects
Object home pages show information for your Salesforce objects, like a list of your accounts.
Let’s walk through what you see on the Accounts object home page. From the App Launcher, find and open Sales, and then click
Accounts.
The navigation model in Lightning Experience is optimized for efficiency with actions in the navigation bar. However, both Salesforce
Classic and Lightning Experience provide similar functionality on object pages:
• A dropdown menu (1) for list views related to Accounts. You can also create list views and edit existing ones (2).
• Recent account records (3). You can also click New (4) to create an account record.
• Tools to import and manage records (5).
• Ways to visualize data with reports and charts (6).
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Explore Detail Pages

Detail pages show you details about a record, for example, details about a particular account.
Let’s navigate to the Accounts home page and click an account name.
The account details you see depend on how your administrator configured the page layout and your user permissions for that account.
The way record pages look is different in Salesforce Classic and Lightning Experience. Lightning Experience has two default record page
views. Full view is similar to how record pages look in Salesforce Classic. Grouped view streamlines records by balancing things out
across different tabs and columns on the page.
Generally, an account detail page in Lightning Experience and Salesforce Classic contains these sections and items:
• A profile image (1), if available, and social network links (2)
• A feed (3), where you can add and view comments about a record
• Detailed information about the account record (4) and related records (5)
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SEE ALSO:
Activities View
Access Other Salesforce Apps

Looking for a particular feature? Check out the app menu or App Launcher to see all the Salesforce
EDITIONS
apps that are available to you.
There are other Salesforce apps that are available to you right from within Salesforce. Other apps Available in: Lightning
include the Salesforce Marketing app, the Service app, and any custom apps for your organization. Experience and Salesforce
Classic
Any third-party apps that are connected to your Salesforce org are called connected apps. If your
org has connected apps, they appear in the App Launcher. Third-party apps are productivity apps Available in: All editions
such as Gmail™ and Microsoft Office 365™. except Database.com
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Open Another App from the App Launcher in Salesforce Classic

Navigate between your Salesforce apps and connected apps from a single menu.
Open Another App in Lightning Experience
Use the App Launcher to navigate between your apps. You can easily switch between apps and access other Salesforce items and
features.
Open Another App from the App Launcher in Salesforce Classic

Navigate between your Salesforce apps and connected apps from a single menu.
Available in: Salesforce Classic (not available in all orgs)
Available in: Enterprise, Performance, Unlimited, and Developer Editions
User Permissions Needed

To see the App Launcher: Use Identity Features
Note: These steps work in Salesforce Classic. If you see the App Launcher icon ( ) on the left side of the navigation bar at the
top of your screen, you're in Lightning Experience. If not, you're in Salesforce Classic.
You must have access to the Salesforce app or connected app to see and open it from the App Launcher.
• To open the App Launcher, from the drop-down app menu at the upper-right corner of any Salesforce page, select App Launcher.
• In the App Launcher, click the tile for the app that you want.
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Use the App Launcher to navigate between your apps. You can easily switch between apps and
EDITIONS
access other Salesforce items and features.
Available in: Lightning
Note: These steps work in Lightning Experience. If you see the App Launcher icon ( ) on
Experience
the left side of the navigation bar at the top of your screen, you're in Lightning Experience. If
not, you're in Salesforce Classic. Available in: All editions
except Database.com
• To open the App Launcher, on the left side of the navigation bar, click .
The App Launcher displays all your available Salesforce apps and items. In contrast, the navigation
USER PERMISSIONS
bar displays all the items contained in the app that you’re currently using.
To use an app:
• Access to that app as
specified in your user
profile or permission
sets.
A quick view of the App Launcher displays a search bar and the first 7 apps listed in the App Launcher.
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• To look for apps or items by name, use the Search apps and items box.
For example, start typing the name of an app or item, such as Service. Up to 7 apps or items (or if there are both app and item
results, up to 5 each) containing the string appear as you type. If there are more results, a View More link appears and when clicked,
the full App Launcher opens with all the results highlighted.
• To see all your available Salesforce apps and items, click View All.
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The App Launcher displays standard Salesforce apps, custom apps, and the connected apps that your Salesforce admin has installed
for your convenience. Connected apps are third-party apps, such as Gmail, Google Drive, and Windows365.
When you open a connected app, it opens in a new tab. If you are using Safari, be sure to set your popup blocker to allow popups.
Otherwise, your connected app doesn’t launch.
• To look for apps or items by name, use the Search apps and items box at the top of the App Launcher.
For example, start typing the name of the app, such as Service, and all apps and items containing the string appear and are
highlighted as you type.
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• Drag an app tile from one position to another to sort them by the apps that you use most (1). Hover over a truncated description
(2) to see the full description of the app.
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Don’t see what you want? Ask your Salesforce admin if more apps are available.
Considerations for Navigation

Consider these points when navigating Salesforce.
Lightning Experience on iPad Safari
Setup isn’t supported, including anything accessed from the Setup Menu and Setup Home, like Lightning App Builder and Flow
Builder.
Salesforce Mobile App

Not every Lightning Experience feature is in the Salesforce mobile app. Consider these differences.
• On mobile devices, the Salesforce mobile app is supported in portrait orientation only. In Spring ’23, an opt-in beta allows for use
of the Salesforce Mobile App in landscape orientation, with numerous known issues.
• When using Salesforce for Android and Salesforce for iOS on tablets, both portrait and landscape orientation are supported.
• The mobile browser app interface does rotate into landscape orientation but isn’t guaranteed to work in this orientation.
• The Lightning Experience utility bar isn’t available in the Salesforce mobile app.
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Get Started with Salesforce Search Across Salesforce
Search Across Salesforce

Welcome to Einstein Search, on by default in Lightning Experience. Einstein Search boosts
EDITIONS
productivity right from the global search box. Get search results that are more actionable and
tailored to how you work in Salesforce. Whether you’re searching for records, knowledge articles, Available in: Lightning
or across Chatter feeds, Einstein Search gets you the right information. Experience and all versions
of the Salesforce Mobile App
Note: Search in Salesforce Classic Search is also available. If enabled, use global search, at
the top of every page, to search across Salesforce. Available in: Essentials,
Professional, Enterprise,
Search for Records in Lightning Experience Performance, and
Unlimited Editions
To find a record, use global search at the top of the page. Filter and sort your search results and
scan the record previews and related quick links to find what you need fast. You can also
complete tasks right from the results.
Filter and Sort Search Results in Lightning Experience
Global search can produce lots of search results. Filter and sort your results to find what you want fast.
Search Feeds in Lightning Experience
Search for people, groups, and files across your feeds.
How Is Search Different in Salesforce Classic
Global search in Lightning Experience and Salesforce Classic uses the same search index, so you're always searching the same data.
You see the same set of recently accessed records in instant results. The search scope (the list of objects you use the most) influences
search results, but some standard objects aren't available in Lightning Experience. You don’t always see the exact same search results.
Lastly, the global search interface is different between these experiences, so there are visual and navigational differences to consider.
How Is Search Different in the Salesforce Mobile App?
Not every Lightning Experience feature is available in the Salesforce mobile app. Find out what’s different and not available when
you search across a Salesforce org.
SEE ALSO:
Search for Records in Salesforce Classic
Search List Views in Lightning Experience
Search for Records in Lightning Experience

To find a record, use global search at the top of the page. Filter and sort your search results and
EDITIONS
scan the record previews and related quick links to find what you need fast. You can also complete
tasks right from the results. Available in Lightning
Tip: Be as specific as possible to get the best results. For example, if you’re looking for John Experience
Smith from your sales team, enter his full name. Or if you’re looking for the sales report from Available in: All editions
March 2015, enter sales report March 2015. except Data.com
1. When you click in the search box, the instant results dropdown list shows shortcuts to your
recent items. Select one to go right to the record.
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2. As you type, the list updates with suggested matches and search options.
In the instant results dropdown list, you can also:
• Search across all searchable objects (1). You can also press Enter for the same results.
• Search within the current object you’re on (2).
• Select a suggested record and go directly to the record (3).
3. If you don’t see the record that you want, press Enter to see the full search results.
The Top Results page shows the best matches for the objects you use most. From this high-level overview, it’s easy to find what you
need. To see results for a specific object, click the object’s name in the sidebar. If you don’t see an object listed under Search Results,
select Show More. Searchable objects are listed alphabetically.
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To adjust column widths on the search results page, click and drag the borders in the column header.
Text wrapping is on by default, but you can change this preference for a column by clicking the down arrow in the column header.
92
Note:
• Column width and text wrapping preferences aren’t remembered for Tasks, Events, and Dashboards search results. They go
back to their defaults in future searches.
• Column resizing and text wrapping aren’t available for search results from external sources.
Still can’t find a record? Here are easy things you can do to quickly get on the right search track.
• Limit the number of results by entering more specific search terms. For example, enter the full name and company (Mike Jones
Salesforce) or last name and ZIP code (Jones 94123).
• Searching for a specific contact or opportunity? Get more targeted results by adding the account name to your phrase. For example,
John Smith Acme or 200 Widgets Acme. Adding the account name also works for record suggestions in Lightning
Experience instant results.
• Check your spelling and make sure you enter the complete search term.
• If you recently created or updated the record, wait a few minutes for the record to be made searchable. If you can’t find your record
after 15 minutes, contact your admin. Not all fields on a record are searchable.
• If you think the record isn't appearing due to permission issues, check with your admin. We show you only the records that you have
access to.
With global search from your internal org, you can get uneven results when searching for an Experience Cloud site User record. Here’s
why and what you can do about it. Each Experience Cloud site has a unique network ID. When you create a user through Contact
record > Create External User, the new User record is assigned to a site's network ID.
Global search looks for records in the internal org, which has a different network ID than the Experience Cloud site. A global search
doesn't search inside Experience Cloud sites. Since the User record is associated with a network ID, global search doesn't return results
for that record.
The workaround is to create User records in the internal org, and then associate the records to an Experience Cloud site. You can associate
an internal User record to a site by linking the internal record to a Contact record. After you forge the link, you can find the User record
through global search. The User record's network ID is now associated with the internal org.
SEE ALSO:
See Instant Actionable Results
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Global search can produce lots of search results. Filter and sort your results to find what you want
EDITIONS
fast.
See the best matches from across Salesforce on the Top Results page Available in: Lightning
The Top Results page shows the best matches for the objects you use most. It's what you see Experience
when you don't search for a specific object. To see more results for an object, click View More.
See results for a specific object except Database.com
To see results for a specific object, click the object’s name in the sidebar of the search results
page.
See all available objects under Show More
If you don’t see an object listed under Search Results, select Show More. Searchable objects are listed alphabetically.
Filter your results
You can filter search results for accounts, cases, contacts, dashboards, files, Knowledge articles, leads, notes, opportunities, people,
and tasks. You can also filter results for custom objects. To see filtering options, click the object's name in the sidebar (1).
Search results update as you apply filters. See which filters are applied above the results (2). To remove a filter, click Clear (3).
The fields that can be filtered for an object are the ones your admin includes in the search results layout for that object.
When you filter by dates, you can select from predefined ranges such as “Last 7 Days” and “Last 30 Days.” You can’t enter a custom
date range.
Sort your results
To sort search results, click the field name at the top of the columns or use the sort dropdown menu.
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To change the sort direction, click the field name or the arrow in the column header.
If the search layout includes all non-sortable fields, the sort dropdown menu is disabled.
See results from outside of Salesforce
If your admin connected an external search engine to your org, results appear under the External Results header in the sidebar of
the search results page. External sources are listed alphabetically. Frequently used external data sources also appear in Top Results.
And if the source was added to the navigation bar, it also appears under Search Results. Select the Title to go to the record detail
page or View to go to the external document directly. Depending on the external source, the URL opens in the external source
website or in a frame inside Salesforce.
More Search Tips and Best Practices
Here are easy things you can do to quickly get on the right search track.
• Limit the number of results by entering more specific search terms. For example, enter the full name and company (Mike Jones
Salesforce) or last name and ZIP code (Jones 94123).
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• Searching for a specific contact or opportunity? Get more targeted results by adding the account name to your phrase. For
example, John Smith Acme or 200 Widgets Acme. Adding the account name also works for record suggestions in
Lightning Experience instant results.
• Check your spelling and make sure you enter the complete search term.
• If you recently created or updated the record, wait a few minutes for the record to be made searchable. If you can’t find your
record after 15 minutes, contact your admin. Not all fields on a record are searchable.
• If you think the record isn't appearing due to permission issues, check with your admin. We show you only the records that you
have access to.
Search Feeds in Lightning Experience

Search for people, groups, and files across your feeds.
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1. In the global search field at the top of the page, enter your search term.
On the left side of the global search field, you can click a menu and select Chatter. Selecting Available in Lightning
Chatter limits your results to matches in feeds only. If you limit your search up front, you can Experience
skip step 2. Available in: Essentials,
2. On the search result page, click Chatter to see posts from the All Company feed that include
matches to your search term.
Unlimited, Contact
With global search from your internal org, you can get uneven results when searching for an Manager, and Developer
Experience Builder site User record. Here’s why and what you can do about it. Each site has a unique Editions
network ID. When you create a site user through Contact record > Create External User, the
new User record is assigned to a site's network ID.
Global search looks for records in the internal org, which has a different network ID than the site. A global search doesn't search inside
sites. Since the User record is associated with a site network ID, global search doesn't return results for that record.
The workaround is to create User records in the internal org, and then associate the records to a site. You can associate an internal User
record to a site by linking the internal record to a Contact record. After you forge the link, you can find the User record through global
search. The User record's network ID is now associated with the internal org.
Note: Salesforce supports hyperlinks and entity links, but only hyperlinks are searchable. An entity link is a user at-mention or a
record slash-mention. An easy way to tell if a link is a hyperlink or entity link is to hover over the link in a post. If a hover card pops
up with details about the user or record, then it’s an entity link. If there’s no hover card but instead a tooltip with the link url, then
it’s a hyperlink.
How Is Search Different in Salesforce Classic

Global search in Lightning Experience and Salesforce Classic uses the same search index, so you're always searching the same data. You
see the same set of recently accessed records in instant results. The search scope (the list of objects you use the most) influences search
results, but some standard objects aren't available in Lightning Experience. You don’t always see the exact same search results. Lastly,
the global search interface is different between these experiences, so there are visual and navigational differences to consider.
Available in: both Salesforce Classic (not available in all orgs) and Lightning Experience
Available in: all editions except Database.com
Note: Although small differences in the order of search results can occur, you’re still searching the same set of data.
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Feature Lightning Experience Salesforce Classic

Access Search Search box in the header. Search box in the header.
Instant Results When Search Box Is Selected You see a list of your most Not available. Start typing to see instant results.
recently used records across all
objects.
Instant Results as You Type The characters you type filter The characters you type filter the list of most
the list of most recently used recently used records.
records. As you type, the list
also starts showing matching
records across multiple objects
that you haven't accessed
recently.
Full Search Results You see Top Results, which You see the top 5 records for each of your most
lists the top results for your recently used objects.
most frequently used objects. Results are grouped by object and sorted by
Change the object to see more relevance.
results.
Results are sorted by relevance.
Sorting and Filtering Results You can sort results by column You can sort results by column heading.
heading or by using the sort If enabled by your admin, filtering is also available.
menu.
You can filter results for some
objects.
Chatter Feed Search From the search results page, From the search results page, use Search Feeds
select Chatter in the sidebar to see Feed updates from everything at your
to see results from the All company.
Company Feed.
Search Term Characters Returns results for the first 100 Sidebar and Advanced: Returns results for the
characters of your search term. first 80 characters of your search term.
Global: Returns results for the first 100 characters

of your search term.
SEE ALSO:
Common Einstein Search Situations
How Is Search Different in the Salesforce Mobile App?

Not every Lightning Experience feature is available in the Salesforce mobile app. Find out what’s different and not available when you
search across a Salesforce org.
Global search in the Salesforce mobile app uses the same search index as Lightning Experience and Salesforce Classic, so you always
search the same data. You also see the same set of recently accessed records in instant results. The search scope (the list of objects you
97
Get Started with Salesforce Set Up Your Chatter Profile
use the most) influences search results, but some standard objects aren't available in the Salesforce mobile app. You don’t always see
the exact same search results. Also, the scope for mobile searches and the desktop is independent, so searches on one platform don’t
affect the results you see on the other. And the global search interface is different, so there are visual and navigational differences to
consider.
Search Features
The Salesforce mobile app supports personalization, natural language search, and recommended results.
Instant Results
• Instant results show in a dropdown menu below the search box. They include recent items and matching records. If you don’t
see a record in instant results, perform a full search by tapping the Search for option.
• The mobile app doesn’t support actionable instant results.
Search Results
• For Salesforce for iOS, global search returns results for the first 155 characters of your search term. Feed search returns results
for the first 100 characters. For Salesforce for Android, search returns results for entire search term, regardless of the number of
characters.
• External results for federated search objects aren’t available. However, you can add custom objects created for federated search
to the navigation menu.
• List views aren’t included in search results.
• Full search results, which you see when you enter text in the search bar then tap Search or the Search for option, show Top
Results. Top Results lists the top three records for the objects you use the most. Results are grouped by object and sorted by
relevance.
• To view results for specific objects, tap the object name in the search scope bar beneath the search box.
• You can’t sort search results.
• You can't filter search results. Search filters that are added to URLs are also unsupported.
• Global search allows you to infinitely scroll through results across all objects.
• Search results show the first five fields from the search layout.
• The Recommended Results is highlighted at the top of the search results, but record previews and actions aren't available.
Lookup Searches
Lookups are supported on the Salesforce mobile app. The lookup experience can vary depending on which feature you’re using, so
review the documentation for the feature.
Chatter Feed Searches
Use the Chatter feed search and not the global search. Global search doesn't find information in feeds.
Set Up Your Chatter Profile

Your Chatter profile describes who you are to your coworkers and any customers you communicate
EDITIONS
with. It features your photo and basic information like your professional title and contact details.
Set up your Chatter profile soon after you begin using Salesforce, and update it often. Available in: Salesforce
Note: If your organization doesn’t use Chatter, you can still add and edit personal information. orgs)
1. Click the Chatter tab and find the placeholder profile image on the left side of the page. Click Available in: Group,
Your Name next to the placeholder image. Professional, Enterprise,
2. To update your profile photo, hover over the placeholder image and click Add Photo. Performance, Unlimited,
Contact Manager, and
Developer Editions
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Get Started with Salesforce Explore the Salesforce Setup Menu
Tip: Use a photo of you and not a group of people or a pet. Chatter is a business tool, so choose a photo you don’t mind
showing to your boss and CEO.
3.
To update your contact information, click under your profile photo. In the Edit Profile box, complete the fields on the Contact
tab and the About tab.
Tip: Complete your profile with details about the department you work in, your experience, or projects you are currently
working on.
4. Click Save All.
Explore the Salesforce Setup Menu

Salesforce includes many options for setting up, maintaining, and customizing your organization.
EDITIONS
If you’re a Salesforce administrator or developer, you use the Setup menu frequently.
All setup options are all available from the Setup menu. The way you access the Setup menu depends Available in: Salesforce
on which Salesforce experience you’re using and on your organization’s user interface settings. Classic (not available in all
orgs) and Lightning
1. Look at the top of any Salesforce page.
Experience
•
If you’re using Lightning Experience, click , then select Setup Home. Available in: All editions
• If you’re using Salesforce Classic and you see Setup in the user interface header, click it. except Database.com.
• If you’re using Salesforce Classic and you don’t see Setup in the header, click your name,
then select Setup.
2. Enter the name of the Setup page, record, or object that you want in the Quick Find box, then select the appropriate page
from the menu.
Tip: Type the first few characters of a page’s name in the Quick Find box. As you type, pages that match your search
terms appear in the menu. For example, to find the Language Settings page, type lang in the Quick Find box, then
select Language Settings.
View and Display FAQ

Common questions around popup windows, buttons, links, and other display elements on Salesforce pages.
What’s the Collapsible Sidebar?

The sidebar column that appears on the left side of most Salesforce pages in Salesforce Classic provides convenient access to links
and commands.
Why Can’t I See Some Features?
You learn about Salesforce features in our help documentation and training videos. However, sometimes you can’t seem to find or
access these features in your Salesforce org.
Why Can't I View Salesforce Popup Windows Such as Lookup Dialogs and Help Pages?
Test your browser’s popup blocker settings. If the settings are configured for maximum security, you can’t view any popup windows
within Salesforce, including popups that provide necessary functionality.
Why Can't I See Some Buttons and Links?
Buttons and links only display for users who have the appropriate permissions to use them.
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Get Started with Salesforce View and Display FAQ
Why Did My Data Disappear When I Pressed the Backspace Key While Editing a Record in Salesforce Classic?
Some versions of Internet Explorer use the Backspace key as a keyboard shortcut for the browser’s Back button. When you press the
Backspace key and your cursor is not within a text field, the browser goes back to the previous page. To retrieve your data and return
to the page you were working on, click your browser’s Forward button.
Can I Change or Delete the List of Entries That Appears When I Edit a Text Field in Salesforce Classic?
No. These auto-complete entries that appear when you are editing certain text fields are a feature of Internet Explorer.
Why Am I Getting an Error Message?
When you’re working in Salesforce, you can occasionally get an error message. Typically, an error message appears when you try to
view, edit, or delete information to which you don't have access.
What’s the Collapsible Sidebar?

The sidebar column that appears on the left side of most Salesforce pages in Salesforce Classic
EDITIONS
provides convenient access to links and commands.
Click the edge of the sidebar to open or close the sidebar as needed. Available in: Salesforce
orgs)

except Database.com
The options in your sidebar vary depending on the features that are available in your org and whether your administrator has customized
the page layout.
Why Can’t I See Some Features?

You learn about Salesforce features in our help documentation and training videos. However,
EDITIONS
sometimes you can’t seem to find or access these features in your Salesforce org.
Here are some reason why you can’t find or access a particular feature or object. Available in: both Salesforce
• You don’t have the required permissions and access settings
orgs) and Lightning
• Your company renamed some standard objects and fields or created their own custom objects Experience
and fields
• The feature you’re looking for isn’t included in your company’s Salesforce edition or Salesforce
experience
• You have to first adjust your custom page views or install external apps to enable the feature
Why Can't I View Salesforce Popup Windows Such as Lookup Dialogs and Help Pages?
Test your browser’s popup blocker settings. If the settings are configured for maximum security, you can’t view any popup windows
within Salesforce, including popups that provide necessary functionality.
For example, maximum security settings block calendar popup for choosing a date on an activity, lookup dialogs for selecting a record,
and Help pages.
To allow popup windows for Salesforce, add Salesforce as a trusted site within your browser's popup blocker settings. Consult the help
for your browser for specific instructions.
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Get Started with Salesforce View and Display FAQ
Some browser add-ons, like the Google toolbar, also have popup blocking. Consult your software documentation on those products for
details on how to configure them to allow popup windows from Salesforce.
To test your popup settings:
1. From your personal settings, enter Reminders in the Quick Find box, then select Activity Reminders. No results? Enter
Personal Information in the Quick Find box, then select Personal Information.
2. Click Open a Test Reminder.
Why Can't I See Some Buttons and Links?

Buttons and links only display for users who have the appropriate permissions to use them.
For example, users who do not have the “Delete” permission on opportunities do not see the Delete button on an opportunity detail
page. They also don’t see the Del link on an opportunity related list.
Why can’t I see the Sharing button on a record in Salesforce Classic?
Why can’t I see the Sharing button on a record in Salesforce Classic?

The Sharing button lets users grant other users access to a record beyond the organization-wide defaults or sharing rules. You can easily
remove this access after it’s no longer needed.
You have access to the Sharing button when your sharing model is either Private or Public Read Only for a type of record or related
record. For example, the Sharing button may appear on an account even though your organization-wide default for accounts is Public
Read/Write, if your organization-wide default for related opportunities is Public Read Only.
When the button is available on the page layout, administrators see the button on all records. Non-administrators see this button on
records that only they own.
Why Did My Data Disappear When I Pressed the Backspace Key While Editing a
Record in Salesforce Classic?
Some versions of Internet Explorer use the Backspace key as a keyboard shortcut for the browser’s Back button. When you press the
Backspace key and your cursor is not within a text field, the browser goes back to the previous page. To retrieve your data and return to
the page you were working on, click your browser’s Forward button.
Can I Change or Delete the List of Entries That Appears When I Edit a Text Field in
Salesforce Classic?
No. These auto-complete entries that appear when you are editing certain text fields are a feature of Internet Explorer.
The browser remembers text that you entered previously and provides a list of those entries for you to automatically complete the field.
If you would like to turn off this feature, click Tools on your browser’s menu bar. Select Internet Options, click the Content tab, and
then choose the AutoComplete button to change your browser’s settings.
Why Am I Getting an Error Message?

When you’re working in Salesforce, you can occasionally get an error message. Typically, an error message appears when you try to view,
edit, or delete information to which you don't have access.
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Get Started with Salesforce Tips for New Users
Click your browser’s Back button to return to the previous page. If you feel you have incorrectly received an error, click Help & Training
at the top of any page. Select Contact Support > Open a Case, or select the My Cases tab to submit your issue directly to Customer
Support.
Tips for New Users

Some tips to help you become a fast, productive Salesforce user on day one.
EDITIONS
• When you click an object to find your data, you don’t see a full list of your existing records.
Salesforce keeps these records tucked out of view until you manually recall them, in case you Available in: Salesforce
want to choose a subset of the full list. Choose an option within View, and click Go! Classic (not available in all
orgs)
• Related lists are links featured at the bottom of object pages. Related lists provide quick access to other related objects. This feature
adds much value, because it gives you fast access to information. It means less navigation and can speed up your workflow. In the
Accounts object, your related lists can look something like this:
Salesforce delivers the application with some standard related lists, but administrators can also customize some related list items.
• Our help and training materials probably mention some features that your company hasn’t enabled, or that your permissions profile
doesn’t allow you to access. To find out more about a feature, contact the Salesforce administrator at your company. Not sure who
that is? Reach out to the person at your company who introduced you to Salesforce.
• Save your work! It’s easy to update the fields in a record and then navigate away from that screen without saving. Make a habit of
seeking out the save button before clicking away through another page element.
Verify Your Identity

Use identity verification tools to secure and protect your data from unauthorized access.
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Get Started with Salesforce Methods for Verifying Your Identity
Methods for Verifying Your Identity

To protect your Salesforce account and data from unauthorized access, your org can require an extra layer of security when you log
in. In addition to entering your username and password, you’re also prompted to provide a verification method that helps prove
your identity. Identity verification methods are something you know (a PIN), something you have (an authenticator app or security
key), or something you are (a fingerprint or facial scan).
Register for Multi-Factor Authentication (or Get a Little More Time If You Need It)
To help protect your Salesforce account from unauthorized access, logins to your org now require multi-factor authentication (MFA)
in addition to a username and password. To use MFA, register at least one verification method that you’ll use to prove your identity
when you access your account. Salesforce supports several kinds of verification methods, such as authenticator apps and security
keys. If you’re not ready for MFA yet, there’s a small grace period where you can skip registration and log in without it.
Salesforce Authenticator
Welcome to the Salesforce Authenticator mobile app. You can use Salesforce Authenticator as a verification method for device
activation or multi-factor authentication (MFA) login requirements.
Register a Built-In Authenticator for Identity Verification
Register a built-in authenticator such as Touch ID, Face ID, or Windows Hello. Built-in authenticators verify your identity using
biometric readers on your device such as fingerprint or facial scanners. Some built-in authenticators also let you enter a PIN or
password. You can use your built-in authenticator anytime you must verify your identity, including multi-factor authentication (MFA)
and device activations.
Register a U2F or WebAuthn Security Key for Identity Verification
If your Salesforce admin has allowed the use of Universal Second Factor (U2F) and WebAuthn (FIDO2) security keys, register your
own security key to connect it to your account. Anytime you’re challenged to verify your identity, including multi-factor authentication
(MFA) and device activations, you can insert your security key into the appropriate port on your computer or mobile device to
complete verification.
Verify Your Identity with a TOTP Authenticator App
Register a third-party authenticator app, like Salesforce Authenticator or Google Authenticator, as a verification method for verifying
your identity. The app generates a verification code called a time-based one-time password (TOTP).
Verify Your Identity with a Temporary Code
When you can’t access the verification method you usually use for multi-factor authentication (MFA), ask your Salesforce admin to
give you a temporary verification code. The code is valid for 1 to 24 hours. Your admin sets the expiration time, but you can expire
the code early if you no longer need it.
Troubleshoot Login Issues
Can’t log in? Forgot your username or password, or you’re locked out from too many login attempts? To resolve login problems, try
these solutions.
SEE ALSO:
Methods for Verifying Your Identity

To protect your Salesforce account and data from unauthorized access, your org can require an
EDITIONS
extra layer of security when you log in. In addition to entering your username and password, you’re
also prompted to provide a verification method that helps prove your identity. Identity verification Available in: both Salesforce
methods are something you know (a PIN), something you have (an authenticator app or security Classic (not available in all
key), or something you are (a fingerprint or facial scan). orgs) and Lightning
Experience
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Get Started with Salesforce Methods for Verifying Your Identity
If device activation is turned on, you’re prompted for a verification method when you log in to Salesforce from a browser or application
that we don’t recognize. If you’re required to use multi-factor authentication (MFA), you must provide a verification method each time
you log in.
Note: Over the course of 2023, Salesforce is automatically enabling MFA for Salesforce customers. If you need help logging in
after MFA is auto-enabled for your org, see Register for Multi-Factor Authentication (or Get a Little More Time If You Need It).
You can verify your identity with these verification methods.
Salesforce Authenticator Mobile App
This free app from Salesforce sends a push notification to your mobile device. When you get the notification, open the app, verify
the connection details, and tap Approve on your mobile device.
Built-In Authenticator
A built-in authenticator on your device, such as Touch ID, Face ID, or Windows Hello, verifies your identity with a biometric reader
or a PIN or password. When you log in, your browser prompts you to use the built-in authenticator.
U2F Security Key
A small physical device that verifies your identity with the press of a button. Simply connect a U2F-compliant security key to your
computer when prompted.
Time-Based One-Time Password Generator App
Third-party authenticator apps, such as Google Authenticator, Microsoft Authenticator, or Authy, generate a time-based one-time
password (TOTP) code that you enter when logging in. A code is valid for 30 seconds and then a new one is generated.
SMS Text Message (not available for MFA)
If you have a verified mobile number associated with your account, you receive a verification code, or one-time password (OTP) in
a text message sent to your phone. If you don’t have a verified mobile number, you’re prompted to register one when you log in to
Salesforce. Registering your mobile phone number verifies it and enables this method when you’re challenged in the future. If your
mobile number changes, contact your Salesforce admin.
Email (not available for MFA)
Salesforce sends an OTP in an email to the address associated with your account. The code expires after 24 hours.
The identity verification page includes a Don’t ask again option, which is selected by default. If you leave the option selected and click
Verify, Salesforce doesn’t ask you to verify your identity again when you log in from the same browser or application. Exceptions are if
you clear browser cookies, set your browser to delete cookies, or browse in private or incognito mode. In these cases, you’re prompted
to verify your identity every time you log in to Salesforce from an IP address that’s not defined as trusted for your org.
Note: When you log in from a public or shared device, deselect Don’t ask again. Deselecting this option ensures that subsequent
users have to verify their identity when they log in from that device.
SEE ALSO:
What Is Multi-Factor Authentication?
Connect Your Salesforce Account to Salesforce Authenticator
104
Get Started with Salesforce Register for Multi-Factor Authentication (or Get a Little More
Time If You Need It)
Register for Multi-Factor Authentication (or Get a Little More Time If You
Need It)
To help protect your Salesforce account from unauthorized access, logins to your org now require multi-factor authentication (MFA) in
addition to a username and password. To use MFA, register at least one verification method that you’ll use to prove your identity when
you access your account. Salesforce supports several kinds of verification methods, such as authenticator apps and security keys. If you’re
not ready for MFA yet, there’s a small grace period where you can skip registration and log in without it.
This topic covers:
• What Is MFA and What Are Verification Methods? on page 105
• How to Register a Verification Method for MFA on page 105
• Not Ready for MFA Yet? on page 106
What Is MFA and What Are Verification Methods?

Tip: Rather watch a video? Check out How Multi-Factor Authentication Works to Protect Account Access.
MFA helps prevent unauthorized access to your Salesforce account by asking you to enter two pieces of evidence – or factors – to
confirm it’s really you when you log in. A familiar example of MFA at work is the two factors needed to withdraw money from an ATM
– your ATM card and your PIN. Requiring two factors means even if a bad actor gets ahold of one of them, the odds are low they can
also guess or hack your other factor.
When logging in to your Salesforce account, the first factor you supply is your username and password. The second factor is one of the
following verification methods:
• Salesforce Authenticator mobile app (download for free from the App Store or Google Play)
• A third-party authenticator app, like Google Authenticator, Microsoft Authenticator, or Authy
• A physical security key, such as Yubico's YubiKey or Google's Titan Security Key
• An authenticator that's built in to your computer, such as Touch ID, Face ID, or Windows Hello
If you’re not sure which of these options to use or have questions about MFA, talk to your Salesforce admin for guidance.
How to Register a Verification Method for MFA

Getting ready for MFA takes just a few minutes. Simply log in and let the prompts guide you, starting with the Connect Salesforce
Authenticator screen.
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If you want to use the mobile authenticator app from Salesforce, follow the steps on the screen. To set up an alternate method, select
Choose Another Verification Method, pick the method you want, and then follow the steps presented to you.
If you’d rather not register for MFA while logging in, you can do so at any time from your personal settings in Salesforce. See the following
help for step-by-step registration guidance.
• Connect Your Salesforce Account to Salesforce Authenticator
• Register a Built-In Authenticator for Identity Verification
• Register a U2F or WebAuthn Security Key for Identity Verification
• Verify Your Identity with a TOTP Authenticator App
Not Ready for MFA Yet?

Your Salesforce org has a 30-day grace period during which you can log in without MFA if you’re not ready to register for it now. Simply
select the Log In Without Setting Up MFA link that appears at the bottom of the Connect Salesforce Authenticator screen. This screen
appears each time you log in until you register for MFA.
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The grace period begins on the day your org is auto-enabled to require MFA and it applies uniformly to all users in your org. For example,
if you log in 20 days after Salesforce turned on MFA for your org, you can continue skipping MFA for 10 more days. There’s a timer on
the Connect Salesforce Authenticator screen that lets you track of how many days remain in your org’s grace period.
When the grace period ends, if you haven’t already, you must register a verification method before you can finish logging in.
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Get Started with Salesforce Salesforce Authenticator
Welcome to the Salesforce Authenticator mobile app. You can use Salesforce Authenticator as a
EDITIONS
verification method for device activation or multi-factor authentication (MFA) login requirements.
What Is Multi-Factor Authentication? setup available in: both
We all want to keep our online accounts and data secure. Multi-factor authentication (MFA) is Salesforce Classic and
a great way to do just that. MFA adds an extra layer of security to Salesforce by requiring you Lightning Experience
to enter two or more pieces of evidence about your identity—or factors—each time you log Multi-factor authentication
in. The first factor is something you know, like your username and password combination. The with Salesforce
second is a verification method that you have in your possession, like the Salesforce Authenticator Authenticator available in:
mobile app. With MFA, even if hackers steal your password, they can’t log in because they don't Essentials, Group,
have your mobile device with Salesforce Authenticator installed on it. Professional, Enterprise,
Performance, Unlimited,
Requirements for Salesforce Authenticator
Developer, and Contact
The Salesforce Authenticator mobile app is supported on various mobile platforms, with some
Manager Editions
device, operating system, and mobile browser requirements. You need an Internet connection
to communicate with Salesforce for user verifications of account activity and location-based
automated verifications. The app generates verification codes as time-based one-time passwords, or TOTPs without an Internet
connection on your mobile device, so you can still log in to your other accounts when you're offline.
Salesforce Authenticator Accessibility Considerations
Salesforce Authenticator is designed with accessibility in mind and delivers a fully accessible mobile experience for everyone, including
users working with screen readers. Unlike the full Salesforce site, Salesforce Authenticator doesn’t require accessibility mode to give
users working with assistive devices a fully accessible experience.
Locale and Language Support for Salesforce Authenticator
Salesforce Authenticator works with almost all Salesforce-supported locales and the fully supported end-user languages. Salesforce
Help includes a list of supported locales and languages. Languages that are read right to left, including Arabic and Hebrew, aren’t
currently supported.
Connect your Salesforce account to the Salesforce Authenticator mobile app so you can use the app as a verification method for
multi-factor authentication (MFA). Sometimes in Salesforce, you’re prompted to connect your account as you log in, or you connect
the account through your personal settings.
Back Up Your Connected Accounts in the Salesforce Authenticator Mobile App
You can back up your Connected Accounts in the Salesforce Authenticator mobile app. If you lose, damage, or replace your mobile
device, you can restore your Connected Accounts on another mobile device.
Restore Connected Accounts in the Salesforce Authenticator Mobile App
If you back up your Connected Accounts in the Salesforce Authenticator mobile app, you can restore them on another mobile device.
Remove an Account from Salesforce Authenticator
When you no longer want to use the app for multi-factor authentication (MFA) logins, or want to switch to a new device, remove
your Salesforce account from the Salesforce Authenticator mobile app.
Verify Your Identity with Salesforce Authenticator
After you install the Salesforce Authenticator app on your mobile device and connect your Salesforce account, use the app to securely
log in to your account or access restricted resources in Salesforce. Also, you can block activity that you don't recognize and report
it to your admin.
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Automate Multi-Factor Authentication with Salesforce Authenticator

You can tell Authenticator to automatically approve multi-factor authentication (MFA) requests that you trust. Automation relies on
multiple factors, including your device and browser information, your location, and the service that you’re logging into. When all
factors of an incoming request match a trusted request, Authenticator automatically verifies the activity.
Optimize and Troubleshoot Automation in Salesforce Authenticator
If Salesforce Authenticator isn’t automating your activity as expected, review our troubleshooting suggestions.
Let Salesforce Authenticator Intelligently Save Your Trusted Requests
With the help of Einstein, you control whether Salesforce Authenticator automatically trusts requests that you approve three or more
times.
Stop Automated Verifications in Salesforce Authenticator
To stop automating a trusted request, remove it from your list of trusted requests.
Use TOTP Codes When Push Notifications Are Unavailable in Salesforce Authenticator
If you can’t receive push notifications in Salesforce Authenticator, use time-based one-time passwords (TOTP) to verify your identity.
The app automatically generates TOTP codes for each of your connected accounts.
Use Salesforce Authenticator with Your Other Accounts
You can use the Salesforce Authenticator mobile app to log in to your other online accounts. For example, use Salesforce Authenticator
to add an extra layer of security when you log in to your Facebook account. When you use the app with your other accounts, you
verify your identity by entering 6-digit time-based one-time passwords (TOTPs). You can use Salesforce Authenticator with any
service that supports multi-factor authentication (MFA) with TOTPs.
What Is Multi-Factor Authentication?

We all want to keep our online accounts and data secure. Multi-factor authentication (MFA) is a
EDITIONS
great way to do just that. MFA adds an extra layer of security to Salesforce by requiring you to enter
two or more pieces of evidence about your identity—or factors—each time you log in. The first Salesforce Authenticator
factor is something you know, like your username and password combination. The second is a setup available in: both
verification method that you have in your possession, like the Salesforce Authenticator mobile app. Salesforce Classic and
With MFA, even if hackers steal your password, they can’t log in because they don't have your Lightning Experience
mobile device with Salesforce Authenticator installed on it.
Multi-factor authentication
Many mobile authenticator apps generate verification codes that expire after a certain amount of with Salesforce
time. When you log in to an online account that requires MFA, you enter the code along with your Authenticator available in:
username and password. Salesforce Authenticator makes MFA even easier with more options for Essentials, Group,
verification. You can verify your identity by entering a code or by simply responding to a notification. Professional, Enterprise,
You can even set up a trusted location and verify your identity just by being there. Performance, Unlimited,
When someone tries to log in or access restricted online data in your Salesforce account, Salesforce Developer, and Contact
sends a notification to your mobile device. You open the Salesforce Authenticator app to see details Manager Editions
of the online activity. After you check the details, you can tap Approve to verify that the activity
belongs to you. If you don’t recognize the activity, you tap Deny to block it. You can also flag the
blocked activity for your Salesforce admin.
Before you can use Salesforce Authenticator for MFA logins into Salesforce, you must connect the app to your Salesforce account. You
can connect the app anytime from your personal settings. Connecting the app doesn’t mean that you’re required to use MFA every time
you log in. Your admin sets up an MFA requirement for you in keeping with your company’s security policies. If your admin requires MFA
before you connect Salesforce Authenticator to your account, you’re prompted to connect the app the next time you log in.
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Salesforce Authenticator Isn't Only for Your Salesforce Account

You can also use the app to log in to your other online accounts. For example, use Salesforce Authenticator to add an extra layer of
security when you log in to Facebook. When you connect Salesforce Authenticator to accounts other than Salesforce, you verify your
identity with verification codes instead of notifications or location-based verification. You can use Salesforce Authenticator with any
service that supports MFA with time-based one-time passwords (TOTPs).
Requirements for Salesforce Authenticator

The Salesforce Authenticator mobile app is supported on various mobile platforms, with some
EDITIONS
device, operating system, and mobile browser requirements. You need an Internet connection to
communicate with Salesforce for user verifications of account activity and location-based automated Salesforce Authenticator
verifications. The app generates verification codes as time-based one-time passwords, or TOTPs setup available in: both
without an Internet connection on your mobile device, so you can still log in to your other accounts Salesforce Classic and
when you're offline. Lightning Experience
Supported Devices and Browsers Multi-factor authentication
Salesforce Authenticator is supported in portrait orientation in these environments. with Salesforce
Authenticator available in:
Salesforce Authenticator Supported Devices Supported Mobile Essentials, Group,
App Operating Systems Professional, Enterprise,
iOS, v2 or later iPhone 5 or later models iOS 13.4 or later Developer, and Contact
Manager Editions
Android, v2 or later Android phones Android 7.0 or later
For optimal Salesforce Authenticator performance, we recommend keeping your mobile device’s operating system updated and
upgrading to a late model device as allowed by your mobile plan. Future Salesforce versions sometimes require removing support for
older operating systems, and sometimes newer operating system releases don’t perform well on older devices.
Salesforce Editions and Licenses
These Salesforce editions and user license types allow the use of Salesforce Authenticator for identity verification and multi-factor
authentication.
Salesforce Editions
• Essentials Edition Database.com Edition isn’t supported.
• Group Edition
• Professional Edition
• Enterprise Edition
• Performance Edition
• Unlimited Edition
• Developer Edition
• Contact Manager Edition
User License Types
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• Salesforce users These user license types aren’t supported: portal users (unless a
member of a Salesforce community), Database.com users, Sites
• Salesforce Platform and Salesforce users
and Site.com users, Data.com users, and WDC users.
• Customer Community, Customer Community Plus, and Partner
Community external users
• Portal users who are a member of a Salesforce community
Wireless Connection
Salesforce Authenticator needs a Wi-Fi or cellular network connection to communicate with Salesforce. For cellular connections, a 3G
network or faster is required. For the best performance, we recommend using Wi-Fi or LTE. Salesforce Authenticator generates valid
verification codes when your device is offline, so you can still use it to log in to your other accounts. You can also view your activity
history and list of trusted locations when the device is offline.
Salesforce Authenticator Accessibility Considerations

Salesforce Authenticator is designed with accessibility in mind and delivers a fully accessible mobile experience for everyone, including
users working with screen readers. Unlike the full Salesforce site, Salesforce Authenticator doesn’t require accessibility mode to give
users working with assistive devices a fully accessible experience.
Check your mobile device’s documentation for more information about using a screen reader.
Locale and Language Support for Salesforce Authenticator

Salesforce Authenticator works with almost all Salesforce-supported locales and the fully supported end-user languages. Salesforce Help
includes a list of supported locales and languages. Languages that are read right to left, including Arabic and Hebrew, aren’t currently
supported.

Connect your Salesforce account to the Salesforce Authenticator mobile app so you can use the
EDITIONS
app as a verification method for multi-factor authentication (MFA). Sometimes in Salesforce, you’re
prompted to connect your account as you log in, or you connect the account through your personal Salesforce Authenticator
settings. setup available in: both
If you’re prompted to connect Salesforce Authenticator to your Salesforce account as you log in, Salesforce Classic and
follow the onscreen instructions. To connect the app from your personal settings in Salesforce, log Lightning Experience
in to your account, then follow these steps. Multi-factor authentication
1. Download and install the Salesforce Authenticator app for the type of mobile device you use. with Salesforce
• For iPhone, get the app from the App Store.
Essentials, Group,
• For Android devices, get the app from Google Play. Professional, Enterprise,
2. From your personal settings, in the Quick Find box, enter Advanced User Details,
Developer, and Contact
then select Advanced User Details. No results? In the Quick Find box, enter Personal Manager Editions
Information, then select Personal Information.
3. Find App Registration: Salesforce Authenticator, and click Connect.
4. For security purposes, you’re sometimes prompted to either log in to your account again or enter a passcode sent via email or text
message.
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5. Open the Salesforce Authenticator app on your mobile device.

If you’re opening the app for the first time, you see a tour of the app’s features. Take the tour, or go straight to adding your Salesforce
account to the app.
6. In the app, tap Add an Account.

The app generates a unique two-word phrase.
7. In your Salesforce browser window, enter the phrase in the Two-Word Phrase field.
8. Click Connect.
9. In the Salesforce Authenticator app on your mobile device, you see details about the account you’re connecting. To complete the
account connection, tap Connect in the app.
To help keep your account secure, we send you an email notification whenever a new identity verification method is added to your
Salesforce account. You get the email whether you add the method or your Salesforce admin adds it on your behalf.
Note: Salesforce Authenticator is available only on iOS and Android devices.

You can back up your Connected Accounts in the Salesforce Authenticator mobile app. If you lose, damage, or replace your mobile
device, you can restore your Connected Accounts on another mobile device.
The back up and restore feature is available if you have a Salesforce account connected to the app. To use the feature and avoid disruptions,
ensure you have at least one Salesforce account connected.
You can enable backups in these ways:
• Tap the Notifications icon ( ) in the upper right corner, then tap Enable Backups.
• If you don't see a notification, tap the Settings icon ( ) in the upper left corner, then tap Back up accounts.
After you enable backups, complete the backup process by verifying your mobile number and setting a four-digit passcode.
1. When prompted, enter your mobile number and tap Send.
2. Salesforce Authenticator sends you a text message with a link. Tap the link in the text message.
3. Authorize your mobile device to open the Salesforce Authenticator mobile app. This process is different on Android and iOS devices.
• For Android, if prompted to select which app to open the link with, tap Salesforce Authenticator from the list. If your web
browser opens, tap Open Salesforce Authenticator.
• For iOS, when asked for permission to open Salesforce Authenticator, tap Open to approve.
The Salesforce Authenticator app opens, completing the mobile number verification process.
4. Set your four-digit or longer passcode. This passcode lets you restore your accounts on a new device.
To change or update your mobile number, in the Settings menu, tap Verified number. Enter a new mobile number and repeat the
verification process.
To change your passcode, in the Settings menu, tap Change backup passcode. Enter a new passcode.
Note: When you back up your connected accounts, your encrypted TOTP data is stored on Salesforce servers. Salesforce handles
this data in compliance with our privacy policy. During backup and restore events, your passcode is used to verify your ownership
of the backed-up accounts.
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Restore Connected Accounts in the Salesforce Authenticator Mobile App

If you back up your Connected Accounts in the Salesforce Authenticator mobile app, you can restore them on another mobile device.
The back up and restore feature is available if you have a Salesforce account connected to the app. To use the feature and avoid disruptions,
ensure you have at least one Salesforce account connected.
Before you restore your accounts, keep these things in mind.
• If the new device has a different phone number, change the verified number in the previous device before you restore your accounts.
In your Salesforce Authenticator app on the previous device, tap the Settings icon ( ) in the upper left corner, then tap Verified
number. Complete the steps to verify your new number on page 112. You're not required to create a new four-digit passcode. You
can now restore your accounts on the new device.
• Connected Accounts are active on only one device at a time. If you restore your Connected Accounts on a new device, you can no
longer access them from the previous device.
• To restore your Connected Accounts on a new device, restore your accounts before creating new Connected Accounts on the new
device. You can’t restore Connected Accounts from a backup after creating new Connected Accounts.
• Custom connection names, custom usernames, and the sort order of your connections aren’t preserved. These settings return to
their initial values. You can rename and resort your connections after you restore them.
1. From the Let’s Get Started screen, tap Restore from Backup.
2. When prompted, enter your mobile number and tap Send.
3. Salesforce Authenticator sends you a text message with a link. Tap the link in the text message.
4. Authorize your mobile device to open the Salesforce Authenticator mobile app. This process is different on Android and iOS devices.
• For Android, if prompted to select which app to open the link with, tap Salesforce Authenticator from the list. If your web
browser opens, tap Open Salesforce Authenticator.
• For iOS, when asked for permission to open Salesforce Authenticator, tap Open to approve.
The Salesforce Authenticator app opens, completing the mobile number verification process.
5. In the Salesforce Authenticator app, enter your passcode.
When you see your Connected Accounts, the restoration process is complete.
Note: When you back up your connected accounts, your encrypted TOTP data is stored on Salesforce servers. Salesforce
handles this data in compliance with our privacy policy. During backup and restore events, your passcode is used to verify
your ownership of the backed-up accounts.
Remove an Account from Salesforce Authenticator

When you no longer want to use the app for multi-factor authentication (MFA) logins, or want to
EDITIONS
switch to a new device, remove your Salesforce account from the Salesforce Authenticator mobile
app. Salesforce Authenticator
These steps are for users who want to disconnect Salesforce Authenticator from their Salesforce setup available in: both
account. For admins who want to disconnect a user’s account, such as when a user loses the device Salesforce Classic and
running Salesforce Authenticator, see the admin instructions in Disconnect Salesforce Authenticator Lightning Experience
from a User’s Account. Multi-factor authentication
Note: Before you remove an account from the Salesforce Authenticator app on your mobile with Salesforce
device, make sure that you have another MFA verification method available so that you don’t Authenticator available in:
all editions
lose access to your Salesforce account.
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If you’re disconnecting an account to switch to a new device, follow the steps to back up your Connected Accounts before proceeding.
1. Begin in a web browser, in your Salesforce account. From your personal settings, in the Quick Find box, enter Advanced User
Details, then select Advanced User Details. No results? In the Quick Find box, enter Personal Information, then
select Personal Information.
2. Find App Registration: Salesforce Authenticator, and click Disconnect.
3. Open the Salesforce Authenticator app on your mobile device.
4. In the app list of Connected Accounts, find the account you want to remove.
5. Swipe left on the account username.
6. Tap Remove or Delete, whichever appears.
A confirmation dialog appears.
7. To confirm the removal of the account, tap Remove.
If Salesforce Authenticator was your only MFA verification method, you’re prompted to register another method the next time you log
in to Salesforce.
SEE ALSO:
Disconnect Salesforce Authenticator from a User’s Account
Verify Your Identity with Salesforce Authenticator

After you install the Salesforce Authenticator app on your mobile device and connect your Salesforce
EDITIONS
account, use the app to securely log in to your account or access restricted resources in Salesforce.
Also, you can block activity that you don't recognize and report it to your admin. Salesforce Authenticator
Before you can use the app for multi-factor authentication (MFA) logins, connect it to your Salesforce setup available in: both
account. Salesforce Classic and
Lightning Experience
1. Log in to your Salesforce account, or try to access a restricted resource in Salesforce.
Salesforce Authenticator sends a notification to your mobile device. Multi-factor authentication
with Salesforce
Note: If you’re expecting a notification but don’t receive one, swipe down from your Authenticator available in:
accounts list to manually refresh the app. all editions
2. Respond to the notification by opening Salesforce Authenticator.
The app shows details of your account activity including your username, the service that you’re
trying to access, and information about the device used for the activity, such as your computer. If location services are enabled and
available, the app shows your approximate location.
3. If you recognize the details, tap Approve on your mobile device. If you don't recognize the details, tap Deny.
If you approve the request, you’re logged in to Salesforce or granted access to the desired resource.
If you deny a login request, Salesforce Authenticator asks you what to do about the unrecognized activity. To prevent unauthorized
access to your account and alert your admin of the potential security breach, tap Block Activity and Flag. This action also creates
a log entry in Identity Verification History. To prevent access to your account without flagging, tap Just Block Activity.
SEE ALSO:
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Automate Multi-Factor Authentication with Salesforce Authenticator

You can tell Authenticator to automatically approve multi-factor authentication (MFA) requests
EDITIONS
that you trust. Automation relies on multiple factors, including your device and browser information,
your location, and the service that you’re logging into. When all factors of an incoming request Salesforce Authenticator
match a trusted request, Authenticator automatically verifies the activity. setup available in: both
Salesforce Classic and
Note: The automation feature is available only when your Salesforce admin enables it.
To use the app as a verification method for an MFA login requirement, first connect it to your
Multi-factor authentication
Salesforce account. with Salesforce
You’re prompted to allow location services: Authenticator available in:
all editions
• On Android when first setting up your device.
• On iOS when first setting up your device or when restoring your account.
Automated verification works best when Salesforce Authenticator always has access to your precise location and you permit it to run in
the background. Your mobile device’s location data doesn’t leave the app.
Save a Trusted Request
To automate a request in Salesforce Authenticator, save it as a trusted request.
1. Respond to a request notification by opening the app on your mobile device.
The app shows you five factors describing the request.
Factor Description
Service The service that’s trying to verify your identity, such as your
Salesforce org.
Username Your username for the account. You can have multiple accounts
with a single service.
Action The action that requires identity verification, such as logging in

to your account.
Location Your approximate location at the time of the request, such as

your home or office.
Client Information about your device and the browser or app that you’re
using to access your account.
2. If you trust all the factors shown, switch on Trust and automate this request.
3. Tap Approve.
In Salesforce, you’re logged in or granted access to the desired resource. The next time Authenticator receives a request with the
same five factors, the app automatically verifies the activity without prompting you for approval.
If all factors of a request match one of your trusted requests except the client, save the trusted request with a new client:
• On the first notification, manually approve the request.
• On the second notification, switch on New recurring client detected. Automate future requests from this client? and approve
the request again.
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The detected client of your incoming requests can change based on your web browser configuration. Using private browsing modes,
using virtual desktop infrastructure (VDI), and switching between browser applications can inhibit automation performance.
Your Salesforce admin sets automation policies for the service that you’re accessing. If the service doesn’t allow automation for certain
actions, Authenticator can’t automate trusted requests for those actions. Contact your Salesforce admin to learn which types of requests
are restricted from automation.
SEE ALSO:

If Salesforce Authenticator isn’t automating your activity as expected, review our troubleshooting
EDITIONS
suggestions.
Available in: all editions
Optimize your device settings.
Your device settings can prevent the app from successfully automating requests. To optimize automation performance, use these device
settings.
For iOS users
• Location Services: Always
• Background App Refresh: On
For Android users
• Location Permissions: Allow all the time and Use precise location
• Background Data: On
• Battery Saver Mode: Select Authenticator so the app can still operate in the background
Note: To automate your activity, Authenticator needs to know your location at the time of the request. Your location data never
leaves the app.
Find out why a request wasn’t automated.

Use the Recent Activity tool to determine why a request wasn’t automated.
1. In your Connected Accounts list, tap the arrow icon ( ) to view an account’s details.
2. In the Recent Activity section, tap View All.
3. Tap the request that you manually responded to.
4. Scan the User Action page to find the issue.
Here are two common scenarios where the request can't be automated.
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Example: Authenticator doesn’t recognize the client (1). To automate this request in the future, save a trusted request with the
new client.
Example: The service blocked automation for the request (1). The service can temporarily block automation if it notices unusual
activity or a potential security risk. To find out why automation was blocked for a request, contact your Salesforce
admin.
Review the order of factors in a trusted request.

To understand why some requests aren’t automated, it’s helpful to review the organization of factors in a trusted request. Authenticator
detects the action, location, and client in this order.
1. Action
2. Location
3. Client
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When you save a trusted request, the app remembers each factor in the context of the factor before it. The client is trusted only at the
detected location, and the location is trusted only for the detected action.
Example: Compare the Incoming Request with Trusted Request #1 and Trusted Request #2.
Factor Trusted Request #1 Trusted Request #2 Incoming Request

Action Log In Log In Log In
Location Office Home Home
Client Chrome Desktop Browser Salesforce Mobile App Chrome Desktop Browser
The Chrome Desktop Browser client is trusted only at the Office location (Trusted Request #1), and the only trusted client at the
Home location is the Salesforce Mobile App (Trusted Request #2). Because neither trusted request captures the Chrome Desktop
Browser client at the Home location, the Incoming Request can’t be automated.
You can automate more of your activity over time by saving trusted requests for different sets of factors.
Let Salesforce Authenticator Intelligently Save Your Trusted Requests

With the help of Einstein, you control whether Salesforce Authenticator automatically trusts requests
EDITIONS
that you approve three or more times.
Use the Einstein Automation Settings button on the Settings page to enable or disable this option. Salesforce Authenticator
When enabled, requests that you trust three or more times are automatically trusted for future setup available in: both
logins. Trusted requests are saved indefinitely, or until you remove them from the app. If you disable Salesforce Classic and
Einstein Automation, your existing trusted requests remain in place. Einstein Automation is enabled Lightning Experience
on new downloads of Salesforce Authenticator with these device settings. iOS has location services Multi-factor authentication
permission set to Always and Background App Refresh enabled. Android has location services set with Salesforce
to High Accuracy Mode. Authenticator available in:
all editions
Note: Background App Refresh is disabled in Low Power Mode. Forcing your app to close
can interfere with request automation.
Stop Automated Verifications in Salesforce Authenticator

To stop automating a trusted request, remove it from your list of trusted requests.
EDITIONS
Remove trusted requests from the Authenticator app on your mobile device.
1. In your Connected Accounts list, tap the arrow icon( ) to go to the account details page.
setup available in: both
2. In Trusted Requests, tap View All. Salesforce Classic and
3. Tap the request that you want to stop automating. Lightning Experience
4. Tap Remove Trusted Request. Multi-factor authentication

The app asks you to confirm that you want to turn off automated verifications for this request. with Salesforce
5. Tap Remove.
all editions
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If you can’t receive push notifications in Salesforce Authenticator, use time-based one-time passwords
EDITIONS
(TOTP) to verify your identity. The app automatically generates TOTP codes for each of your connected
accounts. Available in: All Editions
1. Log in to Salesforce, or try to access a restricted resource in Salesforce.
2. When prompted to check your mobile device, click Having Trouble?
3. Click Use a different verification method.
4. Select Use a code from an authenticator app and click Continue.
5. When prompted to enter a six-digit verification code, open Salesforce Authenticator to view your accounts list.
6. Enter the six-digit code for the account that you’re logging in to.
Note: TOTP codes are refreshed periodically. Make sure to enter the code before it expires.
Use Salesforce Authenticator with Your Other Accounts

You can use the Salesforce Authenticator mobile app to log in to your other online accounts. For
EDITIONS
example, use Salesforce Authenticator to add an extra layer of security when you log in to your
Facebook account. When you use the app with your other accounts, you verify your identity by Salesforce Authenticator
entering 6-digit time-based one-time passwords (TOTPs). You can use Salesforce Authenticator setup available in: both
with any service that supports multi-factor authentication (MFA) with TOTPs. Salesforce Classic and
Important: Before you can use the app to log in, configure your desired account for MFA
and connect the account to Salesforce Authenticator. This process varies depending on the Multi-factor authentication
service you're using. Refer to your desired service's instructions for configuring MFA and with Salesforce
connecting an authenticator app. If your service uses QR codes to connect accounts for MFA, Authenticator available in:
Salesforce Authenticator can scan them. all editions
After you connect your account to Salesforce Authenticator, follow these steps to verify your identity
with MFA.
1. Log in to your desired account.
The service prompts you to enter a verification code.
2. On your mobile device, open the Salesforce Authenticator app.
Your Connected Accounts are listed in the app. Each account has its own 6-digit verification code.
3. Note the verification code for the account that you want to access.
Each verification code expires after 30 seconds.
4. In your browser window for the account you're logging in to, enter the 6-digit verification code.
You're logged in to your account.
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Get Started with Salesforce Register a Built-In Authenticator for Identity Verification

Register a built-in authenticator such as Touch ID, Face ID, or Windows Hello. Built-in authenticators
EDITIONS
verify your identity using biometric readers on your device such as fingerprint or facial scanners.
Some built-in authenticators also let you enter a PIN or password. You can use your built-in Available in: both Salesforce
authenticator anytime you must verify your identity, including multi-factor authentication (MFA) Classic (not available in all
and device activations. orgs) and Lightning
Keep these things in mind before you use built-in authenticators. Experience
• Make sure that you have a built-in authenticator such as Touch ID, Face ID, or Windows Hello Available in: Essentials,
set up on your device. Contact Manager,
• A built-in authenticator is tied to a single device. If you access Salesforce from multiple devices, Database.com, Developer,
Enterprise, Group,
make sure you have a secondary verification method registered, such as Salesforce Authenticator.
Performance, Professional,
Otherwise, you need a temporary verification code from your admin to log in on your other
and Unlimited Editions
devices.
• To register a built-in authenticator on any new device, you must be currently logged in to
Salesforce on the new device. The initial login requires a secondary verification method or a temporary code from your admin.
• Your device, operating system, and browser must support the FIDO2 WebAuthn standard. For more information, see the FIDO
website and the WebAuthn guide.
1. From your personal settings, in the Quick Find box, enter Advanced User Details, and then select Advanced User Details.
No results? In the Quick Find box, enter Personal Information, and then select Personal Information.
2. Scroll down to find Built-in Authenticators, and then click Add.
If you don’t see this option, your Salesforce admin doesn’t allow built-in authenticators.
3. For security purposes, you’re sometimes prompted to either log in again or verify your identity.
4. At the prompt from Salesforce, click Register.
5. At the prompt from your browser, provide the identifier that you previously set up with your built-in authenticator, such as your
fingerprint, facial scan, PIN, or password.
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Get Started with Salesforce Register a U2F or WebAuthn Security Key for Identity
Verification
For example, if you’re registering Touch ID, use your fingerprint scanner.
6. Assign a name to your built-in authenticator and save.

Your built-in authenticator is now registered as a verification method. When Salesforce asks you to verify your identity, click Verify, then
use your built-in authenticator.
You can still use other verification methods, such as Salesforce Authenticator, U2F security keys, or an authenticator app that generates
time-based one-time passwords. If you forget or lose your registered verification methods, your Salesforce admin can generate a temporary
identity verification code.
You can rename or disconnect your built-in authenticator from your personal settings. Your admin can also disconnect built-in
authenticators from your account.

If your Salesforce admin has allowed the use of Universal Second Factor (U2F) and WebAuthn
EDITIONS
(FIDO2) security keys, register your own security key to connect it to your account. Anytime you’re
challenged to verify your identity, including multi-factor authentication (MFA) and device activations, Available in: both Salesforce
you can insert your security key into the appropriate port on your computer or mobile device to Classic (not available in all
complete verification. orgs) and Lightning
Where possible, we changed noninclusive terms to align with our company value of Equality. We Experience
maintained certain terms to avoid any effect on customer implementations. Available in: Essentials,
You can register the same security key with multiple service providers and multiple Salesforce orgs Contact Manager,
and accounts. You can also register one key per account. Database.com, Developer,
Enterprise, Group,
1. Have your U2F or WebAuthn security key in hand so that you’re ready to insert it when prompted.
Performance, Professional,
If you wait too long, your registration attempt can time out.
2. From your personal settings, enter Advanced User Details in the Quick Find box, and
then select Advanced User Details. No results? Enter Personal Information in the
Quick Find box, and then select Personal Information.
3. Click Register next to the Security Key (U2F or WebAuthn) field.
If you don’t see this option, your admin has disallowed the use of security keys.
4. For security purposes, you’re prompted to log in to your account.
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Get Started with Salesforce Verify Your Identity with a TOTP Authenticator App
5. At the prompt, insert your security key into the appropriate port on your computer or mobile device. If it has a button, touch the
button.
Security keys aren’t a biometric device, even though some have a button that requires your touch to activate the device.
6. After successful registration, click Continue to dismiss the confirmation message.

To help keep your account secure, we send you an email notification after successful registration.
Important: If you registered a U2F key before Summer ’22, your registration is encrypted with a master encryption key
accessible on the Certificate and Key Management page in Setup. Be careful when handling this master encryption key. If you
delete it, you can’t use your U2F key to log in. When you use the key for the first time after Summer ’22, it updates to become
WebAuthn-compatible. After the update, this warning no longer applies. Read about how to back up and manage master
encryption key material in Manage Master Encryption Keys.
Now you’re ready to use this identity verification method. When we prompt you for your security key, insert it, and touch the button if
it has a button. The security key generates the required credentials, and the browser passes them on to Salesforce to complete the
verification.
Note: Chrome version 41 or later and Microsoft Edge Chromium are the only browsers that natively support U2F. Most major
browsers support WebAuthn.
If you’re without your security key, you can still use other verification methods, such as Salesforce Authenticator or another method that
generates a verification code. If you need a temporary alternate method for multi-factor authentication (MFA), your admin can generate
a temporary verification code (not available for device activation).
You can cancel your security key registration at any time, and so can an admin.

Register a third-party authenticator app, like Salesforce Authenticator or Google Authenticator, as
EDITIONS
a verification method for verifying your identity. The app generates a verification code called a
time-based one-time password (TOTP). Available in: Both Salesforce
If your company requires multi-factor authentication (MFA) for increased security when you log in Classic and Lightning
or access connected apps, reports, or dashboards, use a code from the app. If MFA is turned on and Experience
you haven’t set up a verification method yet, you’re prompted to register one the next time you
log in to Salesforce.
1. Download the supported authenticator app for your device type. You can use any authenticator
app that supports the TOTP algorithm (IETF RFC 6238), such as Salesforce Authenticator for iOS, Salesforce Authenticator for Android,
or Google Authenticator.
2. From your personal settings, enter Advanced User Details in the Quick Find box, then select Advanced User Details. No
results? Enter Personal Information in the Quick Find box, then select Personal Information.
3. Find App Registration: One-Time Password Authenticator, and click Connect.
If you’re connecting an authenticator app other than Salesforce Authenticator, use this setting. If you’re connecting Salesforce
Authenticator, use this setting only if you’re using its one-time password generator feature (not the push notifications available in
version 2 or later).
Note: If you’re connecting Salesforce Authenticator so that you can use push notifications, use the App Registration:
Salesforce Authenticator setting instead. That setting enables both push notifications and one-time password
generation.
You can connect up to two authenticator apps to your Salesforce account for one-time password generation: Salesforce Authenticator
and one other authenticator app.
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Get Started with Salesforce Verify Your Identity with a Temporary Code
4. For security purposes, you’re prompted to log in to your account.

5. Using the authenticator app on your mobile device, scan the QR code.
Alternatively, click I Can’t Scan the QR Code in your browser. The browser displays a security key. In the authenticator app, enter
your username and the displayed key.
6. In Salesforce, enter the code generated by the authenticator app in the Verification Code field.
The authenticator app generates a new verification code periodically. Enter the current code.
7. Click Connect.
To help keep your account secure, we send you an email notification whenever a new identity verification method is added to your
Salesforce account. You get the email whether you add the method or your Salesforce admin adds it on your behalf.
SEE ALSO:
Salesforce Help: Personalize Your Salesforce Experience
Verify Your Identity with a Temporary Code

When you can’t access the verification method you usually use for multi-factor authentication
EDITIONS
(MFA), ask your Salesforce admin to give you a temporary verification code. The code is valid for 1
to 24 hours. Your admin sets the expiration time, but you can expire the code early if you no longer Available in: both Salesforce
need it. Classic (not available in all
If your Salesforce admin has given other users permission to help you with MFA, they can give you orgs) and Lightning
a temporary code. Your company’s Help Desk or support staff, for example, sometimes has this Experience
permission. Available in: Essentials,
The temporary code is for MFA only. It isn’t valid for identity verification when you log in from a Contact Manager, Group,
browser or app we don’t recognize. Professional, Enterprise,
1. Ask your Salesforce admin (or someone designated by your admin) for a temporary verification
and Developer Editions
code.
Your admin sets how long the code is valid. You can use the code multiple times until it expires.
You get an email notification whenever your admin generates a temporary code for you.
2. Enter the temporary code where prompted in the identity verification screen.
3. If you don’t need the code any more and it’s still valid, expire the code.
a. From your personal settings, enter Advanced User Details in the Quick Find box, then select Advanced User
Details. No results? Enter Personal Information in the Quick Find box, then select Personal Information.
b. Find Temporary Verification Code and click Expire Now.
123
Get Started with Salesforce Troubleshoot Login Issues
Troubleshoot Login Issues

Can’t log in? Forgot your username or password, or you’re locked out from too many login attempts?
EDITIONS
To resolve login problems, try these solutions.
Your Salesforce admin sets password policies for your org. These policies determine how many Available in: Salesforce
times you can attempt to log in, how long you’re locked out, and what your password requirements Classic (not available in all
are. orgs) and Lightning
Experience
If you have the “User Single Sign-On” permission, only an administrator can reset your password.
For help, contact your Salesforce administrator. You can’t reset your password in the Salesforce Available in: All Editions
mobile app. except Database.com
To protect the privacy of your data, change your password periodically. If your Salesforce
administrator expires user passwords on a periodic basis, you’re prompted to change your password
at the end of each period.
• Forgot your password? Retrieve it.
• Locked out? Wait until the lockout period expires and try again, or contact your Salesforce admin.
• Password expired? We prompt you to change your password.
• Accessing Salesforce from outside a trusted IP range, using a new browser or app? We prompt you to verify your identity.
• To log in with an org’s company-specific My Domain login URL, click Use Custom Domain, and then enter the login URL in the
Custom Domain field. For example, MyDomainName.my.salesforce.com for production or
MyDomainName--SandboxName.sandbox.my.salesforce.com for a sandbox, where MyDomainName is the
org’s My Domain name and SandboxName is the sandbox name.
Reset Your Forgotten Password

If you forgot your password, you can easily reset it using the forgot password link on the login page. All you need is your username.
Reset Your Security Token
When you access Salesforce from an IP address that’s outside your company’s trusted IP range using a desktop client or the API, you
need a security token to log in. A security token is a case-sensitive alphanumeric code that you append to your password or enter
in a separate field in a client application.
Update Your Token in Salesforce Outlook Edition
After you reset your security token in Salesforce, you can update your token in Salesforce Outlook.
Update Your Token in Connect Offline, Connect for Office, and Data Loader
After you received your new Salesforce security token, you can update your token in Connect Offline, Connect for Office, and Data
Loader.
Grant Login Access
If you need help resolving a problem, you can grant login access to your account to a Salesforce administrator or a support
representative.
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Reset Your Forgotten Password

If you forgot your password, you can easily reset it using the forgot password link on the login page.
EDITIONS
All you need is your username.
Watch a Demo (Salesforce Classic) (33 seconds) Available in: both Salesforce
Classic and Lightning
If device activation is turned on, you’re prompted for a verification method when you log in to
Experience
Salesforce from a browser or application that we don’t recognize. When multi-factor authentication
(MFA) is required, you must provide a verification method each time you log in. Available in: All Editions
1. On the login page, click the forgot password link.
2. Enter your username and click Continue. An email containing instructions to reset your password is sent to the address specified
in your Salesforce personal settings.
3. Within 24 hours, click the link provided in the email, answer your security question, and click Continue. (The link in the email can
be used only once, and expires after 24 hours.)
4. When prompted, enter a new password.
Reset Your Security Token

When you access Salesforce from an IP address that’s outside your company’s trusted IP range using
EDITIONS
a desktop client or the API, you need a security token to log in. A security token is a case-sensitive
alphanumeric code that you append to your password or enter in a separate field in a client Available in: both Salesforce
application. Classic and Lightning
Your security token isn’t displayed in your settings or profile. Experience
If your admin assigned you the Multi-Factor Authentication for API Logins permission, use the code Available in: All Editions
generated by an authenticator app, such as Salesforce Authenticator, for the security token value. Connect for Office not
Note: If you have the API only user permission, or your admin specifies login IP ranges for available in Database.com
your account, you can’t manually reset your security token. To reset your token, contact your
Connect Offline available in:
admin.
Salesforce Classic
1. From your personal settings, in the Quick Find box, enter Reset, and then select Reset My
Security Token. Connect Offline available in:
2. Click Reset Security Token. The new security token is sent to the email address in your Performance, Unlimited,
Salesforce personal settings. and Developer Editions
You also receive a new security token email when you reset your password.
Tip: Before you access Salesforce from a new IP address, we recommend that you get your
security token from a trusted network using Reset My Security Token.
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Update Your Token in Salesforce Outlook Edition

After you reset your security token in Salesforce, you can update your token in Salesforce Outlook.
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Your security token isn’t displayed in your settings or profile. A new security token is emailed to you
when you reset your password. Or you can reset your token separately. Available in: both Salesforce
If your admin assigned you the Multi-Factor Authentication for API Logins permission, use the code
Experience
generated by an authenticator app, such as Salesforce Authenticator, for the security token value.
1. In Outlook, go to Tools > Salesforce Options. Available in: All Editions
2. In the password window, enter your password and security token, with the security token added Connect for Office not
available in: Database.com
to the end of your password. For example, mypasswordXXXXXXXXXX.
3. To test that you correctly entered your password and token, click Verify. Connect Offline available in:
4. Click OK. Salesforce Classic

Update Your Token in Connect Offline, Connect for Office, and Data Loader
After you received your new Salesforce security token, you can update your token in Connect Offline,
EDITIONS
Connect for Office, and Data Loader.
Your security token isn’t displayed in your settings or profile. Available in: both Salesforce
If your admin assigned you the Multi-Factor Authentication for API Logins permission, use the code
Experience
generated by an authenticator app, such as Salesforce Authenticator, for the security token value.
A new security token is emailed to you when you reset your password. Or you can reset your token Available in: All Editions
separately. Connect for Office not
available in: Database.com
• When you log in, add the security token value to the end of your password, such as
mypasswordXXXXXXXXXX.
Note: If you get an invalid password error when you log in, try logging in only with your Salesforce Classic
password. You can get this error if you use your security token to log in from an IP address Connect Offline available in:
that’s within a trusted IP range set by your admin. Professional, Enterprise,
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Get Started with Salesforce Personalize Your Salesforce Experience
Grant Login Access

If you need help resolving a problem, you can grant login access to your account to a Salesforce
EDITIONS
administrator or a support representative.
By default, your company’s administrators can access your account without any action from you. Available in: both Salesforce
If your organization requires users to grant login access to administrators, you can grant access for Classic (not available in all
a specified duration. orgs) and Lightning
Experience
For security reasons, the maximum period for granting access is 1 year. Once you granted access,
administrators or support representatives can use your login and access your data to help you Available in: All Editions
resolve problems. Granting administrator
1. From your personal settings, enter Login Access in the Quick Find box, then select access available in:
the option to grant login access. Enterprise, Performance,
Unlimited, Developer, and
2. Set the access expiration date by choosing a value from the picklist.
Database.com Editions
3. Click Save
If an administrator, support representative, or publisher makes setup changes using your login, the
USER PERMISSIONS
setup audit trail lists the changes and the username. In some organizations, records of clicks made
by an administrator logged in as you are also kept for auditing purposes. To view setup audit trail
history:
Note: If your administrator has restricted access to certain support organizations, you can’t
• View Setup and
grant access to these organizations. Packaged application licenses can also prevent access. Configuration
Personalize Your Salesforce Experience

Update your personal information, for example your email address. Change your password and
EDITIONS
security question. If you have administrator permissions, you can also customize your Salesforce
org. Available in: both Salesforce
My Settings: Update Your Personal Settings Experience
Your personal settings help you customize your Salesforce experience. View or update your Available in: All Editions.
personal settings like your password and security question, email settings, and organize your
tabs and pages.
Update Your Profile Page
Click your name or your profile picture to navigate to your profile page. The page offers controls for changing your avatar and
updating your contact information. Your contact information is visible to everyone in your company.
Personalize Your Navigation
Personalize your Salesforce navigation so you can work more efficiently.
Update Your Chatter and Experience Cloud Site Settings
Get ready for Chatter and Experience Cloud sites. Follow people and records, and join a couple of groups that interest you.
Organize Your Day
Stay on top of your meetings, tasks, and sales goals.
Organize Your Data
Salesforce stores much of your data, like account information, in individual records, and organizes the data within objects. You can
view and update your records and run reports on your data.
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Get Started with Salesforce My Settings: Update Your Personal Settings
Brand Your Org in Lightning Experience

Rally your team around your brand and important initiatives, like a new product launch, with a set of custom brand images and
colors in your org. We call them themes. You can choose one of the built-in Salesforce themes, or create your own custom themes
with just a few clicks.
Try New Features with the Lightning Extension for Chrome
Are you an early adopter of the latest and greatest technology … or do you want to become one? With the Lightning Extension for
your browser, you can gain access to the latest Lightning features and try them before everyone else.
My Settings: Update Your Personal Settings

Your personal settings help you customize your Salesforce experience. View or update your personal
EDITIONS
settings like your password and security question, email settings, and organize your tabs and pages.
To get started on any task, click a menu from the left pane, then select the menu item you want. Available in: Salesforce
The personal settings page also includes quick links for easy access to the most commonly used Classic (not available in all
personal settings tools and tasks. orgs)

Access Your Personal Settings in Salesforce Classic except Database.com
If you use Salesforce Classic, your personal settings are located either in Personal Setup or My
Settings.
Access Your Personal Settings in Lightning Experience
If you use Lightning Experience, your personal settings are located either in Personal Setup or My Settings.
Update Personal Information
Update your name, phone number, email, address, and work information on the Personal Information page in My Settings.
Edit Your Email Settings
You can change your outgoing email settings to specify the name that appears and add an optional signature. You can also specify
a return address and opt to automatically send BCC emails to yourself at the return address.
Edit Your Language and Locale Settings
Update language and locale settings in your personal settings.
Add, Remove, and Organize Your Tabs in Salesforce Classic
Salesforce Classic uses tabs as starting points for viewing, adding, and editing information for an object. Different apps can have
different sets of tabs. Add tabs for items you use frequently in any app.
Customize Your Pages
Specify the related lists that appear in detail pages.
Personalize Lightning Experience Display
Change the look of Lightning Experience by selecting your preferred combination of field label alignment and the amount of space
between page elements.
Personalize Your Record Activities View Settings
Change how activities display on your record pages.
Set Record Type Preferences
Set an option to automatically insert your default record type when you create records. If you use this setting, you’re no longer
prompted to select a particular record type.
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Access Your Personal Settings in Salesforce Classic

If you use Salesforce Classic, your personal settings are located either in Personal Setup or My
EDITIONS
Settings.
1. At the top of any Salesforce page, click the down arrow next to your name. Available in: Salesforce
Depending on your organization’s user interface settings, you should see either Setup or My
orgs)
Settings in the menu.
2. From the menu under your name, click Setup or My Settings. except Database.com.
If you clicked Setup, look on the left side of the page and click a menu item to display its
sub-menu, then click the item you want.
If you clicked My Settings, look on the left side of the page and click a menu item under My Settings to display its sub-menu, then
click the item you want.
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To quickly find a page, type the first few characters of its name in the Quick Find box. As you type, pages that match your search
terms appear in the menu. For example, to find the Personal Information page, type pers in the Quick Find box.
Access Your Personal Settings in Lightning Experience

If you use Lightning Experience, your personal settings are located either in Personal Setup or My
EDITIONS
Settings.
Note: Accessing personal settings isn’t supported on Lightning Experience on iPad Safari. Available in: Lightning
We recommend that you use Lightning Experience on a desktop to access your personal Experience
settings. Available in: All editions
1. At the top of any Salesforce page, click your image. except Database.com.
2. Click Settings.
3. On the left side of the page, click a menu item to display its submenu, then click the item you want.
Tip: To quickly find a page, type the first few characters of its name in the Quick Find box. As you type, pages that match
your search terms appear in the menu. For example, to find the Personal Information page, type pers in the Quick Find
box.
Note: If you receive an error message regarding insufficient privileges when trying to access your personal settings, ask your
Salesforce admin to enable the Improved Setup User Interface option. If you’re an admin, from Setup, enter User Interface
in the Quick Find box, then select User Interface. Select Improved Setup User Interface, and click Save.
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Update Personal Information

Update your name, phone number, email, address, and work information on the Personal Information
EDITIONS
page in My Settings.
1. From your personal settings, enter Personal in the Quick Find box, then select Personal Available in: Salesforce
Information. Classic (not available in all
orgs) and Lightning
2. Enter Personal Information in the Quick Find box, then select Personal
Experience
Information.
The available personal
3. To make changes, click Edit
setup options vary
If you change your email address, a confirmation message is sent to the new address. Click the according to which
link in the message for the new email address to take effect. This process ensures system security. Salesforce Edition you have.
4. Save your changes.
Edit Your Email Settings

You can change your outgoing email settings to specify the name that appears and add an optional
EDITIONS
signature. You can also specify a return address and opt to automatically send BCC emails to yourself
at the return address. Available in: Salesforce
Note: Before using the personal email setting When you click an email address to compose Classic (not available in all
orgs) and Lightning
an email, which email editor do you want to use?, confirm that the Global Publisher Layout
Experience
has the email action in the Salesforce Mobile and Lightning Experience Action section.
1. From your personal settings, in the Quick Find box, enter My Email Settings, then select Available in: All editions
My Email Settings. except for Database.com
2. Make your changes.
Note: Depending on your org’s settings, if you change your email address, you can be prompted to confirm your identity. To
confirm your identity, make sure that you have access to your previously registered email account.
In Personal and Developer Editions, a Salesforce-specific tag line is added below your personal signature on all outbound emails.
Signatures aren’t added to emails that use Lightning email templates or email template builder templates. To include a signature, use
Sender merge fields in the template.
The signature field can include HTML links. To track the number of link clicks, add the <a> tag with the href attribute. The attribute
must start with http:// or https://.
Example: <a href="http://www.google.com">bing</a>
SEE ALSO:
View Engagement for Specific Emails on Lead, Contact, and Person Account Records
Engagements and Alerts in the Outlook and Gmail Integrations with Inbox
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Edit Your Language and Locale Settings

Update language and locale settings in your personal settings.
EDITIONS
1. From your personal settings, enter Time Zone in the Quick Find box, then select Language
and Time Zone. No results? Enter Personal Information in the Quick Find box, then Available in: Salesforce
select Personal Information. Classic (not available in all
orgs) and Lightning
2. Specify these settings as needed.
Experience
• For Time Zone, select your primary time zone.
• For Locale, select your country or geographic region. except Database.com
• For Language, select your primary language. All text and online help appears in the
language you select.
• For Email Encoding, select the character set and encoding option for email that you send from Salesforce.
Note: Any user in a new org created after the 228 release will have Unicode as the default. Existing org users will still have
the prior default settings, but they can update to UTF-8.
3. Click Save.
Add, Remove, and Organize Your Tabs in Salesforce Classic

Salesforce Classic uses tabs as starting points for viewing, adding, and editing information for an
EDITIONS
object. Different apps can have different sets of tabs. Add tabs for items you use frequently in any
app. Available in: Salesforce
1. Click the Plus icon ( ) to the right of your current tabs. Classic (not available in all
The All Tabs page appears. By default, it shows all the tabs you have available to view or add. orgs)
2. If you want to see a list of just the tabs for a specific app, select that app from the View Available in: All editions
drop-down list. except Database.com
3. Click Customize My Tabs.
4. In the Custom App drop-down list, select the app where you want the tab to appear.
For example, if you want the Ideas tab to appear in your Marketing app, select Marketing and the Ideas tab appears in that app
only.
5. To add or remove tabs and change their order, use the Add, Remove, Up, and Down arrows.
6. Click Save.
7. If you added a tab to an app you’re not actively using, open that app to see your new tab.
Customize Your Pages

Specify the related lists that appear in detail pages.
EDITIONS
1. From your personal settings, enter Customize My in the Quick Find box, then select
Customize My Pages. No results? Enter Display in the Quick Find box, then select Available in: Salesforce
Change My Display. Classic (not available in all
orgs)
For your Home tab, select the dashboard snapshot to display on the Home tab. The link to
customize your Home tab is available only if your administrator has customized your home Available in: All editions
page layout to include a dashboard. except Database.com
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For all other tabs, specify which related lists display on your detail pages.
• To add or remove related lists, select a related list and click the Add or Remove arrow.
Note: This setting may change if your administrator changes the page layout for a particular tab.
• To change the order of the related lists, select a related list title in the Selected List box, and click the Up or Down arrow.
Personalize Lightning Experience Display

Change the look of Lightning Experience by selecting your preferred combination of field label
EDITIONS
alignment and the amount of space between page elements.
1. At the top of a Salesforce page, click your image. Available in: Lightning
Experience
2. Select a display density setting.
• Comfy is a spacious view with labels on the top of fields and more space between page elements. Available in: Group,
• Compact is a denser view with labels to the left of fields and less space between page elements.
Note: Changing the density instantly reloads the page, so save any changes beforehand. If Unlimited, and Developer
you have multiple browser tabs open, refresh the other tabs in use to see the new display Editions
density setting.
Personalize Your Record Activities View Settings

Change how activities display on your record pages.
EDITIONS
1. At the top of a Salesforce page, click your image.
2. Select Settings.
Experience
3. In Setup, enter Record Page Settings in the Quick Find box, and select Record Page
Settings. Available in: Group,
Editions
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4. Select a default activity view.

5. Click Save.
Note: If your record page doesn't show the view you select, refresh the page. If the problem continues, contact your admin
to check whether you can use your selected view.
SEE ALSO:
Activities View
Set Record Type Preferences

Set an option to automatically insert your default record type when you create records. If you use
EDITIONS
this setting, you’re no longer prompted to select a particular record type.
1. From your personal settings, enter Record Type in the Quick Find box, then select Available in: Salesforce
Set Default Record Types or Record Type Selection—whichever one appears. Classic (not available in all
If the Record Type Selection option isn’t available, your org isn’t using record types or multiple orgs)
record types aren’t available. Available in: Professional,
2. Select the data type to specify that you want to use the default record type whenever you create
that type of record. Otherwise, leave the box unchecked.
Editions
If your org uses person accounts and you check the Account box, you automatically select
the default record type for all account types. You can’t set separate default record type for
business accounts and person accounts. If you work with both accounts types, leave the box blank.
To appear in the available record types list, a custom object must have a custom tab created for it.
3. Click Save.
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Get Started with Salesforce Update Your Profile Page
Update Your Profile Page

Click your name or your profile picture to navigate to your profile page. The page offers controls for changing your avatar and updating
your contact information. Your contact information is visible to everyone in your company.
Available in: Salesforce Classic and Lightning Experience
Available in: Essentials, Group, Professional, Enterprise, Performance, Unlimited, Contact Manager, and Developer Editions
You can update all fields on your profile, except the Manager field. Only your Salesforce admin can update the Manager field.
Personalize Your Navigation

Personalize your Salesforce navigation so you can work more efficiently.
EDITIONS
Personalize the Navigation Bar in Lightning Experience Available in: both Salesforce
Customize an app’s navigation bar so that the user interface suits the unique way you work. Classic and Lightning
You can add and reorder items, and rename or remove items you’ve added. Experience
Personalized Navigation Considerations Available in: All Editions

Keep these considerations in mind when personalizing an app’s navigation bar in Lightning except for Database.com
Experience.
Create Shortcuts to Salesforce Pages with Favorites
Quickly access important records, lists, groups, and other frequently used pages in Salesforce. A favorite is similar to a bookmark in
a web browser, but your favorites list is always available regardless of the browser or computer that you use to log in to Lightning
Experience.
Favorites Considerations
Keep these considerations in mind when working with favorites.
Customize Your Tabs in Salesforce Classic
Specify which tabs display when you log in, or if you have multiple apps, which tabs display in each app.
Personalize the Navigation Bar in Lightning Experience

Customize an app’s navigation bar so that the user interface suits the unique way you work. You
EDITIONS
can add and reorder items, and rename or remove items you’ve added.
Admins define which default items are available in an app’s navigation bar, but you can change Available in: Lightning
certain parts of the user interface on your own. You can add items to the navigation bar, and rename Experience
or remove the items you add. You can’t rename or remove default items that your admin specified
Available in: Essentials,
for the app, including any custom or standard objects.
Watch the video to see how. Personalize Navigation in Lightning Experience (English Only) Performance, and
Unlimited Editions
Note: Customizations made to the navigation bar in a Lightning app sync to the Salesforce
mobile app navigation menu for that Lightning app. Customizations made to the navigation
menu in the Salesforce mobile app sync to the desktop version of that app.
1. To make multiple updates to the navigation bar, click the pencil icon.
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Get Started with Salesforce Personalize Your Navigation
a. To reorder the items already in your navigation bar, drag them.

b. To rename items in your navigation bar, click the pencil icon next to the item you want to rename. You can’t rename items that
your admin has specified for the app.
c. To remove items from your navigation bar, click the x next to the item. You can’t remove items that your admin has specified
for the app.
d. To add items to your navigation bar, click Add More Items. Search through your favorites or all available items in your org, and
choose what to add. After you make your selections, you can reorder or remove items before saving your changes. You can’t
rename or remove items that your admin has specified for the app.
2. To make a few changes in the navigation bar.

a. If you want reorder tabs, drag tabs around the navigation bar.
b. If you're viewing a page, such as a list or dashboard, and want to add it to the navigation bar, create a temporary tab. To create
a temporary tab, select Open in New Tab in the current tab’s dropdown menu. To permanently add the tab to the navigation
bar, select Add to Nav Bar from the temporary tab’s dropdown menu.
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Note: Temporary tabs open when you open an item that doesn’t have a parent object already in the navigation bar. For
example, if you open a contract record or contract list, it opens under Contracts if Contracts is available in the navigation bar.
If Contracts isn’t available, the record or list opens as a temporary tab.
The asterisk to the left of the item name indicates that it’s a temporary tab. The temporary tab is removed from the navigation bar
when you close it, log out of Salesforce, or switch to a different app.
SEE ALSO:
Personalized Navigation Considerations
Personalize the Navigation Menu for Lightning Console Apps
Customize a Lightning App Navigation Menu in the Salesforce Mobile App
Personalized Navigation Considerations

Keep these considerations in mind when personalizing an app’s navigation bar in Lightning
EDITIONS
Experience.
• You can reorder, rename, or remove items that you added to a navigation bar, but you can’t Available in: Lightning
remove or rename the default items defined by admins. If an admin removes a default item, Experience
the item remains in your personalized app navigation bar, but you can delete it.
Available in: Professional,
• A navigation bar can have up to 50 items, including the default items. If a navigation bar already Enterprise, Performance,
has 50 default items, you can’t add more. and Unlimited Editions
• If you open temporary tabs and then open a new web browser tab, the temporary tabs aren’t
available in the new browser tab.
• Admins can’t access or modify the personal items users add to a navigation bar.
• Temporary tabs open when you open an item that doesn’t have a parent object already in the navigation bar. For example, if you
open a contract record or contract list, it opens under Contracts if Contracts is available in the navigation bar. If Contracts isn’t
available, the record or list opens as a temporary tab.
• Personalizations that you make in Lightning Experience aren’t available in Salesforce Classic.
Considerations for Admins

• Help users get the most out of personalized navigation by upgrading your Classic apps to Lightning apps. Users can’t personalize
the navigation bar of Classic apps in Lightning Experience.
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• Check what’s in your apps. Users can’t remove the items you include in the navigation bar, and they can’t personalize the navigation
bar when it contains more than 50 items. For example, if you include 32 items in an app’s navigation bar, users can add 18 more
personal items.
• Items that you add to an app’s navigation bar are added to the end of users’ personalized navigation bars in the order that you added
them.
• When you remove an item from an app, that item remains in your users’ personalized navigation bars, and users can then delete it.
• If you don’t want your users to personalize the navigation bar for a specific app, disable personalization. From Setup in Lightning
Experience, go to the App Manager. For the desired app, select App Options. Select Disable end user personalization of nav
items in this app.
• If you don’t want your users to personalize the navigation bar for any app, disable personalization. From Setup, enter User
Interface in the Quick Find box, then select User Interface. Select Disable Navigation Bar Personalization in Lightning
Experience. Salesforce recommends disabling navigation personalization by app instead of for the entire org.
• Control if temporary tabs are created when users access items outside of the app. From Setup in Lightning Experience, go to the
App Manager. Edit the desired app. On the App Options page, select Disable temporary tabs for items outside of this app.
• The tab’s dropdown menu includes an option to create an item. For example, create an account by selecting + New Account from
the Account tab’s dropdown menu. However, the New action doesn’t appear if:
– Users don’t have the create permission for the object
– The New action isn’t part of the search layout for the object’s list view
Tip: To avoid opening temporary tabs, add the appropriate parent objects to the navigation bar. For example, to prevent a contract
list or record from opening as a temporary tab, add Contracts to the navigation bar.
SEE ALSO:

Quickly access important records, lists, groups, and other frequently used pages in Salesforce. A
EDITIONS
favorite is similar to a bookmark in a web browser, but your favorites list is always available regardless
of the browser or computer that you use to log in to Lightning Experience. Available in: Lightning
1. To add the current page—for example, all open leads—to your favorites list, click the star in Experience
the Lightning Experience header.
A highlighted star means you’re on a favorite. To remove a favorite, click the highlighted star. Contact Manager, Group,
2. To view your top favorites, click the dropdown next to the star. Each favorite shows the name
and record type. After you start using favorites, your three-most frequently used favorites appear
in the navigation bar dropdown menu for certain objects. My Favorites is helpful when you
have numerous favorites and want to see only the pages that relate to a specific object. If you
use a favorites page often, consider adding it to your navigation bar.
3. To add items, reorder the list, or rename favorites, click Edit Favorites.
SEE ALSO:
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Keep these considerations in mind when working with favorites.
EDITIONS
• Favorites support these types of content. You can have up to 200 favorites.
– Record home for standard and custom objects, including Visualforce overrides of these
Experience
record views.
– Lists Available in: Essentials,
Contact Manager, Group,
– Dashboards
– Reports Performance, Unlimited,
– Report and dashboard folders and Developer Editions
– Chatter groups
Note: You can’t favorite list views on the Reports, Dashboards, Files, and Notes tabs. You also can’t favorite Visualforce overrides
of list views and individual Chatter posts.
• You can’t favorite things in setup pages, but you can still access your favorites from these areas.
• Salesforce admins can’t edit or share favorites. Only individual users can manage favorites.
• You can add favorites only for specific versions of Knowledge articles. Favorites follow these rules for Knowledge articles.
– If the newest version is published, the favorite points to it.
– If the favorite currently points to an older, published version, and the newest version is a draft, the favorite continues to point
to the published version.
– If no published version exists, the favorite points to the latest draft version.
– If no published or draft version exists, the favorite points to the latest archived version.
– If the favorite is translated, the favorite points to the user’s primary language, regardless of the language preference of the user
who marked it as a favorite. If the favorite isn’t available in the user’s primary language, it points to the article’s primary language.
– A knowledge article can have only one favorite version. If the article is already marked as a favorite and a user tries to mark
another article version as the favorite, an error occurs, and the first version remains the favorite.
SEE ALSO:
Customize Your Tabs in Salesforce Classic

Specify which tabs display when you log in, or if you have multiple apps, which tabs display in each
EDITIONS
app.
1. From your personal settings, if you’re using the Improved Setup User Interface, enter Available in: Salesforce
Customize My in the Quick Find box, then select Customize My Tabs. Otherwise, Classic (not available in all
enter Display in the Quick Find box, then select Change My Display. orgs)
2. If you have access to multiple apps, select the app whose tabs you want to customize from the Available in: All editions
Custom Apps drop-down list. except Database.com
By default, you’ll see the tabs for the selected custom app that are set for your profile.
Note: The first tab that displays when you select an app may change if your administrator
changes the app’s default landing tab.
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Get Started with Salesforce Update Your Chatter and Experience Cloud Site Settings
3. If desired, add each tab you want to display and change the display order of the tabs you’ve selected.
SEE ALSO:
Set Up the User Interface in Salesforce Classic
Update Your Chatter and Experience Cloud Site Settings

Get ready for Chatter and Experience Cloud sites. Follow people and records, and join a couple of
EDITIONS
groups that interest you.
Change Your Profile or Group Photo Classic (not available in all
Upload a photo to your profile so people can see who you are. Upload a photo for groups that orgs)
you own or manage. Available in: All editions
Follow People and Records except Database.com
Follow people and records to see their updates in your feed. When you follow people, you can
see their posts, comments, and likes on the feeds that you also have access to. If a person you
follow posts to a group you don’t have access to, you can’t see that post. When you follow a record, you are notified about activity
on the record, provided feed-tracking is enabled on the record’s type.
Follow Records
Follow records to see updates in your feed, including field changes, posts, tasks, and comments.
Update Your Email Notifications in Chatter
Set your preferences for when to be notified via email about Chatter activity. For example, you can choose to not receive a notification
when you have a new follower or when someone likes your posts.
SEE ALSO:
Join or Leave Groups
Change Your Profile or Group Photo

Upload a photo to your profile so people can see who you are. Upload a photo for groups that you own or manage.
1. Go to your profile or the group’s page.

2. Mouse over the photo and click Add Photo or Update.
3. Browse for the photo you want to upload and open the file.
You can upload photos in .jpg, .gif, or .png format, up to 10 MB in Classic and 16 MB in Lightning Experience. Photos also have a 36
MP dimension limit.
4. Create a thumbnail image by dragging the dotted lines across the photo.
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If the photo is for your profile and you’re a member of any Experience Cloud sites, you can select Show my photo on publicly
accessible pages. This option makes the photo visible to guest users viewing publicly accessible sites or pages that don’t
require login.
Follow People and Records

Follow people and records to see their updates in your feed. When you follow people, you can see their posts, comments, and likes on
the feeds that you also have access to. If a person you follow posts to a group you don’t have access to, you can’t see that post. When
you follow a record, you are notified about activity on the record, provided feed-tracking is enabled on the record’s type.
Note: If someone can see a record that you own, then they can follow that record. People can follow only the records that they
can see.
To follow a person or a record, click Follow on a person’s profile or a record page. If the Follow button has a in front of it, you have
more options. Click the button to see options for following the person or record and for adding it to a new or existing stream. To follow
the person or record from the menu, click What I Follow.
Note: You can find streams in Lightning Experience on the Chatter home page.
In Salesforce Classic, you can see the people and records that you follow and the people who are following you. View the Following
list on your profile, and filter the results by user or by an object type.
When you follow people, you see their posts, comments, and likes in your feed. You can follow a maximum combined total of 500 people,
topics, and records. To see how many items you’re following, view the Following list on your profile.
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To stop following a person from your profile, mouse over the follower, then, in the hover, mouse over the Following label. In Salesforce
Classic, click . In Lightning Experience, select Unfollow. When you stop following a person, their past posts continue to appear in
your What I Follow feed. But you don’t see any future updates from them.
Follow Records
Follow records to see updates in your feed, including field changes, posts, tasks, and comments.
USER PERMISSIONS
Available in: Salesforce Classic and Lightning Experience To view a record:
• Read on the record
Available in: Essentials, Group, Professional, Enterprise, Performance, Unlimited, Contact
Manager, and Developer Editions
The field changes that you see in your feed depend on the fields that your administrator has configured for feed tracking. Updates to
encrypted custom fields don't appear in feeds.
To follow a record, click Follow on the record page. If the Follow button has a in front of it, you have more options. Click the button
to see options for following the record and for adding it to a new or existing stream. To follow the record from the menu, click What I
Follow.
Note: You can find streams in Lightning Experience on the Chatter page.
1. To automatically follow the records that you create, here’s what you do:
1. Click your profile avatar at the top of the page, and select Settings.
2. Enter My Feeds in the Quick Find box, and select My Feeds.
3. Select Automatically follow records I create.
You can auto-follow the records that you create, but you can’t auto-follow tasks, events, or dashboards.
When you follow a record, you see updates to the record in your feed. When you create a child record, the owner of the parent record
becomes the owner of the child record by default. But, despite your Automatically follow setting, you don’t automatically follow the
child record. Follow the child record explicitly, even when you’re the owner of the parent record.
You can follow a maximum combined total of 500 people, topics, and records. To see how many items you’re following, view the
Following list on your profile. In Lightning Experience, only the people who you follow and who are following you appear on your profile.
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Get Started with Salesforce Organize Your Day
To stop following a record on the record page, mouse over the Following label. In Salesforce Classic, click . In Lightning Experience,
what you see depends on whether streams are enabled. If streams are enabled, click Following and deselect What I Follow. If streams
aren’t enabled, when you mouse over Following, you see Unfollow. Click Unfollow.
Update Your Email Notifications in Chatter

Set your preferences for when to be notified via email about Chatter activity. For example, you can choose to not receive a notification
when you have a new follower or when someone likes your posts.
1. From the menu under your name, click Setup or My Settings.

2. Click Chatter.
3. Click Email Notifications.
4. Select your preferences.
Organize Your Day

Stay on top of your meetings, tasks, and sales goals.
EDITIONS
Schedule and Track Your Tasks and Events Available in: Salesforce
If you have Lightning Sync or Einstein Activity Capture installed, your Outlook or Google events Classic (not available in all
sync with Salesforce. Those synced events appear in the Calendar section. orgs)
Track Your Sales Performance Available in: All Editions.

Use the performance chart on the Home page in Lightning Experience to track your sales
performance or the performance of your sales team against a customizable sales goal.
View Important Updates with the Assistant
Use the Assistant on the Home page in Lightning Experience to view important updates over the course of your day.
Schedule and Track Your Tasks and Events

If you have Lightning Sync or Einstein Activity Capture installed, your Outlook or Google events
EDITIONS
sync with Salesforce. Those synced events appear in the Calendar section.
In the My Tasks section, you can Available in: Salesforce
• Create tasks
orgs)
• View and filter the list of tasks assigned to you. The list displays up to 15 tasks. To view all your
tasks, click View More. Available in: All Editions
except Database.com
identifies tasks that are part of a Salesforce Classic recurring series.
In the Calendar section, you can:

• Create events and meeting requests
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• View a list of scheduled events for the next seven days.

The tab displays up to 50 events per day. identifies events that are part of a Salesforce Classic recurring series, identifies events
with invitees.
The Requested Meetings subtab lists meetings you requested but haven’t confirmed. The tab displays a maximum of 100 requested
meetings.
SEE ALSO:
Tasks
Events and Calendars
Track Your Sales Performance

Use the performance chart on the Home page in Lightning Experience to track your sales
EDITIONS
performance or the performance of your sales team against a customizable sales goal.
The performance chart displays data based on your sales team’s opportunities if you have an Available in: Lightning
associated team. Otherwise, the chart displays opportunities you own. Only opportunities for the Experience
current sales quarter that are closed or open with a probability over 70% are displayed.
• Closed—The sum of your closed opportunities. Enterprise, Performance,
• Open (>70%)—The sum of your open opportunities with a probability over 70%. The blue line Unlimited, and Developer
in the chart is the combined total of the closed opportunities and open opportunities with a Editions
probability over 70%.
• Goal—Your customizable sales goal for the quarter. This field is specific to the performance
chart and has no impact on forecast quotas or any other type of goal. Click to set the goal.
Hover over the chart to see the closed and committed opportunity amounts for different dates. If you hover over a date when an
opportunity was closed or set to a probability over 70%, a blue dot appears. Click the dot to see a window with more opportunity details.
The performance chart isn’t refreshed automatically. Click to make sure you have the most up-to-date view of your sales performance.
144
Note: The performance chart isn’t compatible with custom fiscal years. If your org has custom fiscal years enabled, your admin
can create custom reports and dashboards to display on the Home page.
SEE ALSO:
Lightning Experience Home Permissions and Settings

Use the Assistant on the Home page in Lightning Experience to view important updates over the
EDITIONS
course of your day.
Click different leads or opportunities to go to the record’s detail page. Available in: Lightning
Experience

Editions
The following updates appear in the Assistant:

• Leads assigned to you today
• Opportunities with overdue tasks
• Opportunities with no activity in 30 days
• Opportunities with no open activity
• Overdue opportunities
Opportunities are overdue if they’re still open after the Close Date. These updates stop appearing if it’s been over 8 days since the
Close Date.
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Get Started with Salesforce Organize Your Data
Up to 10 updates are shown at a time. Updates about leads appear before updates about opportunities. Opportunity updates are arranged
in order of close date.
Note:
• If you have Einstein Activity Capture enabled, you won’t see the updates about opportunities with no open activity or no
activity in 30 days.
• The Assistant doesn’t show tasks due today or overdue tasks that aren’t tied to an opportunity. The Today’s Tasks component
is an alternative that’s available on the Home page, and it shows a list of your tasks due today.
• If you don’t have access to activities on opportunities or if the opportunity pipeline is off, you instead see recommendations
for opportunities that have close dates over the next 90 days.
Buttons for different actions (such as New Task) automatically appear under most Salesforce configurations, but you may need to make
some updates if you’ve customized global actions or publisher layouts.
Actions need to exist as global actions in order to appear in the Assistant. From Setup, enter Global Actions in the Quick
Find box, then select Global Actions. Make sure the following actions are available. The Label can be anything, but we recommend
something simple, like New Task, New Event, or Email.
Table 1: Required Settings for Global Actions

Allows user to Action Type Target Object Name
Create a new task Create a Record Task NewTask
Create a new event Create a Record Event NewEvent
Send an email Send Email Outgoing Email SendEmail (not required)
To display actions, they also need to be included in the related global publisher layouts. From Setup, enter Publisher Layouts
in the Quick Find box, then select Publisher Layouts. Select the relevant publisher layout, and make sure the actions are included
under the Mobile & Lightning Actions section.
SEE ALSO:
Lightning Experience Home Permissions and Settings
Track Your Sales Performance
Organize Your Data

Salesforce stores much of your data, like account information, in individual records, and organizes the data within objects. You can view
and update your records and run reports on your data.
What’s the Difference Between Standard and Custom Objects?

Standard objects, such as accounts, cases, contacts, and opportunities, are included with Salesforce by default. Custom objects are
based on standard objects, extend standard functionality, and store information that is unique to an org.
Find and View Your Data
Use tabs, search, or lists to look at your records.
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Update Your Data

Much of your Salesforce data is stored in individual records, and organized within objects. For example, the Account object presents
all of your account records. If the Acme company is one of your accounts, you’ll have an account record for Acme.
Analyze Your Data
Analyze and visualize your data with reports and dashboards. Salesforce offers a powerful suite of reporting tools that work together
to help you understand and act on your data.
Note and Attachment Fields
There are a number of useful fields available for notes and attachments in Salesforce. There are different fields available for notes
taken with Notes, our enhanced note-taking tool, and notes taken with the old note-taking tool.
What’s the Difference Between Standard and Custom Objects?

Standard objects, such as accounts, cases, contacts, and opportunities, are included with Salesforce
EDITIONS
by default. Custom objects are based on standard objects, extend standard functionality, and store
information that is unique to an org. Available in: Salesforce
Your admin defines custom objects and their properties, such as custom fields, relationships to Classic (not available in all
other types of data, page layouts, and a custom tab. If an admin created a tab for a custom object, orgs) and Lightning
click the custom object’s tab to view the records. Experience
Available in: Contact

SEE ALSO: Manager, Group,
Create and Update Records and Developer Editions
USER PERMISSIONS
To view a custom object tab:

• Read on the custom
object
To view custom object
records:
• Read on the custom
object

Use tabs, search, or lists to look at your records.
EDITIONS
Find Your Records Available in: Salesforce

To view all standard and custom objects that are available to you in your org, click the plus icon Classic (not available in all
(+). To see the records for a particular object, click the record’s tab. orgs) and Lightning
Experience
Work with List Views in Lightning Experience
View, edit, and create records from a list. List views are a great way to sort, prioritize, and analyze Available in: All Editions
the records that are most important to you.
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Pin List Views in Lightning Experience

Change an object’s default list view with a pinned list. An object’s pinned list loads as its default list view. The default pinned list for
all objects is the Recently Viewed list.
You can search for records in a list view using the list view search box. Click the search box or use the keyboard shortcut g+f, and
then enter your query. The list view search looks at all searchable fields even if the corresponding columns aren’t shown in the list
view.
Sort List Views
Lots of objects let you view records in lists, also called “list views”. You can sort the records by one of the field columns. For example,
you can sort the All Accounts list view by the Account Name field column, Billing State/Province field column,
and others. You can also sort custom list views. Sorting is alphanumeric.
Print List Views
To print standard and custom list views, ask your admin to enable list view printing.
Customize Your Data View
Create customized list views to display records that meet your own criteria. You determine which records display by setting filters.
All records that meet your filter criteria appear in your list view.
Work with Related Lists
Records include details and links to other related records. View and perform actions on these related records with related lists.
Open Items You’ve Recently Viewed
In the Recent Items section of the Salesforce sidebar, you’ll find a list of up to 10 items (records, documents, custom objects, and the
like) you’ve most recently added, edited, or viewed.
Use Kanban to Work with Graphical Views of Your Records
Kanban views show records in a graphical way that helps you monitor your work and keep deals moving ahead. Kanban views are
available for most objects, with exceptions such as tasks.
Change Your Working Division
If your org uses divisions, you can change your working division from the Divisions field in the sidebar.
Change the Dashboard on Your Home Tab
If your Home tab contains a dashboard snapshot, you can change the dashboard.
Considerations for List Views and Related Lists
Consider these points when using list views and related lists.
Find Your Records

To view all standard and custom objects that are available to you in your org, click the plus icon
EDITIONS
(+). To see the records for a particular object, click the record’s tab.
The tabs you see depend on your permissions and how your administrator configured Salesforce. Available in: Salesforce
Let’s say your company wanted to track product inventory. The Salesforce administrator could Classic (not available in all
create custom objects called Inventory and Merchandise and add them as tabs. orgs)
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You can change the order on page 132 of your tabs.

Find Record Data from a Tab
From a standard or custom record tab, select a view and click Go!.
That action takes you to the list view, filtered by the view you selected.
For example, if you select New This Week on the Contacts tab, the list view shows you the new contacts that were added this week.
Use Related Lists to Find Record Data
On many records, below the main page sections, look for related lists. They identify records that are associated with the record you’re
currently viewing. For example, an account record probably has a related list of contacts at that account.
Note: Which records you can view and update depends on your user profile, user permissions, and sharing settings. Work with
your administrator to make sure that you have access to the records and data you need.
SEE ALSO:
Find Objects and Apps in Lightning Experience
Find Your Way Around List Views in Lightning Experience
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Work with List Views in Lightning Experience

View, edit, and create records from a list. List views are a great way to sort, prioritize, and analyze
EDITIONS
the records that are most important to you.
Work with List Views in Lightning Experience (English Only) Available in: Lightning
Experience
In a list view, you see only the data that you have access to. You can see records that you own, have
read or write access to, or are shared with you. List views also include records owned by or shared Available in: Essentials,
with users in roles below you in the hierarchy. The fields you see depend on your page layout and Group, Professional,
field-level security settings. Enterprise, Performance,
Editions
• Select a list view from the dropdown menu. Pin a list with to set it as your default (1).
• Edit, delete, or create a list view using the List View Controls menu (2).
• Create records directly from a list view (3).
• View a list in different ways. Visualize list view data using charts with and refine which records are displayed using filters with
(4).
• Depending on the object, you can switch between the standard table view , the Kanban view , tile view , and split view
(5).
• Search a list view for the data you need (6).
• Edit a field directly from a list view with in the list view header or next to a record detail.
• Edit or delete a record by selecting the dropdown next to it.
Modify and create list views from your record home page with List View Controls . To change and reorder the columns displayed in
a list view, select Select Fields to Display. Fields correspond to columns in the final list view.
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• Add fields to your list view (1).

• Reorder the columns in your list view (2). Columns appear from left to right in the order shown in Visible Fields.
Improve List View Performance

Develop a list view maintenance strategy and speed up your list views by optimizing their filters.
Default List View Filters
See the default list views and filters for commonly used objects.
Improve List View Performance

Develop a list view maintenance strategy and speed up your list views by optimizing their filters.
EDITIONS
To make sure that performance doesn’t degrade over time, develop a strategy and governance
process on how to manage your Salesforce org’s list views. Ensure that these processes are easily Available in: Lightning
repeatable. Experience
• Segment your users into groups with specific analytics requirements and use cases. Available in: Essentials,
• Use a centralized group to manage your org’s analytical needs. Group, Professional,
• Use a feedback process that allows the centralized group to create and manage new list views.
• Train your users on your overall management strategy. Editions
• To manage your data growth, develop an archival process.
• Use a representative test group to simulate list view usage in production.
A list view’s filters can have a significant impact on how it performs. Make your filters as specific as possible. The number of records in
your org and the number of records a user has access to can also affect performance. If your list view returns over 2,000 records, use a
report instead. List view results are truncated at 2,000 records, so a filter set that returns over 2,000 records spends extra time querying
records it can’t display. To improve your list view’s performance and reduce the number of records returned in your queries, consider
these tips.
• Use the EQUALS operator instead of the CONTAINS operator.
• Use the AND statement instead of the OR statement.
• Use start date, end date, and relative date filters.
• Limit the scope of the filters to an individual or their team.
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• Limit record access to only the necessary users and profiles.

• Reduce the number of fields displayed.
SEE ALSO:
Improve Speed and Performance of Lightning Experience Pages
Default List View Filters

See the default list views and filters for commonly used objects.
Note: The Recently Viewed list view is the default pinned list for all objects.
Accounts
All Accounts Filter by Owner: All accounts
My Accounts Filter by Owner: My accounts
New Last Week Filter by Owner: All accounts

Created Date: equals LAST WEEK
New This Week Filter by Owner: All accounts

Created Date: equals THIS WEEK
Platinum and Gold SLA Customers Filter by Owner: All accounts
Recently Viewed n/a
Recently Viewed Accounts Filter by Owner: Recently Viewed
Campaigns
All Active Campaigns Filter by Owner: All campaigns

Active: equals True
My Active Campaigns Filter by Owner: My campaigns

Active: equals True
Recently Viewed n/a
Cases
All Closed Cases Filter by Owner: All cases

Closed: equals True
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All Open Cases Filter by Owner: All cases

Closed: equals False
My Cases Filter by Owner: My Cases
My Open Cases Filter by Owner: My cases

Recently Viewed n/a
Recently Viewed Cases Filter by Owner: Recently Viewed
Contacts
All Contacts Filter by Owner: All contacts
Birthdays This Month Filter by Owner: All contacts

Birthdate: equals THIS MONTH
My Contacts Filter by Owner: My contacts
New Last Week Filter by Owner: All contacts

New This Week Filter by Owner: All contacts

Recently Viewed n/a
Recently Viewed Contacts Filter by Owner: Recently Viewed
Leads
All Open Leads Filter by Owner: All leads

Lead Status: does not contain closed
My Unread Leads Filter by Owner: My leads

Unread By Owner: equals True
Recently Viewed n/a
Recently Viewed Contacts Filter by Owner: Recently Viewed
Today’s Leads Filter by Owner: All leads

Created Date: equals TODAY
View - Custom 1 Filter by Owner: All leads
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View - Custom 2 Filter by Owner: All leads
Opportunities
All Opportunities Filter by Owner: All opportunities
Closing Next Month Filter by Owner: All opportunities

Close Date: equals NEXT MONTH
Closing This Month Filter by Owner: All opportunities

Close Date: Equals THIS MONTH
My Opportunities Filter by Owner: My opportunities
New Last Week Filter by Owner: All opportunities

New This Week Filter by Owner: All opportunities

Opportunity Pipeline Filter by Owner: My opportunities

Close Date: greater or equal LAST 3 MONTHS
Private Filter by Owner: All opportunities

Private: equals True
Recently Viewed n/a
Recently Viewed Accounts Filter by Owner: Recently Viewed
Won Filter by Owner: All opportunities

Closed: equals True
Won: equals True
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Pin List Views in Lightning Experience

Change an object’s default list view with a pinned list. An object’s pinned list loads as its default list
EDITIONS
view. The default pinned list for all objects is the Recently Viewed list.
Experience
not, you're in Salesforce Classic. Available in: Essentials,
1. To pin a list view, click . When you select that object, the pinned list view loads as the default
list view.
Editions
A icon indicates a pinned list. To pin a different list, select a different list view and pin it instead.
Note: Pinned lists are per user and don’t sync between browsers.
When creating record list views in Experience Cloud sites using Experience Builder, picking a default list view value other than
Default overrides the user’s pinned list. To let users set their own pinned lists, leave the list view as Default. Otherwise, users
see whatever list view was set as the default, even if they have a pinned list.
If you clear your browser's cache, the pin list returns to the default view.
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You can search for records in a list view using the list view search box. Click the search box or use
EDITIONS
the keyboard shortcut g+f, and then enter your query. The list view search looks at all searchable
fields even if the corresponding columns aren’t shown in the list view. Available in: Lightning
When you search a list view, only the first 2,000 records in the list are searched. If you can’t find your Experience
record, try a more specific search or modify your filters or sorting. For example, your accounts list
view contains 8,000 records. You search for an account that starts with Z, but that account isn’t in
the search results. To find the account you want, sort the Account Name field from Z to A so that Enterprise, Performance,
the account beginning with Z falls in the first 2,000 records listed. You can also add filters to make Unlimited, and Developer
the list view more specific. Editions
When you search a list view, spell correction is applied to your search terms. To disable spell
correction on a term, surround the term with quotation marks. For example, spell correction causes
USER PERMISSIONS
searches for the word Parish to also return results for Paris. To get results for only Parish, search for
“Parish”. To search a list view:
• Read on the records in
Note: You can add the search bar to the List View component in the Lightning App Builder. the list
Some restrictions apply when you search a list view:
• Depending on the object your viewing, certain fields aren’t searchable, but you can still filter or sort on those fields. Want to see
which fields aren’t searchable? Place your cursor in the list view search box and a tool tip shows you the list of unsearchable fields.
If you aren’t getting the search results that you expect, check the tooltip.
• Generally, formula fields and lookup fields aren’t searchable.

• Search doesn’t find partial strings in a field label unless the string is at the beginning of the label or the string follows a space. This
rule applies to strings of words and numbers. For example:
– A search for the word commun finds Edge Communications, but a search for the string dge or cation doesn’t.
– A search for the number 12 finds Leads Report 12 but not Leads Report-12.
• Your admin can configure translated values for data labels and picklist values using Translation Workbench. If your org uses a
non-English UI, search the list view using the English term. Don’t use the non-English term. For example, your admin configures the
English word low to be translated to the French word basse. In the French UI, the list view shows basse, but if you search for “basse”,
no records are found. To find the record, search for “low”.
• Searching a recently viewed list doesn’t show results in the recently viewed order.
• Alphabet shortcuts aren’t available in Lightning Experience, but you can find the same results with a search for the letter.
SEE ALSO:
How Search Crowding Affects Search Results
How Search Breaks Up Information
156
Sort List Views

Lots of objects let you view records in lists, also called “list views”. You can sort the records by one
EDITIONS
of the field columns. For example, you can sort the All Accounts list view by the Account Name
field column, Billing State/Province field column, and others. You can also sort custom Available in: both Salesforce
list views. Sorting is alphanumeric. Classic (not available in all
1. Open the list view. orgs) and Lightning
Experience
2. Click the header for the field column you want to sort by.
An arrow appears indicating how the list is sorted: from the column’s first record ( ) Available in: All editions
(alphanumerically) or its last ( ).
USER PERMISSIONS
To sort a list view:

the list
Print List Views

To print standard and custom list views, ask your admin to enable list view printing.
EDITIONS
1. In Lightning Experience, click Printable View from a list. In Salesforce Classic, click the print
icon at the top of the list view you want to print. Available in: Salesforce
You can print list views for these objects: Classic and Lightning
Experience
• Accounts
• Activities
• Campaigns
• Cases
USER PERMISSIONS
• Contacts To print a list view:
• Contracts • Read on the records in
the list
• Custom objects
• Documents
• Leads
• Opportunities
• Permission sets
• Price books
• Profiles
• Products
• Solutions
Printable View isn’t available for Events, Tasks, the Recently Viewed lists, or for related lists. Search results, selected records, and
related list quick filters aren’t used when generating the printable view.
Note: If the Printable View button doesn’t appear on a supported object, try disabling and re-enabling printable view. From
Setup, select Object Manager, then select the object. In the left pane, select Search Layouts for Salesforce Classic. The
printable view button is in the List View layout.
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Customize Your Data View

Create customized list views to display records that meet your own criteria. You determine which records display by setting filters. All
records that meet your filter criteria appear in your list view.
Create a List View

Create a list view to view specific records for an object.
Create a List View Chart in Lightning Experience
Create a chart to visualize list view data. There are three types of charts: vertical bar, horizontal bar, and donut. For any list view chart,
you can change the data display to another type, if desired. When you create a list view chart for an object, such as Opportunities
or Leads, the chart is associated with the object. The chart is available for any list view that you have permission to see for that object,
except the Recently Viewed list.
Edit a List View Chart in Lightning Experience
Refine or update your custom list view charts to make sure that you’re seeing the most meaningful data visualizations. There are
three types of charts: vertical bar, horizontal bar, and donut. For any list view chart, you can change the data display to another type,
if desired.
Edit List View Filters
Refine or update your list views to make sure that you’re seeing the most relevant records. To change which records display in a list
view, edit the list view filters.
Delete a List View
Get rid of list views you don’t need anymore.
SEE ALSO:
Trailhead: Work with List Views
Create a List View

Create a list view to view specific records for an object.
Create a Custom List View in Salesforce Classic

Create a list view to see a specific set of contacts, documents, or other object records. For example, create a list view of accounts in
your state, leads with a specific lead source, or opportunities above a particular amount. You can also create views of contacts, leads,
users, or cases to use for mass email recipient lists.
Create or Clone a List View in Lightning Experience
Create a list view to see an infinitely scrollable list of records that meet your filter criteria.
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Create a Custom List View in Salesforce Classic

Create a list view to see a specific set of contacts, documents, or other object records. For example,
EDITIONS
create a list view of accounts in your state, leads with a specific lead source, or opportunities above
a particular amount. You can also create views of contacts, leads, users, or cases to use for mass Available in: Salesforce
email recipient lists. Classic (not available in all
orgs)
Note: These steps work in Salesforce Classic. If you see the App Launcher icon ( ) on the
left side of the navigation bar at the top of your screen, you're in Lightning Experience. If not, Available in: All Editions
you're in Salesforce Classic.
1. Click Create New View at the top of any list page or in the Views section of any tab home USER PERMISSIONS
page.
To create custom list views:
Note: If you don’t see Create New View, you don’t have the “Create and Customize • Read on the type of
List Views” permission. Contact your Salesforce admin to request it. record included in the list
AND Create and
2. Enter the view name. The view name is shown in the views dropdown list. Customize List Views
To create, edit, or delete
public list views:
• Manage Public List
Views
3. Enter a unique view name. The API and managed packages use this unique name.
The unique name must be unused in both public and private list views. Private list views are only searchable if you have access to
them.
4. Specify your filter criteria. If you want more filter fields, click Add Filter Logic... and then Add Row. You can have up to 10 fields in
your filter criteria.
Usually, you filter by additional fields. For example, this image shows a list view that displays only active accounts in the org whose
Billing City is equal to “San Francisco.”
Note: Entering illogical filter criteria, such as someDate <= null, can cause unexpected behavior in a list view. When
you use a list view in a more strict context, such as with a Visualforce standard list controller, illogical filter criteria can cause
errors.
5. Select the fields you want to display on the list view.
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The default fields are automatically selected. From the fields that are in your page layout, you can display up to 15 different fields in
your view.
When you select a long text area field, the list view displays up to 255 characters.
6. Click Save. The view appears in the View dropdown list so you can access it later.
Example: Here’s what your list view can look like when you’re done:
You can change the number of records displayed per page using the dropdown on the lower-left corner of the list view.
As a Salesforce admin or a user with the “Manage Public List View” permission, you can hide the list view, so only you can see it. Click
Edit next to the list view name. Select Visible to certain groups of users. Choose the type of group or role from the dropdown list,
select the group or role from the list, then click Add.
Enterprise, Unlimited, Performance, and Developer Edition users can give access to a public group or role, including all users below that
role.
Note: List views are visible to your Experience Cloud site users with Customer Community Plus, Partner Community, Lightning
Platform Starter, and Lightning Platform Plus licenses, if the Visible to all users setting is enabled for views of objects in site user
profiles. To make list views visible only to your Salesforce users, select Visible to certain groups of users. Then share the view
with the All Internal Users group or a selected set of internal groups and roles.
When implementing an Experience Cloud site, create custom views that contain only relevant information for site users. Then
make those views visible to site users by sharing them with the All Customer Portal Users group, or a set of site groups and roles.
When you enable digital experiences, list views shared with the Roles and Internal Subordinates sharing group are automatically
shared with the Roles, Internal, and Portal Subordinates group instead. If you don’t want external users to access these list views,
update your sharing settings.
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Create a list view to see an infinitely scrollable list of records that meet your filter criteria.
EDITIONS
Experience
not, you're in Salesforce Classic.
Actions you can take for list views are available in the List View Controls menu .
1. Under List View Controls, select New. Or, click Clone to make a copy of the current list view. Enterprise, Performance,
2. Give your list a name and unique API name. Unlimited, and Developer
Editions
3. Choose who can see this list view: just you, or all users, including Partner and Customer Portal
users.
USER PERMISSIONS
4. Click Save. The Filters panel appears.
5. Click Show me, then select All objects or My Objects. To create list views:
• Read on the type of
6. Click Done. record included in the list
7. Add and set filters to view only the records that meet your criteria. You have different options AND Create and
depending on the field you want to filter and the operator you choose. Customize List Views
a. Click Add Filter. To create, edit, or delete

public list views:
b. Select the field to filter, an operator, and a value. • Manage Public List
Depending on the type of field you selected, you can either select a value or enter one of Views
your own. Filters support values only between the minimum and maximum for a signed
32-bit integer, or between -2,147,483,648 and 2,147,483,648. A value outside of this range
disables that filter.
c. Click Done.
Note: Entering illogical filter criteria, such as someDate <= null, can cause unexpected behavior in a list view. When
you use a list view in a more strict context, such as with a Visualforce standard list controller, illogical filter criteria can cause
errors.
8. To add logic that further refines which records appear in your list view, click Filter Logic. To reference filters in your logic statement,
use the number assigned to each filter.
Important: Include every filter number in your logic statement. You can’t have filters that aren’t referenced in the logic
statement.
Operand Definition
AND Finds records that match both values.
1 AND 2
OR Finds records that match either value.

1 OR 2
NOT Finds records that exclude values.

For example, Filter 1 is Industry equals Biotechnology. You set filter logic as NOT
1. Your report returns records that don’t have Biotechnology as the Industry value.
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Let’s say a rep wants to see all opportunities created in July 2015 or later, that are either in late stages of negotiation or have high
probability to close, or both. Here are the filters.
a. Last Modified Date greater or equal 7/1/2015
b. Stage contains Proposal/Price Quote, Negotiation/Review
c. Probability greater or equal 50
Then the rep adds the logic statement: 1 AND (2 OR 3).
Note: NOT doesn’t work with parenthetical expressions. For example, the expression 1 AND NOT (2 AND 3) evaluates
as 1 AND (NOT 2 AND 3). In the filter results, no records are returned when you’d expect to see some records.
9. Click Save. The view appears in the list view drop-down list so you can access it later. Pin a list view if you want it to load as the
default list for that object.
10. Optionally, choose and order the columns in your list view.
a. From the List View Controls menu, Select Fields to Display.
b. Use the arrows to add, remove, and reorder your visible fields.
c. Click Save.
In list views, you see only the data that you have access to. You see records that you own or have read or write access to, and records
shared with you. List views also include records owned by or shared with users in roles below you in the role hierarchy. You can see only
the fields that are visible according to your page layout and field-level security settings.
To share a list view, select Sharing Settings from the List View Controls menu. From there, you can search through the roles in your
org to find the groups you want to share your list view with.
When you enable digital experiences, list views shared with the Roles and Internal Subordinates sharing group are automatically shared
with the Roles, Internal, and Portal Subordinates group instead. If you don’t want external users to access these list views, update your
sharing settings.
SEE ALSO:
Filter Reports by Values
162
Create a List View Chart in Lightning Experience

Create a chart to visualize list view data. There are three types of charts: vertical bar, horizontal bar,
EDITIONS
and donut. For any list view chart, you can change the data display to another type, if desired. When
you create a list view chart for an object, such as Opportunities or Leads, the chart is associated Available in: Lightning
with the object. The chart is available for any list view that you have permission to see for that Experience
object, except the Recently Viewed list.
Note: These steps work in Lightning Experience. If you see the App Launcher icon ( ) on Group, Professional,
the left side of the navigation bar at the top of your screen, you're in Lightning Experience. If Enterprise, Performance,
not, you're in Salesforce Classic. Unlimited, and Developer
Editions
1. On an object home page, select a list view with data you want to visualize.
2. Click .
USER PERMISSIONS
3. In the Charts panel that appears, click .
To create list view charts:
4. Select New Chart.
A dialog box appears. record included in the list
5. Enter a chart name. AND Create and
Customize List Views
6. Select a chart type: vertical bar, horizontal bar, or donut.
To see list view charts:
7. Select the aggregate type, aggregate field, and grouping field. • Read on the type of
The aggregate type specifies how the field data is calculated: by sum, count, or average. The record included in the list
aggregate field specifies the type of data to calculate. The grouping field labels the chart
segments.
8. To view your chart, click Save.

Chart data isn’t automatically refreshed when you change list views. To see the latest chart data, manually refresh the list view with
.
Example: Your sales team wants to compare accounts by number of employees to focus prospecting efforts on large corporations.
One of the reps creates a horizontal bar chart by selecting Sum as the aggregate type, Employees as the aggregate field, and
Account Name as the grouping field. The chart shows the number of employees at each account by account name.
163
Edit a List View Chart in Lightning Experience

Refine or update your custom list view charts to make sure that you’re seeing the most meaningful
EDITIONS
data visualizations. There are three types of charts: vertical bar, horizontal bar, and donut. For any
list view chart, you can change the data display to another type, if desired. Available in: Lightning
Experience
the left side of the navigation bar at the top of your screen, you're in Lightning Experience. If Available in: Essentials,
not, you're in Salesforce Classic. Group, Professional,
1. On an object home page, click .
2. In the Charts panel that appears, select the name of one of your custom charts. Editions
3. Click .
4. Select Edit Chart. USER PERMISSIONS
A dialog box appears.
To edit list view charts:
5. Make your changes to the chart name, chart type, aggregate type, aggregate field, or grouping • Read on the type of
field. record included in the list
AND Create and
The aggregate type specifies how the field data is calculated: by sum, count, or average. The
aggregate field specifies the type of data to calculate. The grouping field labels the chart
segments.
6. To view your edited chart, click Save.
Note: You can’t edit standard or preconfigured charts. You can only edit charts that you create. You can’t delete list view charts.
Edit List View Filters

Refine or update your list views to make sure that you’re seeing the most relevant records. To change which records display in a list view,
edit the list view filters.
Edit List View Filters in Salesforce Classic

To change a list view’s filters, edit the list.
Edit List View Filters in Lightning Experience
Edit filters on a list view from List View Controls, or click to access the Filters panel.
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Edit List View Filters in Salesforce Classic

To change a list view’s filters, edit the list.
EDITIONS
left side of the navigation bar at the top of your screen, you're in Lightning Experience. If not,
1. Click Edit next to the list view name. USER PERMISSIONS
If you see Clone instead of Edit, you don’t have permission to edit this list view. Use Clone to To edit list views:
clone the list view, save it under a different name and then edit the cloned list view. • Read on the type of
record included in the list
2. In Specify Filter Criteria, change your Filter By Owner selection, if desired. Add or change AND Create and
the Field, Operator, or Value selections in Filter By Additional Fields. Customize List Views
3. Click Save to apply your edited filters to the list view. To create, edit, or delete
public list views:
All users with access to the list view see the results of your saved changes. • Read on the type of
AND Create and
AND Manage Public List
Views
Edit List View Filters in Lightning Experience

Edit filters on a list view from List View Controls, or click to access the Filters panel. EDITIONS
Important: These steps work in Lightning Experience. If you see the App Launcher icon
( ) on the left side of the navigation bar at the top of your screen, you're in Lightning Experience
Experience. If not, you're in Salesforce Classic.
Actions you can take for list views are available in the List View Controls menu . Some list views
have predefined filter scopes and can’t be filtered. For example, the SOQL query for a generic Team Enterprise, Performance,
list view or the Recently Viewed list view doesn’t allow further filtering of the query results. Unlimited, and Developer
1. From List View Controls, select Edit List Filters. Alternatively, click . Editions
Note: If you see Clone in the controls instead of Edit List Filters, you don’t have permission
to edit this list view. Select Clone to clone a list view, save it under a different name, and USER PERMISSIONS
select sharing settings. Then edit the filters for the cloned list view, if needed.
To edit list views:
2. Edit, remove, or add filters to view only the records that meet your filter criteria. You have • Read on the type of
different options depending on the field you want to filter and the operator you choose.
AND Create and
3. From the Filter by dropdown menu, select an operator. For example, choose equals, starts Customize List Views
with, or excludes. To create, edit, or delete
4. For Value, make a selection or enter a value, then click Done. public list views:
Filters support values only between the minimum and maximum for a signed 32-bit integer,
or between -2,147,483,648 and 2,147,483,648. A value outside of this range disables that filter. AND Create and
5. Adjust your filter logic if needed. The filter logic statement can’t reference a filter number that
AND Manage Public List
doesn’t exist. Views
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Note: NOT doesn’t work with parenthetical expressions. For example, the expression 1 AND NOT (2 AND 3) evaluates
as 1 AND (NOT 2 AND 3). In the filter results, no records are returned when you’d expect to see some records.
6. To apply the edited filters and update the current list view, click Save.
If you want to create a list view based on the filter changes you’ve made, click Save As instead.
Anyone with access to the list sees the results of your saved changes.
Example: You want to display a set of opportunities on a board rather than in a grid, but the list view includes records with
different record types. The Opportunities board can only display list views with records of a single record type. To make the view
displayable on a board, edit the filters on your list view. On the Filters panel, select Add Filter. Choose Opportunity Record Type
and the equals operator, then input the value of the record type you want. Your edited list view can now be displayed on the
board.
SEE ALSO:
Filter Operators Reference
Relative Date Filter Reference
Delete a List View

Get rid of list views you don’t need anymore.
Delete a List View in Salesforce Classic

You can delete a custom view when you no longer need it.
Delete a List View in Lightning Experience
You can delete a list view when you no longer need it.
Delete a List View in Salesforce Classic

You can delete a custom view when you no longer need it.
EDITIONS
left side of the navigation bar at the top of your screen, you're in Lightning Experience. If not,
orgs)
1. Select a custom list view.
2. Click Edit.
3. Click Delete. USER PERMISSIONS
To delete public list views

Views
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Delete a List View in Lightning Experience

You can delete a list view when you no longer need it.
EDITIONS
not, you're in Salesforce Classic.
1. Select a list view. Unlimited, and Developer
Editions
2. Click to access List View Controls.
3. Select Delete.
USER PERMISSIONS
To delete public list views

Views
Work with Related Lists

Records include details and links to other related records. View and perform actions on these related records with related lists.
Work with Related Lists on Records in Salesforce Classic

On Salesforce records, links and details for associated records are grouped within related lists. Some related lists let you perform
common tasks for the related object, like create records or attach files.
Work with Related Lists on Records in Lightning Experience
Records in Salesforce include details and links to other related records. With some related lists, you can perform common tasks for
the related object, like create records, or attach files.
Work with Related Lists on Records in Salesforce Classic

On Salesforce records, links and details for associated records are grouped within related lists. Some
EDITIONS
related lists let you perform common tasks for the related object, like create records or attach files.
For example, the Lead record offers a number of related lists, including Open Activities, which lists Available in: Salesforce
open activities and key activity fields. On this related list, you can create a new task, a new activity, Classic (not available in all
or a new meeting request. When a task related to the lead is closed, a link to that task appears in orgs)
the Lead record’s Activity History related list, which displays the same key fields as Open Activities,
and offers other common tasks.
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It’s easy to arrange and access related lists. Here’s how.

• Scroll the page to find the related list you need (1).
• If related list hover links (2) are enabled in your organization, click a link to view the list in a pop-up.
• Click Customize Page (3) to select and arrange the available related lists you want to see.
The related lists you can view and use depend on:
• Your user permissions
• User interface and page layout customizations made by your Salesforce administrator
• Personal customizations you can make
SEE ALSO:
Customize Related Lists
Work with Related Lists on Records in Lightning Experience

Records in Salesforce include details and links to other related records. With some related lists, you
EDITIONS
can perform common tasks for the related object, like create records, or attach files.
When related information is in the main region on a record, cards display on the Related tab (1). Available in: Lightning
When related lists are in the narrow sidebar region on a record, cards are grouped on the sidebar Experience
(2). Where related list cards appear on the page is highly configurable by object and can be different
for your org.
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• Related list buttons (1) are in the upper-right corner of each related list card. If there are multiple buttons, use the pull-down menu
to access them.
• Each item in a related list card includes a link (2) that opens the related record.
• Record-specific actions (3) are in the pull-down menu next to each related record.
• When related list cards are in a wide region on the page, each card displays up to six records. In a narrow region, related list cards
display up to three records. To see the full list of related records, select View All (4).
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Selecting View All opens the full related list. From there, you can add quick filters to the related list with . Related list quick filters act
similarly to list view filters except they aren’t saved, persist only throughout your current session, and can’t be shared. In some related
lists, you can also see the filters applied by your Salesforce administrator in the filter panel. Only your administrator can remove or change
these filters.
Note: Quick filters aren’t supported in all related lists. Unsupported lists include, but aren’t limited to, the Activity History, Open
Activities, Assets, File, Other Related People, and Attachments related lists. Quick filters also aren’t available for formula fields. For
Enterprise Territory Management users, quick filters are available only for Accounts and only in the Assigned Territories and Users
in Assigned Territories related lists.
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The related lists you can view and use, and how the lists appear, depend on:
• Your user permissions
• User interface and page layout customizations made by your Salesforce administrator
• Personal customizations you can make
Note: A manual page refresh is sometimes required in order for your related lists to show the latest changes. A manual page
refresh is needed if:
• You create, update, or delete a related record with an Apex controller.
• You create, update, or delete a related record with a flow.
• Another user creates, updates, or deletes a related record.
• Emails are sent but not showing up in the related list.
SEE ALSO:
Customize Related Lists
Find Your Way Around Related Lists in Lightning Experience
Open Items You’ve Recently Viewed

In the Recent Items section of the Salesforce sidebar, you’ll find a list of up to 10 items (records,
EDITIONS
documents, custom objects, and the like) you’ve most recently added, edited, or viewed.
Lightning Experience Classic (not available in all
orgs) and Lightning
Experience
Available in: all editions

except Database.com
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• View items you’ve recently searched for when you click in the search box (1).
• In the header, access your favorite pages by clicking the dropdown beside the star icon (2).
• In the navigation bar, see your recently accessed records for any item by selecting the dropdown next to the item name (3).
• From the home page, click the name of a recent item in the Recent Records component (4).
Salesforce Classic
• The Recent Items section of the Salesforce sidebar lists up to 10 items that you’ve most recently added, edited, or viewed.
To open an item’s detail or edit page, click its link. To view more information about an item, hover your mouse over the link. If you don’t
see any information, your admin didn’t enable this feature.
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Use Kanban to Work with Graphical Views of Your Records

Kanban views show records in a graphical way that helps you monitor your work and keep deals moving ahead. Kanban views are
available for most objects, with exceptions such as tasks.
Set Up a Kanban View

Arrange a kanban view to show a graphical view of records in a list view. Each kanban view is based on a list view, and kanban view
settings are applied separately for each list view.
Work in a Kanban View
Narrow the records you want to focus on by searching and filtering a kanban view, and view records by record type. Update records
by dragging, or edit a card without leaving the kanban view. If your Salesforce admin has set up key fields and guidance, you see
them in the details panel. If you’re viewing opportunities, alerts help you move deals ahead.
Considerations for Using Kanban Views
If you use kanban views, review considerations for using them with certain objects and other features.
Considerations and Guidelines for Administering Kanban
If your users work with kanban views, review considerations and guidelines for setup and customization.
SEE ALSO:

Arrange a kanban view to show a graphical view of records in a list view. Each kanban view is based
EDITIONS
on a list view, and kanban view settings are applied separately for each list view.
1. In a kanban view, click , and then select Kanban Settings. Available in: Lightning
Experience
Kanban settings control the amount or number total in each column heading (1) and the column
Editions
USER PERMISSIONS
To create list views:

AND Create and
groupings(2). public list views:
2. Summarize each column by a key number or amount, such as opportunity amount or expected Views
revenue. To edit Kanban settings:
In Summarize By, select a numeric or currency field, or omit column summaries by selecting • Edit on the associated
None. list view
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3. Group your records into columns representing the progress you want to track.
In Group By, select a field such as Stage or Opportunity Owner.
Kanban views don’t show records without a value in the selected Group By field.
4. Click Save.
SEE ALSO:

Narrow the records you want to focus on by searching and filtering a kanban view, and view records
EDITIONS
by record type. Update records by dragging, or edit a card without leaving the kanban view. If your
Salesforce admin has set up key fields and guidance, you see them in the details panel. If you’re Available in: Lightning
viewing opportunities, alerts help you move deals ahead. Experience
1. In a list view, click and select Kanban . Available in: Essentials,
Toggle between a kanban view and the corresponding list view any time. Group, Professional,
2. Zero in on the records you want to track.
a. If your records are assigned to two or more record types, click to view each type. Editions
b. To narrow the view by keyword, search the list.
c. To narrow the view by field or record owner, click and set the filters you want. USER PERMISSIONS
To create kanban views:

record included in the
view
AND
Create and Customize
List Views

public list views:
Views
3. Move a record to the next column by dragging the card.
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4. Show or hide the details panel by clicking . You can edit key fields inline, without leaving the kanban view. If your Salesforce
admin has configured key fields and guidance for the step, the panel includes that information.
In a kanban view of opportunities, hover over an alert for a tip on moving the deal ahead, such as creating a task.
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SEE ALSO:

If you use kanban views, review considerations for using them with certain objects and other
EDITIONS
features.
All Objects Experience
Editing Available in: Essentials,

• If you don’t have Edit access to a record, you can’t drag its card to a different kanban column.
• In the kanban details panel, you can’t change a record’s record type or transfer it to a different Unlimited, and Developer
owner. To edit those fields, navigate to the record or, to transfer ownership, use the kanban Editions
card.
• You can’t perform mass actions in a kanban view.
Currency
• If your company uses multiple currencies in Salesforce, kanban views show amounts in your personal currency.
• You can’t use the Currency field to group records in a kanban view.
Contracts
• You can’t activate a contract in a kanban view.
• Kanban views don’t show columns for the standard contract status of Activated.
• You can’t group contracts by the Owner Expiration Notice field in a kanban view.
Knowledge
• You can only group Knowledge articles by owner in a kanban view. Grouping by the other standard knowledge fields isn’t supported.
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Leads
• You can’t convert a lead in a kanban view.
• Converted leads are hidden in kanban views.
Opportunities
• You can’t group opportunities by the Forecast Category field.
• Kanban cards on opportunities show alerts for overdue tasks, no open activities, and no activity in the last 30 days.
• When opportunities have no overdue tasks and Einstein Activity Capture is enabled, the alerts on Opportunity Kanban aren’t shown.
• Closed Lost opportunities are hidden in kanban views.
SEE ALSO:
Considerations and Guidelines for Administering Kanban

If your users work with kanban views, review considerations and guidelines for setup and
EDITIONS
customization.
All Objects Experience
Display and Editing Available in: Essentials,

• Kanban views show up to 200 cards. Kanban cards show up to four fields.
• The fields at the top of the details panel in kanban views are the first four fields defined in Unlimited, and Developer
the compact layout. Editions
• Users can move cards in kanban views even if their access to the field used for column
grouping is read-only.
• In the kanban details panel, users can't change a record’s record type or owner, regardless of whether the path includes those
fields.
• Suppose that the selected Group By and Summarize By fields are in a page layout assigned to a record type that the user can’t
access. The kanban view doesn’t show records assigned to that record type.
Subtabs
A subtab is created for a record type if both of the following conditions apply:
• The Group By and Summarize By fields are included in a page layout assigned to a record type that the user can access.
• At least one record is assigned to the record type.
Column Summaries
Users can’t create column summaries from rollup summary or formula fields.
Picklist Fields and Values
Kanban views don’t show columns that are based on inactive picklist fields or records associated with inactive picklist values.
Path Configurations Exposed in Kanban Views
• When you configure key fields and success guidance in a path, kanban views configured for the same object, record type, and
picklist also show the information.
• When you configure celebrations in a path, the confetti animation is also triggered in kanban views configured for the same
object, record type, and picklist.
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• Whichever celebration frequency you select, the animation is triggered once until the page is reloaded. For example, suppose
that you select Always, and a kanban user moves two records to the column that triggers the animation. The animation plays
only the first time the user moves a record.
• Celebrations don’t work on the lead status Converted.
Opportunities
Activity Alerts
Kanban cards on opportunities show alerts for overdue tasks, no open activities, and no activity in the last 30 days. When opportunities
have no overdue tasks and Einstein Activity Capture is enabled, the alerts on Opportunity Kanban aren’t shown.
Activity alerts in kanban views aren’t customizable. If the links New Event and New Task aren’t displayed in activity alerts, do the following.
• Add a Create a Record global action for events and tasks. Give the actions these exact names: NewEvent and NewTask. Label
them New Event and New Task.
• Assign a record type to each global action. New Event and New Task actions are each supported for only one record type.
• Add the actions to Lightning Experience Actions.
SEE ALSO:
Considerations and Guidelines for Creating Paths
Change Your Working Division

If your org uses divisions, you can change your working division from the Divisions field in the
EDITIONS
sidebar.
Divisions segment your organization's data into logical sections, making searches, reports, and list Available in: Salesforce
views more meaningful. Classic (not available in all
orgs)
• Select the division you want to work in from the Divisions field on the sidebar.
Example: Let’s say your org has set up divisions for sales areas. You can change your working
division to a particular sales area and create a report to show the opportunities for just that Unlimited, and Developer
division. Divisions are useful for organizations with large amounts of data. Editions
Change the Dashboard on Your Home Tab

If your Home tab contains a dashboard snapshot, you can change the dashboard.
EDITIONS
1. Click Customize Page in the Dashboard section of the Home tab.
2. Search for a dashboard and select a different dashboard from the drop-down list.
3. Click Refresh to refresh the data in your dashboard. orgs)

Considerations for List Views and Related Lists Enterprise, Performance,
Consider these points when using list views and related lists. Unlimited, and Developer
Editions
General
List Views
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• List views can’t be sorted by encrypted fields.

• List views don’t automatically refresh after inline edits.
• Your current locale determines a list view’s sort order.
• If you have more than 2 million Salesforce users, you can’t sort list views for the Users object.
• Text fields are sorted one character at a time, so text fields containing numbers can appear out of order. For example, Unit 1,000
comes before Unit 999 because 1 is before 9.
• Checkboxes appear only on lists with mass actions or inline editing. To enable inline editing, edit your list view filters so the list
contains only one record type.
• Sometimes all the results for a set of filters are too large to calculate and display in a reasonable time period. Use more filters and
more restrictive criteria so there are fewer records to check.
• Some list views support caching, which can show stale data in certain situations. To get the most up-to-date data, refresh the page.
• Creating list views, editing existing list views, and searching within list views aren't supported when accessing Experience Cloud
from a mobile browser.
Related Lists
• Some related lists support caching, which can show stale data in certain situations. To get the most up-to-date data, refresh the
page.
• When you go to certain related lists from a bookmark or shared URL, if you haven’t viewed the list before, you’re redirected to the
record detail page. To see the entire list, click View All again.
• To add quick filters on the Account Record Type field in Account related lists, enter field values manually. Account Record Type field
values aren’t available for selection in a dropdown list for related list quick filters.
Note: If you can’t drag documents to add them to Files or Notes & Attachments related lists, ask your Salesforce administrator to
update the related list type in the Lightning App Builder.
Salesforce Mobile App

Not every Lightning Experience feature is in the Salesforce mobile app. Consider these differences.
List Views
• Creating list views or editing existing list views isn’t supported.
• Editing a record’s field in a list view isn’t available. Instead, users can open the record, and then tap the Edit action.
• Selecting multiple records in list views isn’t supported.
• Mass actions, which are used to apply an action to multiple records at the same time, aren’t available.
• List views aren’t automatically updated. To see a new record, refresh the list by pulling down on the page.
• Kanban and split view aren’t supported.
Related Lists
• Related lists display the first four fields that are defined in the Related List section on an object’s page layout. The number of fields
shown can’t be increased.
• Related lists aren’t automatically updated. To see a new record, refresh the list by pulling down on the page.
• Some related lists aren’t available in the mobile app, including:
– Content Deliveries
– External Sharing
– Related Content
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• List buttons aren’t supported for some related lists, including:

– Open Activities
– Activity History
– Approval History
– Contact Roles
– Partners
• The Notes and Attachments related list isn’t fully supported. There are several issues, including:
– Attachments added in the full Salesforce site aren’t guaranteed to open in the app, even if they appear in the related list. We
recommend using Files instead. Documents that are uploaded to the Files tab in the full site are then viewable.
– You can’t add or delete notes or attachments from the related list. But you can create a note and relate it to a record, using the
Note ( ) action in the action bar. This action isn’t available for all objects, depending on how your administrator configures
Notes.
– Notes and attachments on child records don’t appear on the parent record’s related list.
• Uploads using Files related lists aren’t supported.

• If a related list is sorted by a text area field, it doesn’t display any records.
SEE ALSO:
Considerations for Inline Editing in a List View in Lightning Experience
Update Your Data

Much of your Salesforce data is stored in individual records, and organized within objects. For example, the Account object presents all
of your account records. If the Acme company is one of your accounts, you’ll have an account record for Acme.
Create and Update Records

Creating and updating records are standard procedures for most people who use Salesforce. There are various ways to create and
update records in Salesforce.
Print Records
You can print Salesforce records from most detail pages.
Clone Records
Create a record by making a copy of a similar record. When you clone certain records, you can also clone related records.
Change a Record’s Owner
You can give ownership of a record to another user as long as that user has at least Read permission for the type of record being
transferred.
Organize Records with Tags and Topics
Topics are words or phrases that you can associate with Salesforce records to organize them around common themes. Tags are
words or short phrases that you can associate with most Salesforce records to describe and organize their data in a personalized
way.
Record Translated Names
Use local name fields to store translated names for accounts, contacts, or leads.
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Create and Update Records

Creating and updating records are standard procedures for most people who use Salesforce. There
EDITIONS
are various ways to create and update records in Salesforce.
Create Records from Object Home Pages Classic (not available in all
Quickly create a record from an object’s home page. orgs) and Lightning
Experience
Create Records in Feeds
If your administrator set up this action, you can create records in the feed on the home page, Available in: All Editions
the Chatter tab, and record detail pages. Publishers on different feeds offer different actions.
Create Records with Quick Create
With Quick Create, you can create records from the home pages for leads, accounts, contacts, opportunities, and custom objects.
Create a Record in Lightning Experience
Create Salesforce records for opportunities, leads, tasks, notes, accounts, and contacts. Some objects (such as Account) have special
guidelines and considerations for you to be aware of, but the process of creating a record is similar for all.
Create Records from the Sidebar
Use the Create New drop-down list in the Sidebar to create a record.
Update Records
Many Salesforce objects offer the convenience of inline editing for records. Updating custom object records is similar to updating
standard object records. Whether you can access and change a custom object record, depends on your permissions.
Update Records Inline from a List View in Lightning Experience
Conveniently edit fields on records directly from a list view.
Delete Records
For some kinds of objects, deleting one record affects other, related records.
Recycle Bin
All users can view and restore records in their own Recycle Bin. If you have admin permissions, you can access and manage your
own Recycle Bin and the org Recycle Bin, including permanently deleting records.
Formats for Currency, Dates, Times, Names, and Phone Numbers
The format used for currency, dates, times, phone numbers, and names of people in Salesforce is determined by your Locale
setting.
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Create Records from Object Home Pages

Quickly create a record from an object’s home page.
EDITIONS
1. Click the object for the kind of record you want to create. For example, click Accounts if you
want to create an account record. Available in: both Salesforce
2. Click New.
orgs) and Lightning
3. Select a record type if you’re prompted. Experience
4. Enter values in the fields. Available in: All editions
Tip: Salesforce Help includes field definitions for most objects. Search the help for the
object name + “fields”. For example, if you’re creating or editing an account record, look USER PERMISSIONS
up “Account Fields” in Salesforce Help.
To create records:
5. Save your changes, when you finish entering values for your new record. If you navigate away • Create on the object for
from the page before clicking Save, you lose your changes. the kind of record you’re
creating
Create Records in Feeds

If your administrator set up this action, you can create records in the feed on the home page, the
EDITIONS
Chatter tab, and record detail pages. Publishers on different feeds offer different actions.
1. In the publisher, click the quick action that corresponds to the kind of record you want to create. Available in: Salesforce
For example, to add a contact to an account, navigate to the account’s detail page and select
orgs)
Create Contact.
2. Enter values in the fields. Fields with a red bar ( ) are required fields.
Salesforce Help includes field definitions for most objects. Search the help for the object name
USER PERMISSIONS
+ “fields”. For example, if you’re creating or editing an account record, look up “Account Fields”
in Salesforce Help. To create records:
• Create on the object for
3. When you finish entering values for your new record, click Create. the kind of record you’re
creating
Create Records with Quick Create

With Quick Create, you can create records from the home pages for leads, accounts, contacts,
EDITIONS
opportunities, and custom objects.
You can also create accounts from the Account lookup field results list on the Quick Create form Available in: Salesforce
on contacts, leads, and opportunities. Validation rules don’t apply when you create records with Classic (not available in all
Quick Create. orgs)
1. Click the tab for the kind of record you want to create. To create an account while you create Available in: All editions
a contact, lead, or opportunity, click the icon next to the Account field in the Quick Create
form you’re using. USER PERMISSIONS
2. Enter values in the fields. Fields with a red bar ( ) are required fields. To create records:
Salesforce Help includes field definitions for most objects. Search the help for the object name • Create on the object for
+ “fields”. For example, if you’re creating or editing an account record, look up “Account Fields” the kind of record you’re
in Salesforce Help. creating
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3. Click Save.
Create a Record in Lightning Experience

Create Salesforce records for opportunities, leads, tasks, notes, accounts, and contacts. Some objects
EDITIONS
(such as Account) have special guidelines and considerations for you to be aware of, but the process
of creating a record is similar for all. Available in: Lightning
Experience
Note: This information is for Lightning Experience. If you see the App Launcher icon ( )
on the left side of the navigation bar at the top of your screen, you're in Lightning Experience. Available in: All Editions
If not, you're in Salesforce Classic.
You can create records in different ways in Lightning Experience.
• To create records from any Salesforce page, select the item you want in the navigation menu, then click New in the list view.
• To create records from an existing record, click New for the item you want. For example, let’s say you're viewing a contact record
and want to create a note about the contact—click New in the Notes section of the contact page.
Create Records from the Sidebar

Use the Create New drop-down list in the Sidebar to create a record.
EDITIONS
1. From the Create New drop-down list in the sidebar, select the type of record you want to create.
The new record page immediately displays in the appropriate tab or the Upload a File dialog
box displays if you selected File.
orgs)
2. Fill in the fields. The available options in the
3. Click Save or Upload to My Files if you selected File. Create New drop-down list
vary according to which
permissions you have,
which Salesforce Edition you
are using, and which app
you are using.
Update Records
Many Salesforce objects offer the convenience of inline editing for records. Updating custom object
EDITIONS
records is similar to updating standard object records. Whether you can access and change a custom
object record, depends on your permissions. Available in: both Salesforce
Not all fields on all objects can be edited inline. To find out whether a field supports inline editing, Classic (not available in all
hover over it, and look for a pencil icon ( ). orgs) and Lightning
Experience
1. Find and open the record you want to edit.
2. Click Edit. Available in: All editions
3. Enter or edit values in the fields.

USER PERMISSIONS
Tip: Salesforce Help includes field definitions for most objects. Search the help for the
object name + “fields”. For example, if you’re creating or editing an account record, look To edit records:
up “Account Fields” in Salesforce Help. • Edit on the object for the
kind of record you’re
4. Save your changes, when you finish entering or editing values. editing
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If your edit is unsuccessful and returns an insufficient access error, contact your admin to check the sharing settings on the object.
Update Records Inline from a List View in Lightning Experience

Conveniently edit fields on records directly from a list view.
EDITIONS
Not all fields on records in a list view can be edited inline. To find out whether a field supports inline
editing, hover over it and look for the pencil . Non-editable cells have a lock . Inline editing Available in: Lightning
doesn’t work for list views that contain multiple record types. To make inline edits for objects with Experience
multiple record types, first filter by a single record type.
As always, you can edit only the records that you have access to.
To edit fields in one row of a list view: USER PERMISSIONS
1. From the list, hover over the cell to edit, and then click . Or, double-click the cell.
To edit fields on records:
2. Make your change in the editable cell or cells. • Edit on the object for the
A Save button appears at the bottom of the list view. kind of record you’re
3. Click Save. editing
If other people make inline edits to the same fields on a record simultaneously, only the most
recent edit is saved.

Consider these points when editing fields on records directly from a list view in Lightning Experience. These considerations also
apply when editing records in a multiline layout in Lightning Experience.

Consider these points when editing fields on records directly from a list view in Lightning Experience.
EDITIONS
These considerations also apply when editing records in a multiline layout in Lightning Experience.
Important: Where possible, we changed noninclusive terms to align with our company Available in: Lightning
value of Equality. We maintained certain terms to avoid any effect on customer Experience
implementations. Available in: All editions
General
Not all fields on records in a list view or multiline layout view can be inline edited. To find out whether a field supports inline editing,
hover over it and look for the pencil . Non-editable cells have a lock . When making inline edits in a list view, required fields can’t
be left blank.
• If a list view or multiline view contains more than one record type, it can’t be inline edited. To enable inline editing, edit your list
view filters so it contains only one record type.
• Inline edit doesn’t apply to components in the small region.
• You can inline edit in Recently Viewed or Team list views that are predefined to contain only one record type. You can also edit tasks
on the tasks object home page even though they’re not in a list view.
• You can't inline edit in split view.
• You can't inline edit Account Name if Enable Automated Account Fields in Account Settings is enabled.
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Fields
These fields and field types aren’t inline editable.
• Built-in fields like Record ID or Created Date (never editable from the user interface)
• Compound fields including Name, address fields, and geolocation fields. To inline edit names, use the First Name and Last Name
fields.
• Controlling or dependent picklists
• Custom date/time fields
• Encrypted text fields
• For orgs with person accounts enabled, if your list view is filtered by the Person Account record type, the Account Name field isn’t
inline editable. If your list view is filtered by the Business Account record type, Account Name is inline editable. If your list view
includes multiple record types, no fields are inline editable.
• Formula fields
• Standard fields of type date/time, auto number, rollup summary, record type, master-detail, long text area, rich text, checkbox, or
hierarchy
• Fields that aren't on the page layout
These fields aren’t inline editable, depending on the object.
Campaign
• Parent Campaign
Document
• All fields
Event
• All fields
Opportunity
• Amount
• Expected Revenue
• Forecast Category
• Probability
• Quantity
Price Book
• Active Field
• Description
• Price Book Name
Task
• Assigned To
• Name
• Priority
• Private
• Reminder Settings
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Delete Records
For some kinds of objects, deleting one record affects other, related records.
EDITIONS
Before you delete a record, check whether there are related records. For example, if you delete an
account or contact, all associated assets are also deleted. Available in: both Salesforce
1. Find and open the record you want to delete.
orgs) and Lightning
2. Click Delete. Experience
USER PERMISSIONS
To delete records:
• Delete on the object for
the kind of record you’re
deleting
Recycle Bin
All users can view and restore records in their own Recycle Bin. If you have admin permissions, you
EDITIONS
can access and manage your own Recycle Bin and the org Recycle Bin, including permanently
deleting records. Available in: both Salesforce
View and Restore Your Recycle Bin in Lightning Experience orgs) and Lightning
Access your deleted records in the Lightning Experience Recycle Bin. The Recycle Bin is a list Experience
view that allows you to sort and filter to find the records you need. Available in: Group,
Manage the Recycle Bin in Lightning Experience Essentials, Professional,
As an admin, you have access to your own Recycle Bin and the Salesforce org’s Recycle Bin. You Enterprise, Performance,
can view, restore, and permanently delete records in the Org Recycle Bin and your own Recycle
Editions
Bin. Use list view functionality to sort and filter to find the records you need.
View, Restore, and Manage the Recycle Bin in Salesforce Classic
The Recycle Bin contains items that were deleted. Salesforce admins can see all deleted data across the entire org. The Recycle Bin
is available in the left sidebar on the Home page.
Considerations for Restoring Records from the Recycle Bin
Know what happens to a record’s associations when you restore it from the Recycle Bin.
SEE ALSO:
Data Access and Views: What’s Different or Not Available in Lightning Experience
186
View and Restore Your Recycle Bin in Lightning Experience

Access your deleted records in the Lightning Experience Recycle Bin. The Recycle Bin is a list view
EDITIONS
that allows you to sort and filter to find the records you need.
1. To access your Recycle Bin, from the App Launcher, find and open it, or add it to your navigation Available in: Lightning
bar. Experience

Editions
USER PERMISSIONS
To view and restore your

2. To restore records, select them and click Restore. deleted records:
the Recycle Bin
SEE ALSO:
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Manage the Recycle Bin in Lightning Experience

As an admin, you have access to your own Recycle Bin and the Salesforce org’s Recycle Bin. You
EDITIONS
can view, restore, and permanently delete records in the Org Recycle Bin and your own Recycle
Bin. Use list view functionality to sort and filter to find the records you need. Available in: Lightning
Note: Records in the Recycle Bin don’t count against your Salesforce org’s storage usage. Experience
However, Salesforce uses your storage limit to determine the maximum number of records Available in: Group,
allowed in your Recycle Bin. Your Recycle Bin can contain 25 times your MB storage capacity Essentials, Professional,
as records. For example, an org with a storage allocation of 2,000MB (2GB) can have 50,000 Enterprise, Performance,
records in the Recycle Bin: 25 x 2,000 = 50,000 records. Unlimited, and Developer
1. To access the Recycle Bin, from the App Launcher, find and select it, or add it to your navigation Editions
bar. Or, add the Recycle Bin tab for your org in the Lightning App Builder.
USER PERMISSIONS
To view and restore your

deleted records:
the Recycle Bin
To view and restore records
deleted by other users:
• Modify All Data
To restore deleted public
2. Select the Recycle Bin that you want to access (1). tags:
• Tag Manager
To permanently delete
records in the Recycle Bin:
• Modify All Data
3. Select the items you want to restore or permanently delete, and click Restore (2) or Delete (3).
4. To permanently delete all items in the org recycle bin, click Empty Org Recycle Bin (4).
A window displays confirming that you want to empty the Recycle Bin.
Note: You can have only one empty process running at a time. The processing time varies depending on the number of
records there are in your org’s Recycle Bin. From Setup, in the Quick Find box, enter View Setup Audit Trail, and
then select View Setup Audit Trail to check the status of completed empty processes.
SEE ALSO:
Customize Lightning Apps with the Lightning App Builder
188
View, Restore, and Manage the Recycle Bin in Salesforce Classic

The Recycle Bin contains items that were deleted. Salesforce admins can see all deleted data across
EDITIONS
the entire org. The Recycle Bin is available in the left sidebar on the Home page.
View Items in the Recycle Bin Classic (not available in all
orgs)
Choose My Recycle from the dropdown list to view just the items you deleted. Admins and users
with the “Modify All Data” permission can choose All Recycle Bin to view all data that has been Available in: all editions,
deleted for the entire org. In Personal Edition, the All Recycle Bin option shows all your deleted except Database.com
items.
Note: Records in the Recycle Bin don’t count against your org’s storage usage. However, USER PERMISSIONS
Salesforce uses your storage limit to determine the maximum number of records allowed in
To view and recover your
your Recycle Bin. Your Recycle Bin can contain 25 times your MB storage capacity as records. deleted records:
For example, an org with a storage allocation of 2,000MB (2GB) can have 50,000 records in • Read on the records in
the Recycle Bin: 25 x 2,000 = 50,000 records. the Recycle Bin
To view and recover records
Search for Items in the Recycle Bin deleted by other users:
• Modify All Data
1. Choose My Recycle Bin or All Recycle Bin. My Recycle Bin searches for matches only in the
items you deleted. To recover deleted public
tags:
2. Enter your search terms. Search terms are treated as separate words with an implied AND • Tag Manager
between them. For example, searching for bob jones returns items with bob and jones together
To purge the Recycle Bin:
but not bob smith whose email address is bsmith@jones.com. An implied wildcard is appended
• Modify All Data
to your search terms so searching for bob returns any bob or bobby. Searches look for matches
in the field displayed in the Name column of the Recycle Bin such as lead Name, Case
Number, Contract Number, or Product Name.
Note: Some search features, including stemming and synonyms, are not available in the Recycle Bin search.
3. Click Search.
Restore Items in the Recycle Bin

You can restore items by checking the box next to those items and clicking Undelete. To restore all deleted items, check the box in the
column header and then click Undelete.
When you undelete a record, Salesforce restores the record associations for the following types of relationships:
• Parent accounts (as specified in the Parent Account field on an account)
• Indirect account-contact relationships (as specified on the Related Accounts related list on a contact or the Related Contacts related
list on an account)
• Parent cases (as specified in the Parent Case field on a case)
• Master solutions for translated solutions (as specified in the Master Solution field on a solution)
• Managers of contacts (as specified in the Reports To field on a contact)
• Products related to assets (as specified in the Product field on an asset)
• Opportunities related to quotes (as specified in the Opportunity field on a quote)
• All custom lookup relationships
• Relationship group members on accounts and relationship groups, with some exceptions
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• Tags
• An article's categories, publication state, and assignments
Note: Salesforce only restores lookup relationships that have not been replaced. For example, if an asset is related to a different
product prior to the original product record being undeleted, that asset-product relationship is not restored.
Purge the Recycle Bin

Deleted records remain in the Recycle Bin for 15 days, and can be restored during that time. To permanently remove your deleted items
before the 15-day period, administrators and users with the “Modify All Data” permission, can click Empty your Recycle Bin or Empty
your organization’s Recycle Bin. After 15 days, deleted items are purged from the Recycle Bin, and once purged, they can’t be recovered.

Know what happens to a record’s associations when you restore it from the Recycle Bin.
EDITIONS
When you restore a record, Salesforce restores the record associations for some relationships.
• Parent accounts (as specified in the Parent Account field on an account)
• Indirect account-contact relationships (as specified on the Related Accounts related list on a Enterprise, Performance,
contact or the Related Contacts related list on an account) Unlimited, and Developer
• Parent cases (as specified in the Parent Case field on a case) Editions
• Master solutions for translated solutions (as specified in the Master Solution field on a
solution)
• Managers of contacts (as specified in the Reports To field on a contact)
• Products related to assets (as specified in the Product field on an asset)
• Opportunities related to quotes (as specified in the Opportunity field on a quote)
• All custom lookup relationships
• Relationship group members on accounts and relationship groups, with some exceptions
• Tags
• An article's categories, publication state, and assignments
Note: Salesforce restores only lookup relationships that have not been replaced. For example, if an asset is related to a different
product prior to the original product record being restored, that asset-product relationship is not restored.
Formats for Currency, Dates, Times, Names, and Phone Numbers

The format used for currency, dates, times, phone numbers, and names of people in Salesforce is
EDITIONS
determined by your Locale setting.
To find out what date/time format your Locale setting uses: Available in: Lightning
Experience and Salesforce
• From your personal settings, enter Advanced User Details in the Quick Find box,
Classic
then select Advanced User Details. No results? Enter Personal Information in the
Quick Find box, then select Personal Information. Available in: All Editions
• View the date/time format used in the read-only Created By field. This is the format you except Database.com
should use for entering dates and times in Salesforce fields.
190
Currency
In most Salesforce editions, the format and currency type you can use for currency fields, such as Quota or Annual Revenue, are determined
by the Currency Locale setting for your company. In Group, Professional, Enterprise, Unlimited, and Performance Edition orgs that use
multiple currencies, the format and currency type are determined by the Currency field in the record you’re creating or editing.
Tip: In Salesforce Classic, when you enter a monetary amount (or any other type of number), you can use the shortcuts k, m, or
b to indicate thousands, millions, or billions. For example, when you enter 50k it appears as 50,000. Uppercase shortcuts are
also supported. In Lightning Experience, you can use the same shortcuts, in addition to t to indicate trillions. However, these
shortcuts do not work for filter criteria.
Dates and Times

Many fields allow you to enter a date or a time in the format specified by your personal Locale setting.
When entering dates, you can choose a date from the calendar, or manually enter a date.
Only dates within a certain range are valid. The earliest valid date is 1700-01-01T00:00:00Z GMT, or just after midnight on January 1,
1700. The latest valid date is 4000-12-31T00:00:00Z GMT, or just after midnight on December 31, 4000. These values are offset by your
time zone. For example, in the Pacific time zone, the earliest valid date is 1699-12-31T16:00:00, or 4:00 PM on December 31, 1699.
Tip: Consider the following shortcuts in Salesforce Classic.

• Years appear and are saved as four digits, but you can enter the final two digits and Salesforce determines the first two. Entries
60 through 99 are assumed to be in the 20th century (for example: 1964), and entries 00 to 59 are assumed to be in
the 21st century (for example: 2012).
• If your locale is set to English (United States) and you enter numbers for month and day only (example: 01/15), Salesforce
supplies the current year.
• If your locale and language are English, you can enter words like Yesterday, Today, and Tomorrow, or any day of the
week, and Salesforce figures it out. Weekday names (such as Monday) are always considered to be in the following week.
Phone Numbers
When you enter phone numbers in various phone fields, Salesforce preserves whatever phone number format you enter. However, if
your Locale is set to English (United States) or English (Canada), 10-digit phone numbers and 11-digit numbers that start with “1” are
formatted as (800) 555-1212 when you save the record.
Tip:
• If you do not want the parentheses-space-hyphen formatting ((800) 555-1212) for a 10- or 11-digit number, enter a
“+” before the number. For example: +49 8178 94 07-0.
• If your 10- and 11-digit phone numbers have Salesforce’s automatic format, you might need to enter the parentheses when
specifying filter conditions. For example: Phone starts with (415).
Print Records
You can print Salesforce records from most detail pages.
The Printable View action is supported on Lightning Experience for desktop only. It isn’t supported on mobile devices.
• In Salesforce Classic, click Printable View in the upper right corner of most detail pages.
• In console apps for Salesforce Classic, click the print icon to open a record's printable view.
• In Lightning Experience, click Printable View in the action menu .
191
Printable View is available for a select set of objects. For more information, see Print List Views. If you previously customized the
Salesforce Mobile and Lightning Experience Actions section of a page layout, you have to add Printable View to that section manually
for it to appear.
Clone Records
Create a record by making a copy of a similar record. When you clone certain records, you can also
EDITIONS
clone related records.
1. Open a record, and select the Clone or Clone with Related action.
Clone action available in
• Only fields from the record’s page layout are cloned. Lightning Experience,
• Clone with Related isn’t available in the Salesforce mobile app. Salesforce Classic (not
available in all orgs), and the
If the record type of the cloned record isn’t available in your profile or permission sets, but other
Salesforce mobile app in:
record types are available, choose the type you want. Otherwise, your default record type is Contact Manager, Group,
applied. Professional, Enterprise,
2. If you selected Clone with Related, select the related records that you want to carry over to the Performance, Unlimited,
new record. Click Next. and Developer Editions
• The related records that you select can’t total more than 999. Clone with Related action
• Related records are cloned in batches of up to 200. For example, if you clone a record with available in Lightning
500 related records, it’s cloned in three batches. Validation rules, Apex triggers, and workflow Experience in: Professional,
are applied separately to each batch. Enterprise, Performance,
• If a related record includes a custom field configured to contain a unique value, you must Editions
delete the value before cloning the record.
3. Enter or change other information in the new record. USER PERMISSIONS

Fields You Can’t Access
To clone a record with or
If the record you’re cloning or a related record contains a field you don’t have access to, the without related records:
field in the new record is blank. • Create on the object
Fields with Read-Only Access AND
If the record you’re cloning contains a field you have read-only access to, the field in the
Read on the record
new record is blank. However, if a related record contains a field you have read-only access you’re cloning
to, the field value is copied into the new record.
4. Save the new record.
SEE ALSO:
Considerations for Cloning Opportunities
Considerations for Cloning Products
Field Handling for Cloning Campaigns with Related Records
192

You can give ownership of a record to another user as long as that user has at least Read permission
EDITIONS
for the type of record being transferred.
1. On the record detail page, click the link to change the owner. Available in: Salesforce
If you don’t see the link, you don’t have permissions to change record ownership. Classic (not available in all
orgs) and Lightning
2. Enter or select a new owner. In organizations where the Salesforce Customer Portal or partner Experience
portal is enabled, you can filter the results that appear on the user lookup dialog. Select either
a queue or group of users from the Owner or Assigned To drop-down list.
Note: Enterprise, Performance,
Unlimited, Developer, and
• You can only enter or select users who have permission to own the record. Contact Manager Editions
• External users trying to edit record ownership can’t filter by user type.
3. To notify the new owner, select the Send Notification Email checkbox.
USER PERMISSIONS
The “From” email address displayed in the notification is your return email address set in your To transfer single records:
email settings. • Transfer Record
For cases in Professional, Enterprise, Unlimited, Performance, and Developer Edition organizations,
the Case Assigned Template setting specified in Support Settings determines the
email text. For other records, the email text is generated automatically and cannot be customized.
4. Depending on your user permissions and the type of object you’re transferring, you can select which related items to transfer.
If your organization-wide default sharing for an object is set to Private, you see an error after changing the owner of a record for that
object. The error occurs because you no longer have access to the record. This error is safe to ignore.
SEE ALSO:
Considerations for Changing a Record’s Owner
Considerations for Changing a Record’s Owner

When you change a record’s owner, some items that are related to the record are also transferred
EDITIONS
to the new owner.
Note: Automatic triggers that change record ownership can affect which object details users Available in: Salesforce
see. In some cases, a user can enter information that is then immediately hidden from them Classic (not available in all
orgs on page 9) and
if an automatic trigger changes the object's owner.
Important: Workflow rules that update owners don’t also transfer associated items. To ensure
transfer, click Change next to the owner’s name in a record and make your transfer selections.
Enterprise Performance,
Record Transferred Items Unlimited, Developer, and
Account Contact Manager Editions
• Contacts that are owned by the previous account owner and
are related to the account are transferred to the new owner
automatically.
193
Record Transferred Items

• The account owner’s open opportunities are transferred automatically. To transfer open
opportunities owned by others, select Transfer open opportunities owned by others.
When you select this option, ownership of those opportunities is transferred regardless
of your access to them.
• To transfer the account owner’s closed opportunities to the new account owner, select
Transfer account owner’s closed opportunities. Closed opportunities owned by
others aren’t transferred.
• Contracts with a status of Draft or In Approval are transferred automatically. The new
owner has read-only access to contracts with a status of Activated.
• Orders with a status of Draft, with or without a transferring contract, are transferred
automatically. The new owner has read-only access to orders with a status of Activated.
• To transfer the owner’s open cases, select Transfer account owner’s open cases. To
transfer all of the owner’s cases, select Transfer all of this account owner’s cases.
• Attachments and notes in Salesforce Classic are transferred.
• The owner’s open activities are transferred automatically. Closed activities aren’t
transferred.
• To keep account team members with an account when the owner is changed, select
Keep account team. To delete the team, deselect this option. This action only applies
to team members added by a Salesforce admin, the account owner, or someone higher
in the role hierarchy. Team members added by users with group-based access are
removed even if Keep account team is selected.
• To keep opportunity team members with an opportunity when the account owner is
changed, select Keep opportunity teams with transferred opportunities. To delete
the team, deselect this option.
• To transfer the account owner’s closed cases to the new account owner when the account
owner is changed, select Transfer account owner’s closed cases.
• In Salesforce Classic only, divisions are transferred to the new account owner’s division
when you select Change division.
• When changing the owners of multiple accounts via SOAP API, all accounts must have
the same old owner and the same new owner. To change ownership of accounts with
different owners, use separate API requests.
Campaign • Attachments and notes in Salesforce Classic

• Open activities that are owned by the original record owner
Case • Attachments and notes in Salesforce Classic

• Open activities that are owned by the original record owner. Closed activities aren’t
transferred.
Contact • Attachments and notes in Salesforce Classic

• Open activities that are owned by the original contact owner. Closed activities aren’t
transferred.
194
Record Transferred Items

Contract • Attachments and notes in Salesforce Classic
• Open activities that are owned by the original record owner
• Orders with Draft status
Custom object • Open activities that are owned by the original record owner (Salesforce Classic only)
• Attachments and notes in Salesforce Classic
Knowledge • Changing an article's ownership is available in Lightning Experience only.

• To change ownership, select Change Owner either from a Knowledge list view of draft
articles or a draft article’s Knowledge home record.
• When you change the ownership of a draft article from a Knowledge home record, you
can also change the ownership of its archived and published versions at the same time.
• You can change the ownership of multiple draft articles at once from a Knowledge list
view.
• Ownership can be changed to a queue and to a user.
• Anyone in a queue can act as the article's owner.
• A user can only change an article's ownership if their profile permissions allow it.
Lead • Attachments and notes in Salesforce Classic are transferred. Files in Lightning aren’t.
• Open activities that are owned by the original record owner (except when you change
lead ownership using the Assign using active assignment rule checkbox)
Opportunity • Open activities that are owned by the current opportunity owner are transferred. Closed
activities aren’t transferred.
• When you transfer ownership of a related account, you have the option to transfer open
opportunities owned by others. This option transfers ownership of all of those
opportunities, regardless of your access to them.
• Opportunity team members only when the Keep Opportunity Team option is selected.
When opportunity teams are transferred, opportunity splits and any notes on splits are
preserved and split percentages are assigned to the new owner.
• Attachments and notes in Salesforce Classic are transferred. Files in Lightning aren’t.
Order • Open tasks

• Future events
• Items aren’t transferred if either the original or new owner is a member of a queue.
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Note: You can't transfer events to which you’ve been invited and don't own.
SEE ALSO:
Lightning Knowledge User Access
Organize Records with Tags and Topics

Topics are words or phrases that you can associate with Salesforce records to organize them around
EDITIONS
common themes. Tags are words or short phrases that you can associate with most Salesforce
records to describe and organize their data in a personalized way. Available in: both Salesforce
In Lightning Experience, you can see the all the records with a topic on the Related tab of the topic Classic (not available in all
detail page. In Salesforce Classic, Chatter must be enabled to access the Records tab of the topic orgs) and Lightning
detail page. Let’s say you added the topic Textiles to several textile-related records, including Experience
accounts, contacts, and opportunities. You could then view the related records together on the Available in: All editions
Records tab (in Salesforce Classic) or the Related tab (in Lightning Experience) of the Textiles topic
page.
Here’s an example topic detail page in Lightning Experience, with the Related tab showing records with the topic.
Admins can enable or disable topics for most objects, including custom objects.
Add and Remove Topics from Records in Lightning Experience

Add topics to records to organize the records around common themes and view them on topic detail pages.
Add Topics to Records in Salesforce Classic
Add topics to quickly organize records around common themes, retrieve them in list views, and (with Chatter) view them on topic
detail pages.
Remove Topics from Records in Salesforce Classic
Remove a topic from a record if it no longer applies.
196
Tag Records
Use tags to group records from various objects by a common theme. Add tags in search criteria to make finding information fast
and intuitive.
Remove Tags from Records
Add and Remove Topics from Records in Lightning Experience

Add topics to records to organize the records around common themes and view them on topic
EDITIONS
detail pages.
Your admin must add the Topics component to Lightning record pages before you can add and Available in: Lightning
remove topics from records. Experience
Note: All topic names are public and appear in search results, but the visibility of records Available in: Essentials,
that have topics isn’t affected. Group, Professional,
• In the topic editor, start typing your text. As you type, you can pick a topic from the list of Unlimited, and Developer
suggestions or keep typing to create your own unique topic. Press Enter to add the topic to the Editions
record.
Closing square brackets ( ] ) aren’t supported in topic names. Other punctuation, symbols, and
USER PERMISSIONS
separators are supported.
To add new topics to a
record
• Read and Edit on the
record
AND
Create Topics
To add existing topics to a

record
Records can have up to 100 topics. • Read and Edit on the
record
Topics on records become links to topic detail pages. If Chatter is enabled, the Feed tab on the
AND
topic detail page shows posts and comments with the topic. Whether Chatter is enabled or
not, the Related tab shows records with the topic. Topics on posts on a record aren’t Assign Topics
automatically added to a record’s topics; you must add the topics to the record. Topics are
To remove topics from a
added to a file automatically when the topics are added to: record
– A post with the file attachment • Read and Edit on the
record
– Comments on a post with the file attachment
AND
• In the Topics component, click X next to a topic name to remove it from a record.
Assign Topics
Removing a topic unassigns the topic from the record but doesn’t delete the topic. Before you
remove a topic from a record, consider whether someone else added it; they could be using
the topic to track the record.
197
Add Topics to Records in Salesforce Classic

Add topics to quickly organize records around common themes, retrieve them in list views, and
EDITIONS
(with Chatter) view them on topic detail pages.
Topics for objects must be enabled before you can add topics to records of that object type. Available in: Salesforce
Note: All topic names are public and appear in search results, but this doesn’t affect the orgs)
visibility of records that have topics.
1. On the top of the record detail page under the record name, click Click to add topics. If the
record already has topics, click Topics.
USER PERMISSIONS
To add topics to a record:

record
AND
Assign Topics to add
existing topics
OR
Create Topics to add
new topics
If your administrator enabled feed-based layouts, click Add Topics in the sidebar of the feed view.
198
2. In the topic editor, start typing your text. As you type, you can pick a topic from the list of suggestions, or keep typing to create your
own unique topic. To add more than one topic, type a comma after each topic.
Commas ( , ) and closing square brackets ( ] ) automatically end a topic. Other punctuation, symbols, and separators are supported
in topic names.
Records can have up to 100 topics.
3. When you’re done adding topics, click Done or press Enter.

You can now use topics you add to records to filter your list views. If your administrator enabled Chatter, topics added to records become
links to topic detail pages, where the Records tab shows all associated records. While you can enable topics for tasks, the Records tab is
not supported for tasks. Topics on posts on a record aren’t automatically added to a record’s topics; you must add the topics to the
record. Topics are added to a file automatically when the topics are added to the post with the file attachment or to comments on the
post with the file attachment.
Remove Topics from Records in Salesforce Classic

Remove a topic from a record if it no longer applies.
EDITIONS
Removing topics doesn’t delete them. Before you remove a topic from a record, consider whether
someone else added it; they may be using the topic to track the record. Available in: Salesforce
1. On the top of the record detail page, click Topics.
orgs)
2. Click next to the topic you want removed from the record.
3. Click Done or press ENTER.
Removing a topic from a record removes the record from any list views using that topic as a filter.
USER PERMISSIONS
If Chatter is enabled, the record is also removed from the Records tab of the topic detail page.
To remove topics from a
record:
record
AND
Assign Topics
199
Tag Records
Use tags to group records from various objects by a common theme. Add tags in search criteria to
EDITIONS
make finding information fast and intuitive.
1. On the top right corner of the record detail page, click Add Tags or Edit Tags. Available in: Salesforce
2. In the Personal Tags or Public Tags text boxes, enter comma-separated lists of
orgs)
the tags that you want to associate with the record.
Tags can only contain letters, numbers, spaces, dashes, and underscores, and must contain at Available in: All Editions
least one letter or number. As you enter new tags, up to 10 tags that have already been defined except Database.com
are displayed as auto-complete suggestions. The list of suggestions changes to show only those
tags that match the prefix you have entered. USER PERMISSIONS
There are limits on the number of personal and public tags you can create and apply to records.
To edit tags on a record:
If you exceed the number of tags, any new tags you add aren’t saved. Go to the Tags page and
delete infrequently used tags.
To rename or delete public
Example: For example, you could tag contacts and leads you met at a conference with the tags:
phrase User Conference 2011. You can then search for the User Conference 2011 tag and click • Tag Manager
that tag in search results to retrieve those records.
Remove Tags from Records

1. On the top right corner of the record detail page, click Edit Tags.
EDITIONS
2. Next to the Personal Tags or Public Tags text boxes, click [X] next to the tag that
you want to remove. Available in: Salesforce
orgs)
If the tag that you removed is the last instance of the tag, the tag is deleted from your organization
completely. If other records use the tag, the tag still appears in search results and the Tags page. Available in: All Editions
except Database.com
USER PERMISSIONS
To edit tags on a record:

200
Record Translated Names

Use local name fields to store translated names for accounts, contacts, or leads.
EDITIONS
For example, you can store the name of an account in the default language in your Salesforce org
and the account’s or user’s language. The following fields can have corresponding local names: Available in: Salesforce
Standard Field Local Name Field orgs)
Account Name Account Name (Local) Business accounts available

in: All Editions except
Contact: First Name Contact: First Name (Local) Database.com
Contact: Middle Name Contact: Middle Name (Local) Person accounts available
in Enterprise, Performance,
Contact: Last Name Contact: Last Name (Local) Unlimited, and Developer
Editions
Lead: Company Lead: Company Name (Local)
Lead: First Name Lead: First Name (Local)
Lead: Middle Name Lead: Middle Name (Local)
Lead: Last Name Lead: Last Name (Local)
Local names do not affect the user’s language settings. Depending on your page layout settings, they can both be displayed on the
detail or edit page.
Note: When viewed from a report, empty local name fields display different values depending on whether the report is standard
or custom. If the local name field is empty:
• Standard reports display the value from the standard name field. So if First Name (Local) is empty, the value for
First Name is displayed.
• Custom reports display an empty value. So if First Name (Local) is empty, the field is displayed empty.
Analyze Your Data

Analyze and visualize your data with reports and dashboards. Salesforce offers a powerful suite of reporting tools that work together to
help you understand and act on your data.
Here’s a quick intro to running, sorting, filtering, and visualizing your data.
Run a Report
Reports give you access to the data your organization has accumulated over time, enabling you to make informed decisions.
Sort Report Results
Sort a report by the data in a particular column by clicking that column’s heading. Clicking a column header sorts data according to
that column’s ascending order: text is sorted from A to Z, numerical data is sorted from lowest to highest, and time/date data is
sorted from earliest to latest.
Filter Your Report
Does your report give you more data than you need? Use filters to pare down your report until it only shows the data that you want.
Create Filters that Use Special Picklist Values
Use special picklist values for your search criteria. These special picklists have values of either True or False.
201

The operator in a filter is like the verb in a sentence. Operators specify how filter criteria relate to each other. Refer to this list of filter
operators when setting filters on list views, reports, dashboards, and some custom fields.
Visualize Your Data with Dashboards
Create a dashboard to show data from your report with a visual component, for example a pie chart.
Run a Report
Reports give you access to the data your organization has accumulated over time, enabling you to
EDITIONS
make informed decisions.
To run a report, find it on the Reports tab and click the report name. Most reports run automatically Available in: both Salesforce
when you click the name. Classic (not available in all
orgs) and Lightning
1. Click the Reports tab.
Experience
2. Find the report you want to run and click the report name.
If you’re already viewing a report, click Run Report to run it. Group, Professional,
Editions
USER PERMISSIONS
To run reports:
• Run Reports
To schedule reports:
• Schedule Reports
To create, edit, and delete
reports:
• Create and Customize
Reports
AND
Report Builder
202
Sort Report Results

Sort a report by the data in a particular column by clicking that column’s heading. Clicking a column
EDITIONS
header sorts data according to that column’s ascending order: text is sorted from A to Z, numerical
data is sorted from lowest to highest, and time/date data is sorted from earliest to latest. Available in: Salesforce
• To reverse the sort order, click the column heading a second time. Classic (not available in all
orgs) and Lightning
• If the floating report header is enabled for your organization, sort behavior is slightly different.
Experience
When users sort data by clicking a floating report heading, the report refreshes and redirects
users to the beginning of report results. Available in: Essentials,
• In a report with multiple grouping levels, you can sort by the summary value that defines each Enterprise, Performance,
grouping. Unlimited, and Developer
For example, take an Opportunities report that’s grouped by type of business. Each Type Editions
grouping is in turn grouped by Stage, and each Stage grouping is grouped by Lead
Source. Now you can sort the Type groupings by amount, the Stage grouping by stage, Available in: Enhanced
and the Lead Source grouping by record count. Folder Sharing and Legacy
Folder Sharing
USER PERMISSIONS
To sort report results:

• Legacy Folder Sharing
Run Reports
Enhanced Folder
Sharing
Run Reports
203
Filter Your Report

Does your report give you more data than you need? Use filters to pare down your report until it
EDITIONS
only shows the data that you want.
Let’s say you have a report of Accounts with fields like State and Annual Revenue. The Available in: both Salesforce
report already has these filters: Classic (not available in all
orgs) and Lightning
• State includes California, Arizona, Nevada
Experience
• Annual Revenue greater than 1000000
These two filters return results for all accounts located in California, Arizona, and Nevada that Group, Professional,
generate an annual revenue greater than $1,000,000. Now you also want to filter by industry, Enterprise, Performance,
specifically, the Banking industry. Here’s how you do that. Unlimited, and Developer
1. On the Reports tab, click a report to open it. Editions
2. Click Edit.
3. Select the Filters tab. USER PERMISSIONS
4. Click Add Filter and select a Field Filter from the list. In our account filter example, you’d select To create, edit, and delete
Industry. Which filters are available in your organization depends on the fields that your reports:
administrator set up for account records. • Create and Customize
Reports
5. Select an operator for the filter and type the filter value in the next field. In our account filter
AND
example, you’d select equals and type Banking.
Report Builder
6. Click Apply.
Now your report shows Banking industry Accounts in California, Arizona, and Nevada with an annual To create custom list views:
revenue above $1,000,000.00. • Read on the type of
Filter Your Report (Salesforce Classic)
public list views:
Use filters to pare down your report until it only shows the data that you want. • Manage Public List
Views
204
Filter Your Report (Salesforce Classic)

Use filters to pare down your report until it only shows the data that you want.
EDITIONS
1. On the Reports tab, click a report to open it.
2. Click Customize.
3. Click Add and select a Field Filter from the list. orgs) and Lightning
A new filter row appears below the other two filters. Experience

4. Click next to the filter field and select a filter. Group, Professional,
In our account filter example, you’d select Industry. Which filters are available in your Enterprise, Performance,
organization depends on the fields that your administrator set up for account records. Unlimited, and Developer
Editions
5. Select an operator for the filter and type the filter value in the next field.
In our account filter example, you’d select equals and type Banking.
USER PERMISSIONS
6. Click Save.
To create, edit, and delete
reports:
• Create and Customize
Reports
AND
Report Builder
To create custom list views:

public list views:
Views
Create Filters that Use Special Picklist Values

Use special picklist values for your search criteria. These special picklists have values of either True
EDITIONS
or False.
For example, to show all opportunities you have won, enter Won equals True as your search Available in: Salesforce
criteria. To show all closed/lost opportunities, enter Closed equals True and Won equals Classic (not available in all
False. orgs)
Note: If you are creating filter criteria for a report or list view, the lookup icon automatically The available fields vary
displays when you choose to filter on one of the special picklists. Click the lookup icon to according to which
choose the value True or False. Alternatively, you can manually enter True or Salesforce Edition you have.
False in the filter criteria.
These are the available fields and their values:
205
Special Picklist Field Value Description

Accounts and contacts: Is Person True The account is a person account. Your administrator could have
Account customized the name of this field. This field displays as the person
account icon ( ).
False The account is a business account.
Accounts, leads, and opportunities: True The account is a partner account, or the lead or opportunity
Partner Account owner is a partner user.
False The account is not a partner account or the lead or opportunity

owner is not a partner user.
Activities: All-day True Applies only to events, not tasks. The event is marked as an all
day event.
False The event has a specific time.
Activities: Closed True Applies only to tasks, not events. The task has been closed, that
is, the task Status field has a “Closed” value.
False Task is still open.
Activities: Event Invitation True Applies only to events, not tasks. The event is the meeting invite
(Only for reports) sent to another user for a multi-person event.
False The event is the original multi-person event assigned to the event
host.
False Activity does not have a green sheet.
Activities: Task True Activity is a task, not an event.
False Activity is an event.
Campaigns: Active True Campaign is active and can be chosen from various campaign
picklists.
False Campaign is inactive.
Cases: Closed True The case is closed, that is, the case Status field has a “Closed”
value.
False Case is still open.
Cases: Escalated True Case has been automatically escalated via your org’s escalation
rule.
False Case has not been escalated.
Cases: New Self-Service True Case has a new comment added by a Self-Service user.
Comment
False Case does not have a new Self-Service comment.
Cases: Open True The case is open, that is, the case Status has a value that is
(Only for reports) not equivalent to “Closed.”
False Case has been closed.
206

Cases: Self-Service Commented True Case has a comment added by a Self-Service user.
False Case does not have a Self-Service comment.
Contacts: Do Not Call True The contact cannot be included in a call recipient list.
False The contact can receive calls.
Contacts: Email Opt Out True The contact cannot be included in a mass email recipient list.
False The contact can receive mass email.
Contacts: Fax Opt Out True The contact cannot be included in a fax recipient list.
False The contact can receive faxes.
Contacts: Self-Service Active True The contact is enabled to log in to your Self-Service portal.
(Only for reports) False The contact is not enabled for Self-Service.
Leads: Converted True The lead has been converted.

(Only for reports) False The lead has not been converted.
Leads: Do Not Call True The lead cannot be included in a call recipient list.
False The lead can receive calls.
Leads: Email Opt Out True The lead cannot be included in a mass email recipient list.
False The lead can receive mass email.
Leads: Fax Opt Out True The lead cannot be included in a mass fax recipient list.
False The lead can receive faxes.
Leads: Unread True The lead has not yet been viewed or edited by the owner since
it was assigned to that user.
False The lead has been viewed or edited at least once by the owner
since it was assigned.
Opportunities: Closed True The opportunity is closed, that is, the Stage field has a value
of the type Closed/Won or Closed/Lost.
False The opportunity is still open.
Opportunities: Has Products True Products have been added to the opportunity.
False Products have not been added to the opportunity.
Opportunities: Is Split True The opportunity has revenue or overlay splits.
False The opportunity does not have revenue or overlay splits.
Opportunities: Primary True The partner for the opportunity has been marked as the primary
(Only for Partner Opportunities report) partner.
207

False The partner for the opportunity has not been marked as the
primary partner.
Opportunities: Private True The opportunity owner has checked the Private box on the
opportunity edit page.
False The Private box on the opportunity is not checked.
Opportunities: Won True The opportunity is closed and won, that is, the Stage field has
a value of the type Closed/Won.
False The opportunity has not been won. The Stage field may have
a value of the type Open or Closed/Lost.
Products: Active True Product is active and can be added to opportunities in Enterprise,
Unlimited, and Performance Edition orgs.
False Product is inactive and cannot be added to opportunities.
Product: Has Quantity Schedule True Product has a default quantity schedule.
False Product does not have a default quantity schedule.
Product: Has Revenue Schedule True Product has a default revenue schedule.
False Product does not have a default revenue schedule.
Solutions: Visible in True The solution has been marked Visible in

Self-Service Portal Self-Service Portal and is visible to Self-Service portal
users.
False Solution is not marked Visible in Self-Service

Portal and is not visible to Self-Service portal users.
Solutions: Reviewed True The solution has been reviewed, that is, the solution Status
field has a “Reviewed” value.
False Solution is not reviewed.
Solutions Out of Date True The translated solution has not been updated to match the
master solution with which it is associated.
False The translated solution has been updated to match the master
solution with which it is associated.
Users: Active True User is active and can log in.
False User is inactive and cannot log in.
Users: Offline User True User has access to use Connect Offline.
False User is not enabled for Connect Offline use.
Users: Marketing User True User can manage campaigns.
False User is not enabled to manage campaigns.
208

User: Is Partner True User is a partner user.
False User is not a partner user.
Note: The special picklists you can view are only those that are visible in your page layout and field-level security settings.

The operator in a filter is like the verb in a sentence. Operators specify how filter criteria relate to each other. Refer to this list of filter
operators when setting filters on list views, reports, dashboards, and some custom fields.
Operator Uses
equals Use for an exact match. For example, “Created equals today.”
less than Use for results that are less than the value you enter. For example, “Quota less than 20000” returns records
where the quota field ranges from 0 to 19,999.99.
greater than Use when you want results that exceed the value you enter. For example, “Quota greater than 20000” returns
records where the quota amount begins at 20,000.01.
less or equal Use for results that match or are less than the value that you enter.
greater or equal Use for results that match or exceed the value that you enter.
not equal to Shows results that don’t have the value that you enter. This operator is useful for eliminating empty fields. For
example, “Email not equal to <blank>.”
Note: If evaluating more than one value, none of the specified values can exist on the record. For
example, if you specify not equal to A & C, only records where the value is neither A nor C are
returned.
contains Use for fields that include your search string, but sometimes also include other information. For example,
“Account contains California” finds California Travel, California Pro Shop, and Surf California. Keep in mind that
if you enter a short search string, it can match a longer word. For example, “Account contains pro” finds California
Pro Shop and Promotions Corporation. This operator isn’t case-sensitive except when it's used in roll-up summary
(RSF) field filters. For example, you have this filter criteria for an RSF field: Opportunity name contains widgets.
The query that creates the RSF field value only returns records with a name value that contains widgets. Records
with name values that contain Widgets or WIDGETS aren’t included.
does not contain Eliminates records that don’t contain the value you enter. For example, “Mailing Address Line 2 does not contain
P. O. Box.”
Note: When specifying filter criteria on roll-up summary fields, does not contain uses “or”
logic on comma-separated values. On list views, reports, and dashboards, does not contain
uses “and” logic.
This operator isn’t case-sensitive except when it's used in roll-up summary (RSF) field filters.
209
Operator Uses
starts with Use when you know what your value starts with, but not the exact text. This operator is a narrower search term
than “contains.” For example, if you enter “Account starts with California,” you find California Travel and California
Pro Shop, but not Surf California.
includes Available when you choose a multi-select picklist as the selected field. Use this operator to find records that
include one or more of the values that you enter.
For example, if you enter “Interests includes hockey, football, baseball,” you find records that have only hockey
selected, and records that have two or three of the values entered. Results don’t include partial matches of
values.
excludes Available when you choose a multi-select picklist as the selected field. Use this operator to find records that
don’t contain any values that match the ones entered.
For example, if you enter “Interests exclude wine, golf,” your report lists records that contain any other values
from that picklist, including values that are blank. Results don’t include partial matches of values.
Enter values on separate lines.
between Available for dashboard filters only. Use to filter on ranges of values. For each range, the filter returns results
that are greater than or equal to the minimum value and less than the maximum value.
For example, if you enter “Number of Employees from 100 through 500,” your results include accounts with
100 employees up to those with 499 employees. Accounts with 500 employees aren’t included in the results.
within Available when you create list views based on a geolocation custom field. Shows results that are within the
specified radius from a fixed latitude and longitude. For example, if you enter “Warehouse location within 50
miles 37.775° –122.418°,” your list view includes all warehouses within a 50–mile radius of San Francisco,
California.
Visualize Your Data with Dashboards

USER PERMISSIONS EDITIONS
To create dashboards: Legacy Folder Sharing Available in: both Salesforce

Run Reports AND Manage Dashboards Classic (not available in all
orgs) and Lightning
Enhanced Folder Sharing Experience
Run Reports AND Create and Customize
Dashboards Available in: Essentials,
Group (View Only),
To edit and delete dashboards you created: Legacy Folder Sharing Professional, Enterprise,
Run Reports AND Manage Dashboards
Enhanced Folder Sharing
Run Reports AND Create and Customize Available in: both Legacy
Dashboards Folder Sharing and
To edit and delete dashboards you created Legacy Folder Sharing
in public folders: Run Reports AND Manage Dashboards
210

Edit My Dashboards
To edit and delete dashboards you didn’t create in public Legacy Folder Sharing
folders: Run Reports, Manage Dashboards AND View All Data
Manage Dashboards in Public Folders
To create, edit, and delete dynamic dashboards: Legacy Folder Sharing

Manage Dynamic Dashboards
Manage Dynamic Dashboards
Create a dashboard to show data from your report with a visual component, for example a pie chart.
Let’s say you have a report that shows Banking industry Accounts in California, Arizona, and Nevada with an annual revenue above
$1,000,000.00. Now you want to visualize this report for your team with a pie chart. Here’s how you do that.
1. In Lightning Experience, click the Dashboards tab. Or, in Salesforce Classic, click the Reports tab.
2. Click New Dashboard.
3. In Lightning Experience, click + Component. Then, select a report, and display it as a donut chart. Or, in Salesforce Classic, click the
pie chart icon in the Components tab and drag it to one of the columns in the layout. Then, click the Data Sources tab and expand
the report list, find your report, and drag and drop it on the pie chart.
4. Add a title for your chart.
5. Click Save.
Note and Attachment Fields

There are a number of useful fields available for notes and attachments in Salesforce. There are
EDITIONS
different fields available for notes taken with Notes, our enhanced note-taking tool, and notes taken
with the old note-taking tool. Available in: Salesforce
Fields for Notes orgs), Lightning Experience,
and all versions of the
Note: In the Salesforce mobile app and Lightning Experience, there are additional fields for Salesforce mobile app
relating multiple records to the note.
Field Description Enterprise, Performance,
Body Text of the note. Can hold up to 50 MB of data. and Unlimited Editions
Title Subject of note. Maximum of 200 characters.
211
Get Started with Salesforce Brand Your Org in Lightning Experience
Fields for the Old Note-Taking Tool
Field Description
Body Text of the note. Can hold up to 32 KB of data.
Private Checkbox to indicate that note is only accessible to the owner and
administrators. For administrators to view private notes, they need
the “View All Data” permission; to edit them, they need the “Modify
All Data” permission.
Title Short description of note. Maximum of 80 characters.
Fields for Attachments
Attachment Fields
Field Description
Description Description of the uploaded file. Maximum of 500 characters.
File Name Name of the uploaded file.
Private Checkbox to indicate that the attachment is only accessible to the

person who created or attached it and to administrators. For
administrators to view private attachments, they need the “View
All Data” permission; to edit them, they need the “Modify All Data”
permission.
Share With Connections Checkbox to indicate that the attachment is shared with
connections when the parent record is shared. This checkbox is
only available if Salesforce to Salesforce is enabled, the parent
record is shared, and the attachment is public.
Size Size of the uploaded file.
Brand Your Org in Lightning Experience

Rally your team around your brand and important initiatives, like a new product launch, with a set
EDITIONS
of custom brand images and colors in your org. We call them themes. You can choose one of the
built-in Salesforce themes, or create your own custom themes with just a few clicks. Available in: Lightning
1. From Setup, enter Themes and Branding in the Quick Find box, then select Themes Experience
and Branding.
2. View, preview, and activate an existing theme, or click New Theme to create your own. Group, Professional,
Keep these considerations in mind when working with themes: Enterprise, Performance,
• Only one theme can be active at a time, and a theme applies to your entire org.
• By default, orgs use the built-in Lightning Blue theme.
• You can create up to 300 custom themes, but you can’t modify or clone the built-in themes provided by Salesforce.
• Themes don’t apply to Salesforce Classic or to mobile.
212
Get Started with Salesforce Try New Features with the Lightning Extension for Chrome
• Chatter External users see the built-in Lightning Blue theme only.
• Even if you haven’t selected the option to override themes in the App Manager, your app’s brand image and color always override
the Lightning Lite and Lightning Blue themes.
• For optimum visibility, we use an accessible version of your brand colors. To use your own colors in links and branded buttons.
select the Override accessibility brand color checkbox. You can’t override accessible brand colors in the Global Navigation
Divider and status and flow components.
Warning: Selecting the Override accessibility brand color checkbox can cause accessibility issues in some areas of
the UI. This can make text harder to read.
SEE ALSO:
Create Lightning Apps

Are you an early adopter of the latest and greatest technology … or do you want to become one? With the Lightning Extension for your
browser, you can gain access to the latest Lightning features and try them before everyone else.
The Lightning Extension is a browser extension that lets us roll out new features on a continuous basis, outside of our normal release
cycle.
What features are available?

The initial release of the Lightning Extension contains these new features.
• The Component Customization feature lets you declutter record and home pages by hiding components with the icon in the
header.
• The Link Grabber feature makes all Lightning links open in a single browser tab.
I only want my users to have access to certain features. Can I disable some of the
features offered in the Lightning Extension?
Yes. To disable features, from Setup, in the Quick Find box, enter Lightning Extension, and then select Lightning Extension.
From there, you can control access to individual features, or access to the extension itself. Changes can take up to 24 hours to take effect.
Component Customization FAQ

Hide components in home and record pages on a per-app basis.
Link Grabber FAQ
Save time every time you open a Lightning link. Makes all Lightning links open in a single browser tab.
SEE ALSO:
External Link: Download the Lightning Extension from the Chrome Web Store
Link Grabber FAQ
213

Hide components in home and record pages on a per-app basis.
How do I use the Component Customization feature?

Click on the header to edit a record or home page. To hide a component, select the component you want to hide, and click the
Component Visibility toggle in the customization panel.
SEE ALSO:
Link Grabber FAQ

Save time every time you open a Lightning link. Makes all Lightning links open in a single browser tab.
How does the Link Grabber work?

The Link Grabber takes all Lightning links and opens them in a single browser tab. For standard navigation apps, this means that the
content that’s currently open in your app is replaced with the content from the link. For Lightning console apps, that means that the
link opens in a new workspace tab in your current console session.
214
Is this feature related to the Lightning Console Extension?

The Lightning Console Extension is the standalone version of the Link Grabber. Turning on the Link Grabber automatically disables the
Lightning Console Extension. If you continue to use the Link Grabber feature, we recommend uninstalling the Lightning Console Extension.
SEE ALSO:
215
INDEX
A K
Apps Keyboard shortcuts
opening 83, 85 in Salesforce Classic 65
Assistant
Lightning Experience S
145 Salesforce administrator
assistant 145 can’t see features 100
Setup
user 127, 133, 143, 201
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Get Started with Salesforce

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Data Assessment Company Recommendation is unavailable.

Product, Feature, or Available Not Notes

Data Cloud Data.com Clean is unavailable.

Document Generation Document Generation features as part of Omnistudio are unavailable.

Einstein.ai Einstein.ai Data Access via Cloud to Cloud is disabled.

Einstein Activity Capture Integration with Outlook and Gmail is unavailable.

Einstein Analytics Connector Chatbot features are unavailable.

Einstein Case Classification Case classification features are unavailable.

Einstein EP API Einstein Metadata models are disabled.

Einstein Search AI search features are unavailable.

Einstein SmartAgent Einstein Article Recommends is unavailable.

Einstein SmartAgent Einstein Reply Recommendations is unavailable.

Essentials Cloud Salesforce Essentials is unavailable.

Experience Cloud Out-of-office messages are unavailable.

Product, Feature, or Available Not Notes

Google Apps Google apps are unavailable.

Help Links Help links don’t redirect to Salesforce Help.

In-App Guidance User feedback in Lightning is unavailable.

Industries in Einstein Cloud Einstein Object Detection is unavailable.

Intelligent Form Reader AWS Textract integration is unavailable.

Intelligent Swarming Intelligent swarming, or service swarming, using Slack is unavailable.

ISV Intelligence Advanced access to App Analytics usage logs is unavailable.

Lightning Console Debug view in Console is unavailable.

Lightning Object Creator Lightning Object Creator is unavailable.

Lightning Sync Lightning Sync is unavailable.

Marketing Cloud Account Account Engagement is unavailable.

Microsoft Teams Integration Microsoft Teams integration is unavailable.

Mobile Features Mobile is unavailable.

Mobile Push Mobile push is unavailable.

Omnistudio Omnistudio managed package and related features are unavailable.

Platform Encryption & Keys Self-Signed Certificate feature is unavailable.

Product, Feature, or Available Not Notes

Private Connect Private Connect is unavailable.

Quip Files Connect (includes Quip) is unavailable.

Sales Cloud Einstein Lead Score is unavailable.