Visa Cover Letter Guidelines

VISA Cover Letter for Guidelines and Format
FRANCE and GERMANY
NOTE: The Immigration Office in your university town in Germany assesses your cover letter or France, where they
decide based on the information you have provided whether studying abroad will help you be of benefit both to Germany
and your home country. If they feel your long-term goals will not provide any substantial benefit to your home country
and more importantly to Germany, it can easily lead to the refusal of your visa.
Document Required: Cover Letter
Word Limit: Should be ideally of 1.5 to 2 page long (Times New Roman 11 or 12)
Description: VISA Cover Letter should cover following points:
Cover Letter Format for both France and Germany:
<Current Date> (Example: July 22, 2019)
To,
Choose from either:

<FOR GERMANY>
Embassy of the Federal Republic of Germany,
New Delhi.
<FOR FRANCE>
The Consulate General De France,
Kolkata.
Subject: Application for Student Visa for Master’s Programme
Dear Sir/Madam,
BODY
<Introduction: Explain the purpose of your visit to Germany/France>

 Purpose of writing this letter enclosing that you have received letter for which course from which German/French
University.
 Date of joining of this course.
<Basic Personal Information>

 Your background, where you belong to?
 A little bit about your family.
<Your Educational Profile>

 So far studied what, from where, secured what…?
 Your basic strengths. (You can add specific course names or certifications aligning to the programme of your intent)
<Employment History (if any)>

 Where have you worked and in what capacity?
 Where are you presently working?
<Reasons why you chose a Particular Course and the University>
 Why you chose to study at this particular university?
 Reasons for the choice of this particular programme.
<Why Germany/France?>
 Why do want to study in Germany/France?
 What makes Germany/France stand apart from other countries?
 Why do you think a German/France degree is good for you?
<Financial Standing and Resources>

Briefly describe your family income stating that you are capable of affording your studies abroad:
 How do you plan to fund your education? OR Who would sponsor your education abroad?
 Write the fees you have already submitted
 The rest of it you are about to submit and how
<MUST IN GERMANY: Blocked Account for Living Expenses (NOT IN FRANCE)>

NOTE: This heading would be used only in Germany Student Visa, not France or any other country.
WHY: In order to study in Germany, students need to open a blocked account as soon as they get admission letter from
any German University. It is needed to be able to prove that they are capable of supporting themselves financially, at least
during the first year of their studies in Germany.
You need to ask details about this account from the student.
 Name of the Bank with which the student has opened the blocked account
 Amount of funds that the student has in that bank
 Assurance that the student has enclosed the Sanctioned Letter from that Bank with its details
<MUST IN FRANCE: Accommodation, Travel Ticket, & Insurance (OPTIONAL FOR GERMANY)>
 Add the details on all the expected charges and your plans of bearing them
 How much these will cost and how much you have saved or arranged for them: Accommodation, Travel Tickets, and
Insurance.
<List the Documents attached in your Application File>

Such as: Offer Letter from a the University, Medical Examination Proof, 10 th and 12th Mark Sheets, Resume, Self-
Declaration, Copy of Receipts to the University, and Financial Documents to support your education
<Conclusion>
 Address your future plans: Career Goals to be accomplished through this course
 Clarify any inconsistencies in your application:
o Cover all the gap years
o If your bachelors is not related to your chosen master’s, clarify it here
o If you have reasons for going for a second master's or bachelor's degree, you can outline them here
Thanking you,
Yours sincerely,
<Full name of Candidate>

Email ID: xxxxxxxxxxxxx@gmail.com
Contact Number: +91 – XXXXXXXXXX
-*-*-*-

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VISA Cover Letter for Guidelines and Format

FRANCE and GERMANY

Cover Letter Format for both France and Germany:

<Current Date> (Example: July 22, 2019)

Choose from either:

Subject: Application for Student Visa for Master’s Programme

<Introduction: Explain the purpose of your visit to Germany/France>

<Basic Personal Information>

<Your Educational Profile>

<Employment History (if any)>

<Financial Standing and Resources>

<MUST IN GERMANY: Blocked Account for Living Expenses (NOT IN FRANCE)>

<List the Documents attached in your Application File>

<Full name of Candidate>

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