4/4/23, 11:47 AM SAP Financial Accounting Configuration Steps - SAP Tutorial

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SAP Financial Accounting Configuration Steps

Home → SAP FICO TUTORIALS → SAP Financial Accounting Configuration Steps

Financial Accounting Configuration in SAP

Enterprise Structure Configuration Settings

Enterprise Structure:- The SAP Financial Accounting enterprise structure is an organizational

structure that represents an enterprise structure in SAP. Enterprise Structure is the key building block to
the entire organization.

Below are the Steps of Enterprise Structure Settings and configuration 

1. Define Company
2. Define Company Code
3. Assign Company Code to Company
4. Define Business Area
5. Define Functional Area
6. Define Credit Control Area
7. Assign Company Code to Credit Control Area

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Step 1:- Define Company

SAP Menu Path :- SPRO –> IMG –> Enterprise Structure –> Definition –> Financial Accounting –>
Define Company

Transaction Code:- OX15

 Step 2:-  Define Company Code

 SAP Menu Path :- SPRO –> IMG –> Enterprise Structure –> Definition –> Financial Accounting –> Edit,
Copy, Delete, Check Company Code

Step 3:- Assign Company Code to Company

Sap Menu Path :- SPRO –> IMG –> Enterprise Structure –> Assignment –> Financial Accounting –>
Assign Company Code to Company

Transaction Code:- OX16

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 Step 4:- Define Business Area

 SAP Menu Path :- SPRO –> IMG –> Enterprise Structure –> Definition –> Financial Accounting –
> Define Business Area

Transaction Code :- OX03

 Step 5 :- Define Functional Area

 SAP Menu Path :– SPRO –> IMG –> Enterprise Structure –> Definition –> Financial Accounting –
> Define Functional Area

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 Step 6:- Define Credit Control Area

 SAP Menu Path :- SPRO –> IMG –> Enterprise Structure –> Definition –> Financial Accounting –
> Define Credit Control Area

Transaction Code:- OB45

 Step 7:- Assign Company Code to Credit Control Area

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Sap Menu Path :- SPRO –> IMG –> Enterprise Structure –> Assignment –> Financial Accounting –
> Assign Company Code to Credit Control Area

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Financial Accounting Global Settings Configuration Steps 

Step 1:- Define Fiscal year

Step 2:-  Assign Company Code to Fiscal Year Variant
Step 3:- Define variant for the opening Posting period
Step 4:-  Define Variant for the open and close posting period
Step 5:-  Assign Variant to Company code
Step 6:- Define Field status variant
Step 7:-  Assign Company code to Field Status Variants
Step 8:- Define Posting Keys
Step 9:- Define Document types
Step 10:- Define Document Number Range
Step 11:- Define Tolerance group for Users

Step 1:- Define Fiscal year

SAP Path :- SPRO –> IMG –> Financial Accounting –> Financial Accounting Global Settings –> Fiscal
Year –> Maintain Fiscal year variant

Transaction Code:- OB29

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 Step 2:- Assign Company Code to Fiscal Year Variant

SAP Path :- SPRO –> IMG –> Financial Accounting –> Financial Accounting Global Settings –> Fiscal
Year –> Assign Company Code to Fiscal Year variant

Transaction Code:- OB37

Step 3 :- Define variants for opening Posting period

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SAP Path :– SPRO –> IMG –> Financial Accounting –> Financial Accounting Global Settings –>
Documents –> Posting Period –> Define variants for opening Posting period

Transaction Code :- OBBO

 Step 4 :- Define Variant for open and close posting periods

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SAP Path :- SPRO –> IMG –> Financial Accounting –> Financial Accounting Global Settings –>
Documents –> Posting Period –> open and close posting periods

Transaction Code :- OB52

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 Step 5 :- Assign Variants to Company code

SAP Path :- SPRO –> IMG –> Financial Accounting –> Financial Accounting Global Settings –>
Documents –> Posting Period –> Assign Variants to Company code

Transaction Code:- OBBP

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 Step 6:- Define Field status variants

SAP Path :- SPRO –> IMG –> Financial Accounting –> Financial Accounting Global Settings –>
Documents –> Line Item –> Controls –> Define Field status variants 

Transaction Code :- OBC4

Step 7 :- Assign Company code to Field Status Variants 

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SAP Path :- SPRO –> IMG –> Financial Accounting –> Financial Accounting Global Settings –>
Documents –> Line Item –> Controls –>   Assign Company code to Field Status Variants

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Transaction Code :- OBC5

Step 8 :- Define Posting Keys

SAP Path :- SPRO –> IMG –> Financial Accounting –> Financial Accounting Global Settings –>
Documents –> Line Item –> Controls –>   Define Posting Keys

Transaction Code:- OB41

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 Step 9:- Define Document types

SAP Path :- SPRO –> IMG –> Financial Accounting –> Financial Accounting Global Settings –>
Documents –> Document Header –> Define Document types

Transaction Code :- OBA7

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Step 10 :- Define Document Number Range

SAP Path :– SPRO –> IMG –> Financial Accounting –> Financial Accounting Global Settings –>
Documents –> Document Header –>Document Number Range –> Define Document Number Range

Transaction Code:- OBA7

Step 11:- Define Tolerance group for Users

SAP Path :- SPRO –> IMG –> Financial Accounting –> Financial Accounting Global Settings –>
Documents –> Line Item –> Controls –>   Define Tolerance group for Users

Transaction Code:- OBA4

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General Ledger Accounting Configuration Steps

General Ledger Accounting:- General ledger accounting is the complete record of all business
transactions. 

GL Accounting Configuration Steps:-

Step-1:- Define Chart of Accounts

Step-2:-Assign Company Code to Chart of Accounts
Step 3:- Define Account Groups
Step 4:- Define Retained Earning Account
Step 5:- Creation of GL Master Records
Step 6:- Define Tolerance Group for GL Account

Step 1:- Define Chart of Accounts

SAP Path :- SPRO -> IMG –> Financial accounting –> General ledger Accounting –> GL Accounts –>
Master Data–> Preparations –> Edit Chart of Accounts list

Transaction Code :- OB13

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Step-2 :-Assign Company Code to Chart of Accounts

SPRO -> IMG –> Financial accounting –> General ledger Accounting –> GL Accounts –> Master Data–>
Preparations –> Assign Company Code to Chart of Accounts

Transaction Code :- OB62

Step 3 :- Define Account Groups

SAP Path :- SPRO -> IMG –> Financial accounting –> General ledger Accounting –> GL Accounts –>
Master Data–> Preparations –> Define Account Groups

Transaction Code:- OBD4

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Step 4:- Define Retained Earnings Account 

SAP Path :- SPRO -> IMG –> Financial accounting –> General ledger Accounting –> GL Accounts –>
Master Data–> Preparations –> Define Retained Earnings Account 

Transaction Code:- OB53

Step 5:- Creation of GL Master Records

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SAP Path :- SPRO -> IMG –> Financial accounting –> General ledger Accounting –> GL Accounts –>
Master Data–> Preparations –> GL Account Creation and Processing –> Edit G/L Account 

Transaction Code:-  FS00

Step 6:- Define Tolerance Group for GL Account

SAP Path :- SPRO -> IMG –> Financial accounting –> General ledger Accounting –> Business
transactions –> Open Item Clearing –> Clearing Differences –> Define Tolerance Groups for GL Accounts

Transaction Code:- OBA0

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Accounts Payable Configuration Steps:-

Accounts Payable Overview:- Accounts Payable is a Subsidiary Ledger account. Accounts payable

records and manages accounting data for all vendors. When postings are made in Accounts
Payable simultaneously recorded in the General ledger account.

Steps in Accounts Payable Configuration are as follows

1. Step 1:- Creation of Vendor Account Groups

2. Step 2:- Create number range for vendors account 
3. Step 3:- Assign number range to vendor account groups
4. Step 4:- Define tolerance group for vendor
5. Step 5:- Creation of vendor master
6. Step 6:- Creation of GL as Reconciliation Accounts
7. Step 7:- Document types and no. ranges
8. Step 8:- Vendor Payment Terms
9. Step 9:- Automatic Payment Program

Step 1:- Creation of Vendor Account Groups

SAP Path :SPRO –> Financial accounting –> Accounts Receivable and Accounts Payable –> Vendor
Accounts –>Master data –> preparation for creating vendor master data –> Define Account Groups
with Screen Layout (Vendors)

Transaction Code:- OBD3

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Step 2 :- Create number ranges for vendors account

SAP Path :- SPRO –> Financial accounting –> Accounts Receivable and Accounts Payable –> Vendor
Accounts –> Master data –> Preparation for creating vendor master data –> Create number ranges
for vendors account

Transaction Code :- XKN1

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 Step 3:- Assign Number Range to Vendor Account Groups

SAP Path :SPRO –> Financial accounting –> Accounts receivable and accounts payable –> Vendor
Accounts –>Master data –> preparation for creating vendor master data –> Assign Number Range to
Vendor Account Groups

Transaction Code:- OBAS

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Step 4:- Define tolerance group for vendors

SAP Path :SPRO –> Financial accounting –> Accounts receivable and accounts payable –> Business
transactions –> Outgoing payments –> Manual outgoing payments –> Define Tolerances (Vendors)

Transaction Code:- OBA3

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 Step 5:- Creation of Vendor Master

SAP Path :- SAP Menu –> Accounting –> Financial Accounting –> Account payable –> Master Records –>
Maintain Centrally –> Create 

Transaction Code:- XK01

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Step 6:- Creation of GL as Reconciliation Accounts ( Sundry Creditors )

SAP Menu Path:- SAP Menu  –> Accounting –> Financial Accounting –> General Ledger –> Master
Records –> Individual Processing  –> Create Centrally

Transaction Code:- FS00

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Step 7:-Document types and no. Ranges  ( KZ, KR, KA )

SAP Menu Path:– SPRO –> IMG –>Financial Accounting –>Financial Accounting Global Setting –
>Document–>Document Number ranges –> Define Document Number Ranges

Transaction Code:- FBN1

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Step 8:- Vendor Payment Terms

SAP Menu Path:- IMG –> Financial Accounting –> Accounts Receivable & Accounts Payable –>
Business Transactions –> Outgoing Invoices/Credit Memos –> Maintain Terms of Payment

Transaction Code :- OBB8

Step 9:- Automatic Payment Program

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Menu Path:– IMG –> Financial Accounting –> Accounts Receivable & Payable –> Business Transactions
–> Outgoing Payments –> Automatic Outgoing Payments –> Payment method/Bank Selection for
Payment program

Transaction Code:- FBZP

Accounts Receivable

SAP FICO Accounts Receivable Configuration Steps

Step 1:- Creation of Customer Account Group

Step 2:- Create Number Ranges for Customer Accounts
Step 3:- Assign Number range to Customer Accounts groups
Step 4:- Define tolerance group for Customer
Step 5:- Creation of GL Reconciliation Accounts ( Sundry Debtors )
Step 6:- Creation of Customer master records
Step 7:- Document types and Number range ( DR, DZ, DA )
Step 8:- Bill of Exchange
Step 9:- Dunning

Step 1:- Creation of Customer Account Group:- 

SAP Path :– SPRO –> Financial Accounting –> Accounts Receivable and Accounts Payable –> Customer
Accounts –> Master Data –> Preparation for creating customer master data –> Define Account Groups

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with Screen layout ( Customer )

Transaction Code :- OBD2

Step 2 :- Create Number Ranges for  Customer Accounts

SAP Path :– SPRO –> Financial Accounting –> Accounts Receivable and Accounts Payable –> Customer
Accounts –> Master Data –> Preparation for creating customer master data –> Create Number Ranges for
Customer Accounts

Transaction Code : XDN1

Step 3 :- Assign Number range to Customer Accounts groups :-

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SAP Path :– SPRO –> Financial Accounting –> Accounts Receivable and Accounts Payable –> Customer
Accounts –> Master Data –> Preparation for creating customer master data –> Assign Number ranges to
Customer Accounts groups

T Code :- SPRO

Step 4 :- Define tolerance group for Customer :-

SAP Path :– SPRO –> Financial Accounting –> Accounts Receivable and Accounts Payable –> Business
Transactions –> Incoming payments –> Manual incoming payments –> Define Tolerance ( Customer )

T Code :- OBA3

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Step 5 :- Creation of GL Reconciliation Accounts ( Sundry Debtors )

SAP Menu Path:- SAP Menu  –> Accounting –> Financial Accounting –> General Ledger –> Master
Records –> Individual Processing  –> Create Centrally

Transaction Code :- FS00

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Step 6 :- Creation of Customer master records

SAP Menu Path :- SAP Menu –> Accounting –> Financial Accounting –> Accounts Receivable –> Master
Records –> Create

T Code:- XD01

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Step 7:- Document types and Number range ( DR, DZ, DA )

SAP Menu Path:– SPRO –> IMG –>Financial Accounting –>Financial Accounting Global Setting –
>Document–>Document Number ranges –> Define Document Number Ranges

Transaction Code:- FBN1

Step 8:- Bill of Exchange:-

SAP Menu Path :- SPRO –> IMG –> Financial Accounting –> Bank Accounting –> Business Transactions
–> Bills of Exchange Transactions –> Bills of exchange receivable –> Define Alternative recon a/c for bills
of exchange

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Transaction Code:- OBYN

Step 9:- Dunning:-

SAP Path :– SPRO –> Financial Accounting –> Accounts Receivable and Accounts Payable –> Business
Transactions –>Dunning –> Basic Settings for Dunning –> Define Dunning Area

Transaction Code :- OB61

Asset Accounting

Asset Accounting Overview:- Asset Accounting is an important module in SAP and manages an
organization’s assets by master records. Asset accounting is a sub-ledger to the SAP FI module for
managing the Asset records.

 SAP Asset Accounting Configuration Steps:-

Step 1:- Copy Reference Chart of Depreciation/ Depreciation Area

Step 2:- Assign Chart of Depreciation to Company Code
Step 3:- Specify Account Determination
Step 4:- Create screen Layout Rule
Step 5:- Define Number range Interval
Step 6:- Define Asset Classes
Step 7:- Determine Depreciation area in the Asset Class
Step 8:- Assignment of General Ledger Accounts
Step 9:- Specify Intervals and Posting Rules
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Step 10:- Define Screen Layout for Asset master data

Step 11:- Define Screen Layout for Asset Depreciation Areas
Step 12:- Define Depreciation Methods
Step 13:- Maintain Depreciation keys
Step 14:- Depreciation Run
Step 15:- Create Asset Master

 Step 1:- Copy Reference Chart of Depreciation/ Depreciation Area

SAP Menu Path :- SPRO –> Financial Accounting –> Asset Accounting –> Organizational Structure –
> Copy Reference Chart of Depreciation/ Depreciation Area

T code:- EC08

Step 2:- Assign Chart of Depreciation to Company Code

SAP Menu Path :– SPRO –> Financial Accounting –> Asset Accounting –> Organizational Structure –
>Assign Chart of Depreciation to Company Code

T Code:- OAOB

 Step 3:- Specify Account Determination

SAP Menu Path :- SPRO –> Financial Accounting –> Asset Accounting –> Organizational Structure –>
Asset Classes –> Specify Account Determination

 Step 4:- Create screen Layout Rule.

SAP Menu Path :– SPRO –> Financial Accounting –> Asset Accounting –> Organizational Structure –>
Asset Classes –> Create screen Layout Rule

 Step 5:- Define Number range Interval.

SAP Menu Path :– SPRO –> Financial Accounting –> Asset Accounting –> Organizational Structure –>
Asset Classes –> Define Number range Interval

T Code:- AS08

 Step 6:- Define Asset Classes

SAP Menu Path :– SPRO –> Financial Accounting –> Asset Accounting –> Organizational Structure –>
Asset Classes –> Define Asset Classes

T Code:- OAOA

Step 7:- Determine Depreciation area in the Asset Class

SAP Menu Path :– SPRO –>IMG –> Financial Accounting –> Asset Accounting –> Valuation –
> Determine Depreciation area in the Asset Class

T Code:- OAYZ

 Step 8:- Assignment of General Ledger Accounts

SAP Menu Path :- SPRO –>IMG –> Financial Accounting –> Asset Accounting –> Integration with
General Ledger –> Assign General Ledger Accounts

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T Code:- AO90

 Step 9:- Specify Intervals and Posting Rules

SAP Menu Path :- SPRO –>IMG –> Financial Accounting –> Asset Accounting –> Integration with
General Ledger –> Post Depreciation to General Ledger –> Specify Intervals and Posting Rules

T Code:- OAYR

 Step 10:- Define Screen Layout for Asset Master data.

 SAP Menu Path :- SPRO –>IMG –> Financial Accounting –> Asset Accounting –> Master Data –>
Screen Layout –> Define Screen Layout for Asset Master data

 Step 11:- Define Screen Layout for Asset Depreciation Areas

 SAP Menu Path :– SPRO –>IMG –> Financial Accounting –> Asset Accounting –> Master Data –>
Screen Layout –> Define Screen Layout for Depreciation Areas

T Code:-  AO21

 Step 12:- Define Depreciation Methods

Define Base methods

Define Decline Balance Methods
Define Multi-Level methods

SAP Menu Path :– SPRO –>IMG –> Financial Accounting –> Asset Accounting –>Depreciation –>
Valuation methods –>Depreciation  Key –> Calculation methods –> Define Base methods

SAP Menu Path :- SPRO –>IMG –> Financial Accounting –> Asset Accounting –>Depreciation –>
Valuation methods –>Depreciation  Key –> Calculation methods –> Define Decline Balance Methods

SAP Menu Path :- SPRO –>IMG –> Financial Accounting –> Asset Accounting –>Depreciation –>
Valuation methods –>Depreciation  Key –> Calculation methods –> Define Multi Level methods

 Step 13:- Maintain Depreciation keys.

SAP Menu Path :- SPRO –>IMG –> Financial Accounting –> Asset Accounting –>Depreciation –>
Valuation methods –>Depreciation  Key –> Maintain Depreciation Key

T Code:- AFAMA

 Step 14:- Depreciation Run:-

SAP Menu Path :- SPRO –>IMG –> Financial Accounting –> Fixed Assets –> Periodic Processing –>
Depreciation Run –> Execute

T Code:- AFAB

 Step 15:- Create Asset Master

SAP Menu Path :-  SAP Menu –> Accounting –> Financial Accounting –> Fixed Assets –> Asset –>
Create

T Code:- AS01

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 Bank Accounting

Bank Accounting:- Bank account is an important module in SAP fi used to handle accounting
transactions that you process with your bank. Bank Accounting includes the management of organization
Bank Master data and processing of incoming and outgoing payments.

Bank Accounting Configuration Steps:-

Step 1:- Define House Banks

Step 2:-  Create Bank Key

Step 3:- Electronic Bank Statement Configuration

Creation of Accounts Symbols

Assign Accounts to Accounts symbols
Create Keys for Posting Rules
Define Posting Rules
Create Transaction Type
Assign External Transaction Types to Posting Rules
Assign Bank Accounts to Transaction Types

Step 4:- Manual Bank Statement

Step 5:- Define Posting Keys  and Posting Rules for Check Deposit

Step 6:- Create and Assign Business Transactions

Step 7:- Define Variants for Check Deposit

Step 1:- Define House Banks

Menu Path :– SPRO –> IMG –> Financial Accounting –> Bank Accounting –> Bank Accounts –> Define
house banks

Transaction Code:- FI12

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Step 2:-  Create Bank Key

SAP Menu Path:- SAP Menu –> Accounting –> Financial Accounting –> Accounts Receivable –
> Master Records –> Bank –> Create ( Create bank Key )

Transaction Code:- FI01

Step 3:- Electronic Bank Statement Configuration

Sap Menu Path :- SPRO –> IMG –> Financial Accounting –> Bank Accounting –> Business Transactions
–> Payment Transactions –> Electronic Bank Statement –> Make Global Settings for Electronic Bank
Statement

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Creation of Accounts Symbols

Assign Accounts to Accounts symbols
Create Keys for Posting Rules
Define Posting Rules
Create Transaction Type
Assign External Transaction Types to Posting Rules
Assign Bank Accounts to Transaction Types

Step 4:- Manual Bank Statement:-

Sap Menu Path :- SPRO –> IMG –> Financial Accounting –> Bank Accounting –> Business
Transactions –> Payment Transactions –> Manual Bank Statement –> Create and Assign Business
transactions

Step 5:- Define Posting Keys  and Posting Rules for Check Deposit

Sap Menu Path :- SPRO –> IMG –> Financial Accounting –> Bank Accounting –> Business
Transactions –> Check Deposit –> Define Posting Keys  and Posting Rules for Check Deposit

Step 6:- Create and Assign Business Transactions

Sap Menu Path :- SPRO –> IMG –> Financial Accounting –> Bank Accounting –> Business
Transactions –> Check Deposit –> Create and Assign Business Transactions

Step 7:- Define Variants for Check Deposit

Sap Menu Path :– SPRO –> IMG –> Financial Accounting –> Bank Accounting –> Business
Transactions –> Check Deposit –>  Define Variants for Check Deposit.

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