Republic of the Philippines

Department of Education
CARAGA REGION
BAYUGAN CITY DIVISION
SAN AGUSTIN NATIONAL HIGH SCHOOL
P-1 San Agustin, Bayugan City, Agusan del Sur

SAN AGUSTIN NATIONAL HIGH SCHOOL PARENTS-TEACHERS ASSOCIATION

CONSTITUTION AND BY-LAWS

PREAMBLE

We, the parents/guardians and teachers of secondary students of San Agustin

National High School, imploring the aid of Divine Almighty God, in order to
establish an Association that shall unite the entire institution for the common good
of the students therein, to inculcate in them values of a responsible and concerned
citizen, protect and advance the rights and welfare of the students, parents and
teachers, promote a free human peaceful, honest and democratic society, do hereby
declare and promulgate this constitution and by-laws.

Article I
THE NAME AND ITS ORGANS

SECTION 1.
The name of the Association shall be known as San Agustin National High School
Parents-Teachers
Association of herein referred to as SANHS-PTA.

SECTION 2.
The office of the SANHS-PTA shall be at San Agustin National High School, Purok
1, San Agustin, Bayugan City.
The Classroom organization refers to as the homeroom council.
The Supreme Council refers to the highest governing body of the Association which
shall compose of the elected members of the Board from the Year Level Councils.

Article II
THE OBJECTIVES
SECTION 1.
The Objectives of the Association shall be:
To establish a working relationship from and among parents, teachers and
administration in the formulation and efficient implementation of progressive
education programs enhancing the values and development of the students which
includes moral, sports, aesthetic appreciation, recreational pursuits, languages and
cultures.
To work for the general concern and welfare of the students by providing assistance
to the best capacity of the Association in the improvement of the instructional
 facilities and by fostering and maintaining a harmonious relationship based on
truth, honest and just and mutual respect between
parents, teachers and school administration.

Article III
THE MEMBERSHIP AND DUES
SECTION 1.
Members of the Association shall be those parents/guardian of secondary students
presently enrolled.

SECTION 2.
All teachers of San Agustin National High School shall automatically become
members of the Association.
The incumbent school head of the school shall serve as the adviser of the
Association.

SECTION 3.
Membership fee which is the PTA fee shall be fixed by the Board which shall be
paid by every member during the enrolment period.

Article IV
THE EXECUTIVE BOARD
SECTION 1.
The executive board shall compose of thirteen (13) members.

SECTION 2.
The parent/guardian members of the Executive Board shall be elected from the
Year Level for a term of one (1) year and their election shall be managed by a non-
partisan Committee on Elections composed of three (3) members, as determined by
the Board provided that they themselves shall not be candidate for Board.

SECTION 3.
The elected eight (8) parent/guardian members and seven (7) teachers shall elect
from among themselves the officers of the Executive Board.
The Elective positions are: President, Vice President, Secretary, Treasurer,
Business Manager, Auditor, Public Information Officer (PIO) and Two (2) Peace
Officers.

SECTION 4.
The position of Secretary shall be occupied automatically by a teacher who
garnered the highest points in the election for the Board, otherwise, other
appointive position shall be given to teachers.
However, the position of Treasurer shall be occupied by a parent.
The following appointive positions are: Assistant Secretary, Asst. Treasurer, Board
Members who shall compose of five (5) active parent/guardian members.

SECTION 5.
The seven (7) teachers shall be elected by the Year Level Council who shall serve
likewise for a period of two years. Each teacher should at least be a representative
of each year level.

SECTION 6.
 The Assistant Secretary and Treasurer shall be appointed by the Board while the
President of the Board shall be under his discretionary power to appoint at least
five (5) past active and qualified members who have helped the Association in all its
undertakings.

SECTION 7.
All appointive officials shall have no voting power.

SECTION 8.
The Executive Board shall have the following functions:
Formulate policies, rules and regulations for the management of the affairs of the
Association. Supervise and control all business transactions and affairs of the
Association, and Execute, administer and implement policies, programs and
projects of the Association.

Article V
THE OFFICER
SECTION 1.
The Executive Board who shall be elected by the Year Level Council officers
through secret ballot shall elect from among themselves the set of officers as
referred hereto in Article IV, Section 3.

SECTION 2.
The election of the Board shall be held on the first Sunday of the first month of
opening of classes on that current school year, 8:00 o’clock in the morning at
San Agustin National High School every after one year. On the other hand, lower
organs: Homeroom and Year Level Councils shall serve one (1) year term of office.
Prior to the election of the Board, lower organizations shall have been organized,
hence, Homeroom Council Officers must been elected following the election of the
Year Level Council. All elected Homeroom PTA Chairman and Secretaries shall
convene to elect the Officers of the Year Level Council by show of hands.
The Year Level Council Officers shall elect the numbers of the Executive Board
through secret ballot.

SECTION 3.
All officers both in the Supreme Council and lower organs may be re-elected until
such
disqualification occurs.

Article VI
POWER, DUTIES AND FUNCTIONS OF OFFICERS
SECTION 1.
The President
The President shall have the following duties:
a) Act as Chief Executive Officer of the Association.
b) Defend the Constitution and By Laws of the Association.
c) Report to the general assembly the state of affairs of the Association.
d) Manage directly the affairs of the Association.
e) Perform such duties as are inherent in his office or are properly required of
him by the Supreme Council or Board.

SECTION 2.
The Vice President
a) The Vice President shall have the following duties:
b) Act as the President in the absence of the Chief Executive of the Association.
c) Coordinate upon the request of the President, the operation of the working
committees.
d) Perform such other duties the Board my delegate.

SECTION 3.
The Secretary
a) The Secretary shall have the following functions:
b) Be responsible for the operation of the Secretariat of the Association.
c) Prepare the minutes of all meetings, keep a complete file of all records and
issue copies of the proceedings and activities of the Board and the
Association.
d) Perform such other duties the President or the Board may assign.
e) On the other hand, the Assistant Secretary shall:
f) Keep all records, documents and publications of the Association.
g) Prepare and provide each member of the Supreme Council a folder complete
with paraphernalia.
h) Assume and act the functions of the Secretary in the absence of the latter.
i) Perform such other duties the President or the Board my assign.

SECTION 4.
The Treasurer
The Treasurer shall have the following functions:
a) Be the overall custodian of all funds, real properties and other grants or
similar nature and deposit the same in the official depositing bank of the
Association.
b) Prepare the present annual financial report of the Association or as the
cases may be.
c) The Assistant Treasurer on the other hand shall:
d) Take care of the petty cash funds. He/She shall inform the Board of a
depleted petty cash for replenishment after a proper liquidation process shall
have been made.
e) Act as Treasurer in the absence of the latter.
f) Perform such other duties the Association may delegate.

SECTION 5.
The Business Manager
The Business Manager shall have the following functions:
a) Assist the President in the short and long range planning of the activities of
the association including negotiations, supervision and operation.
b) Assist the Board in the preparation of the budgetary outlay of all the
projects.
c) Prepare such other duties the Board may delegate.

SECTION 6.
The Auditor
The Auditor shall have the following duties:
a) Examine personally and verify the books of accounts of the Association and
submit his findings to the Board annually or as the case may be.
b) Pre-audit disbursement from the funds of the Association.
c) Suspend or withhold payments of accounts incurred not in accordance with
the expressed policy of the Board.
d) Certify the correctness of any of the financial report of the treasurer.
e) Perform such other duties the Board may delegate.
 SECTION 7.
The Public Information Officer
The Public Information Officer shall have the following duties:
a) Oversee all efforts for the promotion of goodwill between the association and
the public.
b) Be in charge of all matters requiring media attention, press release and
publication.
c) Act as the editor-in-chief of the official publication/newsletter of the
Association.
d) Perform such other duties the Board may assign.

SECTION 8.
The Peace Officers
The Peace Officers shall have the following duties:
a) Keep and maintain peace and order during the meetings and in other
activities of the Association.
b) Be responsible for the security and welfare of the members of the
Association.
c) Perform such other duties the Board may delegate.

SECTION 9.
The Board Members
The Board members shall have the following functions:
a) Carry out task with utmost integrity, honesty and diligently on the
committees where he is designated.
b) Support in the implementation of the policies, rules, and regulations and
undertakings of the Association.
c) Perform such other duties the Board may assign.

Article VII
THE FINANCE, BUDGET AND APPROPRIATIONS
SECTION 1.
The association have shall funds which shall be derived from annual membership
fees, collected from each student once every year and their earned interest from the
bank, solicited money and other contributions or donations from other sources
including proceeds from fund raising activities.
All funds collected shall be deposited in a reputable bank appointed by the Board.

SECTION 2.
All funds, real properties and other assets of the Association shall be held and
maintained in the name of the same.

SECTION 3.
The funds of the Association shall be appropriated and allocated only for the
following purposes: administration, programs, and projects, equipment’s and
overhead.

SECTION 4.
All withdrawals, disbursements and monetary releases shall be supported with
proper resolutions and pertinent papers duly approved by the Board.

SECTION 5.
All disbursements from the bank account of the Association or certificate of
deposits shall require the signature of the President, the Treasurer and the Auditor.
 Article VIII
THE MEETINGS AND QUORUM
SECTION 1.
The Supreme Council shall hold its regular meeting every last Sunday of the
month.
SECTION 2.
The Homeroom Council and Year Level shall hold regular meeting at least once a
month.
SECTION 3.
The General Assembly, which by definition comprises all elected officers both in the
Supreme Council and lower organs may be called by the President of the Board at
any time deemed necessary.
Special meeting of the Executive Board may be convened anytime by the President
as the need arises. Otherwise, at least five members of the Board may request in
writing for a meeting, expressing thereof the purpose of which request shall be
coursed through the Secretary of the Association.

SECTION 4.
At any meeting of the Board, at least majority of all the members present shall
constitute a quorum.
However, the presence of five (5) Board Members and seven (7) members of the
Executive Board is deemed a majority.

Article IX
EFFECTIVITY
Section 1.
This constitution and by-laws shall take effect immediately upon ratification and
adoption by 2/3 of the general membership of the association.

Article X
TRANSITORY PROVISION
Section 1.
After the ratification and adoption of this adoption of this constitution and by-laws,
the incumbent officers and board of directors shall hold office until their successors
shall have been duly elected, proclaimed and qualified.

I HEREBY CERTIFY THAT THIS CONSTITUTION AND BY-LAWS WAS RATIFIED BY

VOTES OF 61 – YES, 0 – NO, AND 0 – UNDECIDED OUT OF 84 PTA MEMBERS
WHICH ALREADY CONSTITUTE MORE THAN TWO-THIRDS (2/3) VOTE OF THE
GENERAL PTA MEMBERSHIP DURING THE SPECIAL GENERAL ASSEMBLY HELD
ON OCTOBER 28, 2021 AT SAN AGUSTIN NATIONAL HIGH SCHOOL.

Certified correct:

BABIE JENE A. AQUILATO

PTA Secretary

Attested:

EDILYN C. BESQUERA
PTA Presiden