Microsoft Word

MS-Word is one of the leading, powerful, flexible, general purpose, word processing program that helps
for typing, editing, formatting all kinds of documents like memos, letters, faxes, reports, brochures,
thesis book etc. Moreover it also helps for designing and presenting the document in attractive format.
We can insert pictures, tables, shapes, graphs, objects, etc. It also provides the features like labels,
mailings, grammar, spell checking, modules, macro, equations, mail merge etc.

Features of Word Processing:

 It is used for crating, saving and closing, printing a documents.
 It is used for formatting text, paragraphs, table and page.
 It is used for inserting symbols, objects, word art, clip art graphics, etc.
 It is used for automating the work by using macros.
 It is used for sending multiple mails by using mail merge tool.
 It is used for checking spelling and thesaurus.
 It is used for working with text boxes and frames.

Starting Ms-Word 2010

1. Click on Start Button.
2. Point on Program and select Microsoft office then Click on Microsoft Office Word 2010
3. You will see the following Window on the screen

Ribbon and Things:

At the heart of 2010's result-oriented interface is ribbon. The Ribbon is a set of contextual tools
designed to put what you need where you need it when you need it. When you click one of the major
tabs on the Ribbon, the tool you need or specific task should be right where you need them. The ideal
result is that you don't need to go looking too far for what you need.
In fact the ribbon might actually be considered a kind of toolbar. Instead of list of different toolbars
accessed form the view menu, however, the different parts of the ribbon are organized into tabs and
groups. The result is that more of the tools are exposed to you, making it more likely that you will
discover what you need. The ribbon is the area above the document workspace. The ribbon contains
tabs, each with a set of commands on it. Ctrl + F1 toggles the Ribbon on and off.

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Title Bar
The top bar of the Office window is called the title bar. The title bar also contains the Quick Access
Toolbar, the name of the document in the current Office window, and what windows calls the
application control caption buttons (the tools for maximizing, minimizing, restoring, and closing
application windows).

The Tab Row

Shown below the title bar is the Tab row. In addition to the tabs themselves that you click to control
which set of commands is displayed, this line contains the document window control buttons and the
Help button. Double-clicking the currently selected tab hides the ribbon. Double-click any tab to
unhide it.

KeyTips
If there are no underlined letters, how do you know which keys to press? Tap the Alt key. When you
tap the alt key, shortcut keys that work in the current context are displayed.

Ribbon
The Ribbon is divided into several different tabs that ostensibly correspond to the Office application's
former menu. Unlike with the menus, however, there are no expanded drop-down list under each main
menu item. Instead, each tab express a different set of commands. The number of Ribbon tabs you see
also varies according to user settings.

Groups or Chunks
At the bottom of the Ribbon, i.e. under Home Tab, note the name Clipboard, Font, and Paragraph.
These are known as groups, or chunks. Each contains individual tools or controls.

Contextual Tools
In addition to the default set of seven main tabs, additional context-sensitive or contextual tabs appear
depending on what kind of document part is selected. For example, if you chose insert-Header and
insert a header from the Header gallery, the Heading & Footer Tool's Design sub tab is displayed.

Quick Access Toolbar

Quick Access toolbar is a set of tool for giving commands by clicking on the icons.

Live Preview
Live Preview applies the highlighted gallery formatting to the selection in the current document,
enabling you to see the result instantly without actually having to apply that formatting, i.e. as the mouse
pointer moves among the different gallery options, the formatting displayed in the body of the document
instantly changes.

Galleries
Gallery is a set of formatting results or pre-formatted documents parts i.e. document styles, themes,
headers, footers, page colors, tables, WordArt, equations, symbols, and more. Galleries often work
hand-in-hand with the Live preview feature.

The MiniBar or Mini Toolbar

The MiniBar is a set of formatting tools that appears when you first select text. It is not context-sensitive
and always contains an identical set of formatting tools. There is no Minibar for graphics and other
non-text objects.
When you first select text, the Minibar appears as a ghostly apparition. When you move the mouse
pointer closer to it, it becomes more solid. If you move the mouse pointer far enough away from it, it
fades away completely.

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Shortcut or Contextual Menus
A menu that appears on-screen when a user selects a certain item. It can appear anywhere on the screen
and generally disappear when the user selects an item in the menu. It is also called contextual or pop-
up menus.

Enhanced ScreenTips
Enhanced ScreenTips are expanded feature descriptions designed to make features more discoverable,
as well as to reduce the frequency with which you'll need to press the F1 key for Help. Enhanced
Screentip magically appears when you hover the mouse pointer over a tool.

Dialog Boxes and Launchers

Dialog boxes provides different options for setting and allows to change. Dialog boxes can be launched
in several ways, including by direct keystrokes and what Microsoft calls Dialog Box launchers. Dialog
box launchers are the arrow pointing southeast in the lower-right corner of some Ribbon groups.

Task Pane
Task Pane is a set of option for the different jobs that appears to the right hand side of working area as
necessary according the job. You can use any kind of options available in the task pane. The layout of
the task pane differs according to the selected option. It appears as needed.

Status Bar
The status bar is the bar at the bottom of an Office application window. The status bar provides more
than 20 optional pieces of information about the current document, depending on the application. Right-
click the status bar to display its customization options.

Dialog Boxes
Many Office commands display a dialog box, which is simply a way of getting more information from
you.

The File Tab Commands:

File Tab contains the commands those manipulates the document.

To Create a New Document (CTRL+N )

Getting started with a basic document in Microsoft Office Word 2010 is as easy as opening a new
blank document and starting to type. Or, if you want to create a specific type of document, such as a
business plan or a resume, you can save time by starting with a template.
New Command is used to create a new document. When the MS-Word is loaded it opens a new
document. If you need to create a new document while working in an existing document you can use
this command.
1. Click on File Tab
2. Click on New
3. Click on Blank Document
4. Finally Click on Create.

Save (CTRL+S or Shift+F12)

Save command is used to save the document in a certain name. At first it lets to define the file name.
After giving a name for the document, it saves the change in the same file name.

1. Click on File Tab and Click on Save. The Save As dialog box appears-
2. Select the Drive and Folder where you want to save the file.
3. Type the file name in the File Name box.

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 4. Click on Save Button.

To Save a file with password:

1. Go to File Tab and click on Save. The save as dialog box appears.
2. Select the Drive and Folder where you want to save the file.
3. Type the file name in the File Name box.
4. Click on Tools button From the Save as dialog box and Click on General Option. A Security Option
dialog box appears.
5. Type the Password to Open and Password to Modify in their own boxes then click on OK.
6. Retype the Password to Open and click on OK.
7. Retype the Password to Modify and click on OK.
8. Finally Click on Save Button.
Note: The password is case sensitive so it takes the UPPER CASE and lower case differently.

SAVE AS (F12)
Save As command is used to save the current document in other name or location. In other word it is
used to make the duplicate of the current document. The steps of Save As command are similar to the
steps of saving at first.

OPEN (Ctrl +O or Ctrl+F12)

Open command is used to open the existing document.
1. Go to File Tab and click on the Open. The Open Dialog box appears.
2. Select the Drive and Folder name where the file was saved.
3. Select the File name and Click on Open Button.

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CLOSE (Ctrl+W)
Close Command is used to close the current Document and remove the file from the system's working
memory.
*Go to File Tab and click on Close.

EXIT (Alt+F4)
The Exit command is used to Exit from the MS-Word Program. It closes all the opened document one
by one.
Note: Save the file before closing or exiting otherwise the computer prompts the message to save the
file or change in the file.

PREVIEW and PRINT A FILE (CTRL+P)

Print preview option is used to see the actual print output on the screen before printing the content so
that you can edit the document if necessary. Print command is used to print the current document
content on the paper by the printer. On the Print tab, the properties for your default printer automatically
appear in the first section, and the preview of your document automatically appears in the second
section.

1. Go to File Tab and click on Print.

2. Define the Printer, Page Range (All, Current Page, Selected Page), no of copied to printed and any
other option if necessary.
3. When the properties for your printer and document appear the way that you want them to, click
Print.
Tip: To go back to your document and make changes before you print it, click the File tab.
Note: To change the properties for your printer, under the printer name, click Printer Properties.
Change the page setting and margins as per needed and for more detail click on Page setup.

HOME TAB CONTROLS

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Font Group
It contains all the tools for character design or text decoration.

Font (Ctrl + Shift + F)

It is the appearance of the character. With the help of this command you can change the style of font
and symbols for different languages. Remember that Preeti, Himali, Rukmani, Maya, Kanchan etc are
the Nepali fonts.
1. Select the text.
2. From the Home Tab, in the Font group, Click on the dropdown button of Font control and Select the
required font name by clicking or type the font name and press enter.
Font Size (Ctrl + Shift + P):
It changes the size of text/font.
1. Select the text.
2. From the Home Tab, in the Font group, Click on the dropdown button of Font Size control and
Select the size by clicking or type the size and press enter.
Note: Text size can also be controlled with the Grow Font and Shrink Font tool or by pressing
Ctrl+Shift+> or Ctrl+Shift+<, respectively. Decrease by 1 point Ctrl+[ and Increase by 1 point
Ctrl+]
Font Color:
Color settings that can be applied at the character level
1. Select the text.
2. From the Home Tab, in the Font group, Click on the dropdown button of Font Color control and
Select the Color.

Change Case
It change the selected text into UPPERCASE, lowercase, Title Case, tOGGLE cASE, Sentence case or
Capitalize Each Word etc
1. Select the text.
2. From the Home Tab, in the Font group, Click on the dropdown button of Change Case control and
Select the option.

Text Styles:
Bold (Ctrl + B) : Makes the selected text Bold.
Italic (Ctrl + I) : Italicizes the selected text.
Underline (Ctrl + U) : Underlines the selected text.
Strikethrough : Draws a line through the middle of selected text.
Superscript (Ctrl + Shift + +): Creates small letters above the line of text. a2, Normal Text Superscript
Subscript (Ctrl + =) : Creates a small letters below the baseline. H2O, Baseline Subscript

Text Effect:
You can change the look of your text by changing its fill, changing its outline, or adding effects, such
as shadows, reflections, glows, or three-dimensional (3-D) rotations or bevels. You can also apply text
effects to WordArt.
1. Select the text that you want to add an effect to.
2. On the Home tab, in the Font group, click Text Effect.
3. Click the effect that you want.
Note: For more choices, point to Outline, Shadow, Reflection, or Glow, and then click the effect that
you want to add.

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To Remove an effect from text, Select the text that you want to remove an effect from.
On the Home tab, in the Font group, click Text Effect, and then point on (shadow, outline etc) and click
on no (shadow, outline etc).

Clear Formatting:
Clear all the styles, text effects, and font formatting from the selection, leaving only the plain text.
1. Select the text that you want to clear the formatting from.
2. On the Home tab, in the Font group, click Clear Formatting.

Text Highlighter Color:

Make text look like it was marked with a highlighter pen.
1. Select the text.
2. From the Home Tab, in the Font group, Click on the dropdown button of Text Highlighter Color
control and Select the option.

Font Dialog Box (Ctrl + D)

The Font dialog box can be a useful tool when you're applying multiple character format changes at the
same time.
1. Select the text
2. On the Home tab, click the Font Dialog Box Launcher.

3. Select the options that you want to apply to the font, such as font style and font size etc.
4. Finally click OK.
Note:- Use the Advance tab and define the character scale, space, position etc.

CLIPBOARD CONTROLS
The clipboard stores a copy of the last information that was copied or cut. A paste operation passes data
from the clipboard to the current location. A clipboard allows information to be transferred from one
location to another. Data copied using the clipboard is static and will not reflect later changes.

COPY(Ctrl+C)
Copy command is used to make the duplicate (in the clipboard) with Paste Command in another location
as needed.

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PASTE (Ctrl+V)
Paste Command is used to make the duplicate (from the clipboard) after the Copy or Cut Command.
Paste command can be given as need after a Copy or Cut command.

To Make a Duplicate
1. Select the text or object that you want to make copy.
2. On the Clipboard tab, click Copy.
3. Place the cursor where you want to make the duplicate copy.
4. Again On the Clipboard tab, click Paste.
Cut (Ctrl+x)
Cut Command is used to move the content (to the clipboard) with Paste Command to the location as
needed.
To Move the Content
1. Select the text or object that you want to cut/move.
2. On the Clipboard tab, click Cut.
3. Place the cursor where you want to make the duplicate copy.
4. Again On the Clipboard tab, click Paste.
Note: Paste Special Paste, Links, or Embeds the clipboard contents in the current file in the format you
specify:

Commonly used commands

UNDO (Ctrl+Z)
Undo command is used to cancel the most recent action.
* From the Quick Access Toolbar click on Undo.

REDO (Ctrl+Y or F4)

Redo command is used to cancel the most recent Undo action.
* From the Quick Access Toolbar click on Redo.

PARAGRAPH GROUP
It lets you set the paragraph options such as the line spacing, paragraph spacing, alignment of the text,
Indentation, bullet numbering, boarder & shading etc.

Paragraph Alignment
It sets the alignment of paragraph orientation like (Left Ctrl+L, Right Ctrl+R, Center Ctrl+E and Justify
Ctrl+J).
1. Select the Paragraph/s.
2. From the Home Tab, in the Paragraph group, Click on the required alignment control.

Line and Paragraph Spacing

Line spacing determines the amount of vertical space between the lines of text in a paragraph. Paragraph
spacing determines the amount of space above or below a paragraph.

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Change the line spacing in a portion of the document
1. Select the paragraphs for which you want to change the line spacing.
2. On the Home tab, in the Paragraph group, click Line Spacing.
3. Click the number of line spaces that you want. (i.e. click 1.0 to single-space, 2.0, to double-space
etc).
Or
Click Line Spacing Options, and then set the options that you want under Spacing – Single, Double, At
least, Exactly, Multiple

Change the spacing before or after paragraphs

1. Select the paragraphs for which you want to change the paragraph spacing.
2. On the Home tab, in the Paragraph group, click Line and paragraph Spacing.
3. Click the Add space before paragraph or Add space after paragraph.
Or
Click Line Spacing Options, and then select the options that you want for before and after Spacing.

Decrease Indent and Increase Indent

Indentation typically is used for automatically indenting the first line of paragraphs, block-indenting
quotes, and setting up hanging indentation for bulleted or numbered text. Preset indentation can be set
via a the Decrease Indent and Increase Indent controls in the paragraph group of the Home Tab.
Decrease Indent reduce and Increase Indent increase the left indentation margin of the paragraph.
1. Select the paragraphs for which you want to change the indent.
2. On the Home tab, in the Paragraph group, click Decrease Indent or Increase Indent

Bullets
Starts or Sets the bulleted list for the paragraph
1. Select the paragraphs for which you want to set the bullets.
2. On the Home tab, in the Paragraph group, click dropdown arrow of bullet and click on the bullet.
3. If you want to set new bullet, from the bullets list, click Define New Bullet and set it.

Numbering
Starts or Sets the numbered list for the paragraph
1. Select the paragraphs for which you want to set the Number.
2. On the Home tab, in the Paragraph group, click dropdown arrow of number and click on the number
format.
3. If you want to set new Number style, from the Number list, click on Define New Number Format
and set it.

Multilevel List
Starts or Sets the Miltilevel list for the paragraph
1. Select the paragraphs for which you want to set the Multilevel List.
2. On the Home tab, in the Paragraph group, click dropdown arrow of Multilevel List and click on the
Bullet or Numbering List.
3. If you want to set new Multilevel List style, from the Multilevel List, click on Define New Multilevel
List and set it.

Shading
Paragraph shading, as well as shading of individual words
1. Select the text or paragraphs for which you want to set the background color.
2. On the Home tab, in the Paragraph group, click dropdown arrow of Shading Control and click on
the color that you like.

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Outside Boarders
It sets the outside boarder of the selected cell, text, paragraph and pages.
1. Select the cell, text or paragraphs for which you want to set the background color.
2. On the Home tab, in the Paragraph group, click dropdown arrow of Outside Boarders Control and
click on the boarder style that you like.
Note: For additional boarder and shading like complete text, paragraph or Page boarder and shading
(pattern) click on the Border and Shading form dropdown list of Outside Boarders list and Set the
options as your requirement.

Sort
Arrange the paragraph alphabetically or number in ascending and descending order.
1. Select the cell or paragraphs to be sorted.
2. On the Home tab, in the Paragraph group, click Sort control.
3. Set the sort option and Click on Ok.

Paragraph Dialog Box

The Paragraph dialog box can be a useful tool when you're applying multiple paragraph format changes
at the same time.
5. Select the paragraph
6. On the Home tab, click the Paragraph Dialog Box Launcher.

7. Select the options that you want to apply to the paragraph, such as font alignment, indentation,
spacing etc.
8. Finally click OK.

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EDIT GROUP:

FIND (Ctrl+F)
Find feature is used to search the particular word or phrase in the current document.

1. Press Ctrl + Home. This step moves the insertion point to the beginning of the document so that the
Find operation starts form the top.
2. On the Home tab, in the Editing group, click on the Find Control.
3. The Find (Navigation) task pane appears, Type the word or phrase to be found.
4. It highlights all the matching in the document.
Or
1. On the Home tab, in the Editing group, click on the dropdown button of Find Control and Click on
Advance Find.
2. The Find and Replace Dialog box appears.

3. From the find tab. Type the word or phrase to be found in the Find what box.
4. Click on Find Next button to find another. Keep on clicking on Find next as needed.
5. When finished click on cancel of Close Button.

REPLACE (Ctrl +H)

Replace feature is used to find the word or phrase and replace it with the new one.
1. On the Home tab, in the Editing group, click on the Replace Control.
2. The Find and Replace Dialog box appears.

3. From the Replace tab. Type the word or phrase to be found in the Find what box.
4. Type the new word or phrase that replaces the exiting one in Replace with box
5. Click on Find Next to find.
6. Click on Replace to replace or Replace All to replace all the similar text at a time.
7. Click on Find next to find next one without replacing.
8. When finished Click on Cancel or Close Button.

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GO TO (Ctrl+G)
Go to command is used to go the particular page, line, bookmark, etc of the document.
1. On the Home tab, in the Editing group, click on the dropdown button of Find Control and Click on
Find.
2. The Find and Replace Dialog box appears.

3. From Go To Tab, Select any option from the Go to what list box.
4. Type or select the option (i.e. page number) and click on Go To button.
5. Finally click on close button.

SELECT
Select text or object in the document.
On the Home tab, in the Editing group, click on the dropdown button of Select control and click on the
option i.e. Select all, Select object etc.

INSERT TAB CONTROLS

Page Group Controls

Cover Page
Microsoft Word offers a gallery of convenient predesigned cover pages. Choose a cover page and
replace the sample text with your own. Cover pages are always inserted at the beginning of a document,
regardless of where the cursor appears in the document.
1. On the Insert tab, in the Pages group, click Cover Page.
2. Click a cover page layout from the gallery of options.
3. After you insert a cover page, you can replace the sample text with your own text by clicking to
select an area of the cover page, such as the title, and typing your text.
Notes: If you insert another cover page in the document, the new cover page will replace the first cover
page you inserted.
To delete a cover page inserted with Word, click the Insert tab, click Cover pages in the Pages group,
and then click Remove Current Cover Page.

Blank Page
Insert a blank page at the cursor position.
On the Insert tab, in the Pages group, click Blank Page.

Page Break (Ctrl+Enter)

Word automatically inserts a page break when you reach the end of a page. If you want the page to
break in a different place, you can insert a manual page break. Or you can set up rules for Word to
follow so that the automatic page breaks are placed where you want them.

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1. Click where you want to start a new page.
2. On the Insert tab, in the Pages group, click Page Break.

Illustration Group

Picture
"Picture is worth a thousand words- may be more." You can insert pictures in Word in several ways,
using pictures from a variety of different graphic formats.
Pictures and clip art can be inserted or copied into a document from many different sources, including
downloaded from a clip art Web site provider, copied from a Web page, or inserted from a folder where
you save pictures.
1. Click where you want to insert the picture in your document.
2. On the Insert tab, in the Illustrations group, click Picture.
3. Locate the picture that you want to insert. For example, you might have a picture file located in
Picture collection.
4. Select the picture that you want to insert and Click on Insert.

The picture tools format controls appears as under. Define the options for the picture as you want.

Clip Art
1. Click where you want to insert the picture in your document.
2. On the Insert tab, in the Illustrations group, click Clip Art.
3. In the Clip Art task pane, in the Search for text box, type a word or phrase that describes the clip art
that you want, or type in all or some of the file name of the clip art and Click Go.
4. In the list of results, click the clip art to insert it.

Shapes
Inserts readymade shapes like rectangle, circle, arrows, flowchart symbols, callouts etc
1. On the Insert tab, in the Illustrations group, click on the drop down button of Shapes Control.
2. Click on the required auto shape and drag on the working area.
The Drawing tools format controls appears as under. Define the options for the shape as you want.

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Smart Art
A SmartArt graphic is a visual representation of your information that you can quickly and easily create,
choosing from among many different layouts, to effectively communicate your message or ideas. It is
a special class of vector graphic object that combines shapes, lines and text placeholders. SmartArt is
most often used to illustrate relationship between bits of text.
1. On the Insert tab, in the Illustrations group, click on the SmartArt Control.
2. From Choose a SmartArt Graphic. Select the group form left Pane then Select the style that you
want.
3. Click on Ok.
The SmartArt tools, design controls appears as under. Define the options for the SmartArt as you want
from Design and Format Tabs. The design controls differs as per the style that you choose.

Chart
Chart Translate your data into a meaningful image by creating a chart to illustrate and compare. You
can insert many kinds of data charts and graphs, such as column charts, line graphs, pie charts, bar
charts, area graphs, scatter graphs, stock charts, surface charts, doughnut charts, bubble graphs, and
radar graphs.
1. On the Insert Tab, in the Illustrations group, Click Chart
2. In the Insert Chart dialog box, click the arrows to scroll through the chart types. Select the type on
the chart that you want and then click OK.

3. Edit the data in Excel 2010. When you finished editing your data, you can close Excel.

Note: Define the required chart style and options form Design, Layout or Format tab of Chart Tools
contextual Tab.

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Screen Shot
You can quickly and easily add a screenshot (picture) to your Office file to enhance the readability or
capture information without leaving the program that you are working in. This feature is available to
take a picture of all or part of the windows open on your computer. These screenshots are easy to read
in printed documents and on PowerPoint slides that you project.
Screenshots are useful for capturing snapshots of information that might change or expire, copying from
Web pages and other sources whose formatting might not successfully transfer into the file by any other
method. Screenshots are static images.
When you click the Screenshot button, you can insert the whole program window or use the Screen
Clipping tool to select part of a window. Only windows that have not been minimized to the taskbar
can be captured.

1. Open the program or the document that you want to add as screenshot.
2. On the Insert tab, in the Illustrations group, click Screenshot.
3. Do one of the following:
 To add the whole window, click the thumbnail in the Available Windows gallery.
 To add part of the window, click Screen Clipping, and when the pointer becomes a cross, press and
hold the left mouse button to select the area of your screen that you want to capture.

Hyperlink (Ctrl+K):-
This is used to insert a link within the page or with another document/files/program. It inserts a new
hyperlink or edits the selected hyperlink.

1. Select the text or object to insert hyperlink.

2. On the Insert tab, in the Links group, click on the Hyperlink Control. The Insert Hyperlink dialog
box appears.
3. Click on Screen Tips and type the Hyperlink Screen tips to be displayed when mouse is placed on
it, then click on OK button.
4. Select the file or type the file or website address in the address box.
5. Finally click on Ok button.
Note:- Use bookmark button to create a link with bookmark or heading.
Use ctrl + click to open linked file.

Headers, Footers and Page numbers

Add page numbers and headers and footers by using the gallery, or create a custom page number,
header, or footer. For best results, decide first whether you want only a page number or whether you
want information plus a page number in the header or footer. If you want a page number and no other
information, add a page number. If you want a page number plus other information, or if you just want
the other information, add a header or footer.
The text that appears at the top of each page is header and the text that appears at the bottom of each
page is said footer.
1. On the Insert tab, in the Header & Footer group, click Header or Footer or Page Number Control
drop down button and click on the style that you like.
2. From the Design Tab under header & Footer Tools, design the header and footer and set different
option.

3. To return to the body of your document, click Close Header and Footer on the Design tab (under
Header & Footer Tools) .

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Text Box
1. On the Insert tab, in the Text group, click Text Box, and then click Draw Text Box and then drag
to draw the text box the size that you want or click on the text box style from the list.
2. To add text to a text box, click inside the text box, and then type text.
From the Design Tab under Drawing Tools, define the other option as you need.

Word Art
WordArt is a gallery of text styles that you can add to your documents to create special decorative
effects, such as shadowed or mirrored (reflected) text.
1. On the Insert tab, in the Text group, click WordArt, and then click the WordArt style that you want.
2. Enter your text.
From the Format Tab under Drawing Tools, define the other option as you need.

Drop Cap
This command is used to enlarge the first character of the paragraph up to the lines you define.
1. Place the cursor in the required paragraph.
2. On the Insert tab, in the Text group, Click on Drop Cap, and then click the Drop Cap style that you
want or Drop Cap Option to set the more options and set the option finally click on OK.

Date and Time

It inserts the current system date and time in the current document.
1. Place the cursor where you need to insert date and time.
2. On the Insert tab, in the Text group, Date & Time.
3. Select any Date and Time format from the list.
4. Finally click on OK.
Note:- To update the Date and Time of the document according to the system date. Checkmark the
option Update automatically.

Object
Insert an embedded objects from various programs i.e. Microsoft Equation, Excel Sheets etc.
1. Place the cursor where you need to insert date and time.
2. On the Insert tab, in the Text group, Object.
3. Select embedded object type from the list and click on OK.
4. Design the object.

Equation: (Alt + =)
It inserts common mathematical equations or build up your own equations using a library of math
symbols.
1. Place the cursor where the Equation is to be inserted.
2. On the Insert tab, in the Symbol group, Click on dropdown button of Equation, and then click the
style that you want or Click on the Equation or Insert New Equation.
3. From the Design Tab under Equation Tools, design the equation as you need.

Symbol:-
Symbol is used to insert the special symbols from the list of different font.
1. Place the cursor where the symbol is to be inserted.

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2. On the Insert tab, in the Symbol group, Click on Symbol, and then click the symbol that you want
or Click on the More Symbols for additional symbols.
3. Select the font name from the font list.
4. Select a symbol and click on insert.
5. Finally click on close.

Table
Insert or draw a table in the document.
1. Place the cursor where the symbol is to be inserted.
2. On the Insert tab, in the Tables group, Click on Table, and then define the number of rows and
columns by selecting or clicking on Insert table and define row and column then click on OK.
3. From the Design Tab and Layout Tab under Table Tools, design the table as you need.

Table Style:- It lets you choose the predefined table style as automatically changes your table according
to the style you choose from the list.
 Select the Table style and define table style option as well as Shading and Borders from Design Tab
of Table tools.
 Select the Table Grid Style (The first Style) for normal style.

Marge Cells:- It converts the multiple cells into a single cell.

Select more than a cell and click on Marge Cell from Layout Tab.

Split Cells:- It converts a single cell into multiple cells.

1. Click on the cell to be separated and from Layout click split cell.
2. Define the number of columns and rows to be converted and Click on OK button.

Split Table:- It separates the table as two tables.

Place the cursor in the required row and from Layout Tab click on split table.

Inserting Rows and Columns

1. Place the cursor at the desired cell.
2. From the Layout Tab click on Insert Below, Insert Above, Insert Left or Insert Right as you need

To Delete a Table/Rows/Columns
1. Place the curser inside the table/Row/column which you want to delete.
2. From the Layout Tab click on Delete and Click on Delete Rows/Columns/Table

Sort:- It arranges the records in the Ascending (A to Z) or descending (Z to A ) order.

1. Select all the records of the table and from the Layout Tab click on sort.
2. Choose the Sort option i.e. Name, Salary etc. and descending, ascending order.
3. Finally click on ok.

Text Direction:- It lets you choose the orientation of text in Cell in vertically or horizontally.
1. Select the text cell.
2. From the Layout Tab click on Text Direction until the orientation is as your need.

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Table Properties:- It lets you set various options to the table such as the table size, alignment, row
height, column width and cell size.
1. From the Layout Tab click on Table properties.
2. In the Table Properties box define the option according to you and Click on Ok button.

PAGE LAYOUT TAB CONTROLS

Margins:
Defines the Left, Right, Top and Bottom margins for the page of whole document or current section.
1. On the Page Layout tab, in the Page Setup group, click Margins.
2. Click the margins from the list or Click on customize margins and define the margin options in the
page setup dialog box and Finally, click on OK.

Orientation
Defines the page for vertical (Tall) or horizontal (Wide) printing.
1. On the Page Layout tab, in the Page Setup group, Orientation.
2. Click on portrait for vertical and landscape of horizontal printing.

Size
Defines the page size of the document/page used for printing.
1. On the Page Layout tab, in the Page Setup group, click Size.
2. Click the size from the list or Click on More Paper Sizes and define the size of the page from the
page setup dialog box and Finally, click on OK.

Columns
This control is used to create the columns or to convert the selected text into columns i.e. newspaper
style.
1. Highlight the text.
2. On the Page Layout tab, in the Page Setup group, click Columns.
3. Click the number of columns from the list or Click on More columns and define the number of
columns and space between the columns from Columns dialog box and Finally, click on OK.

Break
Adds the page, section or column break to the document.
1. On the Page Layout tab, in the Page Setup group, click Break.
2. Click the Break option from the list.

Watermark
Defines ghosted text behind the content on the page. This is often used to indicate that a document is
to be treated specially, such as confidential or Urgent.
1. On the Page Layout tab, in the Page Setup group, click Watermark.
2. Click the Watermark style from the list or click on customize watermark and define watermark
option. Finally, click on OK.

Page Border
Defines the page border around the page.
1. On the Page Layout tab, in the Page Setup group, click Page Border.

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2. Define the page border (&shading) option and finally click on OK.

Paragraph Group
Paragraph group define the left and right indent and margin before and after the paragraph.
1. On the Page Layout tab, in the Paragraph group, type the value for left and right indent and space
before and after paragraph.
2. Click on paragraph launcher and define the paragraph option and finally click on OK.

Wrap Text
Change the way text wraps around the selected object.
1. Select the object.
2. On the Page Layout tab, in the Arrange group, click on the Wrap Text and click on the desired Text
wrap or click on More Layout Option and define the options and Finally, click on OK.

Bring Forward: Bring the selected object forward (one object at a time) so that it is hidden by fewer
objects that are in front of it.
Bring to Front: Bring the selected object in front of all other objects so that no part of it is hidden behind
another object.
Bring in front of Text: Bring the selected object in front of the text so that the text is behind the object.
Send backward: Send the selected object backward (one object at a time) so that it is hidden by the
objects that are in front of it.
Send to back: Send the selected object behind all other objects.
Send Behind Text: Send the selected object behind the text.
Selection Pane: Show the Selection Pane to help select individual objects and to change their order and
visibility.
Align: align the selected object to the document.
Group/Ungroup: Group binds the selected objects so that they can be move together and Ungroup
separates the objects so that they can be moved individually.

REFERENCE TAB CONTROLS

Table of contents

It is used to create the table of content using Heading styles - for example, Heading 1, Heading 2,
Heading 3 etc- to the text that you want to include in the table of contents. Microsoft Office Word
searches for those headings and then inserts the table of contents into the current document.

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Define the heading:
The easiest way to create a table of contents is to use the built-in heading styles (heading style:
Formatting applied to a heading. Microsoft Word has nine different built-in styles: Heading 1 through
Heading 9.). You can also create a table of contents that is based on the custom styles that you have
applied. Or you can assign the table of contents levels to individual text entries.
 Select the text that you want to appear in the table of contents.
 On the Home tab, in the Styles group, click the style that you want.

Add Text:
Add the current paragraph as an entry in the table of content for the individual text entries.
 Select the text that you want to appear in the table of contents.
 On the References tab, in the Table of Contents group, click Add Text, and then click the level for
table of contents.

Table of contents:
1. Define the heading text using the style tool from home tab.
2. Place the cursor where to place the table of content (Usually at the beginning of the document).
3. On the References tab, in the Table of Contents group, click Table of Contents, and then click built-
in Table of Contents Style.
4. Or Click on the Insert Table of Content, Define the format and option and Finally click on OK button.

Update Table:
If you added or removed headings or other table of contents entries in your document, you can quickly
update the table of contents so that all the table of content entries with page numbers get up to date.
1. On the References tab, in the Table of Contents group, click Update Table.
2. Click Update page numbers only or Update entire table and Click on OK.

Delete a table of contents

 On the References tab, in the Table of Contents group, click Table of Contents and Click Remove
Table of Contents.

Footnote (Alt+Ctrl+F):
Footnote is used to insert additional information as footnote that appears at the bottom of the page where
the footnote is placed. Footnotes are automatically renumbers as you move text around the document.
1. Place the cursor behind the word (text) where you want to place the note.
2. On the References tab, in the Foot Note group, click Insert Footnote.
3. Type the text for Footnote.
4. Finally, Click outside of the note area.

Insert Endnote (Alt+Ctrl+D)

Insert additional information as endnote that appears at the end of whole document or the end of section.
1. Place the cursor behind the word (text) where you want to place the note.
2. On the References tab, in the Foot Note group, click Insert Endnote.
3. Type the text for Endnote.
4. Finally, Click outside of the note area.
Note:- Place the pointer on the word where the note is placed to see the footnote or Endnote.
Use Footnote launcher to set the additional option for Footnote and Endnote.

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Next Footnote:
Navigate to the footnote and endnote in the document
 On the References tab, in the Foot Note group, click on the dropdown button of Next Footnote
control and click on Next Footnote, Previous Footnote, Next Endnote or Previous Endnote as per
your need.

Show Notes
Moves the document to show where the Footnotes or Endnotes are located.
1. On the References tab, in the Foot Note group, click on the Show Notes.
2. Select View Footnote area or View Endnote area and click on OK.

Citations and Bibliography

Cite is a book, journal article, or other periodical as the sources of a piece of information in the
document. A bibliography is a list of sources, usually placed at the end of a document, that you
consulted or cited in creating the document. In Microsoft Word 2010, you can automatically generate a
bibliography based on the source information that you provide for the document.

Caption:
Caption is used to give the name or title for the embedded object like picture, equation table etc.
automatically or manually.
1. Select the Object (picture, table etc.)
2. On the References tab, in the Caption group, Insert Caption.
3. Select the Label and position then click Ok.
Note:- Use the new Label button to give the new label.
Use the number button to change the number format.
Use the auto caption and check mark the option for the automatic caption when the object is
insert.

Insert Table of Figures:-

It is used to create the list of figures, tables etc. using their caption.
1. Insert the Picture or objects and insert the caption for them.
2. Place the cursor where to place the table of figure.
3. On the References tab, in the Caption group, Insert table of Figures.
4. Select the format and caption label and Finally click on Ok button.
 If you added or removed caption entries in your document, you can quickly update the table of
figure so that all the table of figure entries with page numbers get up to date by using Update Table
of figures.

MAILING TAB CONTROLS:

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Mail merge:-
While sending same message to the multiple persons where as the main body of letter will be same but
only the receiver’s name, address, telephone etc. will be different. You can take the help of this
command for quick purpose.
1. On the Mailing tab, in the Start Mail Merge group, click on dropdown button of Start Mail Merge
control and Click on Step by Step Mail Merge Wizard.
2. Select Document type (Letters) and click on Next: Starting document.
 Letters: Send letters to a group of people. You can personalize the letter that each person receive.
 E-Mail messages: Send e-mail messages to a group of people. You can personalize the e-mail
message that each person receives.
 Envelopes: Print Address envelopes for a group mailing.
 Labels: Print address labels for a group mailing.
 Directory: Create a single document containing a catalog or printed list of address.
3. Select “Use the current document and click o Next Select Recipients.
4. Select the option “Type a new list” and click on create.
 Use an existing list: Use name and address from a file or a database using browse button.
 Type a new list: Type the name and address of recipients using create button.
5. Click on customize button and edit the fields as needed.
6. Type the data as necessary and click on new.
7. When completed to enter the records, click on close.
8. Give the file name for data file and click on save.
9. Click on ok.
 Use Edit Recipient List, if you need to add or edit the record.
10. Click on “Next write your letter”.
 Write your letter:- If you have not already written a letter, write now.
11. To add recipient information to your letter. Place the cursor where the field is necessary.
12. Click on more items (use other option as your need).
13. Select Database field’s option then select the field and click on insert then Click on close.
 Repeat steps 11, 12 and 13 until you complete inserting the required fields.
14. Click on “Next: Preview your letter”.
15. See the records using Navigation buttons. If you need to add records, click on edit Recipient list
again click on edit button and as necessary.
16. Click on “Next: Complete the merge”.
17. Finally click on print or edit individual letters.

When the mail merge is completed there becomes three files.

1. Main Document
2. Data file
3. Merged Document
Note:- Use the Mailing Tab to manipulate the mail merge.

REVIEW TAB CONTROLS

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Spelling & Grammar:-
Spelling checks the word where the word is available at the computers dictionary or not. If it
dose not find any word gives a list of word of possible spelling. If a word is red underlined, it is not
available in the computer dictionary.
Grammar checks the general rules of grammar and gives list of possible option. If the text is green
underlined, it is out of grammatical rule.
1. On the Review Tab, in the Proofing group, Click on Spelling & Grammar.
2. When any grammar or spelling mistake is found, it gives list of possible suggestions.
3. If any suggestion is suitable, select it on and click on change otherwise click on Ignore once.
4. When finished, click on close button.

Thesaurus:-
The Thesaurus provides a list of synonyms (word of similar meaning) for the selected text.
1. Select the text.
2. On the Review Tab, in the Proofing group, Click on Thesaurus.
3. The list of synonyms appears in the task pane.
4. If any one suitable, click on dropdown button of the option and click on Insert.

Research:
Open the Research Task Pane to search through reference materials, such as dictionaries, encyclopedias,
and translation services.
1. On the Review Tab, in the Proofing group, Click on Research.
2. Define the options from task pane.

Word Count:-
It counts the number of Words, Page, Paragraphs, Lines and characters in the current document and
display the report.
1. On the Review Tab, in the Proofing group, Click on Word Count.
2. See the statistics and click on Close.

Translate: Translate words or paragraphs into a different language by using bilingual dictionaries or
machine translation.
Language: Define the language.

Comment:-
It is used to give additional detail on any text or object.
1. Select the text or object.
2. On the Review Tab, in the Comments group, Click on New Comment.
3. Type the text for comment.
4. When done click out of the comment box.
Note:- 1. The comment appears on the box joined with a line.
2. To hide the comment On the Review Tab, in the Tracking Group, Click on Dropdown Button
of Show Markup, Select on Reviewers and Remove the checkmark by clicking on All
Reviewers.

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 3. To delete the comment. Use Delete option.
4. To move in the comment click on Previous or next as per need.

Track Changes:
It lets to know the change in the document by highlighting them. It track all changes made to the
document, including insertions, deletions, and formatting changes.
 On the Review Tab, in the Tracking Group, Click on Track Changes
Note:- Use the track change tools for the track changing options.

Changes: Use the changes group to accept or reject the change that you made in the document.
Compare: Use the compare group to compare or combine the different version of the document.

Restrict Editing:
Restricts is used to save the document from being changed by the readers. You can prevent formatting
changes, force all changes to be tracked, or only enable commenting.
1. On the Review Tab, in the Protect Group, Click on Restrict Editing.
2. Select the "Formatting restriction" and "Editing Restriction" from the Task Pane.
3. Click on “Yes” start Informing Protection.”
4. Enter the new password and again enter the same password for confirmation.
5. Finally click on ok.

To Remove Restriction
1. On the Review Tab, in the Protect Group, Click on Restrict Editing.
2. Give the password that you have given and click on Ok.

VIEW TAB CONTROLS

Document View:- You can modify to basic way that word display a document as well as the way you
work with it by changing the document view.
Print Layout:- Displays text and graphics exactly as they will appear in the printed page, showing all
margins, headers and footers, drawing objects etc. All editing and formatting commands are available.
* On the View Tab, in the Document Views Group, Click on Print Layout.

Full Screen Reading:- Displays the word workspace to fill the entire screen without displaying title
bar, toolbars and all other word element to show maximum amount of text. It displays the document in
a format that’s optimized for online reading. Divides the document into small pages that fit completely
within the screen, simulating a book.
* On the View Tab, in the Document Views Group, Click on Full Screen Reading.
* When done, click on to return to the normal window.

Web Layout:- Displays the document in a format that’s easy to read in the screen. Ideal for previewing
web pages or for reading regular word document online. The text is shown without page breaks and
with only minimum margins, lines of text are wrapped to fit within the window and any background
color image assigned to the document is visible.
* On the View Tab, in the Document Views Group, Click on Web Layout.

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Outline:- Shows the organization of the document. Lets you view various levels of detail and rapidly
rearrange document text.
* On the View Tab, in the Document Views Group, Click on Outline.

Draft View:- View the document as a draft to quickly edit the text. It shows the document in a general
purpose format for efficient editing and formatting. Certain element of the document such as headers
and footers, margins, drawing objects etc will not be visible in this view.
* On the View Tab, in the Document Views Group, Click on Draft.

View Ruler:
It display/hide the rulers, used to measure and line up objects in the document.
* On the View Tab, in the Show Group, Select the View Ruler Checkbox by clicking to display the
ruler.

Gridlines:
Turn on gridlines to which you can align objects in the document.
* On the View Tab, in the Show Group, Select the Gridlines Checkbox by clicking to display the
gridlines.

Navigation Pane:
Open the Navigation Pane, which allows you to navigate through the document by heading, by page,
or by searching for text or objects.
* On the View Tab, in the Show Group, Select the Navigation Pane Checkbox by clicking to display
the Navigation Pane.

Zoom:

Zoom feature is used to enlarge (increase or decrease) the size of the display.

Zoom: On the View Tab, in the Zoom Group, click on zoom and define the zoom size and click on
OK.
100%: Zoom the document to the 100% of normal size
One Page: zoom the document so that an entire page fits in the window.
Two Page: zoom the document so that two pages fit in the window.
Page Width: zoom the document so that an entire page fits in the window.
You can also use the zoom controls in the status bar at the bottom of the
window to quickly zoom the document.

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