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INDUSTRIAL RELATIONS ACT

CODE OF GOOD PRACTICE: TERMINATION OF

EMPLOYMENT

1. INTRODUCTION

1.1. This code is published in terms of Section 109 of the

Industrial Relations Act.

1.2. This Code of Good Practice deals with some of the key
aspects of termination of employment. It aims to
summarise some of the provisions of the law and provide
guidelines on applying the law.

1.3. This Code intends to assist-

3.1.1 employees and their staff associations and trade

unions;

3.1.2. employers and their employer organizations; and

3.1.3. Conciliators, arbitrators and judges.

1. This Code has been drafted in accordance with the Employment Act and Industrial Relations Act and
proposed 2002 amendments to those Acts. The Code will have to be checked once the proposed
amendments are finalised, to ensure that the Code correctly reflects the law.

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1.4. The guidelines in this Code may be departed from if

there is good reason to do so. Anyone who departs from
them must prove the reasons for doing so. The following
kinds of reasons may justify a departure from the
provisions of the Code. Note that this list is not
exhaustive.

1.4.1. the size of the employer may justify a departure.

For example, an employer with a small number of
employees may not be required to comply with all
the procedural requirements of this code, but that
employer must, nevertheless, give an employee a
fair opportunity to respond to any allegations
before taking a decision affecting that employee’s
rights.

1.4.2. the nature of the employer’s business may require

stricter adherence to rules that may normally be the
case. For example a single breach of health and
safety rules in a dangerous working environment
may justify more serious disciplinary action than
may otherwise be the case.

1.4.3. collective misconduct may justify a departure from

the ordinary procedural rules provided that the
employees are given an opportunity to answer any
charges against them.

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1.5. To the extent that this Code advances an interpretation of

the law that interpretation is the policy of the Minister
and should be applied by conciliators and arbitrators
unless that interpretation is reversed by a decision of the
Industrial Court.

1.6. The provisions of this Code may be varied by a collective

agreement provided that no collective agreement may
remove a statutory right.

1.7. A key principle in this code is that employers and

employees should treat one another with mutual respect,
bearing in mind the objectives of both employment
justice and the efficient operation of business. While
employees should be protected from arbitrary or other
unfair action, employers are entitled to satisfactory
conduct and work performance from their employees.

2. DURATION OF EMPLOYMENT

2.1. The rules that regulate the termination of a contract of

employment may depend on the duration of the contract.
There are two kinds of agreed duration.

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2.1.1. an agreement to work for a fixed terms. A fixed

term may be for a specified period (for example 6
months) or may be determined by a specified event
(for example, the completion of building, a bridge
or a road). A fixed term contract normally
terminates automatically on the expiry of the
period. Seasonal workers may be employed on a
fixed term contract for a season, which normally
terminates at the end of the season.
The failure to renew a fixed – term contract in
circumstances when the employee reasonably
expected continuity of employment may constitute
a dismissal. For example, if an agricultural worker
has been employed each year on a fixed term
contract for a harvesting season, and this has
continued for several years, that employee may
have a reasonable expectation of ongoing
employment in the next season. In these
circumstances, the employer’s failure to renew the
employee’s contract may constitute a dismissal.

2.1.2. an agreement to work for an unspecified period of

time (normally up and until retirement). This kind
of contract continued until it is lawfully
terminated.

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This means that it must be terminated fairly and on proper

notice by either of the parties or for other reasons e.g. by
agreement, death of the employee etc.

3. GROUNDS FOR TERMINATION OF EMPLOYMENT

3.1. Agreement to terminate

If an employer and an employee agree to terminate the

contract, the contract terminates in accordance with that
agreement.
For example, a redundant employee may agree to
voluntary retrenchment on an agreed package from a
specified date.

3.2. Death or Sequestration

A contract of employment normally terminates after the
death or sequestration of the employer or upon the death
of the employee.

3.3. Retirement
3.3.1. Unless the contract of employment provides
otherwise, a contract of employment normally
terminates automatically when the employee
reaches the agreed or normal age of retirement. In
other words, it is an implied term of a contract that
the contract terminates on retirement.

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3.3.2. If no retirement date is agreed, the normal

retirement age will be implied from the employer’s
practice in the past and the practice in the industry.
In most industries, the normal retirement age is
between 60 and 65 years of age.

3.3.3. If the employee continues to work after reaching

retirement age, the contract is extended and the
normal rules of termination of employment apply,
unless he employee and the employer agree to
something different.

3.4. Resignation
3.4.1. If an employee has agreed to a fixed term contract,
that employee may only resign if the employer
materially breaches the contract. If the is no
breach by the employer, the only way that the
employee may terminate the contract lawfully is
by getting the employer to agree to an early
termination.

3.4.2. A material breach means a serious breach that goes

to the core of the contract. The refusal to pay
wages, verbal or physical abuse, sexual harassment
and discrimination are examples of conduct that
amount to a material breach by the employer of the
employment contract.

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3.4.3. If an employee has agreed to work for an

unspecified period of time, the employees may
resign by giving a minimum of one week’s notice
of termination in accordance with the contract and
the provisions of Section 33 of the employment
Act, or without notice if the employer has
materially breached the contract. See the examples
referred to in clause 3.4.2.

3.4.4. If the employee is required to give notice but does

not work the period of notice, the employee must
pay the employer the basic wages that the
employer would have paid if the employee had
worked the notice.

3.5. Forced resignation or constructive dismissal

3.5.1 If an employer makes continued employment

intolerable, it may lead to the resignation of the
employee. That resignation may amount to an
unfair dismissal in terms of Section 37 of the
Employment Act. Resignation in these
circumstances is often referred to as constructive
dismissal.

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3.5.2 An employee may however not lightly resign and

claim constructive dismissal. Even if an employee
has been unfairly dealt with at work, the employee
should normally utilise available mechanisms to
deal with grievances. It is only if the employee
can no longer reasonably be expected to continue
in employment due to the conduct of the employer,
that an employee will be entitled to resign and
legitimately claim constructive dismissal.

3.5. Dismissals

3.6.1. If an employee is on a fixed term contract, the

employer may only dismiss the employee before
the expiry of the contract period if the employee
materially breaches the contract. See clause 6.8.
and 9 for example of material breach. If there is
no breach by the employee, the only way that the
employer may terminate the contract is by getting
the employee to agree to the early termination.

3.6.2. If a contract for an unspecified period, a dismissal

is not unfair if it is affected for a fair reason and in
accordance with a fair procedure, in addition to
complying with any notice period required in a
contract of employment or by legislation.

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3.6.3. There are normally only 3 recognised grounds of

dismissal for a fair reason, namely:-

(a) Misconduct;
(b) Incapacity, including poor work
performance or ill health or injury; and
(c) Operational requirements.

3.6.4. This Code lays down guidelines for a fair

procedure.

3.6.5. The onus of proving the fairness of a dismissal lies

with the employer in terms of Section 42 of the
Employment Act. This must be established on a
balance of probabilities. This means that if there
are two opposing versions, the one that is the more
probable constitutes proof. If the employer is
unable to decide which is the more probable, the
employee must be given the benefit of the doubt.

3.7. Certain Grounds of Dismissal are regarded as automatically

unfair in terms of Section 2 of the Industrial Relations Act.
These include dismissals for lawfully striking, exercising a
right in terms of that Act, pregnancy and unfair
discrimination.

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4. Probationary employees

4.1. An employee may be required to serve a period of probation to

enable the employer to make an informed assessment of
whether the employee is competent to do the job and is suitable
for employment.

4.2. The period of probation should be of reasonable length having

regard to how long it takes to determine the employee’s
competence and suitability for employment, in relation to
factors such as the nature and complexity of the job, the
standards required etc. The period may be extended by
agreement, or if the employer, reasonably requires a further
period of assess the employee’s competence or suitability. The
maximum period is three months provided that a longer period
may be agreed in writing with employees engaged on
supervisory, technical or confidential work. – see Section 32 of
the Employment Act.

4.3. During the period of probation, the employer should meet with
the employee at regular intervals for the purposes of monitoring
and evaluating the employee’s performance and suitability, and
to provide guidance. This may include instruction, training and
counseling to the employee during probation.

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4.4. If during probation the employer has grounds to be concerned

that an employee is not performing to standard or may not be
suitable for the position, the employer should notify the
employee of the concerns and give the employee an opportunity
to respond to those concerns.

4.5. An employer or an employee may terminate a contract of

employment during probation without notice in terms of
Section 32 (1) of the Employment Act. An employee may not
challenge the fairness of a dismissal during probation – see
Section 35 (1) (a) of the Employment Act.

5. Managing Disciple

5.1. All employers should adopt disciplinary rules that establish the
standard of conduct required of their employee. The form and
content of disciplinary rules will obviously vary according to
the size and nature of the employer’s business. In general, a
larger business will require a more formal approach to
discipline. An employer’s rules must create certainty and
consistency in the application of discipline. This requires that
the standards of conduct are clear and made available to the
employees in a manner that is easily understood. Some rules or
standards may be so well established and known that it is not
necessary to communicate them.

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5.2. Discipline should be corrective. This approach regards the

purpose of discipline as a means for employees to know and
understand what standards are required of them.

5.3. Formal procedures do not have to be invoked every time a rule

is broken or a standard is not met. Informal advice and
correction is the best and most effective may for an employer to
deal with minor infractions of work rules and disciple.
Repeated misconduct will justify warnings, which may
themselves be graded according to degrees of severity. More
serious infringements or repeated misconduct may call for a
final warning, or other action short of dismissal. Dismissal
should be reserved for cases of serious misconduct or repeated
offences.

6. Dismissals for Misconduct

6.1. Any person who is determining whether a dismissal for

misconduct is unfair should consider-

6.1.1. whether the employee contravened a rule or standard

regulating conduct relating to employment;

6.1.2. If a rule or standard was contravened, whether-

(a) the rule is a valid or reasonable rule or standard;
(b) the rule is clear and unambiguous

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(c) the employee was aware, or could reasonably be

expected to have been aware, of the rule of
standard;
(d) the rule of standard has been consistently applied
by the employer; and
(e) Whether dismissal is an appropriate sanction for
the contravention of the rule or standard.

6.2. Although it is generally not appropriate to dismiss an employee

for a first offence, dismissal may be justified if the misconduct
is serious and of such gravity that it makes a continued
employment relationship intolerable. Without being
exhaustive, the kind of conduct described in Section 36 of the
Employment Act constitutes fair reason for dismissal. This
conduct includes dishonest acts, violence, threats or ill
treatment towards the employer, willful damage to property,
breach of safety rules through imprudence or carelessness,
willful disclosure of confidential information and absence from
work for more than 3 days in a period of 30 days without the
permission of the employer or a medical certificate. Every case
must be assessed on its own merits.

6.3. The employer should apply the sanction of dismissal

consistently with the way in which it has been applied to the
same and other employees in the past, and consistently as
between two or more employees who in similar circumstances
participate in the misconduct under consideration.

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6.4. The procedure to be followed by an employer in processing a

dismissal for misconduct is set out in clause 11 below.

7. Managing Performance Standards

7.1 An employer should stipulates the required standards of

work. Some standards are self – evident or can be
inferred from custom and practice. Others need to be
stated in the contracts of employment or in applicable
work schedules and brought to the specific attention of
the employees.

7.2 The employer should give appropriate guidance,

instruction or training, if necessary, to an employee
before dismissing the employee for poor work
performance. What is appropriate will depend on the
circumstances of each case, and the employer is not
normally obliged to retrain the employee in all the skills
required to perform the job. In terms of Section 36 (a) of
the Employment Act, a dismissal shall be fair if the work
performance of the employee has, after written warning,
been such that the employer cannot reasonably be
expected to continue to employ the employee. This does
not however mean that written warnings will have to be
given in all cases in order for a dismissal to be fair.

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7.3 There should be an investigation to establish the reasons

for the unsatisfactory performance. If investigations
reveal that all or part of the reason for the employee’s
poor performance is not the fault of the employee that
would have a bearing on the fairness of any action taken
against the employee.

7.4 The employee must be given a reasonable time to

improve. What is reasonable will depend on the nature
of the job, the extent of the poor performance, status of
the employee, length of service, the employee’s past
performance record etc.

7.5 If the employee continues to perform unsatisfactorily, the

employer must warn the employee that he or she may be
dismissed if there is no improvement within a stipulated
time.

7.6 An opportunity to improve may be dispensed if-

7.6.1. the employee is a manager or senior employee

whose knowledge and experience qualify the
employee to judge whether the standards set by the
employer are being met;

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7.6.2. the degree of skill required is sufficiently high that

the potential consequences of a small departure
from that high standard are so serious that even an
isolated instance of failure to meet the standard
may justify dismissal.

8. Dismissal for incapacity: Poor work performance

8.1. Any person who is determining whether poor work

performance justifies dismissal must consider-

8.1.1 whether the employee failed to meet a performance

standard
8.1.2 whether the employee was aware, or could
reasonably be expected to have been aware, of the
required performance standard;
8.1.3 whether the performance standard is reasonable;
8.1.4 the reasons why the employee failed to meet the
performance standard;
8.1.5 whether the employee was afforded a fair
opportunity to meet the performance standard;
8.1.6 whether dismissal is the appropriate sanction for
not meeting the performance standard.

8.2 Although the employer has the managerial prerogative to set

performance standards, the standards may not be
unreasonable.

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8.3 Proof of poor performance is a question of fact to be

determined on a balance of probabilities. This can difficult
of the employee’s tasks are not capable of precise
measurement or evaluation. The burden of proof lies with
the employer and that is why it is important for the employer
to engage in a process of assessment and appraisal with the
employee.

8.4 The procedure to be followed by an employer in processing

a dismissal for poor work performance is set out in clause
11.

9. Dismissals for incapacity: Ill health or injury

9.1. Incapacity on the grounds of ill health or injury may be

temporary or permanent.

9.2. If an employee is temporarily unable to work in these

circumstances, the employer should investigate the extent
of the time that is unreasonably long in the
circumstances, the employer should investigate all
possible alternatives short of dismissal. When
alternatives are considered, relevant factors might include
the nature of the job, the period of absence, the
seriousness of the illness or injury and the possibility of
securing a temporary replacement for the ill or injured
employee.

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9.3. In cases of permanent incapacity, the employer should

ascertain the possibility of securing alternative
employment, or adapting the duties or work
circumstances of the employee to accommodate the
employee’s disability.

9.4. The degree and cause of incapacity is relevant to the

fairness of any dismissal. In the case of certain kinds of
incapacity, for example alcoholism or drug abuse,
counseling and rehabilitation may be appropriate steps
for an employer to consider.

9.5. Particular consideration should be given to employees

who are injured at work or who are incapacitate by work
related illness. The duty on the employer to
accommodate the incapacity of the employee is more
onerous in these circumstances.

9.6. Any person determining whether a dismissal arising from

ill health or injury is unfair must consider:

9.6.1. whether the employee is able to perform the

work; and

9.6.2. if the employer is not capable-

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(a) the extent to which the employee is

able to perform the work;
(b) the extent to which the employee’s
work circumstances might be adapted
to accommodate disability, or if this is
not possible, the extent to which the
employee’s duties might be adapted;
and
(c) the availability of any suitable
alternative work.

9.7 The procedure to be followed by an employer in

processing a dismissal for ill health or injury is set
out in clause 11.

10. Incompatibility

10.1. Incompatibility results from the unsuitability of an

employee for work, and may be caused by the
employee relating poorly with co – employees,
clients or other persons who are important to the
organisation.

10.2. Incompatibility is a special kind of incapacity:

poor work performance and may constitute a fair
reason for termination if it sufficiently impacts on
work or the work environment.

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The incompatibility of an employee must however

not be confused with an organisation’s or other
employee’s obligations to tolerate an acceptable
range of behaviour and attitudes at the workplace.

10.3. The steps required in clauses 7.2 to 7.6, read with

changes required by the context, apply in cases of
incompatibility. In particular the employer must-

10.3.1. record the incidents of incompatibility

that gave rise to concrete problems or
disruption;
10.3.2. warn and counsel the employee before
dismissal. This must include advising
the employee of any acceptable
conduct, who has been adversely
affected by that conduct and what
remedial action is proposed;

10.4. Before dismissing an employee for

incompatibility, the employer should give the
employee a fair opportunity to-

10.4.1 Consider and reply to the allegations of

incompatibility;
10.4.2 Remove the cause for disharmony; and

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10.4.3 propose alternatives to dismissal

10.5 The procedure to be followed by an employer in

processing a dismissal for incompatibility is set out in
clause 11.

11. Fair Procedure

11.1. This procedure applies if an employer is processing a

dismissal for misconduct or incapacity: provided that it
may be varied in appropriate circumstances. It would for
example be appropriate to dispense with a hearing if the
action to be taken is implemented with the consent of the
employee concerned.

11.2. An investigation should be conducted by the employer to

ascertain whether there are grounds for a hearing to be
held.

11.3. If a hearing is to be held, the employer must notify the

employee of the allegations using a form and language
that the employee can reasonably understand.

11.4. The employee is entitled to a reasonable time to prepare

for the hearing and to be assisted at the hearing by a
fellow employee who may be a trade union
representative.

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Other forms of representation may be agreed through a

collective agreement between the parties.

11.5. The hearing must be held and finalised within a

reasonable time, and chaired by a sufficiently senior and
impartial representative from management. This may
require a manager from a different department or branch
to chair the hearing, if for example all the managers from
that part of the organisation were involved in the case.

11.6. The employee must be given a proper opportunity at the

hearing to respond to the allegations, question any
witnesses called by the employer and to lead witnesses if
necessary.

11.7. If an employee unreasonably refuses to attend the

hearing, the employer may proceed with the hearing in
the absence of the employee.

11.8. After the hearing, the employer should communicate the

decision taken, and preferably furnish the employee with
written notification of the decision.

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11.9. A trade union official should be entitled to represent a

trade union representative or an employee who is an
office - bearer or official of a trade union at a hearing
held under this clause.

11.10. If the employee is dismissed, the employee must be given

the reason for dismissal and notified of the right to refer a
dispute concerning the fairness of the dismissal to the
Commission.

11.11. In exceptional circumstances, if the employer cannot

reasonably be expected to comply with these guidelines,
the employer may dispense with pre - dismissal
procedures. For example, if the employee is in prison.

11.12. Employers should keep records for each employee

specifying the nature of any disciplinary transgressions,
the actions taken by the employer and the reasons for the
actions.

11.13. In cases of collective misconduct, it may be fair to hold a

collective hearing if the same evidence applies to all the
employees involved.

11.14. Employers should keep some form of a record of the

internal proceedings. The draft form attached to this
Code is suggested as a guide.

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12. Unprotected Strikes

12.1. Participation in a strike that does not comply with the

provisions of the Industrial Relations Act is serious misconduct
that may justify dismissal. The fairness of dismissal in these
circumstances must be determined in the light of the facts of the
case, including-

12.1.1 the seriousness of the contravention of the Act and

attempts made to comply with it;

12.1.2 whether the strike was in response to unjustified conduct

by the employer, and whether the strike was the only
reasonable option available to the employees concerned;

12.1.3 whether the parties have made genuine attempts to

negotiate the resolution of the dispute giving rise to the
strike;

12.1.4 the manner in which the employees have conducted

themselves during the strike, and in particular, whether
the strike was conducted in a peaceful manner or
accompanied by violent behaviour; and

12.1.5 the impact of the strike on the employer’s business.

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12.2. Prior to dismissal the employer must, at the earliest opportunity make
a reasonable attempts to contact a trade union official to discuss the
course of action it intends to adopt.

12.3. If dismissals are contemplated, the employer should issue to

employees a written ultimatum in clear and unambiguous terms that
should state what is required of the employees and what sanction will
be imposed if they do not comply with the ultimatum. The employees
should be allowed sufficient time to reflect on the ultimatum and
respond to it, either by complying with it or rejecting it.

12.4. If the employer cannot reasonably be expected to extend these steps to

the employees in question the employer may dispense with them.

12.5. The employer may not discriminate between striking employees by

dismissing or reinstating only some of them without good reason. If
however, the reason for the difference in treatment is based on
grounds of participation in strike related misconduct such as picket
violence or malicious damage to property, to other justifiable reasons,
the different treatment may be fair.

13. Redundancy
31.1. Redundancy means a dismissal arising from the job having
fallen away due to the re – organisation of the business or the
discontinuance or reduction of the business for economic,
structural, technological or similar reasons. A dismissal in
these circumstances is referred to as a retrenchment.

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13.2 It is difficult to define all the circumstances that might

legitimately form the basis of a dismissal for these reasons. As
a general rule-

13.2.1 the re – organisation of the business arises from

restructuring of the business as a result of a number of
possible business related causes – such as the merger of
businesses, a change in the nature of the business, more
effective ways of working, a transfer of the business or
part of the business;

13.2.2 economic reasons are those that relate to the financial

management of the enterprise;

13.2.3 technological reasons refer to the introduction of new

technology which affects work relationship either by
making existing jobs redundant or by requiring
employees to adapt to new technology;

13.3. Because retrenchment is essentially a “no fault” dismissal and

because of the adverse effects on the employees affected by it,
there are particular obligations on an employer, which are
directed toward ensuring that all reasonable alternatives to
dismissal are canvassed and that the employees are treated
fairly.

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13.4. An employer who intends to retrench 5 or more employees

(other than casual and seasonal employees and employees on
contracts of less than 6 weeks), must give not less than 1
month’s written notice of the intention to the Commissioner and
to any union or staff association with which it has a collective
agreement. This notice must include the following information:

13.4.1 the number of employees likely to be become redundant;

13.4.2 the occupations and remuneration of the employees
affected;
13.4.3 the reasons for the redundancies;
13.4.4 the date when the redundancies are likely to take effect;
13.4.5 the latest financial statements and audited accounts of
the undertaking; and
13.4.6 in terms of Section 40 (2) of the Employment Act, what
other options have been considered to avert or minimise
the redundancy.

13.5. The employer should consult the employees to be effected and

their trade union, with a genuine attempt to achieve consensus
on the following:

13.5.1 alternative to dismissals such as transfer to other jobs,

lay - off etc;
13.5.2 criteria for selecting the employees for dismissal such as
last - in - first - out (LIFO), subject to special skills and
other appropriate criteria.

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13.5.3 steps to minimize the dismissals such as voluntary

retrenchment packages, early retirement etc;
13.5.4 conditions under which dismissals take place, such as the
timing, severance pay etc;
13.5.5 steps to avoid the adverse effects of the dismissals such
as time off to seek work etc

13.6. In order for this to be effective, the consultation process must

commence as soon as a reduction of the workforce through
retrenchment is contemplated by the employer so that possible
alternatives can be explored. The consultation process should
allow the employees representatives to-

13.6.1 meet and report back to employees;

13.6.2 engage meaningful with the employer; and
13.6.3. request, receive and consider all relevant information
which must be disclosed by the employer.

13.7. The more urgent need of the business to respond to the factors
giving rise to any contemplated retrenchment, the more
truncated the consultation process may be. Urgency should not
however, be induced by the failure by the employer to initiate
the consultation process as soon as a reduction of the workforce
was contemplated. The parties who are required to consult
must meet as soon as frequently as may be practical during the
process.

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13.8. Selection criteria for retrenchment should be agreed with the

employee representatives, failing which the criteria used by the
employer must be fair and objective. The principle, commonly
known as ‘first in last out’ may be applied in respect of each
category of employee if practical, provided that the employer
should take into account-

13.8.1 the need for the efficient operation of undertaking;

and

13.8.2 the ability, experience skill and occupational

qualifications of each employee affected by the
redundancy.

13.9. Retrenched employees may be given preference if the employer

again hires employees with comparable qualifications, subject
to-

13.9.1 the employees having expressed a desire to be re – hired;

and

13.9.2 the re - hiring taking place within a reasonable period of

the retrechment.

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14. Severance pay

If an employee’s service are terminated in the circumstances

contemplated in Section 34(1) of the Employment Act, the
employee is entitled to a service allowance amounting to 10
working days’ wages for each completed year of continuous
employment with the employer in excess of one year.

14.1 In calculating the amount of the service allowance to

which an employee is entitled, any employment prior to
the 1 June 1968 shall be disregarded.

14.2 Even if there is no legal obligation to pay severance pay,

an employer may consider paying severance pay to an
employee in appropriate circumstances, e.g. the
employee’s employment has terminated as a result of no
wrong doing on the employee’s part, such as the
employer’s death or ill – health.

Details of these arrangements may be covered in a

collective agreement between parties.

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CODE OF GOOD PRACTICE: TERMINATION OF EMPLOYMENT

MODEL HEARING FORM

(TO BE COMPLETED BY THE MANAGER

CONDUCTING THE HEARING)

1. Name of Employee
…………………………………………………

2. Name of Chairperson
…………………………………………………

4. Summary of allegations against employee:……………………

………………………………………………………………………
………………………………………………………………………
………………………………………………………………………

5. Date and Time of Hearing:………………………………………

6. Persons present at enquiry (excluding witnesses) and their

designation:…………………………………………………………
………………………………………………………………………
………………………………………………………………………
………………………………………………………………………
……………………………………………………………………...

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7. (a) Employee does/ does not wish to have a representative present

(delete whichever does not apply). Name of representative to
be inserted in 6 above.

7. (b) Employee does/does not wish to have an interpreter (delete

whichever does not apply). Name of interpreter to be inserted
in 6 above.

8. Brief summary of employee’s response to allegations:………………

…………………………………………………………………………
…………………………………………………………………………
…………………………………………………………………………

9. Main points of evidence (state names and designations of witnesses

giving this evidence) / additional paper to be used if sufficient space
not available on this form:…………………………………………….
…………………………………………………………………………
…………………………………………………………………………
…………………………………………………………………………
………………………………………………………………………….
…………………………………………………………………………
…………………………………………………………………………
…………………………………………………………………………
…………………………………………………………………………
…………………………………………………………………………
…………………………………………………………………………

32
SWD

10. Manager’s findings, based on the evidence presented:

……………………………………………………………………………
……………………………………………………………………………
……………………………………………………………………………
……………………………………………………………………………

11. Relevant factors to be taken into account in deciding on the appropriate

sanction:…………………………………………………………………
……………………………………………………………………………
……………………………………………………………………………
…………………………………………………………………………….

12. Outcome of hearing :…………………………………………………......

……………………………………………………………………………
……………………………………………………………………………
……………………………………………………………………………
…………………………………………………………………………….

13. Manager’s Signature:……………….. Date :……………………………

14. Employee’s Signature:……………… Date:……………………………

33
SWD

(TO BE COMPLETED WITHIN 5 WORKING DAYS OF ACTION

HAVING BEEN TAKEN, BY AN EMPLOYEE WHO WISHES TO
APPEAL)

I wish to appeal against the outcome of the enquiry for the following
reasons:
………………………………………………………………………………
………………………………………………………………………………
………………………………………………………………………………
……………………………………………………………………………..

In terms of this appeal, I ask that the following action be taken

………………………………………………………………………………
………………………………………………………………………………
………………………………………………………………………………

Employee’s Signature:………………….. Date :………………………….

Received by Manager:
…………………………………………. Date: ………………………….

(TO BE COMPLETED BY THE MANAGER HEARING THE

APPEAL)

DATE RECEIVED:……………………………………………………….

34
SWD

Findings concerning the appeal:

………………………………………………………………………………
………………………………………………………………………………
………………………………………………………………………………
………………………………………………………………………………

Outcome of Appeal:………………………………………………………….
………………………………………………………………………………
………………………………………………………………………………
……………………………………………………………………………

Manager’s Signature:……………………… Date: ………………………

Employee’s Signature:……………………. Date: ……………………..

35