Sas #23 - Accounting Information System

ACC 100: Accounting Information System
Students Activity Sheet #23
Name: Class number:

Section: BSMA-SJ3 Schedule: Date:
Lesson title: Daily Chores in Quickbooks Materials:

Lesson Objectives: FLM Student Activity Sheets
1. Paying Bills
References:
QuickBooks Simple Start for
Dummies
“It’s not about better time management. It’s about better life management” —
Alexandra of The Productivity Zone
A. LESSON PREVIEW / REVIEW

1) Introduction
QuickBooks gives you two ways to pay and record your bills.You record bills when you write
a check. And you can record bills when you charge an amount on your credit card. Both
payment methods are commonly used by small businesses, so you’ll want to find out how to
deal with both transactions.
Please read the learning targets before you proceed to the succeeding activities. The learning
targets are your goals. Remember, you need to achieve your learning targets at the end of
the lesson.
2) Activity 1: What I Know Chart

What do you know about Paying Bills in Quickbooks? Try answering the questions below by
writing your ideas under the What I Know column. You may use key words or phrases that
you think are related to the questions.
What I Know Questions: What I Learned (Activity 4)

How do you pay bills using 1. Sign in to your QuickBooks
Quickbooks? Online account.
2. Select + New.
3. Select Pay Bills Online.
4. Select the checkbox on the bills
you want to pay, then Next.
5. Review the payment info. If you
need to make any updates, select
Edit details. ...
7. Select Submit payment to
submit your scheduled payments.
This document is the property of PHINMA EDUCATION

Name: Class number:

Section: Schedule: Date:
B. MAIN LESSON
1) Activity 2: Content Notes
How to Pay Bills in QuickBooks Windows
It is super important to note that the "Enter Bills" and "Pay Bills" features work together, and so you cannot
use one without the other. In other words, if you enter a bill in QuickBooks, you must use the "Pay Bills"
option to pay that bill; you cannot just use the "Write Checks" option to write a check to pay that bill.
See Pay Bills vs Write Checks for more info.
Step 1. From the top menu bar in QuickBooks select Vendors, then Pay Bills. (A list of your outstanding
bills will be listed in new screen).
Step 2. Check the box to the left of the vendor bill you wish to pay, and change the amount in the Amt
To Pay field if you are not paying the full bill amount. (You can also select the Select All Bills option if
you are paying all the bills listed in this window, for the same date.)
Step 3. In the bottom section of screen, change the date to reflect the date you are paying the bill, and
select the method of payment - check, credit card, etc. from the dropdown at Method.
Step 4. Next, click the dropdown at Account and select the bank or credit card account from which you
are making this payment.
Step 5. If you are paying by check, you can choose to input the check number by using the Assign
check number option. After you click Pay Selected Bills at bottom of screen, you will be taken to a new
screen where you will enter the check number (or first check number if printing multiple checks), and
click Ok. If you are not sure of the check number you will be using or you are not ready to print the check,
select the To be printed option, and click Pay Selected Bills. Then select Done in new screen. (You
will need to go to the bank account register when you are ready to print the check to edit this check that
you have created and enter the check number.)
All done!
Activity 3: Skill Building
List down the summary of steps on how to pay bills using Quickbooks.
Step 1 From the top menu bar in QuickBooks select Vendors, then Pay Bills. (A list of your outstanding bills will be
listed in new screen).
Check the box to the left of the vendor bill you wish to pay, and change the amount in the Amt To Pay field if you are not paying
Step 2 the full bill amount. (You can also select the Select All Bills option if you are paying all the bills listed in this window, for the same
date.)
Step 3 Step 3. In the bottom section of screen, change the date to reflect the date you are paying the bill, and select the
method of payment - check, credit card, etc. from the dropdown at Method.
Step 4 Step 4. Next, click the dropdown at Account and select the bank or credit card account from which you are making this
payment.
Step 5 Step 5. If you are paying by check, you can choose to input the check number by using the Assign check number
option

Name: Class number:

Activity 4: What I know Chart, Part 2

Now let’s check your final understanding of Flexible Learning. I hope that everything about the
topic is clear to you. This time you must fill out the What I Learned column.
Activity 5: Check for Understanding and Keys to Correction

Independent Practice
Write TRUE if the statement is correct, otherwise write FALSE.

TRUE 1. If you are paying by check, you can choose to input the check number by using the Assign
check number option.
TRUE 2. After you click Pay Selected Bills at bottom of screen, you will be taken to a new screen
where you will enter the check number, and click Ok.
TRUE 3. If you are not sure of the check number you will be using or you are not ready to print the
check, select the To be printed option, and click Pay Selected Bills.
C. LESSON WRAP-UP
1) Activity 6: Thinking about Learning
A. Work Tracker
You are done with this session! Let’s track your progress. Shade the session number you just
completed.
P1 P2 P3
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26
B. Think about your Learning

1. Please read again the learning targets for the day. Were you able to achieve those learning
targets? If yes, what helped you achieve them? If no, what is the reason for not achieving them?
___________________________________________________________________________
___________________________________________________________________________
YES
___________________________________________________________________________
2. What question(s) do you have as we end this lesson?

___________________________________________________________________________
NONE
___________________________________________________________________________
__________________________________________________________________________
KEY TO CORRECTIONS:
Activity 3:
Answers may vary.
Activity 5:
1. TRUE
2. TRUE
3

Name: Class number:

3. TRUE
4. TRUE
5. TRUE
FAQs
What to do in Quickbooks if you choose to pay the bills using a credit card?
If you choose to pay the bills using a credit card instead of a bank account, no options appear related to
printing checks, just as you’d expect.

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ACC 100: Accounting Information System

Students Activity Sheet #23

Name: Class number:

Lesson title: Daily Chores in Quickbooks Materials:

A. LESSON PREVIEW / REVIEW

2) Activity 1: What I Know Chart

What I Know Questions: What I Learned (Activity 4)

This document is the property of PHINMA EDUCATION

Name: Class number:

This document is the property of PHINMA EDUCATION

Name: Class number:

Activity 4: What I know Chart, Part 2

Activity 5: Check for Understanding and Keys to Correction

Write TRUE if the statement is correct, otherwise write FALSE.

B. Think about your Learning

2. What question(s) do you have as we end this lesson?

This document is the property of PHINMA EDUCATION

Name: Class number:

This document is the property of PHINMA EDUCATION

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