Tomas Claudio Colleges

Morong, Rizal

Graduate Studies Program

A. Subject: EDUC 212 (SCHOOL PLANT AND PROPERTY

ADMINISTRATION)
B. Topic: - PRIORITIES IN THE ACQUISITION OF NEW
BUILDING

- CONSTRUCTION OF BUILDING
C. Student Name: MAYRIE SA. JULIAN
D. Professorial Lecturer: DR. EMELITA F. JIMENEZ
E. Date of Presentation: MARCH 25,2023

PRIORITIES IN THE ACQUISITION OF NEW BUILDING

I. INTRODUCTION

According to Deped Order 19, s1994 “Guidelines on the Acquisition,

Construction and Maintenance of Public Elementary and Secondary School
Sites, Buildings and Grounds”. Within the context of the principle of “bringing the
school to the pupils, and not the pupils to the school”, the following regional
priorities in school building construction will be observed until otherwise modified
or changed
it is expected that the Superintendent concerned shall have personally visited all
the proposed and actual school sites concerned.

II. CONTENT OF THE REPORT

New school buildings are usually acquired through allocation from the national
government, by donations, and from voluntary contributions. Under the national
government school building program, funds are provided in the national budget
every year for the construction of new school buildings. The school buildings are
allocated according to a prioritized list.
1. Completion of Incomplete Elementary Schools.
 The highest priority will now be accorded to those incomplete schools
which do not offer all six elementary grades.
 All elementary schools with at least four classrooms but less than
six classrooms shall be provided with additional classrooms so as
to complete the six-room minimum, with one room per grade.
 Schools with less than four classrooms will be of lower priority,
multigrade classes will be organized.
 However a particular four- or five-classroom school should not be
expanded into a six-classroom school if in the judgment of the
Superintendent concerned such additional rooms are not likely to
be necessary, in the light of probable enrollment.
 2. Provision of Schools in Barangays Previously Without Schools.
 two-room school houses, probably of the prefabricated type, in those
barangays which do not as yet have any school of its own, and for
which there appears to be a need in terms of potential school
children in the vicinity.
 Each Regional Director shall compile the barangays in his Region for
which two-classroom schools are needed, in terms of priority of
attention.

3. Municipalities Without High Schools, public or private.

 all remaining municipalities without either public or private
high schools will be provided with four-classroom high
school buildings, preferably of the prefabricated type,
whenever possible.

4. Increases of Enrollment of Existing Schools.

 Additional classrooms should be programmed in the cases
of those schools with increases in enrollment such that
additional shifts are no longer possible.
 Henceforth, additional classrooms will be programmed for
existing schools for which adequate land space is still
available, and additional rooms are called for.

All the various components mentioned shall be combined into a multi-year

master school building prioritization plan for each division.

CONSTRUCTION OF NEW BUILDING

A. Allocation Procedure of New Building.
1. Congress
- in conjunction with the Department of Budget and Management (DBM)
set the budgetary ceiling for school building projects.

2. Department of Budget and Management (DBM)

- advises DepED and DPWH Central Offices of the approval of the

Annual School Building Program.

3. DepEd Central Office

-issues a Department Order to all Regional Directors and Schools Division

Superintendents containing the guidelines in preparing the priority lists of
recipient school based on the prepared allocation per legislative district.

4. DepED Regional Offices

-advise Division Offices to prepare priority lists using the Department

Order
 5. DepED Division Office Ad Hoc Physical Facilities Unit (headed by the
Physical Facilities Coordinators)
-prepares priority list in coordination with the Planning Unit. PFC seeks
concurrence of Congressional Representative concerned of prepared
list.
6. DepED Division Office submits list to DepED Central Office
-Physical Facilities and School Engineering Division (PFSED), copy
furnished the Regional Office.

7. DepED-PFSED
- consolidates division lists and forwards list to DBM through DPWH
Central Office in the case of the Regular School Building Program
(RSBP).
8. DBM
- evaluates list and issues Special Allotment Release Order (SARO) and
the corresponding Notice of Cash Allocation (NCA) of the approved
projects.
9. DPWH and DepED
- implement project listings in the Annual School Building Program.
B. Pre-Construction Activity.
1. The school site on which the building is to be erected is titled and
registered in the name of DepED.
2. The plans and specifications for the building to be constructed, as well as
the program of work, have been duly approved by the PFSED and DPWH
District Engineering Office, as the case may be, copies of which have
been furnished to the principal or school administrator.
3. The mode of procurement for the Regular Infrastructure Projects shall
follow R.A. 9184 otherwise known as the “Government Procurement
Reform Act” (whether by contract, negotiated contract, or local
administration). For foreign- assisted projects, the mode of procurement
shall follow the guidelines of the loan/grant agreement.
4. The location plan for the building to be constructed shall be in accordance
with the site development plan, approved by the school’s division
superintendent.
5. The fund for the construction of the building has been appropriated and
certified available.
6. The site has been officially assigned as a public place.
C. The Building Permit
A building permit shall be obtained by the owner or school to be facilitated by
the Contractor for any proposed work to be erected/executed, constructed, altered,
repaired, converted or demolish a building or structure. The application for a building
permit shall be filed in writing on the prescribed form with the Office of the Building
Official in the Municipality/City.
It shall provide at least the following information:
a. A description of the work covered by the permit;
b. Description and ownership of the lot as evidenced by a certified true copy of
the Transfer Certificate of Title (TCT);
c. The use or occupancy of the proposed work;
d. Estimated cost of the proposed work.
e. Environmental Clearance Certificate (ECC), if applicable

To be submitted along with the application are the:

- five (5) sets of plans and specifications prepared, signed and sealed by a
duly licensed architect and civil engineer for architectural and structural
plans
- a duly licensed sanitary engineer or master plumber for plumbing or
sanitary installation plans
- a duly licensed electrical engineer or professional electrician for electrical
plans
- duly licensed mechanical engineer for mechanical plans
- Required engineering documents include structural design and seismic
analysis, as well as boring and plate load tests in the case of buildings or
structures of four story or higher.

The work described in the application of building permit and the

accompanying plans and specifications shall satisfy and conform with
approved standard requirements on:
 zoning and land use
 lines and grades
 structural design,
 sanitation and sewerage
 environmental health
 electrical and mechanical safety
 other rules and regulations promulgated in accordance with the provision
of the National Building Code of the Philippines

No payment of fees is required in the application of the building permits for public
school buildings.
- The Building Official normally issues the permit within fifteen days of filing.
-The work shall be done strictly in accordance with the approved plans and
specifications. Any change, modification or alteration may be done only upon the
approval of the Building Official.
-The building permit expires and becomes null and void if the work so authorized
is not commenced within one year of the approval of the permit, or if the work is
suspended or abandoned at any time after it has been commenced, for a period
of 120 days.
Upon completion of the construction, a Certificate of Completion shall be
prepared and submitted to the Building Official. The building or structures shall
not be used or occupied and no change in its existing use be made until the
building official has issued a corresponding Certificate of Occupancy

D. Modes of Procurement
Construction of school buildings is a form of procurement of infrastructure
projects and shall be governed by Republic Act 9184 otherwise known as the
“Government Procurement Reform Act”, its implementing rules and regulations
and applicable guidelines and other issuances of the Government Procurement
Policy Board(GPPB). procurement of school buildings shall be done through
competitive bidding. The only exception is negotiated procurement. The GPPB
has issued a “Manual of Procedures for the Procurement of Infrastructure
Projects” as reference guide for procuring entities in their procurement operations
effective January 2007.

E. Monitoring and Inspection

The DPWH/DepED shall only construct “COMPLETE” school buildings except for
multi-storey constructions which can be programmed as partial construction if
there is limited budget. Ocular inspections of the proposed recipient schools;
shall be undertaken to assess present site, electrical and water facilities
conditions and to determine actual classroom needs as well as the estimated
cost/financial requirement.
The features of a “COMPLETE” school building are as follows:
 cemented floor
 smooth finished (plastered) walls
 painted walls, ceiling and roofing
 full cathedral-type ceiling
 complete set of windows
 two entrances with doors
 complete electrical wires and fixtures (for areas with electrical facility
 roofing or weather protection
 Blackboard
 toilet (optional)

After rectification/punch listing is completed by the contractor, the Inspectorate

Team will recommend proper turnover of the project to the end user.
 F. Acceptance/Non-acceptance of New School Building
After the warranty period, a post-technical inspection shall be done by the
Inspectorate Team composed of the Division PFC, representative from the
implementing unit, School Principal/School Head or Shop Teacher and PTCA
representative as observer. A Certificate of Acceptance/Non-acceptance shall be
used for this purpose.
G. The School Building Card
This form will be used to fast track the effective recording and ready reference of
the School Building Card. All school heads through the assistance of the school
property custodian and or the school physical facilities coordinator shall ensure
that all buildings, pavilions, stage and similar structures existing and future
construction in schools shall be provided each with the individual School Building
Card. A school personnel shall prepare three copies for each school
building/structure and shall keep updating the entries from time to time.
The distribution of the three (3) cards shall be as follows:
 the first copy shall be retained with the principal.
 the second copy for the Division Physical Facilities Coordinator;
 the third copy by the Division Supply Officer

VI. REFERENCES

 https://www.deped.gov.ph/1994/03/21/do-19-s-1994-guidelines-on-the-
acquisition-construction-and-maintenance-of-public-elementary-and-
secondary-school-sites-buildings-and-grounds/

 DEPED Educational Facilities Manual 2010 pp.97-99

 https://www.teacherph.com/deped-school-buildings-standards/
R - 15-12= 3

I – 1+3.322log60 = 7

L – 3/7 = 2.33

Class Interval Tally Frequency

9-10 0
7-8 IIIII-III 8
5-6 IIIII-IIIII-IIIII-III 18
3-4 IIIII-IIIII-IIIII-IIIII-IIII 24
1-2 IIIII-IIIII 10