Module3 Intro

Store management and Visual Merchandising
Store management:
Duties and Responsibilities of store manager:
Management of employees
Maintaining the sales environment
Cost minimization
Recruitment, Training and Development
Budgeting and Forecasting
Implementing Marketing plans
Team Leadership
Maintaining Leave and Salary Record
Holding Inventory
Extending Customer Services
Store security:
Appointment of uniformed security

Thorough check at entry and exit points
Without uniformed security guards can be located in the store
Use of TV cameras can be beneficial to catch the stealers
Cash deposits in banks must be made frequently
Brighter lighting should be arranged
Coordination between all security personnel
Access to storage areas and ware houses should be restricted
Store record and accounting system:
1. Store functions
2. Pricing of purchased material.
3. Pricing of store returned material.
4. Material received account.
5. Issue of material from store.
6. Physical verification of store stock.
1. Store functions:
Store functions will be supervised by different persons and will have separate sphere duties.
 Store Procurement
 Store Keeping
 Store Accounting
2. Pricing of purchased material.
 Local Purchases through Tender / Quotation.

 Purchase through Purchase Committee or through Petty advances.
 Material Transferred in/from
 Foreign Material Purchase.
3. Pricing of store returned material.
 Un-used Material
(Not needed now to be used in future).
 Defective / Damaged Material
(To be used after repair).
 Scrape for disposal.
Material at site will be kept only for immediate use for the ongoing specific jobs. Otherwise,
material returns to Store at month end through Store Return Warrant (SRW).
4. Issue of material from Store.
A. Issue of consumable material.
B. Issue of Spare Parts.

C. Issue of T&P
D. Issue of Store to other Formations.
E. Issue of Scrape for disposal.
5. Physical verification of Store Stock.
 The Procurement Section and Accounts Section will jointly carry out
physical verification of the store stock items by classifying the material .
Coding system:
A code system should have the following characteristics to be scientific and easily adoptable:
• Simple to use: easy to understand with minimum and /or no need for training,
• Flexible: ease to expand and accommodate more codes,
• Good formulation: adopted system should be able to be used in all functional

areas in the entire organization.
Common Codification Systems
i. Alphabetical – the use of the letter of the alphabet as the basis

ii. Numerical – the use of the numbers as the basis of the codes e.g. simple number
01, 02, or complex systems
iii. Alpha-numeric – the combination of alphabets and numbers. This is the
mixing of numbers and letters of the alphabets e.g. SP-11
iv. Decimal – the use dash or stroke in the coding e.g. Main, Sub I, sub II an sub
III e.g. 47.1.1 etc
v. Brisch – this is the use of numeric system. It combines numbers and decimals.
E.g. 47.002
vi. Kodak – this originated by Eastman Kodak Co. of the USA. This system
borrows all the good points from all other systems. It is much based on the
numerical codification system and in the place of decimals hyphens are used in the
Kodak System.
Marking of stores / materials:
This is another method of codification. There are two t ypes of marking of stores:
i. Color marking – this is used to supplement the other codification systems e.g.
use of paint such as blue, red, aluminium etc
ii. Secret Marking – expensive stores items are highly susceptible to theft and
pilferage. These are discreetly marked to help detect / identify from where they
have been sold out. The secret marks are not easily visible.
Material handling in stores:
Material handling is an integral part of all retail stores and accounts for 10-20% of the total
cost of the selling price. It is the way by which the goods of greater efficiency can be attained
not only in stores but wherever materials can be moved either manually or with the help of
slings, or other handling instruments. Material can also be moved by people using machines
such as forklift trucks, and other lifting fixtures (mechanical lifting). It does not directly add
value to the product but adds to the final cost.
Thus material handling function includes all types of movements within the retail stores.
These materials are of various types, shapes and size. At each stage of selling materials are
loaded and unloaded are travel widely inside the store moved. It is method for moving
material.
Each handling task poses unique demands on the floor staff. However, workplaces can help
store staff to perform these tasks safely and easily by implementing and upholding proper
policies and procedures for minimum and automatic materials handling resulting in reduction
in handling costs.
RETAIL MANAGEMENT
Manual material handling operations are carried out in most retail stores because the goods
comparatively belong to FMCG sector and these are light in weight. But in case of electronics
furniture/luxury retailing, manual lifting can spoil the goods/items meant for sale. As when
these items collide with each other, they can create hazards that result in injuries.
Management of modern retail:
The more merchandise customers are exposed to that is presented in an orderly manner, the
more they tend to buy. Retailers focusing more attention on in-store marketing – marketing
dollars spent in the store, in the form of store design, merchandise presentation, visual
displays, and in-store promotions, should lead to greater sales and profits (bottom line: it is
easier to get a consumer in your store to buy more merchandise than planned than to get a
new consumer to come into your store)
Types of store layout:
1. Grid (Straight) Design
• Best used in retail environments in which majority of customers shop the entire store
• Can be confusing and frustrating because it is difficult to see over the fixtures to
other merchandise
• Should be employed carefully; forcing customers to back of large store may frustrate
and cause them to look elsewhere
• Most familiar examples for supermarkets and drugstores

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Store management and Visual Merchandising

Duties and Responsibilities of store manager:

Appointment of uniformed security

Store record and accounting system:

2. Pricing of purchased material.

 Local Purchases through Tender / Quotation.

3. Pricing of store returned material.

(Not needed now to be used in future).

 Defective / Damaged Material

(To be used after repair).

 Scrape for disposal.

4. Issue of material from Store.

A. Issue of consumable material.

B. Issue of Spare Parts.

D. Issue of Store to other Formations.

E. Issue of Scrape for disposal.

5. Physical verification of Store Stock.

• Flexible: ease to expand and accommodate more codes,

• Good formulation: adopted system should be able to be used in all functional

Common Codification Systems

i. Alphabetical – the use of the letter of the alphabet as the basis

Marking of stores / materials:

Material handling in stores:

Management of modern retail:

Types of store layout:

1. Grid (Straight) Design

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