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Ms Access Tutorial

This document provides step-by-step instructions for starting Microsoft Access and creating a new database. It explains how to launch Access, choose between creating a new blank database or opening an existing one, and how to specify a file name for the new database. The key screens and tabs in the Access interface are also outlined.

Uploaded by

Glenn Mark Agana
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© © All Rights Reserved
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Download as DOCX, PDF, TXT or read online on Scribd
295 views

Ms Access Tutorial

This document provides step-by-step instructions for starting Microsoft Access and creating a new database. It explains how to launch Access, choose between creating a new blank database or opening an existing one, and how to specify a file name for the new database. The key screens and tabs in the Access interface are also outlined.

Uploaded by

Glenn Mark Agana
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Agana, Glenn Mark T.

BSCRIM 1

Step 1. To start Access, click on the Start button, then the Programs menu, then
move to the Microsoft Office menu and finally click on the Microsoft Access menu item.
The MS Office Professional menu is shown below.

Once Access is running, an initial screen will be displayed:

Step 2. From this initial screen, the user can create a new database (either blank
or with some tables created with the database wizard), or open up an existing database.

In general, the first time one begins a project, a new, blank database should be created.
After that point, use the Open existing database option to re-open the database created
previously.

Warning – If you have previously created a database, and then create it again using the
same name, you will overwrite any work you have done.

For the purposes of this tutorial, if you are going through these steps for the first time,
choose the option to create a new, blank database as shown in the above figure.
Step3. In Access 2007, click on the round Office button in the upper left corner
and choose New from the drop down menu. Fill in File Name as bankdb.accdb and click
on the Create button to create the database as in the figure below.

New Database screen for Access 2007

In the above file name, bankdb is the name chosen for this particular database
and .accdb is the file name extension given for Microsoft DataBase 2007, 2010 and
2013 files.

It is advisable to keep the name of the database (bankdb in the above example)
relatively short and do not use spaces or other punctuation in the name of the database.
Also, the name of the database should reflect the database’s contents.

Once the new database is created, the following main Access screen will appear:
Step 4. The screen layout for MS Access 2007 is significantly different from past
versions. Most of the tabs along the top of the screen have been rearranged. In
addition, the default main screen after creating a new database automatically switches
to the Design view to create a new table.

The following tabs will appear at the top of the screen:

 Home tab – Controls for changing fonts, performing queries, copy/paste/cut


data, etc.
 Create tab – Controls for creating tables, forms, reports, etc.
 External Data tab – Controls for loading data from other data sources into MS
Access.
 Database Tools tab – Controls for managing databases (security, switchboard,
etc.)
 Design tab – This will appear when designing a new table, form, report, etc.

Note that the interfaces for Access 2007, 2010 and 2013 are all similar although the
version that you use might appear slightly different from the pictures included in this
tutorial.

4.1 Review of Starting Microsoft Access


To start Microsoft Access:
1. Use the Start button on the task bar to open: Programs -> MS Office -> Microsoft
Access
2. To create a new database, choose Blank Database and specify a new file name
for the database. Be sure to use a descriptive name for the new database. Click
on the OK button to create the new database.
3. To open an existing database, choose Open an Existing Database,
highlight More Files… and click on the OK button. Then navigate to the drive,
highlight the existing database file on the hard disk or USB drive and click the OK
button again to open the database.

To exit Access, pull down the File menu (or Office menu) and select the Exit menu item.

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