Annexure -A

Declaration from entity, which does not have any existing bank account
(To be obtained on the letterhead of the client)

Date:

To,
The Branch Manager
HDFC Bank Limited,
(Branch Address)

Dear Sir,

 We, __________________________ (Name of the Entity) registered under ______________ and

having registered office at _____________ hereby confirm that we have been registered on
___________(date of registration) vide registration no_______ issued by _____________.

 We, __________________________ (Name of the entity) are unregistered entity incorporated on

_______________for the purpose of __________.

We further confirm that we do not have any bank accounts or any other banking relationship with
any other Bank as on the date of this declaration, and the proposed relationship with HDFC Bank
would be the first banking relationship for ________.

We understand that the bank reserves the right to block or close our account in the event the contents
of the above declaration are noticed to be factually incorrect.

For, __________ (Name of Entity)

(Name, Signature/s and Designation/s of authorized signatories)

Page 1 of 21 Issued By Internal Audit

 Annexure B

Declaration by Company for non-availability of form 32 / DIR 12

(To be obtained on the letterhead of the client)
To,

The Branch Manager

HDFC Bank Limited,
(Branch Address)
Kind Attn: _____________

Dear Sir,

We, _______________, a company, registered under _______________ and having its registered office
at _________________ (Complete office address) (hereinafter “the Company”) do hereby declare and
state as under:

As on the date of this Declaration, the following are the directors of the Company:

1. ___________ 2. _______________

The Company hereby confirms that all the requisite legal formalities for appointment of the
abovementioned Directors have been complied with including filing of Form 32 / DIR 12 with the
Office of Registrar of Companies.

The Company hereby confirms that the Company has applied to HDFC Bank for opening a current
account (hereinafter referred to as “Account”) and the Company has to submit various documents to
HDFC Bank with respect to the application for the account. The Company hereby states that the
Company is unable to furnish to HDFC Bank a copy of Form 32 / DIR 12 filed with the Office of
Registrar of Companies with respect to the appointment / resignation of following persons on
account of the same having been misplaced / ___________________________

Shri / Smt __________________________

Shri / Smt __________________________
Shri / Smt __________________________

The bank may validate the aforesaid details through the official website of the registrar of companies.
We understand that the bank reserves the right to block or close our account in the event the contents
of the above declaration are noticed to be factually incorrect through the bank's independent
validation.

Signed and Delivered by

1. ___________________________________Name, Designation & signature

For

2. ____________________________________Name, Designation & Signature

For

Place: Date:

Page 2 of 21 Issued By Internal Audit

 Annexure C

Declaration from customer operating out of premises of Group Company

(To be obtained on the letterhead of the client)

To,

The Branch Manager

HDFC Bank Limited
________________ (Branch Name & City)

Dear Sir/Madam,

Re: Non availability of Communication Address proof for opening the current account

With reference to our application _________________for opening a current account in the name and
style of ____________________________________with your branch, I/we declare that:

 We are operating from the premises of __________________________at _______________________

since ___________.

For, ___________________________ (Name of Entity)

Name & Signature of Authorized Signatory

Date: ___________________

Place: ___________________

Page 3 of 21 Issued By Internal Audit

 Annexure -D

Declaration from Group Company1 / Owner for letting out premises for business

To,

The Branch Manager

HDFC Bank Limited
________________ (Branch Name & City)

Dear Sir/Madam,

Re: Business Address proof for the current account

With reference to application by M/s ___________________________ for opening a current account

with your branch, I/we declare that the said entity is operating from our / my premises at
____________________ since _____________.

We declare that the premises located at that particular address is let out for carrying out business
activity in the said entity / person’s name and we have no objection to the said entity carrying out
business from our premises at this address.

For, ___________________________ (Name of Owner Entity)

Name & Signature of Director / partner / proprietor (of owner entity) / Landlord

Date: ___________________

Place: ___________________

1 Declaration from the Group Company is to be obtained on the letterhead of the Group Company.

Page 4 of 21 Issued By Internal Audit

 Annexure -E

Declaration for not providing 2nd Entity proof – Sole Proprietorship

(To be obtained on the letterhead of the client)

Date:

To,
The Branch Manager
HDFC Bank Limited,
(Branch Address)

Dear Sir,

Sub: Opening of Sole Proprietorship A/c of M/s________________________________

I Mr / Ms ___________________________________, Proprietor of the above mentioned Firm hereby

confirm that I do not have the 2nd entity proof documents as per the RBI guidelines to open Sole
Proprietorship account.

Under such circumstances, I request you to kindly open the account of my Firm, basis the following
details:

Nature of business mentioned in document ___________________________________________

Entity proof Document provided ____________________________________________________

Issuing Authority ________________________________________________________________

Validity of the Document _________________________________________________________

Address of the Firm ______________________________________________________________

Reason for not having the 2nd Entity proof :____________________________________

I confirm that all the details mentioned above are correct.

For,

(Name, Signature of Proprietor with Firm Stamp)

Branch Manager Approval:

_______________________________________________________________

Name and Signature of the Branch Manager with Employee Code

Date __________________________

Page 5 of 21 Issued By Internal Audit

 Annexure – G
Format of the certificate from CA / Cost Accountant (On the Letter head of Chartered / Cost
Accountant)

Dear Branch Manager

_____________ Branch

Certificate

I, the Undersigned, am a qualified Chartered / Cost Accountant and hold a Certificate of Practice
from the Institute of Chartered Accountants of India/Institute of Cost Accountants of India and my
membership no is ……………………….

I hereby certify the existence of M/S ………………………………………………………………... carrying

on business from …………………………………………………………………........................................
(address) and confirm that Mr/ Ms ………………………………………….……….................., is a sole
proprietor of the said firm and his/her PAN is ………………………………….

The said firm / individual is my Client and is in the business of

………………………………………………

I am aware that the Bank is relying on this certificate as a valid proof of existence of the firm and as
part of the bank’s due diligence process for establishing the identity and existence of the firm as per
the obligation laid down and as per the guidelines / regulations issued by various Statutory /
regulatory bodies on Know Your Customer and Prevention of Money Laundering and Terrorist
Financing.

…………………………………..

Chartered / Cost Accountant along with Stamp and Date

Date……………………………...

Membership No …………….....

Page 6 of 21 Issued By Internal Audit

 Annexure - H

Approval / License requirement

Nature of Entity Copy of Approval / License Issued

By
NBFC (Non-banking Finance company) Reserve Bank of India
a. Stock Broking Firm, Securities & Exchange Board of India
b. Merchant Banking Companies,
c. Venture Capital Companies
d. Sub Broker
Insurance Companies / Companies doing business Insurance Regulatory & Development
for insurance repository Authority
Companies that run Collective Investment Schemes Securities & Exchange Board of India
and Mutual Funds
Housing Finance Companies National Housing Bank
a. Full Fledged Money changers (FFMC) 1 Reserve Bank of India
b. Restricted Money Changer (In case business
was started prior to July’10) 12
Finance (other than company): Money Lending Central / State Government

1In case the entity opening the account is carrying out business as a franchisee on behalf of a FFMC, following additional
documents would be required:
(i) Copy of Franchisee Agreement
(ii) Letter from the FFMC (Franchisor) indicating he has appointed him as a franchisee.
(iii) Franchisor declaration given to RBI about franchisee.
(iv) RBI License in the name of FFMC

Note: The Reserve Bank has since discontinued the Scheme of Restricted Money Changers (RMCs). However, certain RMCs
functioning within 10 kms from the borders of Pakistan and Bangladesh have been specifically permitted by the Reserve Bank
for the time being to continue their operations. RMCs and franchisees of AD Category –I Banks / ADs Category – II / FFMCs
functioning within 10 kms from the borders of Pakistan and Bangladesh may also sell the currency of the bordering country,
with the prior approval of the Regional offices concerned of the Reserve Bank. Other franchises of AD Category –I Banks /
ADs Category – II / FFMCs cannot sell foreign currency.

Page 7 of 21 Issued By Internal Audit

 Annexure -I

BENEFICIAL OWNER DECLARATION

FOR Company/Partnership/LLP/AOP/BOI/Trust/Societies
(To be obtained on the letterhead of the client)

Please fill the Form in BLOCK LETTERS ONLY. All fields marked "*" are MANDATORY.
Please ensure that all mandatory fields have been filled correctly else the form is liable to be
rejected.

*Date of declaration: __/__/____ (DD/MM/YYYY)

Entity type: Company LLP Partnership Trust

AoP (Association of Persons $) ✔ BoI (Body of Individuals#)

Whether Company is listed* No ✔ Yes.

If yes, Name of Stock Exchange: _____________________________________________________________

Entity Name:
__________________________________________________________________________________________

✔ Section I: We declare that no individual person holds directly **Controlling ownership in the
captioned Company/Firm/LLP/AoP/BoI/Trust above the prescribed threshold limit. Below are the
details of Natural Person who holds the position of Senior Managing Official.

1 Name of Senior
Managing position
Date of Birth /
Date of Incorporation *
Designation
Please paste photograph of
Individual Beneficial Owner
PAN/CIN Number*
here

Address

2 Name of Senior
Managing position
Date of Birth /
Date of Incorporation *
Please paste photograph of
Designation
Individual Beneficial Owner
here
PAN/CIN Number*

Address

Page 8 of 21 Issued By Internal Audit

 Section II: I/We the undersigned hereby declare the below details of beneficial owners holding
**Controlling ownership in the captioned Company/LLP/Firm/AoP/BoI above the prescribed
threshold limit

1 Name of trustees, settlers, grantors &

Beneficiaries / Name of Shareholders /
Partner / Beneficial holders
Date of Birth /Date of Incorporation*
Mention if trustee, settler, grantor,
protector or beneficiary or Designation Please paste photograph of
(In case of Companies) Individual Beneficial
PAN/CIN Number* Owner here
Address

% of Ownership/Capital /Profits

2 Name of trustees, settlers, grantors &

Beneficiaries / Name of Shareholders /
Partner / Beneficial holders
Date of Birth /Date of Incorporation*
Mention if trustee, settler, grantor, Please paste photograph of
protector or beneficiary or Individual Beneficial Owner
Designation(In case of Companies) here
PAN/CIN Number*
Address

% of Ownership/Capital /Profits

(For Trusts: Pls provide details of trustees, Settlors, Grantors, Protectors, beneficial owners holding 15% and
above beneficial interest in the captioned Trust)

Section III: Applicable only if there is/are non-individual Beneficial owner(s) holding
Controlling** ownership as declared in Sec II.

The following individual person(s), directly or indirectly, holds **Controlling ownership in the above
captioned Company/Firm/LLP/AoP/BoI/Trust

1 Name of trustees, settlers, grantors &

Beneficiaries / Name of Shareholders /
Partner / Beneficial holders
Date of Birth /Date of Incorporation*
Mention if trustee, settler, grantor,
protector or beneficiary or Designation Please paste photograph of
(In case of Companies) Individual Beneficial Owner
PAN/CIN Number* here
Address

% of Ownership/Capital /Profits

2 Name of trustees, settlers, grantors &

Beneficiaries / Name of Shareholders /

Page 9 of 21 Issued By Internal Audit

Partner / Beneficial holders
Date of Birth /Date of Incorporation*
Mention if trustee, settler, grantor,
protector or beneficiary or Designation Please paste photograph of
(In case of Companies) Individual Beneficial Owner
PAN/CIN Number* here
Address

% of Ownership/Capital /Profits

Name of Director/Partner/Member/Trustee

_____________________
(Signatures & seal of the any of the Directors/Partners/Trustees/Members)

*Important Points to Note:

 Pan Number to be provided for Resident. In absence of it, valid ID document to be submitted. If
minor, then age proof to be provided. In case of Foreign National/NRI, copy of Passport to be
additionally provided.
 Copy of Officially Valid Document i.e. ID & Address proof of beneficial owner / Senior
Managing Official to be submitted as applicable to Individuals.
 CIN No. to be mentioned for Companies registered under ROC. For other Non-individual
entities, registration no to be mentioned.
 Address mentioned should be of Residence for Individuals and Registered Office for Non-
Individuals entity.
 Date of Incorporation should be the date when entity was registered/formed.

In case of listed Companies, no further details of beneficial owners to be obtained

**Definition of Controlling Ownership

Definition of Beneficial owners: The term "beneficial owner" has been defined as the natural person who
ultimately owns or controls a client and/or the person on whose behalf the transaction is being conducted, and
includes a person who exercises ultimate effective control over a juridical person.
Percentage allocation as per RBI guidelines for identification of Beneficial owners
 Company: 25% and above of Equity shares.
 Partnership firm/LLP/BOI/AOP: 15% and above of the property or capital or profits
 Trust: 15% and above of the property or capital or profits
Where no natural person is identified, the identity of the relevant natural person who holds the position of senior
managing official

$ Association of Persons: AOP includes Unregistered Trusts / Partnership firms

# Body of Individuals : BOI includes Societies

Page 10 of 21 Issued By Internal Audit

Annexure – J

Approval Format for Partner’s address proof to be taken as Firm address.

(To be filled up by Branch Manager)

Name of Partnership Firm: _________________________________________________________________

Nature of Business: ________________________________________________________________________

Name of All Partners:

________________________________________ _______________________________________

________________________________________ _______________________________________

Address on which business is being carried: __________________________________________________

__________________________________________________________________________________________

Date since the business being carried at PRESENT ADDRESS: __________________________________

Existence proof taken: _____________________________________________________________________

Address on Existence proof: ________________________________________________________________

__________________________________________________________________________________________

CPV done by: _____________________________________________________________________________

Address proof taken: _______________________________________________________________________

Name of the partner in whose address proof taken: ____________________________________________

Reason for not having address proof in firm’s name: __________________________________________

________________________________________________________________________________________

Page 11 of 21 Issued By Internal Audit

 Annexure K

Declaration cum Undertaking for TDS Exemption

Date:

To,
HDFC Bank,
_____ Branch,
Mumbai - _____

Dear Sir / Madam,

I/We _______________________, having PAN ___________, Principal Officer of __________________

(‘the entity’) confirm and undertake that: -

1. ______ is the entity formed under ________ Act.

2. The income of the said entity is unconditionally exempt under Section _____ of the Income-
tax Act, 1961 and the said entity is statutorily not required to file return of income as per Section
139 of the Income-tax Act, 1961.

3. Further, the PAN of the said entity is ___________.

Or

3. Further, as per updated provisions of Section 139A of the Income-tax Act, 1961, the said entity
is not required to obtain PAN from the Assessing Officer of the Income-tax Department. Hence,
the entity does not have PAN and for that Form 60 is enclosed.

(Kindly provide the details as mentioned in sr. no. 3 above, as the case may be).

4. I/We hereby enclose herewith documents in support of what is stated above.

5. I /We request you to accept the application form for opening of the bank account with your
bank.

6. I/We request you to not deduct tax at source from the payment or credit of income by the
Bank to the said entity, as being mentioned in Circular 18/2017 issued by CBDT. Further, the
said Circular is attached herewith highlighting the entry in which the said entity is covered.

7. I/We also undertake to keep the Bank informed from time to time about the changes in the
facts provided above. However, in case, if it is not provided by me/us for whatsoever reason and
Bank manages on its own to incorporate such changes, I/We will accept the changes accordingly.

8. I/We agree to indemnify and keep HDFC Bank saved and harmless against any claims, loss;
damages made or suffered on account of any misstatement / change of facts / errors of omission
or commission by me/us. If the Bank is required to pay the said tax or any interest / penalty,
I/We agree to reimburse the same and the liability in this regard will be borne by me.

For _________

Principal Officer of ________

(________)

Page 12 of 21 Issued By Internal Audit

 Annexure- L

List of organizations that are unconditionally exempt under the Income Tax

Sno Section Entities as per CBDT Circular 18/2017

1 10(20) Local Authorities:
(i) Panchayat or
(ii) Municipality or
(iii) Municipal Committee and District Board, or
(iv) Cantonment Board
2 10(23AA) Regimental Fund or Non-public Fund established by the armed forces of the
Union
3 10(23AAB) Fund set up by the Life Insurance Corporation of India or by any other insurer
4 10(23BB) Authority such as Khadi and Village Industries Board or by any other name
5 10(23BBA) Body or authority established, under any Central, State or Provincial Act which
provides for the administration of any one or more of the following, that is to
say, public religious or charitable trusts or endowments (including maths,
temples, gurdwaras, wakfs, churches, synagogues, agiaries or other places of
public religious worship) or societies for religious or charitable purposes
registered as such under the Societies Registration Act, 1860 (21 of 1860), or any
other law for the time being in force.
6 10(23BBC) SAARC Fund for regional projects set up by Colombo declaration
7 10(23BBE) Insurance Regulatory and Development Authority
8 10(23C)(i), - Prime Minister’s National Relief Fund
10(23C)(ii), - Prime Minister’s Fund (Promotion of Folk Art)
10(23C)(iii), - Prime Minister’s Aid to Students Fund
10(23C)(iiia), - National Foundation for Communal Harmony
10(23C)(iiiaa), - Swachh Bharat Kosh referred to in Sub Clause (iiiaa)
10(23C)(iiiaaa), -Clean Ganga Fund referred to in Sub-Clause(iiiaaa) of clause (23C)
9 10(25) - Recognised provident fund
- Approved superannuation funds
- Approved gratuity fund
- Coal Mines Provident Funds
- Employees' Provident Funds
10 10(25A) Employees’ State Insurance Fund
11 10(26BB) Corporation established for promoting interest of members of a minority
community
12 10(26BBB) Corporations for welfare and economic upliftment of ex-servicemen being the
citizens of India.
13 10(23BBG) Central Electricity Regulatory Commission constituted under Electricity Act,
2003
14 10(23BBH) Prasar Bharati (Broadcasting Corporation of India)
15 10(26AAB) Agricultural produce market committee or board constituted for the purpose
of regulating the marketing of agricultural produce
16 10(26B) Corporation, body, institution or association established for promoting interest
of members of Scheduled Caste or Scheduled Tribes or backward classes
17 10(44) New pension System Trust

Following are the list of entities to which section 194A shall not apply:

Page 13 of 21 Issued By Internal Audit

 Reference of sections /
SL No Entities / Persons Condition Circulars /
notifications
Banking company to which the Banking Regulation
1
Act, 1949 applies 194A(3)(iii)
Co-operative society engaged in carrying on the
2 business of banking (including a
co-operative land mortgage bank), 194A(3)(iii)
Financial corporation established by or under a Central,
3
State or Provincial Act 194A(3)(iii)
Life Insurance Corporation of India established under the Life
4 Insurance Corporation Act, 1956
(31 of 1956) 194A(3)(iii)
Unit Trust of India established under the Unit Trust
5
of India Act, 1963 (52 of 1963) 194A(3)(iii)
Company or co-operative society carrying on the business of
6
insurance 194A(3)(iii)
Other institution, association or body, which the Central Government
may, for reasons to be recorded in
7
writing, notify in this behalf in the
Official Gazette 194A(3)(iii)
Such interest credited or paid in
respect of deposits under any scheme
8 framed by the Central Government
and notified by it in this behalf in the
Official Gazette, 194A(3)(vi)
to such interest credited or paid in to which the Banking Regulation
respect of deposits (other than time Act, 1949 applies (including any
9 deposits made on or after the 1st day bank or banking institution
of July, 1995) with a banking referred to in section 51 of that
company Act) 194A(3)(vii)
to such income which is paid or in relation to a zero coupon bond
payable by Scheduled Bank issued on or after the 1st day of
10
June, 2005 by such scheduled
bank. 194A(3)(x)
Following are the list of entities to
which section 196 shall not apply:
No deduction of tax shall be made by
11 any person from any sums payable to:
 Government
 Reserve Bank of India
196
Corporation Established by or under a Central
Act which is, under any law for
the time being in force, exempt
from income-tax on its income
Mutual Fund Specified under clause (23D) of
section 10,
where such sum is payable to it by
way of interest or dividend, or any
other income accruing or arising to it.

Page 14 of 21 Issued By Internal Audit

 Annexure M – Branch Certification

Customer’s Name : __________________________________________ Bar Code :_________________________________

Section 1: Certification by Account sourcing personnel :

Mandatory /
Sr No Type of Certification Tick against the relevant checks
Conditional Mandatory
1 All Original documents seen and verified Mandatory
Customer signed in my presence on all supporting
2 Mandatory
documents
3. Aadhaar Annexure for Authorized Signatories Mandatory

Signature ________________________________;

Date_____________________________________;

Name of Sourcing staff ______________________________________________________________

EMP Code : _____________, Branch Name _______________________, Branch Code ___________

Section 2 : Certification by BDA :

Tick
Sr Mandatory /
Type of Certification relevant
No Conditional
checks
1 Blacklisted MLM match carried out - Negative match Mandatory
2 Banned Dedupe Check carried out Mandatory
3 Customer Contactibility done on provided phone no Mandatory
4 All PAN have been verified from site Mandatory
5 Account Opening Documents have been verified from KYC Utility Mandatory
Annexure N conducted by BM , RM , PBA, RBH , BOM, PB, BSM, SBSM, CA-AM Mandatory
6
/ CA-RM and approved by BM / CH
7 FATCA / CRS Annexure signed by BDA Mandatory
8 Below Online KYC Documents (not carrying physical stamp and sign of issuing authority) Verified from Site
Mandatory where
GST
document is obtained
Mandatory where
Shop Licence
document is obtained
Mandatory where
FSSAI Licence
document is obtained
Mandatory where
ICAI / ICSI Certificate
document is obtained
Mandatory where
Municipal Licence
document is obtained
Mandatory where
Trade Licence
document is obtained
Mandatory where
IEC Certificate
document is obtained
Mandatory where
Labour Licence
document is obtained

Page 15 of 21 Issued By Internal Audit

 Mandatory where
MCA Site verification done / eMOA and eAOA verified from MCA site
document is obtained

Any Other ______________________________ ( Please specify name ) Mandatory if applicable

8 Signatures Verified from System for Existing Customer Mandatory if applicable

For name mismatch in KYC document v/s AOF

I have made necessary enquiries on the discrepancy observed ‘The name on the
9 Mandatory if applicable
identity / address document VS the name on the AOF’. I confirm that the
individual signing the account opening form and the individual appearing on the
identity / address document are the same individuals.
Approvals provided with form
(a) Initial IP issued through saving account (BM E4 level / CH) with Annexure A
or Bank statement.
(b) NIL IP (Circle / Zonal Head approval with Annexure A or Bank statement)
(c) Single existence proof provided for proprietorship firm (BM / CH approval
10. Mandatory if applicable
with Annexure E).
(d) CH approval for third party deed purchase, along with declaration signed by
all the partners.
(e) CH approval to override the banking clause
(f) CH approval for annexure J
If the constitution is not mentioned on the IP cheque, confirm type of entity for
11. Mandatory if applicable
proprietorship / Partnership.
Where photograph is not clear on KYC document.
12. Recent Photograph needs to be affixed on the copy of KYC document and Mandatory if applicable
customer has to sign across the photograph. Identity of the customer is confirmed.
NetBanking, Debit Card request received with non-individual accounts has been
13. Mandatory if applicable
signed by BDA

Additional checks conducted prior to account opening of NBFCs / Chit Funds /

14. Mandatory if applicable
Nidhi Companies / Mutual Benefit Companies.

If customer submits RBI Licence, same should be valid as on date and verified
14A. Mandatory
from RBI.

If RBI Licence is not submitted, check for nature of business on AOF / MOA -
14B. Mandatory
Alternate business proof required.
Other Exceptions/ Certifications / Remarks to be certified by BDA (If any)
1…………………………………………………….
15. Mandatory if applicable
2…………………………………………………….
3…………………………………………………….

Signature ________________________________;

Date_____________________________________;

Name of BM / BDA ______________________________________________________________

EMP Code : _____________, Branch Name _______________________, Branch Code ___________

Page 16 of 21 Issued By Internal Audit

 Annexure- O Declaration for INC 20 A (On the letterhead of a company)

Place:

Date:

To,

HDFC Bank Limited,

…………………..

………………….

Dear Sir,

______________ (“the Company”), is incorporated under the _____________ and obtained a certificate of
incorporation dated ________________ from the Registrar of Companies of ________ (“ROC”). As per provisions
of Companies Act, 2013 (“the said Act”), the Company, before commencing any business and exercising any
borrowing powers, needs to file form no. INC.20 A with ROC within one hundred and eighty days of its
incorporation. For _____________________________________________ (“Purpose”) {please specify the purpose of
payments to be done prior to commencement}, the Company desires to open a bank account and has approached the
HDFC Bank Limited (“Bank”) for the same.

The Company has requested the Bank to open an account and has submitted all necessary documents as per KYC
requirements, except certified copy of form no. INC.20A duly filed along with necessary proof of such filing, as
for filing of the said form and for complying with relevant provisions of the said Act the Company needs to open
a bank account.

Upon request of the Company, the Bank has agreed to open an account, subject to the Company undertaking the
following. In view of the above, the Company undertakes as under;

(a) The Company is duly incorporated under the _____________ and obtained a certificate of incorporation
dated ________________ from the ROC.
(b) The Company will file form no. INC 20A with the ROC on or before _________ (date should be within 180
days of date of Incorporation) in compliance with provisions of the said Act.
(c) Till completion of filing of the said form with ROC and till submitting the certified copy of form no. INC
20A duly filed along with necessary proof of such filing, the Company will not commence any business and
will not exercise any borrowing powers and will not use the account opened with the Bank except for the
Purpose as mentioned above.
(d) On failure of filing of form no. INC 20A by the Company within prescribed period, for any reason
whatsoever, the Bank has a right to close the account forthwith without allowing any further time to the
Company.

The Company acknowledges that it is on the faith of this letter, the Bank has agreed to open the account and
Bank shall not be responsible for any losses, cost, charges, expenses that may be incurred due to such account
opening and the Company shall be solely responsible for the same.

The Company agrees to execute/submit such other documents in favour of/with the Bank as may be required by
the Bank for opening an account of the Company.

Thanking you,

Yours faithfully,

Authorized Signatory

Page 17 of 21 Issued By Internal Audit

Annexure P

Declaration for Online Shop & Establishment Intimation (Form G)

(To be obtained on the letterhead of the client)

Date:

To,
The Branch Manager
HDFC Bank Limited,
(Branch Address)

Dear Sir,

Sub: Opening of Sole Proprietorship A/c of M/s________________________________

I Mr / Ms ___________________________________, Proprietor of the above mentioned Firm hereby

confirm that the attached Form G (Receipt of Intimation) vide receipt number _____________________
& application Id number______________________________ is valid as on date and has not been
cancelled by the issuing authority.

I confirm that all the details mentioned above are correct.

For, (Name of Entity)

(Name, Signature/s and Designation/s of authorised signatories)

Page 18 of 21 Issued By Internal Audit

 Annexure Q

Documents for establishing proof of existence for Sole proprietorship firms:

Category A:
a. License / registration certificate issued, in the name of the entity, by / under:
i) Municipal authorities such as Shop & Establishment certificate / Trade License,
ii) Registering authority in the name of practicing firm like Certificate of Practice
issued by Institute of Chartered Accountants of India, Institute of Cost
Accountants of India and Institute of Company Secretaries of India,
iii) Indian Medical Council,
iv) Food and Drug Control Authorities,
v) IRDA (Insurance Regulatory and Development Authority),
vi) State / Central government authority,
vii) any specific Statute / Act of the government,
viii) Professional Tax / Goods and Service Tax (GST, Branch to verify active status and
customer’s name from site and attach print out along with certification)
ix) VAT / CST certificate, only in case customer is dealing in petroleum crude, high
speed diesel, motor spirit (commonly known as petrol), natural gas and aviation
turbine fuel,
x) Factory registration certificate issued by any state / central government authority,
xi) RBI/SEBI,
xii) PF Commissioner - Registration certificate of recognized Provident Fund,
xiii) District Industries Center for firm registered as SSI/Micro/Medium Unit (EM Part
II Acknowledgement),
xiv) Contract Labour (Regular & Abolition) Act 1970,
xv) Police department under the provisions of State Police Acts,
xvi) Director General of foreign Trade (IEC Certificate),
xvii) Weights & Measures Act, 1976 (Inspection / Verification certificate,
xviii) License to sell stock or exhibit for Sale or distribute Insecticides, under the
Insecticides Rules, issued by respective state /union government department.

b. Receipt of Intimation (Form ‘G’) issued in Maharashtra for shops and establishment (for
establishments having less than 10 employees) provided the same is accompanies with
application for intimation Form ‘F’ along with customer’s declaration as per annexure P
and CA certificate as per annexure G. (To be ensured that details mentioned in Form F matches
with Form G),
c. Permission Issued by respective government authority for units in SEZ (Special Economic
Zone), STP (Software Technology Park), EOU (Export Oriented Unit), EHTP (Electronic
Hardware Technology Park), DTA (Domestic Tariff Area) and EPZ (Export Processing
Zone) in the name of the entity mentioning the address allotted,
d. Letter/ Certificate/ NOC / permission issued by village Administrative Officer / Talati /
Panchayat Head / Mukhiya / Village Developmental officer / Block development officer
or Equal Rank officer for customers in rural / village areas and President/CEO (if
document issued by Nagar Parishad/Zilla Parishad) stating the details of existence of the
firm,
e. Latest & complete Income Tax Return in name of sole proprietor where firm’s income is
reflected (duly authenticated / acknowledged by Income Tax Authorities) provided IP is
through a cheque from firm’s existing account,
f. Utility bills such as electricity, water, and landline telephone bills (not be older than 3
months), in the name of the proprietary concern provided 2nd document is not a CA
certificate.

Category B:
i. Latest Professional Tax / GST Returns filed in name of firm, duly acknowledged.
Profession Tax/GST Returns cannot not be accepted along with registration certificate under

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 respective acts e.g. Professional Tax/GST Return cannot be accepted with Professional Tax /GST
Registration Certificate),
ii. TAN Allotment Letter, in name of firm / proprietor (subject to firm’s name appearing in
address) or TAN registration details (available online),
iii. Income Tax / Wealth Tax Assessment order,
iv. Bank account statement, in the name of firm, for last six months with satisfactory
operations subject to obtaining IP cheque from the same account provided this account is
maintained with a Nationalized / private / foreign bank or Regional Rural / Cooperative
Banks (for customers in rural / village areas). This document cannot be accompanied with
ITR as Category A document.
v. Latest property tax receipt in the name of firm issued by local government authorities,
vi. Certificate issued by a Chartered / Cost Accountant (as per Annexure – G) confirming
existence of the firm, containing name and address of firm along with name of the
proprietor. The name of Chartered / Cost Accountant to be validated from chartered / cost
accountants’ directory. Incase Certificate has been issued by Chartered Accountant,
certificate to contain UDIN number which needs to be verified by the Branch in ICAI
website and attach printout of verification carried out.
vii. Landline telephone bill, in the name of proprietor (with the word "Prop" mentioned on it)
and name of firm appearing in address,

Important
1) Online printout of registration certificates / details can be accepted provided the same is
verified online from relevant website and authenticated by BDA along with signature &
stamp,
2) Online registration certificates issued with a disclaimer such as, “The certificate is based
on the information provided by the occupier/employer and has not been verified” or a
similar such disclaimer, can be accepted along with any other Cat B document other than
CA certificate,
3) In case of acceptance of online MeeSeva Certificate (issued in the state of Andhra
Pradesh/Telangana), if the branch is unable to verify the same through website, then
such certificate would be accepted only alongwith CA certificate (Annexure G),
4) Online print out of labour licence (issued in Delhi for shops and establishment) cannot be
accepted as a valid proof of existence, and
5) Udhyog Adhaar Memorandum is not accepted as a valid proof of existence.

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 Annexure R

To be stamped /franked for Rs. 600/-

Declaration Cum Undertaking

From the applicant that they are exempted from income tax for eligibility to open Savings Account

Date:

HDFC Bank Limited

____________ Branch,

___________________

Re: Declaration for exemption from payment of Income Tax under the provisions of the Income Tax
Act 1961 – for opening of proposed Savings Account

We, ___________________________________________ (Name of the entity) registered under

______________ Trust Act ______ (Year) and having our registered office at (Address of the entity)
understand that as per the RBI guidelines only institutions who are not explicitly prohibited from
having a savings account and whose entire income is exempt from payment of income-tax under the
Income Tax Act, 1961 (other than those explicitly exempt from prohibition to open a savings account)
can have the benefit of savings account interest.

We agree and confirm that we have read the terms and conditions of opening of the Savings Account
and am/are aware of and will adhere to all the terms/conditions of opening/ applying/ availing/
maintaining/ operating (as applicable) of the said Saving Account with/by HDFC Bank in force from
time to time.

We further declare and confirm that we are exempted from payment of income tax, under the
provisions of the Income Tax Act 1961, and hence we are entitled to avail the savings bank interest.

We hereby agree and undertake to keep HDFC Bank save harmless and indemnified from and against
all losses, damages, costs, charges and expenses which HDFC Bank may sustain, incur or suffer or be
put to or become liable by reason or as a consequence of any information furnished herewith by us
being at any time found to be false and also from and against all actions, suits, proceedings, claims
and/or demands whether with or without interest, whatsoever made or preferred against HDFC
Bank in relation to or arising out of reason of HDFC Bank having relied on our above undertaking.

We also understand that this declaration and compliance is not the valid documentation for receiving
interest without deduction of tax at source and the relevant documentation for the same will be
provided as per the provisions of the Income Tax Act from time to time, failing which the tax at the
applicable rates would be deducted at source by the bank

For, ________________________________

Managing Trustee

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