DIRECTOR OF GOVT.

EXAMINATIONS
TELANGANA STATE, HYDERABAD

RIGHT TO
INFORMATION
ACT, 2005

UPDATED IN NOVEMBER-2021
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INTRODUCTION

The Right to Information Act- 2005 is an Act to provide for setting out the
practical regime of Right to Information for Citizens to secure access to information
under the control of Public Authorities, in order to promote transparency and
accountability in the working of every public authority, the constitution of a Central
Information Commission and State Information Commission and for matters connected
therewith or incidental thereto.

Subject to the provisions of the Act, all citizens shall have the Right to
Information and Section 4(1) (b) of the Act casts an obligation on each Public Authority
to publish a Manual on the functioning of each Department.

This Manual gives a comprehensive idea about the particulars, functions of the
Office of the Director of Government Examinations, Telangana State, Hyderabad and
also the powers and duties of the Employees including the channels of supervision and
accountability.

This Manual contains 18 chapters in all which gives information about the
functioning of the Office of the Director of Government Examinations, Telangana State,
Hyderabad.
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CHAPTER - I

THE RIGHT TO INFORMATION ACT, 2005

OBLIGATIONS OF PUBLIC AUTHORITIES

MANUAL OF DIRECTOR OF GOVERNMENT EXAMINATIONS,

TELANGANA STATE, HYDERABAD

(PUBLISHED IN TERMS OF SECTIONS 4(1)(b)

OF R.T.I. ACT, 2005

OFFICE OF THE DIRECTOR OF

GOVERNMENT EXAMINATIONS,
CHAPEL ROAD, NAMPALLY, HYDERABAD,
TELANGANA STATE - 500001.

November, 2021
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CHAPTER – 2
ORGANISATION, FUNCTIONS AND DUTIES
[Section 4(1)(b)(i)]

Name of the
Organization : Office of the Director of Government Examinations

Address : Chapel Road, Nampally, Hyderabad, Telangana State.

Functions : Conduct of various Public Examinations throughout the year among

which the SSC Public Examinations are major, Evaluation and

publication of the results of the above examinations as per time

schedule.

Duties : Office of the Director of Government Examinations, T.S., Hyderabad

is one of the Directorates in Education Department in the State.

Earlier this department functioned under the control of Commissioner

& Director of School Education, A.P., Hyderabad. This office is

functioning as a Head of the Department from the State Headquarters

at Hyderabad. All service matters of the Officers, Employees and

Class IV employees of this office and (11) Officers (ACGEs) working

in the Offices of the District Educational Officers (one in each district

of erstwhile Telanagna State and two officers at Hyderabad District)

fall under the jurisdiction of the Director of Govt. Examinations.

The main duty of this office is to conduct various Public Examinations

in a calender year listed and its evaluation, publication of results and

issue of certificates.
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1. S.S.C/ O.S.S.C. PUBLIC EXAMINATIONS Twice in a Year

2. S.S.C. VOCATIONAL EXAMINATIONS. Once in a Year

3. D .El.Ed. 1st & 2nd YEAR PUBLIC EXAMINATIONS Once in a Year

4. PRE PRIMARY TTC EXAMINATIONS. Once in a Year

5. C. L. I. Sc. PUBLIC EXAMINATIONS Twice in a Year

6. HEAD MASTERS ACCOUNTS TEST Once in a Year

7. TELUGU PANDIT TRAINING EXAMINATIONS. Once in a Year

8. URDU PANDIT TRAINING EXAMINATIONS. Once in a Year

9. HINDI PANDIT TRAINING EXAMINATIONS. Once in a Year

10. PROFESSIONAL ADVANCEMENT TEST FOR TEACHERS (PAT) Once in a Year

11. NATIONAL TALENT SEARCH EXAMINATIONS (NTSE) Once in a Year

12. TECHNICAL TTC EXAMINATION Once in a Year

13. TECHNICAL CERTIFICATE COURSE EXAMINATION Once in a Year

14. NATIONAL MEANS CUM MERIT SCHOLARSHIP EXAM (NMMS) Once in a Year
Apart from the conduct of the above Public Examinations, Evaluation and release of

their results, the Department delivers the following services:-

(1) Issue of Duplicate Pass Certificates.

(2) Issue of Duplicate Marks Memos.
(3) Age Certificates
(4) Migration Certificates
(5) Recounting of Marks for all papers & Re-verification cum supply of Xerox
copies of Answer scripts for all subjects. There is no system of Revaluation in
SSC and all other Minor Examinations.
(6) Corrections in Certifications.
(7) Verification of genuineness of Certificates.
(8) Finalization and Disposal of Malpractice Cases.
(9) Issue of Age Condonation orders.
(10) Concession to Physically Handicapped Candidates etc.,

The Hierarchical pattern of Officers of this office is shown in annexure-I (Page No.41)
***
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CHAPTER – 3
POWERS AND DUTIES OF OFFICERS AND EMPLOYEES
[Section 4(1)(b)(ii)]
The details of the powers and duties of the Officers and Employees of the
Authority by designation as follows:

Sl. Name of the Officer /

Designation Duties allotted Powers
No. Employee
1. Sri A. Krishna Rao Director of 1. Conduct of SSC Public As
Government Examination and other minor envisag
Examinations examinations and declaration of ed to
results. H.O.D.
2. To arrange for Confidential works
pertaining to all examinations of
Department of School Education.
3. Establishment and Service Matters:
Recruitment of Staff, Postings,
Transfers, Disciplinary actions,
punishments and entire control of
Head Office and District Offices.
4. Over all supervision and control in
all the matters relating to
Administration, financial and
academic aspects of the Office of
the Commissioner for Government
Examinations, A.P., Hyderabad.
5. Deciding Malpractice Cases,
Recounting Cases and Marks
Wanting Cases.

Anyother work entrusted by Government.

2. Sri K. Srinivasa Rao Deputy 1. To process all the Service Matters
Commissioner relating to Gazetted and Non-
for Govt. Gazetted Staff of the Office
Examinations-I (Except Class-IV) such as
transfers, postings, promotions
and disciplinary cases of the staff
members of this office.
2. Framing of Rules, Amendments
and Office Procedure etc.,
3. All matters relating to Confidential
Printing & Distribution of SSC
Public Examinations.
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4. Work relating to selection of Spot

Valuation centres, conduct of spot
valuation, supply of list of
examiners for Major (SSC)
Examinations
5. The entire work relating to
computerization and publication of
results.
6. Disposal of Waste Paper and Old
Answer Books accumulated at spot
valuation centres and in the Office
of the Director of
Government Examinations.
7. Purchase and supply of Computer’s
stationery and its maintenance,
supply of Nominal Rolls, ‘T’
Sheets, Certificates and Memo of
Marks from the Computer.
8. Conduct of Meetings of Examiners
to prepare Principles of Valuation
and supply of Principles of
Valuation to Spot Valuation
Centres.
9. Preparation and supply of Merit
lists.
10. To watch all periodical returns.
11. Controlling of SSC Examination
Sections (Hyderabad, Ranga Reddy,
Medchal, Vikarabad, Nalgonda,
Suryapet, Yadadri, Nizamabad,
Kamareddy)
To process all Court Cases on
12.
Establishment matters.
Any other work assigned by the
13.
Director.
3. Smt. I. Vijaya Bharathi Deputy 1. Control over the Financial matters.
Commissioner
Supervision on all matters
for Govt.
connected with Budget, Loans and
Examinations-II
2. Advances, T.A., D.A.,
Reconciliation, Budget Estimates,
Receipts and Expenditure etc.
Arrangements for printing and
supply of all stationery items and
3. settlement of accounts of printing
charges with maintenance of cash
book and vouchers.
Other Minor Examination related
works:
4. The entire work relating to
computerization and publication of
results of Minor Examinations.
5. All matters relating to Confidential
Printing of Minor Examinations.
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Appointment of Paper Setters,

translators, tabulators, Scrutinizers
6. and Scribes for Minor
Examinations.
Work relating to selection of Spot
Valuation centres, conduct of spot
7.
valuation, supply of list of
examiners for Minor examinations.
The entire work relating to
8. computerization and publication of
results of above Minor Exams.
Supply of Question papers to the
9. centers concerned in respect of
Minor Examinations.
Supply of list of Examiners of
10. minor exams to the spot valuation
centers.
Any other work assigned by the
11.
Director.
4. Smt. T. Anuradha Asst. 1. Acts as drawing and disbursing
Commissioner officer in the Office of the
for Govt. Commissioner for Government
Examinations Examinations.
& DDO 2. To process work relating to
recruitment, transfers, postings,
sanction of increments, leaves,
promotions of Class-IV Employees,
fixing of Pay scales, Anomalies in
Pay Scales, Verification of
antecedents, regularisation and
confirmations, Gazette
Notifications, disciplinary cases and
punishments etc.,
3. To deal with the preparation of Pay
bills and supplementary bills
pertaining to Gazetted and Non-
Gazetted , Class IV Employees and
Casual Labourers of different
establishments, Payment of
Salaries, vouchers, bills, T.A. &
D.A. contingent bills, Loans and
Advances of all kinds of all
Establishments, Deductions,
recoveries, remittances, rents,
attestation of all types of schedules
of relating to pay bills and
maintenance of Registers of the
above items.
4. Arrangements for the payment of
Water, Electricity, Telephone,
Telegrams, Petrol charges, Building
Rent etc.
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5. Drawal of Service Postage and

supply to all Sections in the Office.
6. Preparation of Payment of all
confidential bills of Major and
Minor Examinations.
7. Preparation of Budget Estimates,
Expenditure, Receipts, Allotment of
Funds to D.E.Os, Camp Officers,
Payment of remuneration bills,
Medical reimbursement, L.T.C.,
Surrender Leaves and Education
Concessions.
8. Maintenance and checking of Log
Books of rented Vehicles.
9. Reconciliation of Receipts,
Expenditure, Appropriation of
Accounts, Audit reports, Objections
etc.
10. Correspondence with Accountant
General, Pay and Accounts Officer,
Government, R.T.C., D.G.P., D.T.
& Accounts; Other Heads of
Departments and District Heads
etc.,
11. To deal with all types of stationery
articles, purchase and supply of
Stationery articles, wooden and
steel furniture, Furniture and other
equipment on hire basis, supply of
Electrical Goods, Glass items,
khaskhas thattties, typewriters,
duplicators; Diaries, Calenders;
Gunny bags and standardized and
non-standardized forms; livery of
Attenders and Driversetc.,
12. Office Building and its
maintenance.
13. Follow up action on udit
Objections and Inspection Report.
14. Dealing with SSC Examination
Sections of Ranga Reddy,
Medchal and Vikarabad
Districts.
15. Any other work assigned by the
Director.
5. Sri G. Gangi Reddy Assistant Dealing with B-Section (Scheme &
Commissioner Syllabus) the following items of
for Govt. work.
Examinations 1. To deal with SSC Scheme and
Syllabus. Framing of rules
amendments.
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2. Constitution and conduct of Board

meetings and follow up action,
preparation of Agenda and Minutes
of Meetings and their
implementation.
3. To deal with SSC Scheme and
Syllabus. Framing of rules
amendments.
4. Constitution and conduct of Board
meetings and follow up action,
preparation of Agenda and Minutes
of Meetings and their
implementation.

5. Correspondence with SCERT;

NCERT; COBSE, Delhi and other
States with regard to State
Administrative Report.

6. Text Books and connected

correspondence with Director of
School Education.
7. Complaints, Grievances of Public
candidates, issue of notifications,
age exemptions; announcements of
due dates for remittance of
examination fee.
8. Issue of instructions to all Chief
Superintendents, Departmental
Officers; S.Ps; D.E.Os and other
connected officials.
9. Arrangements for transport, security
for all confidential works.
10. Constitution of Flying Squad
Teams to be monitored by the
H.O.D.
11. Dealing with SSC Examination
Sections of Hyderabad District.
12. Any other work assigned by the
Director.
Assistant Dealing with J-Section (Computer
6. Smt. K. Soujanya Commissioner Section) the following item of works.
for Govt.
Examinations 1. To deal with selection of
Computer Agency for processing
of examination work.
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2. To deal with making of necessary

arrangements with selected
Computer Agency to receive the
candidate’s particulars through
online in the form of application
provided by Computer Agency
from schools.
3. To deal with monitoring of online
data entry by schools throughout
the state and addressing the
grievances from time to time.

4. To deal with the purification of

data entered by the schools by
providing the data to the
examination section concerned
for cross checking online
application data with Manual
Nominal Rolls submitted by the
Headmaster’s of concerned
schools through D.E.O. to this
office.
5. After the purification of data, the
same data has been hosted in this
office website in the form of PDF
Nominal Roll to facilitate the
Head Masters to cross check the
data and to submit the corrected
data to this office for necessary
updation required if any, for error
free data.
6. Constitution of Examination
Centers called for from DEOs
and finalization of Examination
Centers and generation of Roll
Numbers Center Wise, the
Computerized School-Wise
Nominal Rolls & Center-Wise
Nominal Rolls will be supplied to
the concerned Head Masters and
concerned Chief Superintendent
of Examinations Centers.
7. Hosting of Hall Tickets in the
office website to be downloaded
by the candidates and also
physical copy will be sent to the
concerned schools for onward
supply to the students.

8. Processing of examination work

and declaration of results.
9. Preparation and arrangements for
disposal of Waste paper.
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10. To deal with malpractice cases,

Constitution of Select Malpractice
Committee and convening meetings
etc.,

11. After the declaration of results,

the final Certificate will be
printed and dispatched to the
concerned.

12. To deal with monitoring of work

relating to Re-counting and Re-
verification of Marks through
online application.

13. To deal with SSC Examination

work of Mahabubnagar,
Nagarkurnool, Wanaparthy,
Gadwal and Narayanpet District.

14. Any item of work entrusted by

the Director
7. Smt. M. Padmavathi Asst. 1. To deal with E-Section i.e.,
Commissioner NTSE Examination, NMMS
for Govt. Examination, CLISc Exam, PAT
Examinations and H.M. Account Test etc.

2. To deal with the notification

above Minor Examinations,
receiving of data through online,
purification of data and
generation of Hall Tickets.

3. Constitution of Examination
Centers of above Minor
Examinations, conduct of exams.

4. The entire work relating to

computerization and publication of
results of above Minor Exams.
5. To deal with the SSC Examination
work of Karimnagar, Siricilla,
Jagiyal and Peddapalli District.
6. Any other work entrusted by the
Director
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8. Smt. Y. Rukmini Asst. Comm. for 1. To deal with C-Section i.e.,

Govt. D.El.Ed. I & II Year
Examinations Examinations, D.P.S.E. I & II
Year Examinations, TTC and
TCC Examinations etc.
2. To deal with the notification
above Minor Examinations,
receiving of data through online,
purification of data and
generation of Hall Tickets.

3. Constitution of Examination
Centers of above Minor
Examinations, conduct of exams.

4. The entire work relating to

computerization and publication of
results of above Minor Exams.
5. Any other work entrusted by the
Director
9. Smt. B. Lalitha Asst. Comm. for To deal with the SSC
Govt. Exams Examination Sections of
Nalgodna, Suryapet, Yadadri
Bhongir, Nizamabad and
Kamareddy Districts.
10. Smt. K.M. Lalitha Asst. Comm. for To deal with the SSC
Kumari Govt. Exams Examination Sections of Medak,
Sangareddy, Siddipet,
Khammam and Bhadradri
Kothagudem Districts.
11. Smt. B. Bhuvaneshwari Asst. Comm. for To deal with the SSC
Govt. Exams Examination Sections of
Warangal, Hanumkonda,
Mahabubabad, Mulugu,
Jayashankar Bhupalapally,
Jangaon, Adilabad, Nirmal,
Mancherial and Kumaram
Bheem Asifabad Districts.
The above Officers deal with the
following works relating to SSC
Public Examinations and other
Services.

1. To supervise and control over the

Section Staff and maintain for the
smooth functioning of their
respective sections. To extract and
complete the work within the
schedule.
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2. To deal with academic matters

and with all the issues relating
to conduct of Major & Minor
Examinations.

3. a) Pre Examination
Activities:
i. Announcement of due dates
for remittance of
Examination fee.
ii. Feeding of OMR cum ICRs
to computer for scanning.
a) Regular candidates.

b) Private candidates
(once failed and WSS
fresh).
c) OSSC candidates.

d) Vocational candidates.

iii. Verification of checklists

received from computer.
iv. Furnishing of correctionsto
computer.
v. Feeding of schools lists and
its updation.
vi. Furnishing of corrections
for serious errors.
vii. Feeding of examinations
zones to computer.
iii. Feeding of corrections and
updation of E.Zs / Centers
with reference to capacity
and number of candidates
appearing from schools.
ix. Jumbling of candidatesand
generation of Hall ticket
numbers.
x. Printing of school wise and
centre wise nominal rolls
xi. Releasing of result as per
dates fixed.
xii. Furnishing of centre wise
Q.P. requirement to the
confidential printer.
xiii. Dispatch of Hall tickets and
NRs to Schools and
Centers.
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xiv. Dispatch of confidential

material.
(b) Post Examination
Activities
i. Feeding OMR sheets
received from spot to
computer.
ii. Verification of current marks
checklists with OMR sheets.
iii. Feeding of corrections to
computer.
Feeding Absentee
iv. statement and CCNR
corrections to computer.
Feeding of corrections to
v. computer relating to CCNR
and Absentees.
Feeding of M.P. and
vi.
Withheld list.
Feeding of old marks to
vii. computer and its
verifications.
Feeding of corrections of
viii.
old marks.
Attending to final
ix.
check lists.
Verification of sample T-
x. sheet with reference to
eligibility rules.
Releasing of result as per
xi.
dates fixed.
Dispatch of failed
xii.. memos and SSC
Certificates.
4. To visit the examination centers
during the examinations and book
malpractice cases and issue
necessaryinstructions if any.
5. To effect necessary corrections in
Certificates, Memo of Marks and
‘T’ Registers with reference to the
proposals received from
Institutions, Education Officers as
well as proceedings issued by the
Director of School Education.
6. Issue of Memo of Marks, Age
Certificates and Migration
Certificates.
7. Verification of Certificates,
Memo of Marks received from
various Departments.
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8. Issue of Clearance Certificates for

disposal of Waste paper and Old
answer scripts.
9. Assist in conduct of Spot
Valuation of Minor
Examinations.
10. To deal with the preparation of
Budget Estimates, Maintenance
of Revenue receipts. To maintain
Challan Register.
11. To deal with any other work
assigned by Deputy
Commissioner / Director of
Government Examinations.
12. ACGEs (11) who work in I. EXAMINATIONS DUTIES
Districts
1. To maintain up to date register of
the Recognised schools as per
the recognitiongranted by the
competent authority and
permission granted for opening of
X Class by the Competent
authority and furnishing of
such lists to the Board.
2. Proposals for condonation of
shortage in age, in attendance and
break in continuity of studies from
VI to X and forwarding of such
proposals to the higher authorities
whenever necessary.
3. Sending indents for the required
number of SSC application forms,
Nominal Rolls and other forms to
the Board and supply them to the
recognised schools.
4. To receive Nominal Rolls,
Figures statements, Challans etc.,
of the Regular and Private
candidates from the schools and
also stationery requirements.
5. To check the relevant columns in
the application and Nominal Rolls
of regular and private candidates.
6. To check the figure statements.
7. To submit the checked Nominal
Rolls and application forms to the
Board in the prescribed form as
17

per the time schedule.

8. To obtain the particulars regarding
the staff position, physical
facilities etc., from the schools.
9. To assist the D.E.O. in convening
meeting for finalising the
proposals for the constitution of
centres and selecting Chief
Superintendents, Departmental
Officers, Additional Departmental
Officers, Route Officers etc.
10. To assist the District Educational
Officer for selecting and
appointment of Invigilators with
reference to number of candidates
appearing at the centres and issue
of appointment orders with the
written orders of the District
Educational Officer.
11. To receive question paper bundles
from the Board and their deposit
in the strong room at the District
Headquarters under Police Guard.
12. To distribute question paper
packets to the Chief
Superintendents and
Departmental Offices through
Zonal Officers and Route Officers
at Treasuries and Police Stations.
13. To assist the D.E.O. for
requisition of required number of
jeeps from the Collectorate and
distribution of Question Paper
Packets and Flying Squads.
14. To assist the D.E.O., for
constitution of Flying Squads with
the officers of Education,
Revenue and Police Departments
15. To assist the D.E.O., in
identifying the trouble some
centres and requisition for
promulgation of 144 Section at
such centres.
16. To assist the D.E.O. in identifying
the trouble some centres and
appoint sitting squads.
18

17. To assist the D.E.O. in

consolidation of requisition for the
shortage in question papers
received form the schools and
making arrangements for their
supply in consultation with the
Board.
18. To supervise the examination
centres wherever necessary and
surprise visits to the troublesome
centres on the advice of D.E.O.
19. To assist the D.E.O. in
consolidating service particulars
of the teachers and submitting
proposals for the appointment of
Chief Examiners and Asst.
Examiners to the Board / D.E.O.
20. To assist the D.E.O. on making
arrangement for the conduct of
spot valuation centres in the
District.
21. To watch the receipt of answer
scripts bundles from the centres of
the spot and preserve in safe
custody.
22. Assisting the Camp Officer in the
conduct of Spot Valuation,
payment of remuneration, proper
maintenance of records at the
Spot Valuation and proper
arrangement of the valued answer
scripts at the Spot Valuation
centres.
23. Furnishing of information /
answer scripts for marks wanting
cases, Recounting Cases,
declaration cases, malpractice
cases etc., as and when asked by
the Commissioner for
Government Examinations and to
maintain secrecy of such things.
24. Processing the proposals for the
issue of duplicate certificates,
Defunct and Miscellaneous
Examinations (such as HSC
and HSC Multipurpose etc ) for
corrections in the completed
certificates.
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25. To attend the monthly meetings of

the Inspecting Officers and
appraising them to the
Programme of various
examinations.
26. Attending the District Common
Examination Board meetings to
assist the chairman in printing,
supply of question papers and the
conduct of Examinations from VI
to X classes including private.
27. To appraise the Heads of
Institutions regarding the
examination item in their
conference / meetings.
28. To assist the D.E.O. to fix up the
targets for the percentage of
passes to be achieved and subject
targets. To convene the poor
results committee and see these
special precautions taken by the
respective managements.
29. To assist the D.E.O. to make
necessary arrangements for the
conduct of Minor Examinations
such as TTC, H.M. Accounts
Test, Pandits Training, Music &
Dance, P.A.T., National Talent
Search Examinations etc., all
arrangements.
30. To assist the D.E.O. to propose
necessary punishments against the
persons involving in malpractice
in the conduct of Examinations,
Spot Valuation of SSC.
31. To assist the D.E.O. in the
conduct of Examinations by other
agencies such as Entrance
Examinations of Residential
Schools, Residential Junior
Colleges, Hindi Prachar Sabha,
Polytechnic Examinations,
Navodaya Entrance Examinations
etc.,
32. Any other item of work entrusted
by the Office of the
Commissioner for Government
Examinations.
20

II. FINANCIAL DUTIES

1. To assist D.E.O. to allot funds to
all the centres after receipt of
sanction proceedings from the
Commissioner for Government
Examinations.
2. To scrutinise and countersign all
the bills including T.A. bills for
payment relating to conduct of
Examinations with reference to
the funds drawn and kept by the
D.E.O. in the shape of Demand
Drafts / Bankers Cheques etc.,
3. To receive advance amounts from
the D.E.O. for making payments
towards the valuation work at the
spot and furnish all the original
vouchers for payments made to
the D.E.O. for preparation and
furnishing of DC bills to the
Accountant General, A.P.,
Hyderabad / Pay and Accounts
Officer.
4. To receive the advances required
towards distribution of question
papers and also for flying squads
and render accounts with all the
connected vouchers item wise to
the GAO/DEO for finalization of
accounts.
5. To prepare Budget Estimates and
Revised Estimates connected with
the Public Examinations and to
submit to the Commissioner for
Government Examinations,
before 15th August of every year.
6. To furnish Reconciliation
statement of receipts and
Expenditure month wise and
treasury wise pertaining to the
Public Examinations conducted
by the Commissioner for
Government Examinations in the
Districts by 15th of everymonth.
7. To prepare separate cash book for
SSC and Minor Examinations for
the funds released by the
Commissioner for Government
 21

Examinations and to maintain

Budget Register and Government
Examinations AC & DC bills
Registers and obtain attestation of
entries by the D.E.O.
III. ADMINISTRATIVE DUTIES
1. The Assistant Commissioner for
Government Examinations is to
have immediate supervision over
staff members of D.E.Os office
dealing with Examination work,
and all files relating to
Examinations of O/o the Director
of Government Examinations,
shall be routed through the
Assistant Commissioner for Govt.
Examinations.
2. To conduct enquiries relating to
Examinations as ordered by the
D.E.O. and submit his / her
reports to the D.E.O. and Director
of Government Examinations.
3. The Assistant Commissioner for
Govt. Examinations shall act as
Member of the District Common
Examination Board.
4. All leave applications of
Ministerial staff and Class-IV
Employees of Examination
section shall be routed through
Assistant Commissioner for Govt.
Examinations.
5. Selling of Old answer scripts of
SSC Class Examinations as per
rules with the permission of the
Commissioner for Government
Examinations and D.E.O.
13. Superintendents 1. The Superintendents are the
responsible persons who receive the
tappal and distribute among the
Senior/ Junior Assistants and make
them disposed within the time as per
citizen Charter. He/she is the
custodian of various registers viz.,
Establishment Section
Superintendent is the custodian of
Service Books of all the Employees,
Examination Sections
Superintendents are custodian of
Tabulation Registers etc. They are
responsible to complete the work
assigned to them as per time schedule
given by the Higher Officials
 22

2. The total sections in this office are 20

among them SSC Examination
sections: 12, Minor Examination
Setions:02, Computer Section:01,
SSC Scheme & Syllabus Section:01,
Establishment section:01. Pay &
Accounts, loans and advances:01,
Budget, Stores, Purchased
Stationary:01, Tappal:01.

3. Superintendent is also work as trainer

cum mentor to their staff and he/she
is the first level officer in order to
finalize the file.

14. Senior Assistants/ Junior 1. They undertake the work relating

Assistants to verification of NRs/ICR forms,
issue of duplicate SSCs, failed
memos, CPCs, recounting cases
and dispatch of pass certificates and
failed memos etc,.
2. They verify and furnish corrections
to various check lists received from
the Computer firm.
Storing of records, but due to dearth of
15. Record Assistants staff theyare being utilized for clerical
work.
They attend the typing work of all
16. Typists
sections of this office.
17. Class-IV Employees They perform the attendant work at the
(Jamedars, Office doors of Officers and the sections work.
Subordiantes)
To deal with Sweeping and Scavenging
18. Sweeper work of the Office.
Watch & ward duties of the office during
19. Watchman night times.
 23

CHAPTER – 4

PROCEDURE FOLLOWED IN DECISION- MAKING

PROCESS
[Section 4(1)(b)(iii)]

Designation of final
Decision making
Activity Description decision making
process
authority
The procedure followed for decision making in this
department is similar to that of other Heads of Department.
Director of Govt. Examinations as the H.O.D. is the final
authority in taking all decisions relating to this department as per
powers vested with her.
The proposals/representations (Tappal) from the Heads of
schools/public are received in Tappal/inward section/Reception
of this office. The Inward section staff distributes the tappals to
the officers/sections concerned. The concerned Junior Director of
Assistant/Senior Assistant process the proposal and submit the Government
file to the Section Superintendent. The Superintendent with his Examinations
remarks submits the file to concerned Assistant Commissioner
for Govt. Exams. The ACGE scrutinizes the file and issue orders
on the matters within his jurisdiction, otherwise the file is
forwarded to the second level officers (i.e.,) DCGE with his
remarks. The DCGE scrutinizes the file and issue orders if it is
within his powers delegated, otherwise process the files to D.G.E
for orders. The D.G.E., depending upon the powers delegated to
him/her take the decision on the file by himself/herself, otherwise
he/she submits the proposals to the Government for orders.
 24

CHAPTER – 5

NORMS SET FOR THE DISCHARGE OF FUNCTIONS

[Section 4(1)(b)(iv)]
S.No. Function/Service Norms/Standards of

The norms for the discharge of functions of each department are being followed
as prescribed in D.O.M.

The usual working hours of the office are from 10-30 AM to 5-00 PM. Officers
and Staff Members will also attend the office beyond office hours and on General
Holidays depending upon the work to keep up the schedule drawn.

The time schedule for rendering the services on certain items of work are given
below:

Sl.
Item of work Disposal
No
12 working days
1. Issue of Duplicate Pass Certificates
( to school)
2. Issue of Compartmental Pass Certificates 10 days ( to school )

3. Issue of Duplicate Memos, Age and Migration Certificates 02 days

4. Recounting of Marks/ Re-verification of Answer Scripts 30 days

5. Corrections in Certifications 06 working days

6. Verification of Certificates 07 days

7. Deciding of Withheld Cases 10 days

8. Dispose of Malpractice Cases 30 days (after results)

9. Age Condonation 05 days

 25

CHAPTER – 6

RULES, REGULATIONS, INSTRUTIONS, MANUAL AND

RECORDS,
FOR DISCHARGING FUNCTIONS.
[Section 4(1)(b)(v)]

Price of the
Sl.
Description Gist of contents Publication if
No.
priced

Rules, Regulations / Instructions, Manual / Records

Besides the common rules for administrative/ financial

1. matters as prescribed for H.O.Ds, the following acts and
Rules held for official use.

Relates to Education policy of the

i) A.P. Education Act, 1982 adopted by Government
Govt.
of Telangana
Relates to prevention of
A.P. Public Examinations, Act 1997 (prevention
ii) Malpractices and unfair means
of Malpractices and unfair means) adapted by
during Examinations
Government of Telangana
Only for
Contain particulars of marks of the
iii) Tabulation Registers office record
candidates
not for sale
Encyclopedia of Rules relating to
iii) Fundamental Rules
Govt. Employees.
Recruitment and service rules of
iv) A.P. State and Subordinate Service Rules, 1996
adapted by Government of Telangana Govt. Employees
Contain rules of office procedure
v) District Office Manual
etc.
Rules relating to imposition of Government
vi) A.P.C.S. (CCA) Rules, 1991 adapted by penalties on the erring will prescribe
Government of Telangana employees the price for
Rules prescribing code of each of these
vii) A.P.C.S. (Conduct) Rules 1964 adapted by items.
conduct for employees
Government of Telangana
Rules relating to sanction of
viii) A.P. Leave Rules adapted by Government of
leave to employees
Telangana
Rules relating to sanction of
ix) A.P. Revised Pension Rules adapted by pension to employees on
Government of Telangana superannuation of service
x) A.P. Education Code adapted by Government of
Telangana
G.O. issued
A.P. Government Examination Service Rules, Promotion rules to Gazetted posts
xi) by the
2001 adapted by Government of Telangana of this office
Government
 26

CHAPTER – 7

CATEGORIES OF DOCUMENTS HELD BY THE PUBLIC

AUTHORITY
UNDER ITS CONTROL
[Section 4(1)(b)(vi)]
Sl. Category of Document Title of the Document Designation and address
No. of the Custodian
(held by/under the
control of whom)
1. Tabulation Registers T- Sheets Superintendent of section
concerned
2. Blank duplicate S. S. Cs. Assistant Commissioners
concerned
3. Blank Duplicate memo marks, Age Superintendent of section
Certificates Migration certificates concerned
4. Proceedings, letters, office orders, Office copies are
Memos etc., preserved in the note files
and are under the control
of the case workers/
superintendents as the
case maybe.
 27

CHAPTER – 8

ARRANGEMENTS FOR CONSULTATION WITH, OR

REPRESENTATION BY, THE MEMBERS OF THE
PUBLIC IN RELATION TO THE FORMULATION OF
POLICY OR IMPLEMENTATION THEREOF
[Section 4(1)(b)(vii)]

S. Function/Service Arrangements for Arrangements for

No consultation with or consultation with or
representation of public in representation of
relations with policy public in relations with
formulation policy
implementation.

The public who are aggrieved in the delay of service from this office e.g., issue of
duplicate SSC, Memo of Marks, Age certificate etc., may approach any officer from and above
the rank of Assistant Commissioner for Govt., Examinations. The section staff are not allowed
to entertain visitors complaints/clarifications. Instruction boards to this extent are placed at all
important places in the office.

Moreover, the nature of work in this office is of confidential nature and the arrangement
for consultation with or representation by the members of the public in relation to the
formulation of policy or in its implementation is not possible in this department. Therefore, the
consultation with public representation is not relevant to this department.
 28

CHAPTER – 9

BOARDS, COUNCILS, COMMITTEES AND OTHER

BODIES CONSTITUTED AS PART OF PUBLIC
AUTHORITY
[Section 4(1)(b)(viii)]
Name of the Board, Composition Powers and Whether its Meetings open to
Council, Committee, functions. Public/ Minutes of its
etc. meeting accessible for public.

The constitution of boards, councils and committees that are relevant to public is un-
common for this department. The Board of Secondary Education earlier constituted as official
designatories as its members. Now it is not in existence.
 29

CHAPTER –10
DIRECTORY OF OFFICERS AND EMPLOYEES
[Section 4(1)(b)(ix)]

Name & Address of the Department: OFFICE OF THE DIRECTOR OF

GOVERNMENT EXAMINATIONS,
CHAPEL ROAD, NAMPALLY,
HYDERABAD, TELANGANA STATE.
PIN – 500 001.

Telephone Numbers of the Department: 040-23230942

040-23230941 (Fax)

Name of the Officer /

Sl. No Employee Designation
Sarvasri
1 A. Satyanarayana Reddy Director of Govt. Examinations

2 K. Srinivasa Rao Deputy Commissioner for Govt. Examinations

3 I Vijaya Bharathi Deputy Commissioner for Govt. Examinations

4 T. Anuradha Assistant Commissioner for Govt., Exams & DDO

5 B.Lalitha Assistant Commissioner for Govt., Examinations

6 K. Soujanya Assistant Commissioner for Govt., Examinations

7 M. Padmavathi Assistant Commissioner for Govt., Examinations

8 K.M Lalitha Kumari Assistant Commissioner for Govt., Examinations

9 B.Bhuvaneswari Assistant Commissioner for Govt., Examinations

10 Y.Rukmini Assistant Commissioner for Govt., Examinations

11 G.Gangi Reddy Assistant Commissioner for Govt., Examinations

12 Syed Ayazuddin Superintendent

13 D.Sitasuprassana Superintendent

14 G.Ajay Babu Superintendent

15 P. Karuna Superintendent

16 M. Bhaskar Rao Superintendent

17 Md. Jahangir Superintendent

18 K. Sandhya Rani Superintendent

19 B. Koteswara Rao Superintendent

20 P. Susheel Kumar Superintendent

21 T. Baloji Superintendent
 30

22 A. Madhusudhan Rao Superintendent

23 Y. Rasheed Khan Superintendent

24 G. Shiva Kumar Superintendent

25 D.Raju Superintendent

26 Y. Lakshmi Prasad Superintendent

27 B. Ramana Superintendent

28 D. Bikkulal Superintendent

29 D. Krishna Reddy Superintendent

30 J. Shiva Raghavendraiah Superintendent

31 Shaik Khaja Naseeruddin Superintendent

32 M. Muralidhar Senior Assistant

33 Shaik Ghouse Pasha Senior Assistant

34 N. Karuna Karan Senior Assistant

35 B. Suryanarayana Senior Assistant

36 L. Hema Kumari Senior Assistant

37 S Krishna Senior Assistant

38 B. Sivakanth Senior Assistant

39 Md. Mustajabuddin Senior Assistant

40 Md. Riyaz Hussain Senior Assistant

41 M. Muni Kumar Senior Assistant

42 K. Daveed Senior Assistant

43 D. Bhupal Reddy Senior Assistant

44 G. Narendar Reddy Senior Assistant

45 V. Surendar Senior Assistant

46 R.Rajendar Senior Assistant

47 K. Sainath Senior Assistant

48 M. Raj Reddy Senior Assistant

49 T. Krishna Senior Assistant

50 S. Mallikarjun Senior Assistant

51 T. Santosh Babu Senior Assistant

52 K. Srinivas Reddy Senior Assistant

53 G. Ashok Kumar Senior Assistant

 31

54 B. Sravanthi Senior Assistant

55 G. Pentaiah Senior Assistant

56 K. Swathi Senior Assistant

57 M. Swathi Senior Assistant

58 L. Vinoda Senior Assistant

59 K. Srujana Senior Assistant

60 C.Naveen Kumar Senior Assistant

61 A. Ramana Senior Assistant

62 Md. Gayasuddin Senior Assistant

63 Badhavath Krishna Senior Assistant

64 M. Rajesh Senior Assistant

65 B. Gilbert Junior Assistant

66 A. Prabhakar Junior Assistant

67 D. Kalyani Junior Assistant

68 P.S. Naresh Junior Assistant

69 B. Srihari Junior Assistant

70 J. Prasad Junior Assistant

71 K. Rajesh Junior Assistant

72 Mohd. Arif Pasha Junior Assistant

73 Mohd. Tabrej Ahmed Junior Assistant

74 D. Nelatalupu Sai Junior Assistant

75 Shaik Moulana Record Assistant

76 J. Pushpa Record Assistant

77 A. Narsing Rao Record Assistant

78 P. Sudhakar Record Assistant

79 K. Sanjeeva Record Assistant

80 S. Raju Record Assistant

81 A. Jagandhar Record Assistant

82 K. Siva Shankar Jamedar

83 P Krishna Goud Jamedar

84 G. Roop Kumar Jamedar

85 Paka Devaraj Office Subordinate

 32

86 Sk. Moinuddin Office Subordinate

87 Y. Anjaneyulu Office Subordinate

88 A. Ramesh Office Subordinate

89 B. Shankar Office Subordinate

90 M. Chandrasekhar Office Subordinate

91 Gopal Singh Office Subordinate

92 S. Prabhakar Office Subordinate

93 D. Mariyamma Office Subordinate

94 M.Bhagya Laxmi Office Subordinate

95 T.Rawali Office Subordinate

96 G. Manish Office Subordinate

97 G. Shankar Rao Office Subordinate

98 K. Raju Office Subordinate

99 T. Ganesh Office Subordinate

100 S. Chakravarthy Office Subordinate

101 Syed Meraj Quadri Office Subordinate

102 A. Sakku Bai Office Subordinate

103 V. Enoch Samuel Office Subordinate

104 P. Srilatha Office Subordinate

105 K. Anitha Sweeper

106 K. Latha Sweeper

 33

CHAPTER –11

DIRECTORY OF OFFICERS AND EMPLOYEES

[Section 4(1)(b)(x)]
System of
compensation to
Category wise Scale of Pay
determine
Design as per RPS-2020 (Rs.)
Sl. Remuneration as
ation
No. given in
regulation
1 Director for Govt. Examinations 89780-154690

2 Deputy Commissioners (02) 67300-143890

3 Assistant Commissioners (08) at H.Q. 54220-133630

Assistant Commissioners (11) working at Salary of these employees

the 10 D.E.Os offices in the state. (one in drawn and disbursed by the
4 erstwhile districts of T.S. and two DEOs concerned
working in Hyderabad District)

5 Superintendents (20) 42300-115270

6 Senior Assistants (33) 32810-96890

7 Junior Assistants (10) 24280-72850

8 Typists (NIL) 24280-72850

9 Record Assistants (07) 22240-67300

10 Jamedar (03) 21580-65570

11 Office Subordinate (20) 19000-58850

12 Sweepers (02) 19000-58850

13 Watchman (NIL) 19000-58850

 34

CHAPTER –12
BUDGET ALLOCATED TO EACH AGENCY INCLUDING
PLANS ETC.,
[Section 4(1)(b)(xi)]

Plan /
Programme/ Report on
Scheme / disbursements made or
Project / Proposed Expected where such details are
Agency
Activity / Expenditure outcomes available (web site,
Purpose for reports, notice board
which budget is etc.,)
allocated

The budget allocation to this Department is to meet the

expenditure for conduct of different examinations which are
being conducted by this office.

Budget
Amount Amount
Plan / Programme/ allocated Budget released
Allocation spent last
Agency Scheme / Project / Current current year (till
year
Activity / Purpose for last year year.2021 November, 2021)
2020-21
which budget is allocated 2020-21 -22
Director
3 Quarters
Of
amount in
Govt. Conduct of different
22.60 Cr 15.79 Cr 22.60 Cr Establishment
Exams examinations
Expenditure
released
 35

CHAPTER –13
MANNER OF EXECUTION OF SUBSIDY PROGRAMMES
[Section 4(1)(b)(xii)]
Name of Nature/Scale of Eligibility criteria Designation of
Programme/activity subsidy for grant of subsidy officer to grant
subsidy

Not Applicable

Name of Application Sanction Procedure Disbursement

programme/activity Procedure procedure

Not Applicable
 36

CHAPTER –14
PARTICULARS OF RECIPIENTS OF CONCESSIONS,
PERMIT OR AUTHORIZATION GRANTED BY THE
PUBLIC AUTHORUTY
[Section 4(1)(b)(xiii)]
Institutional Beneficiaries
Name of the Programme/Scheme
S.No Name & Address of Nature/quantum Date of grant Name &
recipient institutions of benefit Designation o
granted granting
authority

NIL

Name of the Programme/Scheme

S. No Name & Address of Nature/quantum Date of grant Name &
recipient institutions of benefit Designation of
granted granting
authority

NIL

Individual Beneficiaries
Name of the Programme/Scheme
S. Name & Address of Nature/quantum Date of grant Name &
No recipient beneficiaries of benefit Designation of
granted granting
authority

NIL

Name of the Programme/Scheme

S.No Name & Address of Nature/quantum Date of grant Name &
recipient institutions of benefit Designation of
granted granting
authority

NIL
 37

CHAPTER –15

INFORMATION AVAILABLE IN ELECTRONIC FORM

[Section 4(1)(b)(xiv)]

Designation and
address of the
Description ( site address/location
Electronic format Contents or title custodian of
where available etc.)
Information (held by
whom?)
Director of
There is a separate
Government
website for this https://www.bse.telangana.gov.in Director
Examinations,
Department
Telangana State
 38

CHAPTER –16

PARTICULARS OF FACILITIES AVAILABLE TO

CITIZENS FOR OBTAINING INFORMATION
[Section 4(1)(b)(xv)]
Facility Description (Location of Details of Information
Facility / Name etc.) made available
Notice Board -- ---

News Paper Reports --- ---

Public Announcements --- ---

Information Counter Reception of the office Information relating to

procedure laid down for
issue of duplicate S. S.Cs,
failed memos, age
certificates, migration
certificates etc.

Publications --- ---

Office Library --- ---

Website https://www.bse.telangana. Notifications, downloading

gov.in of Hall Tickets, Services
delivered by this office,
Release of Results, RTI
information, particulars of
pass candidates of SSC
Examinations for the years
2004-2021.

Other Facilities (Name) Copies of citizen charters Information relating to time

are affixed at all important frame fixed for the disposal
points in the office of certain items of work.
 39

CHAPTER –17
NAME, DESIGNATION AND OTHER PARTICULARS OF
PUBLIC INFORMATION OFFICERS
[Section 4(1)(b)(xvi)]
Public Information Officers (s)

Office Tel:
Name of Office Name &
Sl. Residence
/ Administrative Designation of Email
No. Tel:
Unit PIO
Fax:
Office of the
Smt. K.
Director of 040-23230942
Soujanya, Asst.
Government Fax: 040-
1 Commissioner dirgovexams.tg.@gamil.com
Examinations,
for Govt. 23230941
Telangana State,
Hyderabad. Examinations

Assistant Public Information Officer(s)

Name of Office Office Tel:

Name &
Sl. / Residence
Designation of Email
No. Administrative Tel:
APIO
Unit Fax:
Office of the
Director of 040-23230942
Government Sri G. Ajay Babu,
1 Fax: 040- dirgovexams.tg.@gamil.com
Examinations, Superintendent
23230941
Telangana State,
Hyderabad.

Appellate Authority

Name, Office
Jurisdiction of
Designation Tel:
Sl. Appellate Officer
& Address of Residence Email
No. (Offices/Administrative
Appellate Tel:
Units of the authority)
Officer Fax:
Sri K.
Srinivasa Rao, 040-
Office of the Director of 23230942
1 Deputy dirgovexams.tg.@gamil.com
Commissioner Govt. Examinations Fax: 040-
for Govt. 23230941
Examinations
 40

CHAPTER –18

OTHER USEFUL INFORMATION

[Section 4(1)(b)(xvii)]

1. Hosting the Short Memos of the candidates in the office website immediately after
the release of result.
2. Hosting of short memo of schools concerned in the Head Master’s Login for quick
access of results by the schools.
3. Issue of Photo hall tickets has lead to avoiding of impersonation cases to maximum
extent.
4. Hosting of Hall Tickets in the Department website to download the same by the
students and schools.
5. Government has taken a decision to advance the SSC Supplementary Examinations
from September / October months of the year to May/June. The system of
advancement of Supplementary Public Examinations commenced in May/June
2000.
6. OMR Bar Coding system is introduced in all subjects for SSC Public Examinations,
March 2010 onwards.
7. Supplying of Xerox copies of valued answer scripts to the candidates for all
subjects from SSC Public Examinations, March 2011 onwards.
8. Absolute Grading System has been introduced in SSC Public Examinations, March
2011 onwards in the place of Relative Grading System. From SSC Public
Examinations, March-2012 onwards, certificates are being issued without marks
secured by the candidates, only Grades are provided to the candidates.
9. Mother’s name along with Father’s name is being printed in the Pass Certificates /
Memorandum of Marks from SSC Public Examination, March 2011 onwards.
10. Reforms have been made in the examination pattern. Continuous
Comprehensive Evaluation (CCE ) pattern has been introduced from SSC Public
Examinations, March-2015 onwards. Examination for each subject will be
conducted for 80% of Marks and the remaining 20% of Marks are through Internal
Assessment i.e., Formative Assessment (F.A.).
11. The existing facility of students appearing for SSC Public Examinations
without regular school study dispensed with. Such students may appear for Class X
through other alternative system like National or State Open School Systems and
encourage students at school stage for regular schooling rather than appearing
exams without school study.
 41

12. Opting English as Second Language for the students admitting in our State
from other States: If the students of other State and take admission in VI Standard in
any forma schools of Telangana, it should be made mandatory that they have to
study 3 Languages opting 09T (Telugu) as 2nd Language. Further, in case of
students of other states take admission in the state whose 2 nd Language is Hindi in
the previous schools they may be continued with learning Hindi as 2 nd Language in
the newly admitted schools in Telangana. Therefore, subjects like 11E and 09U can
be discontinued. Those students who join in higher classes from VII onwards
coming from other states with other than Telugu Medium study may be exempted
from studying 2nd Language.

13. Urdu as 2nd Language has been introduced from SSC Public Examinations,
March-2021 onwards.

14. Data of the candidates appeared SSC Public Examinations from the year
2004 onwards is hosted in the office website to facilitate the Recruiting Authorities
to check the genuinity of the Certificate.

DIRECTOR
 -42-
ORGANOGRAM OF THE DEPARTMENT