Excel

EXCEL CLG NOTES

Uploaded by

AMAL RAJPUT

Available Formats

Download as PDF or read online on Scribd

0% found this document useful (0 votes)

16 views

Excel

EXCEL CLG NOTES

Uploaded by

AMAL RAJPUT

Available Formats

Download as PDF or read online on Scribd

You are on page 1/ 38

Workbooks in Microsoft Excel Acollection of worksheets is referred to as a workbook (spreadsheets). Workbooks are your Excel files. You’ ll need to create a new workbook every time you start a new project in Excel. There are various ways to begin working with an Excel workbook. You can either start from scratch or use a pre-designed template to create a new workbook or access an existing one. Creating a new Workbook Follow these steps to create a new Blank workbook, giving a name to it & saving it:Step 1: Click on the Microsoft Office button on the top-left corner. Step 2: Then click on New. [XK eee) Step 3: A dialog box for New Workbook will pop up. Click on blank Document & then on Create tab.Step 3: A dialog box for New Workbook will pop up. Click on blank Document & then on Create tab. Anew blank workbook is created & it appears on your screen. Note: MS Excel automatically opens anew Workbook for you when you open Excel in your system..x Note: MS Excel automatically opens a new Workbook for you when you open Excel in your system. Inserting Text in Excel In Excel, you can see multiple rows & columns, each rectangular box in a row or any column is called a Cell. A cell address on a worksheet can be determined by combining a column letter and a row number. Using these addresses, we can refer to any cell (in Excel formulas) in the worksheet. As you click on any of the cells, you can see its address in the name box(Left most side below the home tab).As you click on any of the cells, you can “ see its address in the name box(Left most side below the home tab). | Home | Insert PageLayout Formulas Data_—_—Review B & cut Calibri sn - la Ga Copy Past © roumst Pinter (Ps 2 u-/(H-|o- A == Clipboard ____ Font te wi a ee er ee ' 1 olukgn B & row 2 -> B2 #33) ai Name Box = cell Selected Step 1: Select a cell in which you want to insert text. Step 2: Insert your data by typing something from the keyboard (In that selected cell) Home | Insert Pagelayout Formulas Data {a cut Calibri [un rs | (2s G3 Copy } Paste Bree [Q- A-|Step 2: Insert your data by typing something from the keyboard (In that selected cell) Gy, 7 | Home | Insert PageLayout Formulas Data ie & Cut Calibri | Math110.£06, Mtetiteionee C3 / @ Type the new sheet name. B® oence Entart@ Type the new sheet name. 8) Press [Enter]. The worksheet is renamed. Changing Worksheet Tab Colors Coloring worksheet tabs can make specific worksheets easier to locate within a large workbook. @ Right click the appropriate Sheet tab » select Tab Color » select the desired color. Insert... Delete Rename Move or Copy... &)| View Code @y| Protect Sheet... Bene » Hide Unhide Select All Sheets No Color Q | More Colors...Inserting Worksheets New Excel workbooks are created automatically with three worksheets. If you need additional sheets, you can easily insert them. Inserting Worksheets: Right Click Option This option inserts a new worksheet in front of the selected Sheet tab. @ Right click the appropriate Sheet tab » select Insert... 4 > 1 | Math110 £06 @drisernmecicaemy t 7 The Insert dialog box appears. 2) Select the General tab. © Select Worksheet. @ Click OK. The new worksheet is inserted in front of the current worksheet.Inserting Worksheets: Button Option This option inserts a new worksheet after all other worksheets. @ At the far right of the worksheet tabs, click Insert Worksheet. 2 Anew worksheet is added to the right of all other worksheets. Moving Worksheets You may want your worksheets in a particular order when printing the final document. You may also want to to group similar worksheets together, or simply rearrange the order for easier access while working on a file. If the original worksheet order no longer fits your needs, you can rearrange worksheets within the same workbook or move a worksheet to another workbook. Movina Workcheets: SameMoving Worksheets: Same Workbook, Right Click @ Right click the Sheet tab of the worksheet to be moved » select Move or Copy... The Move or Copy dialog box appears. Move selected sheets To book: Book x Before sheet: SheetS Sheet4 Sheet3 (move to end) El TH create a copy ~~ Cancel @ From the To book pull-down list, select the current workbook. eo From the Before sheet scroll box, select where the sheet will be moved. NOTE: The sheet will be placed in front of the sheet you select. Be oa0 Click OK. The worksheet is moved. Moving Worksheets: Same Workbook, Drag and Drop Option The Drag and Drop option works only if you want to move a worksheet within the same workbook. @o Click and hold the Sheet tab of the worksheet to be moved. A sheet icon and arrow appears. 2 ies @ Drag the sheet icon to the desired location. The arrow indicates where the sheet will be placed. © Release the mouse button. The worksheet is moved. Moving Worksheets: DifferentMoving Worksheets: Different Workbook @ Open both the worksheet to be moved and the workbook to which it will be moved. Q) To display the worksheet that will be moved, 1. From the Ribbon, select the View command tab. 2. In the Window group, click Switch Windows » select the workbook containing the worksheet to be moved. @ Right click the Sheet tab of the worksheet to be moved » select Move or Copy... The Move or Copy dialog box appears. Move selected sheets To book: Book1 ¥sheetS Sheet4 Sheet3 ss (move to end) fl TE Create a copy [era] © To move the worksheet to an existing workbook, from the To book pull-down list, select the destination workbook. To move the worksheet to a new workbook, from the To book pull-down list, select (new book). ® From the Before sheet scroll box, select where the sheet will be moved. NOTE: The sheet will be placed in front of the sheet you select. 6 Click OK. The worksheet is moved. Copying Worksheets You may need to create a copy of a worksheet if the same information is needed in multiple files. iCopying Worksheets You may need to create a copy of a worksheet if the same information is needed in multiple files. Or, you may want to use the same format without having to reformat a new worksheet. For example, if you have created a worksheet for one project but do not want to recreate the worksheet for another project, copying the worksheet saves you the time of creating another worksheet. Copying Worksheets: Same Workbook @ Right click the Sheet tab of the worksheet to be copied » select Move or Copy... The Move or Copy dialog box appears. | Move or Copy 7 | | x | | Move selected sheets To book: Jtestt xlsx ¥ Before sheet:Cancel In the To book pull-down list, select the current workbook. 6 From the Before sheet scroll box, select where the sheet will be located. NOTE: The sheet copy will be placed in front of the sheet you select. Select Create a copy. Click OK. The worksheet is copied. (Optional) Rename the copy. Copying Worksheets: Different Workbook r 7 Y Open the worksheet to be copied and theCopying Worksheets: Different Workbook @ Open the worksheet to be copied and the workbook to which it will be copied. @ To display the worksheet that will be moved, 1. From the Ribbon, select the View command tab. 2. In the Window group, click Switch Windows » select the workbook containing the worksheet to be moved. © Right click the SHEET tab of the worksheet to be copied » select Move or Copy... The Move or Copy dialog box appears. Move or Copy | 2 | Move selected sheets To book: test1 xlsx lr Before sheet:@ To copy the worksheet into an existing workbook, from the To book pull-down list, select the destination workbook. To copy the worksheet into a new workbook, from the To book pull-down list, select (new book). 6 From the Before sheet scroll box, select where you want the worksheet copied. NOTE: The sheet copy will be placed in front of the sheet you select. 6 Select Create a copy. D Click OK. The worksheet is copied. Deleting Worksheets If you no longer have a need for a particular worksheet, you can delete that sheet from the workbook. ER Right click the annronriate Sheet tab »Deleting Worksheets If you no longer have a need for a particular worksheet, you can delete that sheet from the workbook. 0 Right click the appropriate Sheet tab » select Delete. The sheet is deleted. Was this article helpful? ode Ho View / Print PDF APPLY VISIT f ¥ in ro Connect with UWEC APPLY About UW-Eau ClaireExcel User Interface The rectangular grid of rows and columns described in Excel Spreadsheets is only one part of the Excel user interface. The entire interface is as follows: Figure 1 - Excel User Interface This is the layout used in Excel 2007. The layout in Excel 2010 and Excel 2013 and later versions of Excel are almost identical. The keyFigure 1 - Excel User Interface This is the layout used in Excel 2007. The layout in Excel 2010 and Excel 2013 and later versions of Excel are almost identical. The key components are as follows: Title Bar - contains the name of the workbook. The default is Book1 (and then Book2, etc.). This is replaced by the filename once the Excel workbook is saved. Worksheet Tabs - a list of all the worksheets in the workbook. By default, these are labeled Sheet1, Sheet2, etc. You can navigate to any worksheet in the workbook by clicking on that worksheet tab. You can also use the four small arrows «4»! to the left of the wor. t tabs for navigation purposes. The44>] to the left of the worksheet tabs for navigation purposes. The first arrow is used to go to the first worksheet, the second to go to the previous worksheet, the third to go to the next worksheet and the fourth to go to the last worksheet. You can change the name of any of the worksheets by doubling clicking on its tab and then entering a new name. You can add a new worksheet by clicking on the rightmost worksheet tab icon &. You can also change the order of the worksheets in the list by left- clicking on a worksheet tab and dragging it to a new location in the list. You can access other capabilities by right-clicking on any of the worksheet tabs or the worksheet tab arrows. Dihhan Tahe _ tha tan_level meni _Ribbon Tabs — the top-level menu items. In the example above this consists of Home, Imsert, Page Layout, Formulas, etc. The actual choices can change depending on the state that you are in. To access most capabilities in Excel you click on one of these ribbon tabs. For each tab, a different ribbon will be In Figure 1 the Home displayed. ribbon is displayed. This tab provides access to the most common Excel capabilities. Ribbon — a_ collection of Excel capabilities organized into groups corresponding to some ribbon tab. the Home ribbon is organized For example, displayed in Figure 1 into the Clipboard, Font, Alignment, Number, etc. ee. Each group consists of one or le icons corresvondings to someAlignment, Number, etc. groups. Each group consists of one or more icons corresponding to some capabilities in Excel. For example, to center the content of a cell ina worksheet, click on that cell and then click on the center icon = in the Alignment group on the Home ribbon. We use the following abbreviation for this sequence of steps: Home > Alignment | Center. In a similar manner, you can merge two neighboring cells by highlighting the two cells and selecting Home > Alignment |Merge & Center; the two cells are combined and any content placed in the merged cell will be centered. Also, cells, rows, columns, and worksheets c e inserted, deleted, and ol: neing Home > Cellcusing Home > Cells. There are also shortcuts for some icons. E.g., to center the contents of a cell, you can click on that cell and then enter Ctrl-E. To get some idea of the purpose of an icon, place the mouse pointer over that icon (without clicking) and a tooltip will appear to provide some information about the icon. Some of the groups on a ribbon are accompanied by a small arrow (to the right of the name of the group). When you click on this arrow you will be presented with a dialog box that provides you with various options to choose from. E.g. clicking on the arrow for the Font group on the Home ribbon brings up a box with tabs labeled Number,on the arrow tor the Font group on the Home ribbon brings up a dialog box with tabs labeled Number, Alignment, Font, Border, etc. Each tab in the dialog box presents you with a different set of options for formatting the range of cells that are currently highlighted in the worksheet. For example, to specify that you want numbers in the highlighted cells to be displayed with 3 decimal places, you select the Number tab and then the Number option and finally fill in 3 in the box specifying the number of decimal places. Some icons within a group are also accompanied by a small downward arrow. When you click on this arrow you will be presented with a vertical list of options. E.g. c on the Insert icon in the Cellson the Insert icon in the Cells group in the Home ribbon brings up the choices Insert Cells..., Insert Sheet Rows, Insert Sheet Columns, Insert Sheet. Some groups also contain scrollable drop-down lists accompanied by a downward arrow. E.g. clicking on the arrow to the right of the Font drop-down list in the Font group on the Home ribbon, presents a scrollable list of available fonts (Arial, Time New Roman, etc.) to choose from. Office Button - the icon in the upper left side of the Excel 2007 interface that allows you to open, save and print workbooks. When you click on this icon you le presented with a menu of ek 7 _ £ weyou Cluck Oh Ulls Icon you Will Ye presented with a menu of options. In addition to opening, saving and printing workbooks, there is a button called Excel Options. Clicking on this button displays a dialog box that offers you the ability to change various configuration parameters. It also contains the Add-In option that we will describe later. Excel 2010 and later versions of Excel do not use the Office Button. Instead, they provide the same functionality using the File tab. The File tab is the first ribbon a versions of Excel startingversions of Excel starting with Excel 2010 and is located to the left of the Home tab. Quick Access Toolbar - contains frequently used icons and is located in the upper left-hand corner of the display (just to the right of the Office Button in Excel 2007 and above the File and Home tabs in versions of Excel starting with Excel 2010). Initially, the toolbar contains the Save, Repeat and Undo icons. You can add or delete icons from this toolbar by clicking on the small downward arrow at the right end of the toolbar to display a customization dialog box. Active Cell - displays the currently referenced cell. This is the ce t you last clicked on with the e or moved to. This cell is highlightedActive Cell — displays the currenuy referenced cell. This is the cell that you last clicked on with the mouse or moved to. This cell is highlighted on the display. Name Box - contains the address of the active cell. You can navigate to another cell simply by entering the address of that cell in the Name Box and pressing the Enter key. Formula Bar - contains the contents of the active cell. When this is a formula, the formula appears here while the value of the formula appears in the cell. You can optionally click on the fx symbol located just to the left of the Formula Bar to bring up a dialog box that helps you find the appropriate function as well ¢ % je arguments for this formula.arguments for this formula. Vertical/Horizontal Split Controls — used to split the worksheet. The vertical split control is a small rectangular box located just above the vertical scroll bar. If you move the control downward, the display of the worksheet splits in two so that you can see two different parts of the worksheet at the same time. If you move the control back to its original position the two parts reunite and only one view of the worksheet is displayed. The horizontal split control is located just to the right of the horizontal scroll bar and works in a similar manner. If you move the control to the left the wor t display splits horizontally wl parts.Status Bar - contains certain information, including by default the sum, count and average of any highlighted range. It also contains the zoom and zoom slider, which are used to increase or decrease the size of the worksheet display. You can customize what information appears on the status bar by right- clicking on it to display a customization dialog box.