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    SAP PM External Service Tutorial - Free SAP PM Training

    Uploaded by

    Hossam Said
    The document discusses how to handle external services and operations in SAP maintenance orders. It explains that external services can be procured through individual purchase orders, external work centers, or service items with purchase orders and service entries. The key steps are creating a maintenance order, which generates a purchase requisition, then creating a matching purchase order and receiving the goods or services.

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    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    SAP PM External Service Tutorial - Free SAP PM Training

    Uploaded by

    Hossam Said
    186 views18 pages
    The document discusses how to handle external services and operations in SAP maintenance orders. It explains that external services can be procured through individual purchase orders, external work centers, or service items with purchase orders and service entries. The key steps are creating a maintenance order, which generates a purchase requisition, then creating a matching purchase order and receiving the goods or services.

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    SAP

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    The document discusses how to handle external services and operations in SAP maintenance orders. It explains that external services can be procured through individual purchase orders, external work centers, or service items with purchase orders and service entries. The key steps are creating a maintenance order, which generates a purchase requisition, then creating a matching purchase order and receiving the goods or services.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    186 views18 pages

    SAP PM External Service Tutorial - Free SAP PM Training

    Uploaded by

    Hossam Said
    The document discusses how to handle external services and operations in SAP maintenance orders. It explains that external services can be procured through individual purchase orders, external work centers, or service items with purchase orders and service entries. The key steps are creating a maintenance order, which generates a purchase requisition, then creating a matching purchase order and receiving the goods or services.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 18

    ...

    MENU

    SAP PM External Service


    :
    This tutorial is part of our SAP PM
    course and it talks about SAP PM external service
    management. You will learn how to handle external services and
    operations in SAP maintenance orders. Our explanation will be
    illustrated by examples for external services and external
    services as service items.

    It is possible that an organization needs to procure external


    services due to the capacity constraints, lack of specialized
    talent or cost factors. In this case, it can procure external
    services by creating a purchase order or by creating external
    firms as work centers.

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    SAP PM external service functionality provides the basic


    process of procurement of externally performed services.
    :
    SAP PM external service can be processed in three different
    ways:

    Individual purchase order


    External firm work center
    Service item with individual purchase order and
    service specifications and a subsequent service entry

    The external assignment is controlled by a control key in the


    maintenance order or assigned in a work center of the
    operation.

    Three different types of the control key are as follows:

    PM01: The assignment is processed by an internal


    work center.
    PM02: The external procurement is processed by a
    purchase requisition followed with an individual
    purchase order.
    PM03: The external assignment is processed using
    an external operation with service specification and
    followed by a service entry sheet.

    It is possible to assign the part of work in a maintenance order


    and outsource to external organizations. You can divide the
    maintenance operations which are performed by an internal
    work center and which are performed by external work center.

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    :
    Also, it is possible to assign a complete maintenance order to an
    external company. In this case, create a maintenance order with
    a single operation, which is assigned to an external company.

    When external services are planned, the purchase requisition is


    automatically created with a reference to a maintenance order
    as account assignment. The procurement team converts the
    purchase requisition to a purchase order.

    Once goods receipts are done for external operations, the status
    of operation is updated to EOPD (external operation partially
    delivered). If you set the final delivery indicator on the goods
    receipt, then the status is updated to EODL (external operations
    delivery completed).

    Procurement of External
    Services
    To execute the procurement of external service process, create
    a new maintenance order with the control key PM02 (in
    transaction IW31).
    :
    Create SAP Maintenance Order

    Create Maintenance Order: Operation Tab

    Go to Operations tab, select an operation line item and click on

    the External button . External processing data will


    be available like vendor, material group, cost, cost element, and
    operation quantity.
    :
    Create Maintenance Order: External Tab Page

    Click Save icon to save your maintenance order. Now, open the
    maintenance order in change mode by navigating to the
    following path in SAP Easy Access menu:

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    Logistics > Plant Maintenance > Maintenance Processing >


    Order > Change Order

    Check whether purchase requisition is created or not. If yes,


    then what is the purchase requisition number. To do it, open the
    order, go to Operations tab page, select an operation line item
    and click on the External button. Next, go to Actual Data tab and
    check the purchase requisition number.
    :
    Create Maintenance Order: Actual Data Tab

    Now, release your maintenance order and create a purchase


    order with a reference to the created purchase requisition. To
    create a purchase order, follow this path in SAP Easy Access
    menu:

    Logistics > Material Management > Purchasing > Purchase


    Order > Create > ME21N – Vendor/Supplying Plant Known

    The following screen will appear:

    Create SAP Purchase Order

    Now, open the document overview tab and click on the selection

    variant icon . Next, select purchase requisition from the


    drilldown menu. The following screen will appear.
    :
    Create SAP Purchase Order: Purchase Requisition Filter

    Enter details like purchase requisition date, purchasing group


    and plant to filter your purchase requisition. Select your
    purchase requisition and it will appear on the left-hand side
    toolbar in the purchase order.

    Create SAP Purchase Order – Adopt Data from Purchase Requisition

    Select the purchase requisition number and click on Adopt icon.


    The purchase requisition data will get copied into the purchase
    order.
    :
    SAP Create Purchase Order – Details Copied from Purchase Requisition

    Click on the Check button. If no error is shown, click on the


    Save button and the purchase order will be created. The
    following message will be generated with the purchase order
    number.

    System Message with Purchase Order Number

    Now, perform good receipt for this purchase order. To perform


    good receipt, follow this path in SAP Easy Access menu:

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    Logistics > Material Management > Inventory Management >


    Goods Movement > MIGO – Goods Movement (MIGO)
    ▾
    On the initial screen of MIGO transaction, select values from
    :
    dropdown menus as shown on the screenshot below.

    Goods Receipt Against SAP Purchase Order

    Press Enter button on the keyboard and the data will get copied
    from the purchase order. Select Item OK checkbox on the
    Where tab as shown below.

    Goods Receipt Against Purchase Order – Item OK Checkbox

    Press the Check button. If no error is shown, click the Post


    button or the Save icon. A new material document will be
    posted.

    System Message Confirming Posting of Goods


    Receipt

    Now, invoice receipt needs to be made for the purchase order.


    To execute the invoice receipt, follow this path in SAP Easy
    Access menu:

    Logistics > Material Management > Purchasing > Logistics


    :
    Invoice Verification >Document Entry > MIRO – Enter Invoice

    On the initial screen of MIRO transaction, select values from


    dropdown menu as shown on the screenshot below and enter
    the purchase order number.

    Enter Invoice Against SAP Purchase Order

    Then, press Enter button on the keyboard. The data will be


    automatically populated and you will need to click on the Save
    icon to post the invoice.

    Now, let’s go back to the maintenance order and check Costs


    tab. The cost will appear in the actual cost column.
    :
    Change Maintenance Order: Costs Tab

    Procurement of External Service


    as Service Items
    Service procurement process requires service master record
    which is created in SAP material management. You can create a
    maintenance order with only service items as external operation
    or you can combine them with internally processed operations.
    When you create a maintenance order, a purchase requisition is
    automatically created. The purchase requisition contains service
    specifications. In purchasing, a purchase order is created with a
    reference to the requisition. Service is performed by an external
    agency, then a service entry sheet is filled against the purchase
    order instead of entering goods receipt.

    SAP Service Procurement Process

    Create SAP maintenance order with a service line item (in


    transaction IW31). Use the control key PM03.
    :
    Create SAP Maintenance Order – Control Key PM03

    Create a service item with a service master record. To do it, go


    to Operations tab and click on the External button. Enter a
    service master record on the services tab. Enter details like
    service number, short text, quantity, unit and cost element.

    Create Maintenance Order: Services

    Press Enter button on the keyboard and save your order. Now,
    open this maintenance order in change mode by navigating to
    :
    this path in SAP Easy Access menu:

    Logistics > Plant Maintenance > Maintenance Processing >


    Order > Change Order IW32

    Go to Operations tab, double click on the operation line. The


    following screen will appear.

    Create Maintenance Order: External Processing Operation

    Go to Actual Data tab and check the purchase requisition


    number.

    Create SAP Maintenance Order: Purchase Requisition Number

    Next, create a purchase order based on this purchase


    requisition as explained in the above section.
    :
    Create SAP Purchase Order

    System Message Confirming Creation of a Purchase Order

    Next, perform service entry against this purchase order by


    navigating to this path in SAP Easy Access menu:

    Logistics > Material Management >Service Entry Sheet >


    ML81N – Maintain

    The following screen will appear:

    Service Entry Sheet – Initial Screen

    Here, you need to click on Other Purchase Order button and a


    new dialog box will appear.
    :
    Service Entry Sheet – Select Purchase Order

    Enter the number of your purchase order and click OK. Next,
    click on the Create entry sheet icon .

    Service Entry Sheet – Enter Short Text and Select Service

    Enter service short text and click on Service selection button. A


    new dialog box will open where you should select your purchase
    order from the list and click OK button.
    :
    Service Entry Sheet – Service Selection

    The following screen will appear with the service entered in the
    purchase order. Select the service line item and then click the
    Services button .

    Service Entry Sheet: Select Services Button

    The services will get copied to the entry sheet.

    Service Entry Sheet – The Information was Copied

    Now, click on the Accept icon and save the service entry
    sheet. After that, you can check the Costs tab of the
    maintenance order. The cost will appear in the actual costs
    column.
    :
    Maintenance Order – Costs Tab

    Did you like this tutorial? Have any questions or comments? We


    would love to hear your feedback in the comments section
    below. It’d be a big help for us, and hopefully it’s something we
    can address for you in improvement of our free SAP PM
    tutorials.

    Navigation Links

    Go to next lesson: Mobile Asset Management in SAP PM

    Go to previous lesson: SAP PM Completion Confirmation

    Go to overview of the course: SAP PM Training

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