Workshop I Exercise I

System Login

ACWA POWER
Supplier Guides

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Table of Contents
ACWA POWER PROCUREMENT PORTAL....................................................................................... 2
BRIEF DESCRIPTION. .................................................................................................................... 2
REGISTER AS A NEW SUPPLIER ..................................................................................................... 3
SUPPLIER REGISTRATION COMPLETION (FOR EXISTING SUPPLIERS ONLY) .................................... 8
SUPPLIER FORM(S) UPDATE ....................................................................................................... 10
SUBMITTING ACTION RESPONSE (SUPPLIER MITIGATION PLAN) ................................................ 14
RESPONDING TO AN RFX ........................................................................................................... 17
SENDING CLARIFICATION MESSAGE TO THE OFFICER ................................................................. 22
ANSWERING CONTRACT (ADDITIONAL INFORMATION) ............................................................. 25
PRICE NEGOTIATION AND ACCEPTANCE..................................................................................... 28
MASTER CONTRACT DOCUMENT (MCD) NEGOTIATION ............................................................. 32

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ACWA POWER Procurement Portal
Brief Description.

This is a guide that will illustrate to all Suppliers the various activities that can be
done and a step by step guideline to know how to execute these activities.

The activities below will assist you on conducting all the different steps;
however, if you feel lost or stuck in a certain activity please don’t hesitate to
communicate with our helpdesk team

Email: sourcingsupport@tejari.com
Contact: +971 4 800 836 3377

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Register as a New Supplier

1. To register on Acwa Power Portal, you will need to receive an invitation

email. Within the email there will be a link. Click the link in the email and
follow step 2.

2. A “Registration Data” page will appear, and you must fill only the fields with
a Red Asterisk next to it (*).

a. Organization Details Section

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 b. User Details. Then click on “Save” on the top right

3. You will reach to the category selection page. In the “Search or Navigate
the Tree” area, insert a description of a service or an item you can provide.

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 4. Select relevant categories that appear under your category descirption and
click on confirm on the top right hand side of the page.

5. The next page will have questionnaires that you need to fill to complete
your registration. Once you complete all the questions click on “Save &
Continue” on the top right side.

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 6. You will reach to the page in the screenshot below. It’s to confirm you have
filled all your information and you will be reviewed by ACWA POWER.
Click on “Close Windows” on the right to exit.

7. You will receive an email with your temporary password. Copy the
Password in the email and click on the portal link.

8. Enter your username and temporary password received.

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 9. On your first time logging in, the system will request you to enter a new
password as the one generated by the system is “Temporary”. Once you
enter your new password click on “Submit”

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Supplier Registration Completion (For existing suppliers Only)

1. Login with your username and password

2. Complete your Registration Data, then click on “Save & Continue”

3. You will reach to the category selection page. In the “Search or Navigate
the Tree” area, insert a description of a service or an item you can provide.

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 4. Select relevant categories that appear under your category descirption
and click on confirm on the top right hand side of the page.

5. The next page will have questionnaires that you need to fill to complete
your registration. Once you complete all the questions click on “Save &
Continue” on the top right side.

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 6. You will reach to the page in the screenshot below. It’s to confirm you
have filled all your information and you will be reviewed by ACWA
POWER. Click on “Close Windows” on the right to exit.

Supplier Form(s) Update

1. Once the vendor registration department has finalized your company
profile review, the reviewer might send you a request to update a specific
form on your profile in case a document is unclear or insufficient.
You can access the form(s) by directly logging in to the portal, then
accessing the assessment forms as shown in the below screenshot.

Or, You will receive the below notification form the system to update the
form(s). Click on the link provided in the notification to access the form(s).

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 2. Enter your username and password

3. Please click on the form which is provided in the screenshot to proceed on

editing the form. Also, please note that the Reviewer will be notified once
you have accessed the form to review it. The incomplete forms are
marked with a red X.

4. Click on the incomplete form, click “Edit”.

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 5. A page with your responses is now editable and you can update your
answers.

6. Once you have made all the changes, please click on “Save and Next”

7. The system will provide the below options after you have done editing the
form(s); however, if you are done and you want to send the forms back to
the supplier, please click on “Return Forms to Buyer”.

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 8. Click on the “OK” button on the pop up to confirm, and the completed
forms will be sent back to ACWA Power to review.

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Submitting an Action Response

This is part of the supplier development plan which allows for collaboration
between ACWA Power and the supplier in order to improve the desired
supplier perfomance levels.

1. Email Notification will be sent from the portal, click on the link to access
the portal.

2. Enter your username and password

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 3. You will land on the “Actions” Page. These actions will be represented with
a set of requirements that the client might request to complete this
Supplier Development plan with “Success”. To provide a response, click
on “Upload New file” in the bottom right-hand side of the screenshot
below.

4. Click on “Select Files to Upload” to upload your response. The portal will
route you to your PC to upload files.

5. Once you complete uploading your attachments, you need to click on

“Confirm” on the top right
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 6. Once you provide your “Action Response”, click on “Complete
Collaboration” on the top right of the screenshot below.

7. A Confirmation page will appear where you can add any additional notes
as text. Once complete, click on “Complete Collaboration”

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Responding to an RFx

1.When you are invited to participate in an RFQ/RFP, you will receive an

email notification. Click the link in the notification to access the RFx.

2.Enter your username and password.

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 3.To start creating a response, click on “Intend To Respond” on the right.

4.To view the attachments associated to the RFx shared by the officer, click
on hyperlinked warning area.

5.You can click on the attachments associated directly to download it, or click
on “Mass Download” to download all the document in one go.

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 6.Click / Tick the Select all and then click on “Download Selected Files”

7.A Zip File will be downloaded, open it to view all the attachments in the
RFx.

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 8.To Review the Technical and Commercial Envelopes, click now on “My
Response”

9.To response to the technical envelope, click on “Edit Response” against the
Technical Envelope section.

10.Answer all the mandatory questions required in the technical envelope,

then click on “Save and Return”

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 11.Now to respond to the commercial envelope scroll down and click “Edit
Response” against the Commercial Envelope Section.

12.Similarly to the Technical envelope, you will find some questions and
items. Fill all the mandatory items and then click on “Save and Return”

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 13.Now to submit you response, scroll up to the beginning of the page and
you will see “Submit Response”

Sending Clarification Message to the Officer

1.In the RFx, click on “Messages”, “Create Message”

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 2. In The message page:

1- Select the Message classification

2- Insert the Subject
3- Write your message
4- Upload attachment(s) if any
5- Click “Send Message”

6- When the Officer responds to the message you will receive a

notification on your email. Click the link in the notification to access the
message received by ACWA POWER.

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 7- Enter your username and password.

8- You will land directly on the officer response to your message.

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Answering Contract (Additional Information)

1. You will receive an email notification from the client to answer additional
information. Click the link.

2. Enter your username and password

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 3. Click on “Content Management” and click on “Additional Information”

4. The next page will have questionnaires that you need to fill to finalize the
contract information. Click on the edit icon

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 5. Scroll down to the section name “Supplier Company Details” and answer
all the questions. Once done, click on “Save and Notify Buyer”

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Price Negotiation and Acceptance
7. The contract manager will send you an email to review the price list which
will be associated to the contract and will require you to accept it. Click on
the link and access the portal.

8. Enter your username and password

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 9. Please click on “Content Management” then click on “Prices”

10. You have two options during negotiation either

a. Create Counter Proposal: allows you to edit the prices of the items
and send it back to the contract manager to review and accept.
b. Accept Proposal: allows you to accept the prices and items as the
final price list.

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 a. If you are going to counter propose, click on “Create Counter Proposal”

Click on the “Edit” icon

You will be able to edit/change the price of the item. You can change it and click
on “Save”

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 Click on “Send Counter Proposal” to end the price list negotiation.

b. Accepting the Price list as is you will need to click on “Accept Proposal”

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Master Contract Document (MCD) Negotiation
1. The contract manager will send you an email to review the MCD and will
require you to accept it. Click on the link and access the portal.

2. Enter your username and password

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 3. Please click on “Content Management” then click on “MCD”

4. You have two options during negotiation either

a. Create Counter Proposal: allows you to edit the MCD and send it
back to the contract manager to review and accept/counter propose.
b. Accept/Decline Proposal: allows you to accept the prices and items
as the final price list.

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 a. If you are going to counter propose, click on “Create Counter Proposal”

Click on the “Edit” icon

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 A Word Document will be downloaded, make the changes in the document
regarding the terms and conditions and click on the “Save” button.

Return to the portal screen and click on “Save”.

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 Click on the back arrow to return to the MCD area.

Click on “Send Counter Proposal”

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 b. Accepting the MCD as is you will need to click on “Accept Proposal”

Click on “Accept”.

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