Est Edmonton

bestwesternwestedmonton.
com
EST EDMONTON
10017 179A Street NW, Edmonton, AB T5S 2L4 Phone: 780.483.4000 Fax: 780.481.6227 Email: kaitlyn@innkeepers.ca
Client Information:
Group Name: Prairie Hockey Team Client Name: Erik Robitallie
Telephone: 1-306-630-5494 Email: erik@prairiehockey.ca
Arrival: October 1, 2021 Departure: October 2, 2021
Hotel Information:
Sales Manager: Kaitlyn Wood Email kaitlyn@innkeepers.ca
Telephone: 780-483-4000 Ext: 216 Fax: 780-481-6227
 Business  School  Sports Team  Wedding  Other
This Hotel booking is being offered to: Prairie Hockey Team (hereinafter referred to as the “Group”) on a tentative basis
until September 30, 2021. If this contract & deposit (where applicable) have not been received back signed by this date,
the: Best Western Plus West Edmonton (hereinafter referred to as the “Hotel”) will release the rooms held under this
Agreement for resale. Once this Agreement has been signed by a representative of both parties, this Agreement will
constitute a definite contract between the Group and the Hotel.
Important Date Reminders:
Contract Due Date: September 30, 2021 Guest Room Block Release /Cut-off Date: September 30, 2021
Taxes:
The following taxes apply to accommodations, and are subject to change without notice:
 Goods & Services Tax (GST): 5.0%
 Tourism Levy (TOMSA): 4.0%
 Destination Marketing Fee (DMF): 3.0%
 GST on DMF: 0.15%
 Tourism Levy on DMF: 0.12%
Accommodations:
Subject to completion of this contract, the Hotel agrees to provide guest rooms to the Group, for this event, as set forth
below:
 Rooms not reserved by September 30, 2021, will be released for general sale
 Guest room block rates (prices quoted below are in Canadian dollars not including applicable taxes)
 Check-in time is after 4pm
 Check-out time is 11am
ROOM TYPE QTY 08 OCT 2021 09 OCT 2021 10 OCT 2021
Standard 2 Queen 12 $120.00 $120.00 $120.00
Suite 2 Queen 5 $180.00 $180.00 $180.00
GROUP ACCOMMODATIOONTRACT  2110PRAIR | 1

Reservation Procedure:
Reservation Method:
 Option 1: Group Call-In
 Send in rooming list with guest names, specifying any coaches/leaders or main Group contacts
 Please email rooming list to kaitlyn@innkeepers.ca or by fax: 780-481-6227
 Option 2: Individual Call In
 Individuals may make their own reservations directly through our Reservations Department by Telephone: 780-483-
4000 or by email: kaitlyn@innkeepers.ca
 Individuals must identify themselves as being with the Prairie Hockey Team group or provide the Block Code:
2110PRAIR to receive the established room rate
Payment Method:
 Option 1: Group Payment
 Send in Hotels credit card authorization form by September 30, 2021
 Please Email Group credit card authorization form to kaitlyn@innkeepers.ca or by fax: 780-481-6227
 Option 2: Individual Payment
 Reservations must be reserved with a credit card
Accommodation Rules & Guidelines:
1. Both the Group and the Hotel will work together to ensure that the Group’s stay is successful, but not at the expense of
damage to the Hotel property or disturbance of other Hotel guests.
2. The Hotel is a Non-Smoking and No Pets property; there is a $250.00 fine for violation.
3. Children must be properly supervised and wearing proper footwear at all times. Children sixteen (16) years of age and
younger must be supervised by an adult when engaging in the Hotels amenities (i.e. fitness centre, pool & hot tub). The
consumption of alcohol is not permitted in any public area of the Hotel. Violation will result in the eviction of that guest
and any additional guests in the room.
4. Lobby areas are for the quiet enjoyment of all Hotel patrons and are not to be used for Group gatherings. Hospitality and
meeting rooms are available at special rates for these events and must be made a minimum of 48-hours in advance.
5. Individual rooms are responsible for any damages/fines that are incurred. Any misuse of the guestrooms will be at the
guests’ expense. However, if any damages are caused to any areas of the Hotel, it is the responsibility of the main Group
contact to pay for these charges or refer them to the appropriate party. Extensive cleaning that may be required in a
guest rooms is at a rate of $25.00 + taxes per additional fifteen minutes (15 minutes). In the event that a credit card is
declined, it will be at the main Group contact’s expense.
The Hotel requires all guests to keep the noise down to a minimum by 10pm. If the Hotel has to compensate a guest
because of excessive noise from any of your team rooms, those charges and taxes will be applied to the Group's
contact’s room. In the event that the Hotel has issued 3 or more warnings, the main Group contact will be notified. If the
problem persists, violation will result in the eviction of that guest and any additional guests in the room and the
compensation of another guest’s charges and taxes will be applied to the Group's contact’s room.
Terms & Conditions
1. If you wish to cancel the whole Group you must do so by September 30, 2021. Cancellations made after the above set
date will result in a charge equal to the first night’s stay per room to the credit card on the reservation.
2. Any reservation within your Group block can be modified or cancelled 24 hours prior to arrival. Cancelling a reservation
before 6pm (Hotel local time) will result in no charge. Cancelling a reservation after 6pm (Hotel local time), or failing to
show, will result in a charge equal to the first night’s stay per room to the credit card on the reservation. Failing to call or
show before 7am after the first night of a reservation will result in cancellation of the remainder of your reservation.
3. If you wish to depart earlier than the agreed upon checkout date you must advise the front desk by 11am on the day of
your early departure (Hotel local time). Checking out following this time but before 2pm will be subject to a late checkout
fee of 50% of the room rate plus applicable taxes, checking out after 2pm will be subject to a full night’s rate plus
applicable taxes.
4. All cancellations must be received prior to or on the day of arrival by 6pm (local Hotel time). Full payment for all services
must be received prior to the Group's departure from the Hotel.
5. The negotiated rate is based on the number of rooms committed by your Group. On the cut-off date, management will
total the number of rooms reserved, if it is lower than ten (10), than a regular room rate will be charged.
Signed at:
2023-04-22 06:19:58
Signature Date
GROUP ACCOMMODATION CONTRACT  2110PRAIR | 2

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 Business  School  Sports Team  Wedding  Other

Important Date Reminders:

GROUP ACCOMMODATIOONTRACT  2110PRAIR | 1

GROUP ACCOMMODATION CONTRACT  2110PRAIR | 2

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