Part 1bidding Procedures I

Part 1: Bidding Procedures
Table of Contents
Part 1Bidding Procedures I

Section 1. Instructions to Bidders I
Section 2. Bid Data Sheet II
Section 3. Evaluation Methodology and Criteria III
Section 4. Bidding Forms IV
Section 5. Eligible Countries V
Part 2Schedule of Requirement VI
Section 6. Schedule of Requirements VI
Part 3Contract VII
Section 7. General Conditions of Contract VII
Section 8. Special Conditions of Contract VIII
Section 9. Contract Forms IX
SBD-Works (NCB) - Prepared by the FPPA (Version 1, August 2011)

Document: Bid Data Sheet Section II of IX Issued by:
Part 1: Bidding Procedures
Part 1
Bidding Procedures
Section 1. Instructions to Bidders

Document: Bid Data Sheet Section III of IX Issued by:
Part 1: Bidding Procedures Section:2 Bid data sheet
SECTION 2
Bid Data Sheet
Table of Contents
A. General 1
B. Contents of Bidding Documents 2
C. Preparation of Bids 2
D. Submission and Opening of Bids 3
E. Evaluation and Comparison of Bids 4
F. Award of Contract 4

Document: Bid Data Sheet Section II of IX Issued by:
Instructions to
Bidders (ITB) Data relevant to ITB
reference
A. General
ITB 1.1 The Employer is: EMH
Registered Address; Hossana ,ogaden building third floor room no 7
The Bidding Documents is issued under Procurement Method: National open
ITB 1.1
competitive bidding
ITB 1.2 and The Project name is: Bread bakery G+0 building
24.2(b)
ITB 1.4and The Procurement Reference Number is: Group-4/4065/2015/CoTM

24.2(b)
ITB 1.4 The number and identification of Lots in this Bidding Documents is: N/A
ITB 4.1(a) The individuals or firms in a joint venture, consortium or association jointly and
severally liable.
ITB 4.5(b)(ii) Domestic Bidders shall provide VAT registration certificate issued by the tax
authority in case of contract value of and above.
ITB 4.5(b)(iv) Relevant professional practice certificate required
ITB 4.7 A Bidder shall amend the evidence of its continued eligibility with the following
documents: Not applicable

Document: Bid Data Sheet Page 1 of 4 Issued by:
B. Contents of Bidding Documents

ITB 8.1 and For questions and/or clarification purposes only, the Public Body’s address is:
10.4 Public Body: EMH
Attention: Engineer Mesay Ayele
Floor/Room number: Ogaden building Third floor room no. 7
P.O. Box: 15881
Street Address: Col.bezabeh petros to menaharia main road
Town/City: Hossana
Post Code:
Country: Ethiopia
Telephone: +251994510693
Facsimile:
E-mail address Ayelemesay436@gmail.com
ITB 8.1 and The deadline for submission of questions and/or clarifications is no later date than
10.4 15 days before bid closing days.16/062015 E.C
TIME: 4:00 as per the announcement of bid
The pre-Bid meeting timing and venue will be :
Date: February 17,2015
Time: 10:00 am (Local Time)
Place: Ogaden building Third floor room no. 8 Hossana, Ethiopia.
A Site Visit conducted by the Bidders shall be organized. The costs of visiting the
site or sites shall be at the Bidder’s own expense.
Date: February 17,2023
Time: 9:00 AM Local Time
C. Preparation of Bids
ITB 12.1 Language of the Bid shall be English .
The Contract is :
ITB 13.1
Unit Price (Admeasurement) Contract
Request for price adjustment may be filed after expiration from the effective date
ITB 13.9
of the Contract Not applicable
Prices quoted for each lot shall correspond to percent of the items specified for
ITB 13.12
each lot. Not applicable
ITB 14.1 For those inputs to the Works that the Bidder expects to provide from inside
Ethiopia prices shall be quoted in ETB .
ITB 15.1 Bidder must provide in the Bidder Certification of Compliance Form information
related to its professional qualification and capability for the current and the FIVE

previous years in order to proof its professional capacity.

ITB 16.3 Bidder must provide in the bidder Certificates of satisfactory execution of
contracts provided by contracting parties to the contracts successfully completed
in the course of the past FIVE years with a budget of at least SIX million.
The Public Body shall undertake physical checking of current Bidder's technical
ITB 16.7
qualifications and competence.
As a proof of the bidder's financial standing the following documents need to be
ITB 17.2(b)
furnished:
Bank statement
Audit report of the last five years certified by external auditors
Alternative Bids shall not be considered.
ITB 19.1
If alternative bids are permitted under BDS Clause 19.1 they must meet the
ITB 19.4
following criteria:
ITB 20.1 The Bid validity period shall be:120 calender days from bid opening day.
ITB 21.1
Bid shall include a bid security issued by Bank. The amount of the bid
security shall be ETB 500,000.00 (Five Hundred Thousand Birr only)
Bid security shall be in the form of unconditional bank guarantee from recognized
Bank or CPO and valid for 120 days from the date of the bid closing date.
The bid security shall be valid for twenty-eight days (28) beyond the end of the
Bid validity period of the Bid.
ITB 23.1 In addition to the original of the Bid, the numbers of copies is: one (1)
copies and a soft copy (Flash/DVD).
The Bidder shall enclose the original and all copies of the bid, in separate
sealed envelopes, duly marking the envelopes as “ORIGINAL”, “COPY 1”
and a soft copy (Flash/DVD). These inner envelopes containing the original
and the copies shall then be enclosed in one single outer envelope.
 Bidders required submitting bid documents in one envelope containing both
ITB 23.1
the technical and financial proposals together.
D. Submission and Opening of Bids
ITB 25.1 For Bid submission purposes only, the Public Body’s address is:
Public Body: EMH
Attention: Engineer Mesay Ayele
P.O. Box: 15881
Street Address: Col.bezabeh petros to menaharia main road
Town/City: Hossana
Post Code: 667
Country: Ethiopia
The deadline for Bid submission is:
Date: March 04 , 2015

Time :04:00 am-05:00 am Local time
ITB 28.1 The Bid opening shall take place at:

Public Body: EMH
Street Address: Col.bezabeh petros to menaharia main
road
Town/City: Hossana
Post Code: 667
Country: Ethiopia
Date: March 04 , 2015
Time: 05:30am
E. Evaluation and Comparison of Bids

ITB 33.2 Bidder has to confirm that he accepts the correction of the calculation error within
the period
ITB 35.1 The currency that shall be used for bid evaluation and comparison purposes to
convert all bid prices expressed in various currencies into a single currency is:
ITB 38.5 Multiple award to one Bidder be permitted.

The evaluation methodology to determine the lowest-evaluated combination of
lots shall be detailed in Section 3 Evaluation Methodology and Criteria.

Part 1: Bidding Procedures Section 3: Evaluation Methodology and Criteria
SECTION 3 Evaluation Methodology and

Criteria
Table of Contents
A. Legal, Professional, Technical, and Financial Qualification Criteria 1

1. Legal Qualification of the Bidder 1
2. Professional Qualifications and Capability of the Bidder 2
3. Technical Qualifications, Competence, and Experience of the Bidder 3
4. Financial Standing of the Bidder 4
B. Evaluation of Bids 5
1. Determining the Successful Bid 5
2. Evaluation of the Technical Proposal 5
3. Evaluation and Comparison of Bid Price 7
4. Domestic Preference 8
5. Evaluation of Multiple Contracts 8
6. Completion Time 8
7. Technical Alternatives 8

Document: Evaluation Methodology and Criteria Section III of IX Issued by:
 
This section, read in conjunction with Section 1, Instructions to Bidders and Section 2, Bid Data Sheet, contains all the factors, methods and
criteria that the Public Body shall use to evaluate a bid and determine whether a Bidder has the required qualifications. No other factors, methods
or criteria shall be used. The Bidder shall provide all the information requested in the forms included in Section4, Bidding Forms.
The Bids shall be examined to confirm that all documentary evidence establishing the Bidders' qualifications requested in ITB Clause 22
have been provided;
After confirming the Bids comprise all mandatory documentary evidence establishing the Bidder's qualification the Public Body will rule
on the legal, technical, professional, and financial admissibility of each bid, classifying it as compliant or non-compliant with qualification
requirements set forth in the Bidding Documents;
A. Legal, Professional, Technical, and Financial Qualification Criteria
The following qualification criteria will be applied to Bidders:
CRITERIA
Bidder
FACTOR Joint Venture, Consortium or Association Documentation
Requirement
Single Entity All Partners At Least One Required
Each Partner
Combined Partner
1. Legal Qualification of the Bidder
Nationality in accordance with ITB Clause Must meet Must meet Must meet
1.1. Nationality n/a Bid Submission Sheet
4.2. requirement requirement requirement
No conflict of interest as described in ITB Must meet Must meet Must meet Bid Submission
1.2. Conflict of Interest n/a
Clause 6. requirement requirement requirement Sheet
Having been registered in the Public
1.3. Registration in the Procurement and Property Administration Must meet Must meet Must meet Bid Submission
n/a
FPPA's Suppliers List Agency's Suppliers List in accordance with requirement requirement requirement Sheet
ITB Clause 4.7.
Not having been debarred by decision of the
Public Procurement Agency from
1.4. Debarred by decision Must meet Must meet Must meet Bid Submission
participating in public procurements for n/a
of the FPPA requirement requirement requirement Sheet
breach of its obligation under previous
contracts in accordance with ITB Clause 4.3.

Document: Evaluation Methodology and Criteria Page 1 of 8 Issued by:
CRITERIA
Bidder
Requirement
Each Partner
Combined Partner
Having been submitted valid trade license or
1.5. Valid trade license or Bid Submission
business organization registration certificate Must meet Must meet Must meet
business organization n/a Sheet with
issued by the country of establishment in requirement requirement requirement
registration certificate attachments
accordance with ITB Clause 4.6.
Having been submitted VAT registration
Bid Submission
1.6. VAT registration certificate issued by the tax authority (in case Must meet Must meet Must meet
n/a Sheet with
certificate of contract value of Birr 100,000.00 and requirement requirement requirement
attachments
above) in accordance with ITB Clause 4.6.
Having been submitted valid tax clearance
Bid Submission
1.7. Valid tax clearance certificate issued by the tax authority Must meet Must meet Must meet
n/a Sheet with
certificate (Domestic Bidders Only) in accordance with requirement requirement requirement
attachments
ITB Clause 4.6.
Bidder Certification
1.8. Government Owned Compliance with conditions of ITB Clause Must meet Must meet Must meet
n/a of Compliance with
Entity 4.4. requirement requirement requirement
attachments
2. Technical Qualifications, Competence, and Experience of the Bidder
The Bidder has successfully completed at least Bidder Certification
Must meet Must meet
3.1. General experience contracts with a budget of at least that of this n/a n/a of Compliance with
requirement requirement
contract in the past years attachments
The Bidder has successfully participated as
contractor or subcontractor, in at least
Must meet Must meet
contracts within the last years, each with a Bidder Certification
Must meet requirement requirement for
3.2. Specific experience value of at least , that have been successfully n/a of Compliance with
requirement for all one
and substantially completed and that are attachments
characteristics characteristic
similar to the proposed Works..
3.3. History of non- Non-performance of a contract did not Must meet n/a Must meet n/a Bidder Certification
performing contracts occur within the last years prior to the requirement by requirement by of Compliance
deadline for Bid submission, based on all itself or as itself or as
information on fully settled disputes or partner to past partner to past

CRITERIA
Bidder
Requirement
Each Partner
Combined Partner
litigation. A fully settled dispute or
litigation is one that has been resolved in
accordance with the Dispute Resolution
or existing JV or existing JV
Mechanism under the respective contract,
and where all appeal instances available to
the bidder have been exhausted.
Must meet Must meet
All pending litigation shall in total not
requirement by requirement by
represent more than percent of the Bidder’s Bidder Certification
3.4. Pending litigation itself or as n/a itself or as n/a
net worth and shall be treated as resolved of Compliance
partner to past partner to past
against the Bidder.
or existing JV or existing JV
The Bidder must demonstrate that it will have
available for the implementation of the Must meet Must meet
n/a n/a
contract the following equipment listed requirement requirement
hereafter:
3.5. Equipment for the No
Equipment Type and Characteristics Minimum Number Required Technical Proposal
implementation of .
with attachments
the contract 1 Dump trucks 6
2 pickup 5
3 Concrete mixer 3
4 Concrete vibrator 2
5 Hand compactor 2
3. Financial Standing of the Bidder
Submission of audited balance sheets and
other financial statements as required in the
Bidder Certification
4.1. Historical Financial BDS Clause 17, for the last years to Must meet Must meet
n/a n/a of Compliance with
Performance demonstrate the current soundness of the requirement requirement
attachments
Bidder's financial position and its prospective
long term profitability.
4.2. Average Annual The average annual turnover calculated as total Must meet Must meet Must meet % Must meet % Bidder Certification

CRITERIA
Bidder
Requirement
Each Partner
Combined Partner
certified payments received for contracts in
progress or completed within the last years of the of the of Compliance with
Turnover requirement requirement
must exceed times the amount of the financial requirement requirement attachments
proposal of the Bid.
The Bidder must demonstrate access to, or
availability of, financial resources such as
Must meet % Must meet % Bidder Certification
liquid assets, unencumbered real assets, lines Must meet Must meet
4.3. Financial Resources of the of the of Compliance with
of credit, and other financial means, other than requirement requirement
requirement requirement attachments
any contractual advance payments to meet the
following cash-flow requirement:

B. Evaluation of Bids
1. Determining the Successful Bid
According to the methodology defined in the Public Procurement Proclamation and Directive the
Public Body shall select the successful Bid by applying the following method:
A. The Bid that is found to be substantially responsive to the professional, technical, and
financial qualification requirements, technically compliant in relation to the technical
specifications, and with the lowest price.
B. The Bid that is found to be substantially responsive to the professional, technical, and
financial qualification requirements, technically compliant in relation to the technical
specifications, and with the lowest evaluated bid The lowest evaluated Bid shall be the bid
offering better economic advantage ascertained on the basis of factors affecting the
economic value of the bid.
A. The Bid with the Lowest Price
1.1 The bids shall be examined to confirm that all documentary evidence establishing the
Bidders' qualifications requested in ITB Clause 23 have been provided.
1.2 After confirming the bids comprise all mandatory documentary evidence establishing the
Bidder's qualification the Public Body will rule on the legal, technical, professional, and
financial admissibility of each bid, classifying it as compliant or non-compliant with
qualification requirements set forth in the Bidding Document.
1.3 The Public Body will then analyze the bids' technical conformity in relation to the technical
specifications, classifying them technically compliant or non-compliant.
1.4 The Public Body shall continue evaluation of Bids that have been determined to be
substantially responsive with rectification of nonconformities and omissions in bids, if any.
1.5 The Public Body shall examine all Bids to ascertain whether there are any arithmetic errors
in computation and summation. The Public Body shall notify Bidders on adjusted
calculation errors and request bidders to confirm that they accept the correction of the
calculation error within the time limit of three days from the receiving of the notification.
1.6 The Public Body shall award of the contract the Bidder whose Bid has been determined to
be substantially responsive to the Bidding Documents and with the lowest price.
B. Determining the Lowest Evaluated Bid Offering the Best Economic Advantage
2. Evaluation of the Technical Proposal
2.1 Provided all mandatory legal, professional, technical, and financial requirements have been
met all technically compliant Bids shall be evaluated and scored using the two-stage bid
evaluation and scoring method. In accordance with ITB Clause 38.3(f), the Public Body's
evaluation of the Bid will take into account, in addition to the bid price, the following
technical evaluation criteria in order of their importance and their proportional weight in
the total system of evaluation, as specified below:
(a). The technical evaluation criteria and their weighting points that indicate their level of
importance are determined, as follows:

Proportional
Priority Name of criteria
points in %
Adequacy of Technical Proposal in responding to the
Schedule of Requirements:
(a) Technical capacity to mobilize equipment and
15%
personnel
1
(b) Technical approach and methodology 8%
(c) Work plan and scheduling 6%
(d) Organization and staffing 7%
Total points for criterion (1): 35%
Specific experience of the Bidder relevant to the 10
2
Schedule of Requirements
Qualifications and competence of the key professional
staff engaged in the works:
(a) Project engineer 10%
(b)Site engineer 10%
(c)Office engineer 5%
(d) forman 5%
3 Total points for criterion (3): 30
The number of points to be assigned to each of the above positions
or disciplines shall be determined considering the following three
sub-criteria and relevant percentage weights:
(a) General qualifications 20-30% 20%
(b) Adequacy for the assignment 50-60% 50%
(c) Experience in region and language 10-20% 10%
Total weight: 100% 80%
4
Total points for criterion (4): 20%
Σ Total Points for the Four Criteria (1+2+3+4) 100
(b). The Public Body will evaluate any technical evaluation criterion using the following
scoring scale:
SCORING DESCRIPTION
Exceeds the requirements of the criteria significantly and in beneficial ways/very
10 Excellent
desirable
9 Very Good Exceeds the requirements of the criteria in ways which are beneficial to our needs
7-8 Good Fully meets the requirement of the criteria
Adequately meets most of the requirements of the criteria. May be lacking in

5-6 Average
some areas that are not critical.
Addresses all of the requirements of the criterion to the minimum acceptable
3-4 Poor
level.
Minimally addresses some, but not all, of the requirements of the criteria or
1-2 Very Poor
lacking in critical areas.
0 Unsatisfactory Does not satisfy the requirements of the criteria in any manner.

2.2 Individual weighted scores for all technical evaluation criteria shall be weighted according
to the set proportional weighting factors. The weighted result shall be calculated by
multiplying the score by the proportional weighting point of the individual criterion.
2.3 Bidders getting score less than percent in the technical evaluation shall be rejected.
3. Evaluation and Comparison of Bid Price
3.1 In the financial evaluation, the highest point shall be given to the lowest priced Bid, and
conversely, the lowest point shall be given to the highest priced Bid; among technically
qualified Bids. The points given to other Bidders shall be determined depending on their
price offers.
3.2 From the total merit points to be given for proposals submitted by Bidders in a bid for
procurement of Works, the share of Technical Proposal shall be percent and the remaining
percent shall be the share of the Bid Price.
3.3 The formula for determining the financial score is the following:
FS =
( CFP
LFP
) 100
Where:
FS = The Bid Price Score;
LFP = The lowest Bid Price;
CFP = The Bid Price under consideration
3.4 The Public Body shall then add the technical score to the Bid Price score to determine the
aggregated (total) Bid score and final ranking of Bids by applying the following method:
(a) For each Technical Proposal its technical evaluation score shall be normalized
according to the highest evaluated technical score that will get 100 points according
to which other scores of technical criteria shall be proportionally ranked.
Normalization is the transformation that is applied equally to every element in the
group of data so that the group has a specific statistical characteristic.
(b) The Public Body shall apply the following formula for the normalization of values of
the technical evaluation results:
TSN =
( )
CTP
HTP
100
Where:
TSN = Normalized Bid Technical Proposal Score;
CTP = The technical evaluation score for the Bid under consideration
HTP = The highest evaluated Technical Proposal score
3.5 The Public Body shall award the contract to the Bid that has the highest point in the total
sum of results of the technical and Bid Price evaluation.
3.6 Where two Bidders get equal merit points in the evaluation, preference shall be given to
local Bidders.
3.7 The Public Body may require Bidders scoring equal merit points in the evaluation to
submit further Proposals on certain aspects of the Bidding Document with a view to
identifying the successful Bidder.

3.8 Where by reason of the Bidders scoring equal merit points not submitting final proposals
they are invited to submit, or by reason of the evaluation result of the final proposals
submitted by the Bidders being still equal the successful Bidder can not be singled out, the
successful Bidder shall be determined by casting lot in the presence, as far as possible, of
the Bidders concerned.
4. Domestic Preference
If the ITB Clause 34 so specifies, the Public Body will grant a margin of preference to local
construction companies for the purpose of bid comparison, in accordance with the procedures
outlined in subsequent paragraphs Responsive Bids shall be classified into the following groups:
(a) Group A: Bids offered by local construction companies and joint ventures meeting
the criteria of ITB Sub-Clause 34.3; and
(b) Group B: all other Bids.
For the purpose of further evaluation and comparison of Bids only, an amount equal to 7.5%
percent of the evaluated Bid prices determined in accordance with ITB Sub-Clause 34.3 shall be
added to all Bids classified in Group B.
5. Evaluation of Multiple Contracts
Since in accordance with ITB Sub-Clause 38.5 the Public Body be allowed to award one or
multiple lots to more than one Bidder, the following methodology shall be used for award of
multiple contracts:
To determine the lowest-evaluated lot combinations, the Public Body shall:
evaluate only lots or contracts that include at least the percentages of items per lot and
quantity per item as specified in ITB 13.12;
take into account:
(i) the lowest-evaluated bid for each lot that meets the requirement of evaluation
criteria;
(i) the price reduction per lot and the methodology for their application as
offered by the Bidder in its bid; and
(ii) the contract-award sequence that provides the optimum economic
combination, taking into account any limitations due to constraints in supply
or execution capacity.
6. Completion Time
An alternative Completion Time, if permitted under ITB Clause 19.2, will be evaluated as
follows:
7. Technical Alternatives
Technical Alternatives, if permitted under ITB Clause 19.4, will be evaluated as follows:


Document: Evaluation Methodology and Criteria Page IV of 8 Issued by:

Part 1bidding Procedures I

Uploaded by

Copyright:

Available Formats

Part 1bidding Procedures I

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Part 1bidding Procedures I

Uploaded by

Copyright:

Available Formats

Part 1: Bidding Procedures

Part 1Bidding Procedures I

SBD-Works (NCB) - Prepared by the FPPA (Version 1, August 2011)

SBD-Works (NCB) - Prepared by the FPPA (Version 1, August 2011)

SBD-Works (NCB) - Prepared by the FPPA (Version 1, August 2011)

ITB 1.4and The Procurement Reference Number is: Group-4/4065/2015/CoTM

SBD-Works (NCB) - Prepared by the FPPA (Version 1, August 2011)

B. Contents of Bidding Documents

SBD-Works (NCB) - Prepared by the FPPA (Version 1, August 2011)

previous years in order to proof its professional capacity.

SBD-Works (NCB) - Prepared by the FPPA (Version 1, August 2011)

Time :04:00 am-05:00 am Local time

ITB 28.1 The Bid opening shall take place at:

E. Evaluation and Comparison of Bids

ITB 38.5 Multiple award to one Bidder be permitted.

SBD-Works (NCB) - Prepared by the FPPA (Version 1, August 2011)

SECTION 3 Evaluation Methodology and

A. Legal, Professional, Technical, and Financial Qualification Criteria 1

SBD-Works (NCB) - Prepared by the FPPA (Version 1, August 2011)

SBD-Works (NCB) - Prepared by the FPPA (Version 1, August 2011)

SBD-Works (NCB) - Prepared by the FPPA (Version 1, August 2011)

SBD-Works (NCB) - Prepared by the FPPA (Version 1, August 2011)

SBD-Works (NCB) - Prepared by the FPPA (Version 1, August 2011)

SBD-Works (NCB) - Prepared by the FPPA (Version 1, August 2011)

Adequately meets most of the requirements of the criteria. May be lacking in

SBD-Works (NCB) - Prepared by the FPPA (Version 1, August 2011)

SBD-Works (NCB) - Prepared by the FPPA (Version 1, August 2011)

SBD-Works (NCB) - Prepared by the FPPA (Version 1, August 2011)

SBD-Works (NCB) - Prepared by the FPPA (Version 1, August 2011)

You might also like