THE COLLEGE OF SAINT SCHOLASTICA

STUDENT SENATE GENERAL MEETING MINUTES

LOCATION: BWC249 DATE: Sunday, 4/17/2011 TIME: 8:00 pm TOPIC Call To Order Attendance The following Senators are absent: All Student Senators are present. VII.C. i. Budgeted Requests VIII.B. Undergraduate Admissions Committee. No changes. Transition President Brady Nellis asks for unanimous consent to delegate all of his duties as the President of Student Senate to President-Elect Alyssa Courneya and to assume his seat as a Full-Voting Senator for the 2011-2012 Student Senate term. The motion passes with no objections. President Courneya asks for unanimous consent to delegate all of her duties as the Executive Vice President of Student Senate to Executive Vice President-Elect Melissa Marvin for the 2011-2012 Student Senate term. The motion passes with no objections. Immediate Action Unbudgeted Requests Student Senate Senator Seth Wellnitz asks for funding to provide new computers in the Student Senate office. He notes the poor functionality and practicality of the four current office computers and one laptop. The proposed funds would go towards the purchase of four new desktop computers, without the need for new monitors or peripheral hardware, and the laptop that is used by the Administrative Vice President to record meeting minutes and to update any Student Senate documentation. As these computers are for the use by all members of the Student Senate and the entire student body, it would be beneficial to the entire campus.
Page 1 of 11

CHAIRPERSON: Alyssa Courneya, President RECORDER: Eric Lake, Administrative Vice President DISCUSSION ACTION President Nellis calls the Senate to order at 8:00 pm. Note, there are 24 voting Senators present, including 4 Auxiliary Senators and 1 Senior Senator. Agenda stands with noted changes.

Approval of Current Meeting Agenda Approval of Previous Meeting Minutes

The minutes stand. Alyssa Courneya becomes the President of Student Senate and assumes the duties of said position.

Melissa Marvin becomes the Executive Vice President of Student Senate and assumes the duties of said position.

THE COLLEGE OF SAINT SCHOLASTICA

STUDENT SENATE GENERAL MEETING MINUTES
The old computers could be repaired and updated by the IT department to provide additional computer access to the students and senators. Encouraging the use of the Student Senate computers by the students is an excellent way to get students involved with and become acquainted with Student Senate. Senator Wellnitz proposes that the Student Senate decide what proportions of the allocation will come from the General Account and the Senate Operating account. Senator Morgan McLaughlin moves to allocate $3,625.00 to Student Senate. Senator Emily Foyt seconds the motion. Senator Hayley Moede asks why the allocation should include funds from the General Account; Senator Wellnitz recognizes that a portion of the funds should come from the Senate Operating account, but because the computers benefit the entire student body, the General Account could provide assistance. Senator Moede questions the actual number of students that will benefit from the allocation; it is noted that the old computers have benefited many students in the past five years of their use. Additional computers would provide a place for many current and future students to use and would benefit a potentially large number of students. It is also noted that because the Executive Officers have priority of use over the computers, there are not enough computers and it leaves less space for other students and senators to use. The new computers would give additional workspace as the old computers will still be utilized as well. Student Trustee Aleksis Kincaid asks why five computers are needed; it is noted that there are currently four desktop PCs in the office and one laptop that are all five years old. Senator Moede asks if the conditions of other Tower computers have been taken into consideration; Student Senate has purchased the computers that are in use in the Student Senate office and are therefore Student Senate property that are not treated like other Tower computers. Senator Emily Foyt wishes to express her support on the proposal. It is hard for senators and students to get access to a computer, and when there are openings, the computers often do not work properly. It would be beneficial for the senators to have more access to improved computers because it would allow them to work and connect with more of the student body. Daniel Moore offers clarification on the topic; the Student Senate computers were updated five years ago and a similar request to update was rejected last year. The IT department was contacted to ask what could be done to improve the current computers and it is noted that the components of these computers are considered scrap and would have to be used for parts. It is also noted that most computers on campus are updated on a two-year rotation and, because the computers are property of the Student Senate, they are not included in the update schedule. Senator Vanessa Reilly proposes that Student Senate uses their money from the
Page 2 of 11

THE COLLEGE OF SAINT SCHOLASTICA

STUDENT SENATE GENERAL MEETING MINUTES
Operating Account to help pay for the new computers. Since other clubs have to provide their own funding as well. It is only fair that Student Senate funds be used in conjunction with other assistance from the General Account. Senator Moede draws attention to the lack of fundraising; she notes that the allocation should not come from the General Account. Senator Wellnitz asks the Student Senate what portion of the request that they are willing to give to update the office and give future senators and students the opportunity to use the new computers. Senator Brady Nellis asks why the Student Senate computers are not on the update list, as they are a function of the work that paid Executive Officers are required to do. If they are also available to the entire student body, Student Senate should look into joining the two-year update cycle. Daniel Moore notes that the computers are not the same as Tower lab computers because the Student Senate computers do not have the same programming. They are not part of the institutional packages and cant access classroom programs. Therefore, the Student Senate computers cannot be qualified for the update list. Financial Vice President Gina Cotone moves to table the request until the next meeting in order to give senators adequate time to research and develop a plan of action. Senator Brandon Torres seconds the motion. The motion passes with two abstentions. Senator Wellnitz asks that questions regarding the unbudgeted request be directed to him and that they be as detailed as possible in order for him to provide the best answer. He requests that questions be submitted to him by Wednesday or Thursday of the following week.

The unbudgeted request from Student Senate st is tabled until Sunday, May 1 , 2011.

Intervarsity Representing Intervarsity, Brittney Muus requests funds to travel to a leadership camp taking place at Camp Judsen in Keystone, South Dakota. It is a week long camp that helps prepare chapter leaders for the upcoming school year. The group has enough funds for the other costs, but would appreciate assistance with gas and transportation costs. Senator Gabriella Herrera asks if there will be other schools in attendance at the camp; it is noted that UMD and Bemidji will be participating along with other schools from Minnesota, South Dakota, and North Dakota. Financial Vice President Cotone moves to allocate $119.96 to Intervarsity. Senator McLaughlin seconds the motion. The motion passes with no abstentions.

Student Senate allocates $119.96 to Intervarsity.

Page 3 of 11

THE COLLEGE OF SAINT SCHOLASTICA

STUDENT SENATE GENERAL MEETING MINUTES
VITA Representing VITA, Sarah Hentges requests additional funds for purchasing food to donate to the CSS food shelf. As they have already used their budgeted allotment and their fundraising money, they need assistance in order to go shopping two or three more times this semester and into the summer. Financial Vice President Cotone moves to allocate $2,000.00 to VITA. Senator McLaughlin seconds the motion. The motion passes with no abstentions. All Abilities Equal Opportunities Club All Abilities Equal Opportunities club requests funding for food to be served at an Indian buffet on Wednesday, April 27, 2011 in the Intercultural Center. The event will take place from 11:00am to 2:00pm. They all also are requesting assistance in purchasing t-shirts for the 25 members to advertise their club. Financial Vice President Cotone moves to allocate $450.00 to the All Abilities Equal Opportunities Club. Senator McLaughlin seconds the motion. The motion passes with one abstention. Health Information Management Student HIM group will be traveling to Redwing, Minnesota for a statewide association meeting. Group member Megan Munns will be presenting about traveling to India and research using public health records. They are asking for assistance with the trip as the remainder of funds will come out-of-pocket from the attending students. Financial Vice President Cotone moves to allocate $1,240.00 to Health Information Management. Senator McLaughlin seconds the motion. Motion passes with no abstention. Campus Recreation Executive Vice President Marvin reports on a grievance from last week about the quality of the balls utilized by Campus Recreation; they are used by many students on campus and are in very poor quality. Campus Recreation requests funds to purchase several new volleyballs, basketballs, footballs, and soccer balls that will benefit all students that use the facilities. It was decided that the request be for quality over quantity; values were referenced by catalog. Financial Vice President Cotone moves to allocate $956.00 to Campus Recreation. Senator McLaughlin seconds the motion. The motion passes with one abstention.
Page 4 of 11

Student Senate allocates $2,000.00 to VITA.

Student Senate allocates $450.00 to the All Abilities Equal Opportunities Club.

Student Senate allocates $1,240.00 to Health Information Management.

Student Senate allocates $956.00 to Campus Recreation.

THE COLLEGE OF SAINT SCHOLASTICA

STUDENT SENATE GENERAL MEETING MINUTES
PT/OT Students Reopening a tabled request from April 10, 2011, representatives of the PT/OT students were absent from the meeting. They were notified by email and told to attend. Senator Wellnitz requests that the unbudgeted request be tabled until further notice.

The unbudgeted request from the PT/OT Students is tabled until further notice.

a. President- Alyssa Courneya Gameball Administrative Vice President Eric Lake has the gameball. He gives it to an individual who has showed great leadership and skill in her appointed position as the Administrative Vice President for the 2010-2011 Student Senate term. The gameball goes to Executive Vice President Melissa Marvin.

The gameball goes to Executive Vice President Melissa Marvin.

Reports of Executive Officers

Parking Committee President Courneya reports on the status of the Parking Committee; parking lot 12 will no longer be designated as an overnight lot. It will now be designated for commuters. She also reports on the preliminary plans for a car pool program that will offer discounts to students who share rides to campus during the upcoming academic year. There will be larger discounts offered for the more people that ride together; further details will be sent out to students via email. This program is an effort to reduce on-campus parking by about 200 cars to decrease the overload.

Academic Affairs Board of Trustees Senator Nellis was in attendance at this meeting; he notes that it was not as productive for Student Senate interests as it was for those of the college. President Courneya was also in attendance; any further questions can be directed to directed to her via email. Student Activities Board of Trustees President Courneya was in attendance at this meeting; she notes that it was an informative and good discussion. Further information can be requested from President Courneya via email. COR Leadership President Courneya reports that there will be a COR Leadership conference held th on Friday, May 13 , 2011. There will be an email to all senators about the attendance of this event.
Page 5 of 11

THE COLLEGE OF SAINT SCHOLASTICA

STUDENT SENATE GENERAL MEETING MINUTES
b. Executive Vice President- Melissa Marvin Committee Placements Executive Vice President Marvin notes that all selections attempt to meet each senators top choices. Collegiate Affairs Committee Senator Vanessa Reilly Senator Brady Nellis Senator David Walsh Senator Jacob Reshetar External and Legislative Affairs Committee Senator Lauren Beerling Senator Megan McCarthy Senator Anna Lahr Senator Erik Graham Finance Committee Senator Morgan McLaughlin Senator Hayley Moede Senator Brandon Torres Senator Lauryn Wilson Internal Affairs Committee Senator Michelle Ruszat Senator Kealey Baron Senator Fatima Alwan Senator Emily Kuhnau Student Activities Committee Senator Emily Foyt Senator Joey Moore Senator Gabriella Herrera Senator Nicole Richart Senator Sher Her Executive Vice President Marvin moves to accept the committee selections for the 2011-2012 Student Senate term. Administrative Vice President Lake seconds the motion. The motion passes with 5 abstentions.
Page 6 of 11

The committees for the 2011-2012 Student Senate term are formed.

THE COLLEGE OF SAINT SCHOLASTICA

STUDENT SENATE GENERAL MEETING MINUTES

Chair Nominations Executive Vice President Marvin appreciates the fantastic applications that were received; each applicant brought different attributes to each position making it a really tough decision. This applicant to the Chair of Collegiate Affairs showed her strengths during interview by identifying and proposing improvements that need to be made in this committee. Executive Vice President Marvin moves to accept Vanessa Reilly to the Chair of Collegiate Affairs. Senator Lauren Beerling seconds the motion. The motion passes with 28 ayes, 0 nays, and 1 abstention. This applicant to the Chair of External and Legislative Affairs talked about her observations of the committee during the previous year. Her ideas for improvements were impressive during the interview. Executive Vice President Marvin moves to accept Lauren Beerling as the Chair of External and Legislative Affairs. Collegiate Affairs Chair Reilly seconds the motion. The motion passes with 27 ayes, 0 nays, and 2 abstentions. This applicant to the Chair of Internal Affairs has shown excellent work ethic and goes well beyond what is expected. Executive Vice President Marvin Moves to accept Michelle Ruszat as the Chair of Internal Affairs. Financial Vice President Cotone seconds the motion. The motion passes with 27 ayes, 1 nay, and 1 abstention. This applicant to the Chair of Finance showed her ability to remain impartial when judging financial requests by noting that she is not a member of many clubs on campus. Executive Vice President Marvin asks for unanimous consent to accept Morgan McLaughlin as the Chair of Finance. Financial Vice President Cotone voices objection to unanimous consent. Senator Wellnitz moves to accept Morgan McLaughlin as the Chair of Finance. Senator Foyt seconds the motion. The motion passes with 20 ayes, 4 nays, and 5 abstentions.

Senator Vanessa Reilly is made the Chair of Collegiate Affairs for the 2011-2012 Student Senate Term.

Senator Lauren Beerling is made the Chair of the External and Legislative Affairs for the 2011-2012 Student Senate Term.

Senator Michelle Ruszat is made the Chair of Internal Affairs for the 2011-2012 Student Senate term.

Senator Morgan McLaughlin is made the Chair of Finance for the 2011-2012 Student Senate term.

Page 7 of 11

THE COLLEGE OF SAINT SCHOLASTICA

STUDENT SENATE GENERAL MEETING MINUTES
This applicant to the Chair of Student Activities talked about the main jobs of the committee and how they could be improved. As current president of a club, she has the skills necessary to succeed as the Chair. Executive Vice President Marvin asks for unanimous consent in accepting Emily Foyt as the Chair of Student Activities. Senator Nicole Richart voices objection to unanimous consent on the grounds that she knows many are uncomfortable with the selection. Senator Wellnitz moves to accept Emily Foyt as the Chair of Student activities. Senator Brady Nellis seconds the motion. The motion passes with 21 ayes, 3 nays, and 5 abstentions.

Senator Emily Foyt is made the Chair of Student Activities for the 2011-2012 Student Senate term.

Auxiliary Senator Appointment Timothy Dahl, a student meeting the requirements, wishes to become an Auxiliary Senator: Hello my name is Tim Dahl. I am a Junior here at St. Scholastica pursuing a career in pediatrics. A huge part to being successful in the medical field is being able to take charge and lead people in the right direction, making good decisions. A great way for me to achieve this is to, once again, join student senate. Given the opportunity to become a student senator again, I believe I can use my dedication and time into helping our school and our students. I would love the opportunity to be apart of this organization again and have the chance to have a say in leading our school and community in the right direction. Senator Wellnitz moves to table the application until the applicant is in attendance. Senator McLaughlin notes that auxiliary senators are not required to attend meetings. Senator Herrera indicates that during the previous meeting of April 3, 2011, two of the three auxiliary senators that were appointed at the meeting were not present and there was no objection. Senator Michelle Ruszat states that it would be convenient if the applicant were in attendance in order to ask him questions. Senator Wellnitz rescinds his motion on account of the precedent but urges that auxiliary senators attend the meeting in which they are appointed. Executive Vice President Marvin moves to accept Timothy Dahl as an auxiliary senator for the 2011-2012 Student Senate term. Administrative Vice President Lake seconds the motion. The motion passes with 22 ayes, 1 nay, and 5 abstentions.

Timothy Dahl is made an Auxiliary Senator for the 2011-2012 Student Senate term.

Page 8 of 11

THE COLLEGE OF SAINT SCHOLASTICA

STUDENT SENATE GENERAL MEETING MINUTES
Auxiliary Senator Appointment Laura Banken, student meeting the requirements wishes, to become an Auxiliary Senator: Hello, my name is Laura Banken, I am a freshman at the college of St. Scholastica, and I am interested in becoming an auxiliary Student Senate Representative. I am a Biochemistry and Biology Environmental Sciences double major. Some of the most important and integral parts of my life have revolved around trying to make an effective difference by participating in organizations such as Student Council and Model UN in high school. As a freshman student here at the College of St. Scholastica, I spend much of my time devoted working towards getting the most out of my academic experience while simultaneously making a difference in this community. For many college students the campus operates as the primary community that they are a part of and my wish is that every student here gets the most from their community through participation in organizations. Organizations on campus are one of the best ways to make the transition for freshman leaving their homes and coming to college. Therefore the allotment of funding for campus organizations is a big responsibility and one that I feel I am ready to help shape. Personal attributes that contribute to my ability to effectively hold this position includes intrinsic motivation, well developed organizational skills, and the overall drive to get things done well. Executive Vice President Marvin moves to accept Laura Banken as an auxiliary senator for the 2011-2012 Student Senate Term. Senator Wellnitz seconds the motion. The motion passes with 28 ayes, 0 nays, and no abstentions.

Laura Banken is made an Auxiliary Senator for the 2011-2012 Student Senate term.

c. Financial Vice President- Gina Cotone Financial Vice President Cotone reports on the current account balances after the approved allocations. Account Balances: General Fund: $52,884.05 Project Fund: $28,356.00 Senate Operating Account: $6,036.34 Financial Vice President Cotone also notes her attendance at a recent finance meeting which was to debate and approve a final budget for the 2011-2012 school year. She asks that anyone approach her with any questions.

Page 9 of 11

THE COLLEGE OF SAINT SCHOLASTICA

STUDENT SENATE GENERAL MEETING MINUTES
d. Administrative Vice President- Eric Lake Birthdays Administrative Vice President Lake reminds senators to stick around for birthday treats after the meeting. e. Board of Trustees Student Representative- Aleksis Kincaid

a. Collegiate Affairs- Vanessa Reilly i. Grievances Updates Collegiate Affairs Chair Reilly contacted Terry Belich for an update on the grievance about the condition of the tables in Storms Den; there has not been enough time to look any further into the grievance. She also checked on updates about the grievance of the condition of the damaged roads by the Monastery entrance; Senator Wellnitz notes that it is unlikely that there will be any repairs made to the roads until the construction is complete. Collegiate Affairs Reilly has not been able to reach anyone to get an update on the food information in the Greenview. ii. New Grievances Senator Joey Moore requests that a schedule of the garbage and recycling collection dates be posted in the apartments. Senator Ruszat notes the condition of the railing between Cedar and Willow; It is broken and poses safety risks to the students and should be fixed. b. External & Legislative Affairsc. Financea. Budgeted Requests Pre-Med Club receives $120.00 to hold an end of the year banquet. Mathematics Society receives $125.00 to attend a conference at the University of Minnesota. CSS Bike Club receives $630.00 for repairs and a group bonding event. d. Internal Affairse. Student Activities-

Reports of Standing Committees

Page 10 of 11

THE COLLEGE OF SAINT SCHOLASTICA

STUDENT SENATE GENERAL MEETING MINUTES
Undergraduate Curriculum Committee Student Activities Foyt reports that the committee touched on additions and changes to the current curriculum. The Federal Government has put out guidelines pertaining to what classes can be taken by students; the committee looked at the guidelines to see if students are taking the proper courses. Student Activities Foyt asks that any questions about the committee be directed to her. Reports of Special Committees Undergraduate Admissions Committee Finance Chair McLaughlin reports that the new chair of the Undergraduate Admissions Committee is Dr. Timothy Trygstad. They discussed the updated operating code of the Undergraduate Admissions Committee; Student Senate can now have up to two senators serving on the committee.

New Business Old Business Announcements Adjournment President Courneya asks for dissent to adjournment. There is none. The Senate adjourns at 8:56pm. The Student st Senate will recess until Sunday, May 1 , 2011.

Page 11 of 11