Update or Change Your Email Settings in Outlook For Windows

Update or change your email settings in Outlook for
Windows
1. Open Outlook and select File.
2. Use the dropdown under Account Information to select the account you want to change.
3.Select Account Settings.
4. Select the type of information you want to change.
-Account Settings allows you to add or remove accounts, change server settings, and more.
-Account Name and Sync Settings lets you update the friendly name for the account and decide how
many days' worth of email you'd like to synchronize.
-Server Settings lets you change the login information, including the password, server name, port, and
authentication settings.
-Change Profile lets you switch to a new profile.
-Manage Profiles lets you add or remove profiles or change profile settings.
The most common settings you'll change are Server Settings.
6. Select either Incoming mail or Outgoing mail to change a variety of server settings. This is also where
you can update your email password (after you've changed the password with your email provider).
7. When you're done updating your settings, select Next > Done.
Create address book
1. Select the People tab at the bottom of your Outlook screen.
2. On the Home tab, under My Contacts, right-click the Contacts folder,

and then click New Folder.
3. In the Create New Folder dialog box, name the folder, select where to
place it, and then click OK. It’s probably best to place the new folder in
the Contacts folder.
4. To make sure your folder is available as an address book, right-click the
new folder, and then click Properties.
5. Click the Outlook Address Book tab, and make sure that the check box
for Show this folder as an e-mail Address Book is selected.
6.Confirm that the new contacts folder was added as an address book. From your
Inbox, click the Home tab > Address Book.
7. In the Address Book dialog box, verify that the address book you just
created appears in the Address Book list.
Email Signature
1. Open a new email message.
2. On the Message menu, select Signature > Signatures.
Depending on the size of your Outlook window and whether you're

composing a new email message or a reply or forward,
the Message menu and the Signature button might be in two different
locations.
3. Under Select signature to edit, choose New, and in the New

Signature dialog box, type a name for the signature.
4. Under Edit signature, compose your signature. You can change fonts,
font colors, and sizes, as well as text alignment. If you want to create a
more robust signature with bullets, tables, or borders, use Word to
format your text, then copy and paste the signature into the Edit
signature box. You can also use one of our pre-designed templates for
your signature. Download the templates in Word, customize them with
your personal information, and then copy and paste them into the Edit
signature box.
Notes:
 You can add links and images to your email signature, change
fonts and colors, and justify the text using the mini formatting
bar under Edit signature.
 You can also add social media icons and links in your
signature or customize one of our pre-designed temlates. For
more information, see Create a signature from a template.
 To add images to your signature, see Add a logo or image to
your signature.
5. Under Choose default signature, set the following options for your
signature:
In the E-mail account drop-down box, choose an email account to

associate with the signature. You can have different signatures for each
email account.
If you want your signature added to all new messages by default, in

the New messages drop-down box, select one of your signatures. If you
don't want to automatically add a signature to new messages, choose
(none). This doesn't add a signature to any messages you reply to or
forward.
If you want your signature to appear in the messages you reply to and
forward, in the Replies/forwards drop-down, select one of your
signatures. Otherwise, accept the default option of (none).
6. Choose OK to save your new signature and return to your message.

Outlook doesn't add your new signature to the message you opened in
Step 1, even if you chose to apply the signature to all new messages.
You'll have to add the signature manually to this one message. All future
messages will have the signature added automatically. To add the
signature manually, select Signature from the Message menu and then
pick the signature you just created.
Sending and Receiving Email
To send an email:
 Click the New Email command on the Ribbon.
The Compose window will appear.
Click the buttons in the interactive below to become familiar with the
Compose window.
Delivery and Read receipt
Request read and/or delivery receipts for all messages that you send
1. On the File menu, select Options > Mail.
2. Under Tracking, select the Delivery receipt confirming the message

was delivered to the recipient's e-mail server or Read receipt
confirming the recipient viewed the message check box.
Tip: As a best practice, consider tracking only single messages of importance instead of
all messages. Recipients who occasionally receive a notification that a read receipt is
requested on your message are more likely to send a read receipt than if they are
prompted every time that they receive a message from you.
3. Click OK to apply your changes.
Calendar
To find the calendar settings in the Outlook desktop app: Click "File" and then, in
the menu that appears on the left, choose "Options." In the "Outlook Options"
dialog, click "Calendar" in the navigation pane on the left. After making your
changes, click "OK
Reminder and Task
Create a task
1. Select Tasks.
2. Choose the list you want to add the task.
3. Select Add task.
4. Type a name or description.
5. Press Enter.
If you want to add more information, select the task and then you can add steps,
reminders, due dates, files, and notes.

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Update or change your email settings in Outlook for

1. Open Outlook and select File.

3.Select Account Settings.

4. Select the type of information you want to change.

-Change Profile lets you switch to a new profile.

Create address book

1. Select the People tab at the bottom of your Outlook screen.

2. On the Home tab, under My Contacts, right-click the Contacts folder,

Depending on the size of your Outlook window and whether you're

3. Under Select signature to edit, choose New, and in the New

In the E-mail account drop-down box, choose an email account to

If you want your signature added to all new messages by default, in

6. Choose OK to save your new signature and return to your message.

Sending and Receiving Email

2. Under Tracking, select the Delivery receipt confirming the message

3. Click OK to apply your changes.

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