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- When You Learn SAP, In This We Have Two Separating Operating Tools In
One Software.–

1) Functional Tool(Implementation Guide) – This Used By IT Companies For

Implementation Of Project And It Also Used For Support Project For
Configuration, All Types Of Projects We Implement It Here…

Consultants On SAP.. Exp 4-5yrs

Ex: Companies Like Accenture,IBM,TCS,Infosys

2) Non – Functional Tool(End-user) – This Is We Use For Business, Here We …

Pass Day By Day Transactions Just Like Data Entry, Billing, Invoices,

Example We Do Entries In Tally,Oracle,Peoplesoft, It Is Also Called AS End-

user
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Non IT Companies Uses This

End-user – Exp 1-2yrs

ERP: This Works For E- Oragazntaion Structure, R- Resource ,Money,Machine,Manpower, P-
When We OPtimzie And Utilize It…
Tally
SAP
Oracle

Career- 1st Join As Enduser Gain Here Experince 1-2 Then Slowly Support PorjectTesting..

Ecc With EHP7 …

SPro Is Transaction Code… That We Use For Implementation Tool..

SPRO Stands Standard Project Reference Object…

Basic Settings Config -

1) Creation Of Company…

Define Company We Use This At Client Level Creation Also It’s a Group of Companies…

A company is the smallest organizational unit for which individual financial statements can be
drawn up according to the relevant commercial law. A company can contain one or more
company codes.

To Execute Any Function in SAP Implementation We Use IMgActivity

2) Company Code Creation.. This Is The Setup Of Company Which We Do Configuration

A company code is the smallest organizational unit for which a complete, self-
contained set of accounts can be drawn up.

3) Assign Co Code to Company....

4) Business Area (Geo- Branches Of Company)
5) The Next Step We Will Begin With Fiscal Year That Is Financial Year Of Company…
In India We Follow Financial Year Of Apr- March – Year Dependent(Yearly Wise)

V3
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Other Countries Example USA,UAE,Germany Calendar Year Dependent JAN – Dec

K4

6) Posting Periods…

Posting Period Is Used For Which Period (Month) Should Be Open Or Close For Posting Entry.

the purpose of having four special periods is only to make a distinction among different postings.
There is not time duration specified for each posting period. You can as well have only one spl
period. Let us take an example, after year ending is done, you can use first spl period for year
ending provision entries, second spl period for entries suggested by directors, third for entries
suggested by auditors and so on. I repeat, special periods do not contain specific no of days.

7) Document Number Ranges (We Need Create 01 to 06 Number Ranges)

& Document Types (This Is Given By SAP Standard, We Use Standard Document Type
Like DR,DZ,KR,KZ,SA In SAP.

8) Posting Keys(This Is The Standard Key Given By SAP, like For Ex: In Tally We Use DR. For Debit
& CR For Credit, Same in SAP We Have Posting Keys Like 40(Debit Entry),50(Credit Entry)

9) Field Status Variant Controls Which Entry TO Be Suppress, Required Or Optional Entry..
10) Tolerance Group Of Employee Here We Maintain Upper And Lower Limit For Posting Entries…

11) Document Splitting

To Maintain The Cross Co Code Transaction We Maintain This. This We Use For Splitting The
Characteristics Of Particular Ledger..

12) Next Step We Have Define Tolerance Vendors

This We Use For Purpose Of Finding Of Permitted Payment Difference and P& L Of Company…

GL Basic & Master Setting Config-

13) Charts Of Accounts…

1. Operating chart of accounts

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The operating chart of accounts contains the G/L accounts that you use for posting in your company
code during daily activities. Financial Accounting and Controlling both use this chart of accounts.

You have to assign an operating chart of accounts to a company code(Mandatory).

2, Group chart of accounts

The group chart of accounts contains the G/L accounts that are used by the entire corporate group.
This allows the company to provide reports for the entire corporate group.

The assigning of an corporate group chart of accounts to a company code is optional.

3. Country-specific chart of accounts

The country-specific chart of accounts contains the G/L accounts needed to meet the country's legal
requirements. This allows you to provide statements for the country's legal requirements.

The assigning of an country-specific chart of accounts to a company code is optional.

We Use For Purpose Of An Maintaining Accounts Group

Ex: This We Use For G/L Purpose

Like Assets, Liability ,Income, Expenses…

Retained Earnings Account is used to carry forward the balance from one fiscal year to
the next fiscal year.

14) Creation Of G/L Accounts In Fs00( Config Follows End-user )

Bal Sheet
Liabilities(101-
Asset(1-100) 200)
1 Cash 101 Capital
2 Bank 102 S.Crs
3 S.Drs 103 Shares
4 Furniture 104 Debentures
5 Input Tax 105 Output Tax

P&L
Account
Expenses(301-
Incomes(201-300) 400)
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201 Sales 301 Purchases

202 Commission Received 302 Commission Paid
203 Salary Received 303 Salary Paid
204 Discount Received 304 Discount Paid

Copying Bulk Legder From One co Code To Another In FS15

Fs15 - Send Bulk GL Data

Fs16 - Receive Bulk GL Data

Tody We Will Start With G/L Account Entries

That Is Day To Day Transaction’s

15) Ex: Journal Entries.

In SAP We Have Posting Keys 40 Debit 50 For Credit.

3 Ways

1) FB50 SA ( It Is Only Used For G/L Account Entries)

2) F-02( Here We Can Change Document Types AS Well Posting Keys)
3) In F-02 Fast Data Entry (Quickest Way TO Pass an Entry)

Example:

1) Being Business Commenced

Cash Dr. 20000

To Capital A/c Cr. 20000

2) Being Salary Paid

Salary Paid A/c. 10000

To Cash A/c Cr. 10000

3) being Salary Received

Cash Dr. 5000

To Salary Cr. 5000

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FBL3N For G/L Accounts Display

Parking(FB50)- To Repost FV50 & Tree On Double Click…

Parking Is Done When There Is No authorization For User to Post Entry…

And Holding of Documents(FB50) Tree On Double Click…

Document Reversal(FB08).

Accounts Receivable And Payable Process

SO Here We Will Create Customer And Vendors..

Subledger Creation.
Customer Has 2 Groups Categories
1)Domestic(Local) Customer Group
2)Foreign Customer Group
Vendor(Supplier) Has 2 Same
1)Domestic(Local) Vendor Group
2)Foreign Vendor Group
Linking S.Drs to Customer And S.Crs To Vendor In Fs00
We Will Start With Name Creation Of Induvial Customer.

Business Partner Define & Assign Number Range In BP

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FD01(Master) Customer Name Creation…

Fk01(Master) Vendor Name Creation…
In SAP S/4 Hana System Will Redirect To BP Transaction.

Tax On Sales and Purchases.

Fs00 Line-Item Creation…
Here We Create Two Types Of Taxes..
1)Input Tax – Vendor
Here We Create Two Digit Tax Code For Input
2)Output Tax – Customer…
Here We Create Two Digit Tax Code For Output
Input Tax ..
Linking Tax Category as * In Fs00…
Purchases, Sales, Input Tax And Output Tax…
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Next Step Will Start With Customer Invoice…

Here We Sell Products To Customer…
FB70 Invoice (Receipt)…
FBL5N For Customer Display
F-28 For Incoming Payment.
-Standard Half Payment (The Difference Amount We Get
-That We Put Here),
-Partial Payment (Making Part Payment Like
Installments),
-Residual Payment (Remaining Balance Will be Cleared As
Lumpsum)..
Parking(Fv70 – FB70) And Holding( Fb70 )…
Reversal – FB08
Vendor Invoice…
Here We Purchase Product And Make Payment To
Vendor…
FB60 Invoice(Goods Purchase)
FBL1N For Vendor Display
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F-53 Outgoing Payment…

-Standard Half Payment (The Difference Amount We Get
-That We Put Here),
-Partial Payment( Making Part Payment Like
Installments),
-Residual Payment (Remaining Balance Will be Cleared)..
Parking(Fv60 – FB60) And Holding(FB60)…
Reversal(FB08).

Foreign Currency Valuation

Exchange Rates Types
G- Bank Buying Rate – USD to INR 70 Export
B- Bank Selling Rate – USD to INR 74 Import
M- Average Rate= (70+74)/2=72
Steps To Be Followed
1)Check Exchange Rate Type – OB07
2)Maintain Translation Ratio – OBBS
3)Maintain Exchange Rate – OB08
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4)EWCT To Check Rates (Currency Calculator)

5)Assign Exchange Rate To Document Type In OBA7
6)Post An Entry In F-02(With USD Currency) TO Check
Exchange Rate Type For Entry Posted…

Cash Journal
Cash Journal Can Be Used TO Record All Transaction
Involving Cash In Place Of Posting A Journal Entry Via
Transaction Code Fb50(T-code- FBCJ)
Why We Use Cash Journal?
1)Ability To Post All Transactions Related to Cash
Receipt And Payment In Single Screen.
2)Daily Cash Posting, Including Opening Balance Total
Receipt, Total Payment and Closing Balance, Is
Automatically Calculated By System.
3)Entries Are Very Quick And Easy Via Customized
Business Transactions.
4)Daily, Weekly Is Current Period Reporting Available.
5)Cash Journal Can Be Printed Easily.
6)Very Simple To Configure.
Cash Journal Configuration Settings Steps:-
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SPRO>Financial Accounting (New)>Bank

Accounting>Business Transactions>Cash Journal
1)GL- Creation In Fs00
2)Amount Limit
3)Define Document Types – OBA7
4)Define Number Ranges For Cash Journal Document –
FBCJC1
5)Setup Cash Journal – FBCJC0
6)Maintain Business Transaction- FBCJC2
7)Setup Print Parameter For Cash Journal - FBCJC3
8)FBCJ Cash Journal Posting.

Dunning Procedure…
It’s a Reminder (Notice) Which Is Sent TO Customer TO
Pay the Outstanding Amount Soon…
1)Dunning Implementation
2)Linking The Customer(BP) to Dunning in Fd02
3)Make An Demo Overdue Invoice In FB70 Of
15days Back Arrear (Optional)
4)Run Dunning Printout In F150…
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Terms Of Payment.
The Term Of Discount What We Apply For Payment Is
Called As Terms Of Payment.
Here We Apply Discount For Customer And Vendor
Payments…
1)Terms Of Payment Implementation(Consultant
Activity)
2)Linking Customer And Vendor To Terms Of Payment
In FD02(Customer) And FK02(Vendor)
3)Fs00 Create G/L ( Discount Received And Discount
Paid)
4)Linking Tax Codes To Discount Taken &
Granted(OBXI For Customer And OBXU For Vendor)
5)Invoice & Clear Payment…
For Customer FB70 And Vendor FB60
6)Clearing F-28(Customer)& F-53(Vendor).
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House Banking.
The Company Has Its Bank That We Implement Here…
Define House Bank(In House Banking).
Number Ranges For Check Lot
Linking House Bank In Fs00
Make An Vendor Invoice In Fb60
Clear Payment In F-53 With Bank
Create Check In FCH5 With The Help of Cleared
Document Number
Check Register FCHN (Displaying Of Check Transactions)
Cancel Payment In FCH8
Voiding Of Check In FCH9
Delete Check FCHE
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Automatic Payment Program (APP)..

Here We Clear the Overdue Payment Of Vendor In One
Go...
1)Setup Payments For APP - FBZP
2)Linking The Vendor To APP In Fk02(BP)
3)Make An Vendor Invoice In Fb60
With Over Due Payment…(Optional)
4)Run Automatic Payment Program In F110

Down Payment
Two Types Of Down Payment
1)Customer DP
2)Vendor DP
Create Down Payment Received & Down Payment Paid
G/L Accounts In Fs00.
Recon In Special GL Indicator.
Linking S.Drs To DPR(Down Payment Received) And S.Crs
To DPM(Down Payment Made)
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Customer DP
When The Customer makes Advance Payment, Then We
Make An Entry, Then We Make A Bill Or Invoice, Once
The Product Is Available , Then Clear DP..
F-29 DPR
Fb70 Invoice
F-39 Clearing
Vendor DP(When We Pay Advance Amount To Vendor
We Need Pass Entry, Then Once Product Is Available We
Need To Book Vendor Invoice, Then Clear Vendor DP)
F-48 DP
FB60 Invoice
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F-54 Clearing
Withholding Tax – TDS Tax Deducted @ Source.
Withholding Tax is also called as retention tax. Its requirement of Government to deduct or
withhold a particular percentage from paying to the vendor and pay such amount to the
Government on behalf of other person. It's a kind of Indirect Tax.

When a customer that is authorized to deduct withholding tax pays invoices from a vendor

subject to withholding tax, the customer reduces the payment amount by the withholding
tax proportion. The customer then pays the tax withheld directly to the
appropriate tax authorities.

Implementation Of Withholding Tax

Fs00 Creation Of WTH Tax Ledger

Linking In IMG

Linking WTH Tax To Vendor In Fk02

In Cty Ench. We Link PAN Number Of Vendor
TDS Certificate Issue On Logistics Area, On Tax On Goods
Movement
Fb60 Invoice& Check Whether The Withholding Tax Is
Applied Or No…
Complete
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Asset Accounting
The Asset Accounting (FI-AA) component is used for managing and supervising
fixed assets with the SAP System. In Financial Accounting, it serves as a subsidiary ledger to
the General Ledger, providing detailed information on transactions involving fixed assets.
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TO Start With AA We Need Maintain

5yrs Fiscal Year Maintain And Keep

Assign Tax Code For Non Taxable Transaction

Asset Purchasing Config

3Steps

Copy,Specify,Copy Delete.

Then Assing COD TO CO CODE

Accounts Determination

Screen Layout

Number Range Interval

Asset Class
Method Of Depreciation
After All Methods Done
Maintain Dep Key
Fs00 AA (7 Ledgers)
Create AA G/L Accounts
Assign G/L To AA
As01 Create Asset
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GST Implementation...
1)Calculation
Access Sequences..
There Are Two Ways To Create GST Access Seq..
1)Copy Method(Mostly Used Method)
2)Manual Method
Condition Types Maintenance
Check And Change ( Accounts Keys Creations)
Linking Condition Type & Accounts Keys ToProcedure
Assign TO C P
Create Tax Codes
Then Go to Fs00 Create GST Line Items..
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Define Tax Account…

Creation Of G/L GST Accounts In FS00
Linking To Tax Accounts
Invoice And Display

Co- Integration.
SAP Controlling (CO) is another important SAP module offered to an organization. ... The main
purpose of SAP controlling module is planning. It enables you to determine variances by
comparing actual data with plan data and thus enables you to control business flows in your
organization.

This Is Used For Management Decision Making Purpose... It Also Called As Management
Accounting. Used By High Level In Companies...
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Introduction Of Cost Center Accounting.

Cost Center Is Area Of Responsibility Where Cost Are Incurred. Cost Center Represents one of the small unit of
responsibility within an organization structure. In cost center Accounting , operational Expenses are captured by
three separate master data objects such as cost center, activity types and statistical key figures. Cost centers are
maintained within a Hierarchy, which is a representative of the implementing companies internal
reporting/accountability structure. The hierarchy Development is central to all cost accounting reporting within
controlling module.
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