Microsoft Word

Shortcuts keys

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Shortcuts for Microsoft Word

Ctrl + A Select all contents of the page
Ctrl + B Bold highlighted selection
Ctrl + X Cut selected text
Ctrl + C Copy selected text
Ctrl + V Paste selected text.
Ctrl + F Open find box
Ctrl + H Open replace box
Ctrl + G or F5 Go to
Ctrl + I Italicize highlighted section
Ctrl + J Justify paragraph
Ctrl + K Insert hyperlink
Ctrl + U Underline highlighted section
Ctrl + Shift + D Double underline highlighted selection
Ctrl + Shift + W Underline word
Ctrl + P Open the print window
Ctrl + Y Repeat the last action performed
Ctrl + Z Undo last action
Ctrl + L Aligns the line or selected text to the left of the screen
Ctrl + E Aligns the line or selected text to the center of the screen
Ctrl + R Aligns the line or selected text to the right of the screen
Ctrl + M Indent the paragraph
Ctrl + N New document
Ctrl + O Open document
Ctrl + Shift + F Change the font
Shift + F3 Underline words but not spaces
Ctrl + Shift + A Format letters as all capitals
Ctrl + Shift + K Format letters as small capitals
Ctrl + Shift + W Underline words but not spaces
Ctrl + F3 Cut to the Spike
Ctrl + Shift + F3 Insert/Paste the contents of the Spike
Ctrl + Shift + F10 Activate the ruler
Ctrl + Shift + F10 Activate the ruler
Alt + Ctrl + S Split the document window
Alt + Shift + C Remove the document window split
Ctrl + Shift + > Increase selected font + 1
Ctrl + ] Increase selected font + 1
Ctrl + Shift + < Decrease selected font ‐1
Ctrl + [ Decrease selected font ‐1
Ctrl + Shift + * View or hide non printing characters (¶ button)
Ctrl + left arrow Moves one word to the left
Ctrl + right arrow Moves one word to the right
Ctrl + up arrow Moves to the beginning of the line or paragraph
Ctrl + down arrow Moves to the end of the paragraph
Ctrl + Del Deletes word to the right of cursor
Ctrl + Backspace Deletes word to the left of cursor
Ctrl + End Moves the cursor to the end of the document
Ctrl + Home Moves the cursor to the beginning of the document
Ctrl + Spacebar Reset highlighted text to the default font
Ctrl + Shift + Spacebar Space (non‐breaking)
Ctrl + Enter Page break
Ctrl + 1 Single‐space lines
Ctrl + 2 Double‐space lines
Ctrl + 5 1.5‐line spacing
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Ctrl + Alt + 3 Changes text to heading 3

F1 Open Help
Shift + F3 Change the case of the selected text
Shift + F1 Reveal Formatting
Ctrl + F1 Task Pane
Shift + Insert Paste
Shift + Enter Line Break
Shift + F5 To the location of the insertion point when the document was last closed
Alt + Ctrl + Shift + To the end of a window
Page Down
Ctrl + Shift + Down To the end of a paragraph
Arrow
Ctrl + Shift + End To the end of a document
Ctrl + Shift + F8, and To a vertical block to text
then use the arrow
keys; press Esc to
cancel selection
mode
Ctrl + Shift + Home To the beginning of a document
Ctrl + Shift + Up Arrow To the beginning of a paragraph
F2 Move text or graphics
F4 Repeat the last action performed (2000 +)
F6 Go to next pane or frame
F7 Spell check selected text and or document
F8 Turn extend mode on
F10 Activate the menu bar
Esc Turn extend mode off
F8 (press once to Increase the size of a selection
select a word, twice
to select a sentence,
and so forth)
F8, and then press Select the nearest character
Left Arrow or Right
Arrow
Shift + F8 Reduce the size of a selection
Shift + F7 Activate the thesaurus
F12 Save as
Shift + F12 Save
Alt + F8 Macros
Ctrl + Shift + F5 Assign bookmark
Ctrl + F4 Close window
Ctrl + F7 Choose the Move command (Control menu)
Ctrl + F8 Choose the Size command (document Control menu)
Ctrl + F2 or Ctrl + Alt + Print Preview
I
Ctrl + Shift + Enter Column Break
Alt + Ctrl + P Show columns (page layout)
Alt + Ctrl + E Add Endnote
Alt + Ctrl + F Add Footnote
Ctrl + Shift + H Hide/View hidden text
Alt + F4 Exit Word
Ctrl + Shift + hyphen Non‐breaking hyphen
Ctrl + hyphen Optional hyphen
Ctrl + T Indent hanging 1/2 inch
Ctrl + M Indent paragraph
Ctrl + Shift + T Reset hanging indent
Ctrl + Shift + M Reset paragraph indent
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Ctrl + 5 1.5 line spacing

Ctrl + 2 Double line spacing
Ctrl + 1 Single line spacing
Ctrl + 0 (zero) Add or remove one line space preceding a paragraph
Alt + Shift + E Mail merge ‐ edit data document

Alt + Shift + F Mail merge ‐ insert merge field

Alt + Shift + N Mail merge ‐ merge document
Alt + Shift + K Mail merge ‐ preview mail merge
Alt + Shift + M Mail merge ‐ print merged document
Ctrl + = Subscript
Ctrl + Shift + = Superscript
Ctrl + Shift + E Track changes
Alt + Ctrl + N Switch to normal view
Alt + Ctrl + O Switch to outline view
Alt + Ctrl + P Switch to print layout view
Click, hold, and drag Selects text from where you click and hold to the point you drag and let go
Double - click Double‐clicking a word selects the complete word
Double - click Double‐clicking on the left, center, or right of a blank line will make the alignment
of the text left, center, or right aligned
Double - click Double‐clicking anywhere after text on a line will set a tab stop.
Triple - click Selects the line or paragraph of the text the mouse triple‐clicked
Ctrl + Mouse wheel Zooms in and out of document
Alt + Click, hold, drag Selects a column of text (very useful!)
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Tables Shortcuts for Microsoft Word

Alt + 5 on the numeric keypad (with Num Lock off) Select an entire table
Alt + End Last cell in a row
Alt + Home First cell in a row
Alt + Page Down Last cell in a column
Alt + Page Down Last cell in a column
Alt + Page Up First cell in a column
Down Arrow Next row
Shift + Tab Previous cell in a row
Tab Next cell in a row
Up Arrow Previous row
Click in the column's top or bottom cell. Hold down Shift and press the Up Select a column
Arrow or Down Arrow key repeatedly
Ctrl + Shift + F8, and then use the arrow keys; press Esc to cancel selection Extend (or block)
mode
Hold down Shift and press an arrow key repeatedly Extend to adjacent cells
Shift + F8 Reduce the selection size
Ctrl + Shift + F8 Extend or block (then
press an arrow key)

Fields Shortcuts for Microsoft

Word
Alt + Ctrl + L A Listnum field
Alt + F1 Go to the next field
Alt + F9 Switch between all field codes and their results
Alt + Shift + D A Date field
Alt + Shift + F1 Go to the previous field
Alt + Shift + F9 Run Gotobutton or Macro button from the field that displays the field results
Alt + Shift + P A Page field
Alt + Shift + T A Time field
Ctrl + F11 Lock a field
Ctrl + F9 Insert an empty field
Ctrl + Shift + F11 Unlock a field
Ctrl + Shift + F7 Update linked information in a Word source document
Ctrl + Shift + F9 Unlink a field
F11 Go to the next field
F9 Update selected fields
Shift + F11 Go to the previous field
Shift + F9 Switch between a field code and its result
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Shortcuts for Foreign Letters and Special Characters in Microsoft

Word
Ctrl + ` (accent-grave) letter à, è, ì, ò, ù
Ctrl + ` (accent-grave) shift + letter À, È, Ì, Ò, Ù
Ctrl + ' (apostrophe) letter á, é, í, ó, ú
Ctrl + ' (apostrophe) shift + letter Á, É, Í, Ó, Ú
Ctrl + Shift + ^ (caret) letter â, ê, î, ô, û
Ctrl + Shift + ^ (caret) letter Â, Ê, Î, Ô, Û
Ctrl + Shift + ~ (tilde) letter ã, ñ, õ
Ctrl + Shift + ~ (tilde) Shift + letter Ã, Ñ, Õ
Ctrl + Shift + : (colon) letter ä, ë, ï, ö, ü, ÿ
Ctrl + Shift + : (colon) Shift + letter Ä, Ë, Ï, Ö, Ü, Ÿ
Ctrl + Shift + @ a or A å, Å
Ctrl + Shift + & a or A æ, Æ
Ctrl + Shift + & o or O ce, CE
Ctrl + , (comma) c or C c, C
Ctrl + ' (apostrophe) d or D ð, Ð
Ctrl + / o or O ø, Ø
Alt + Ctl + Shift + ? ¿
Alt + Ctrl + Shift + ! i
Ctrl + Shift + & S ß
Alt + Ctrl + C The copyright symbol
Alt + Ctrl + period An ellipsis
Alt + Ctrl + R The registered
trademark symbol
Alt + Ctrl + T The trademark symbol
Ctrl + Enter A page break
Ctrl + F9 A field
Ctrl + hyphen An optional hyphen
Ctrl + Shift + Enter A column break
Ctrl + Shift + hyphen A nonbreaking hyphen
Ctrl + Shift + Spacebar A nonbreaking space
Enter (after typing the first few characters of the Auto Text Entry name and An AutoText entry
when the ScreenTip appears)