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  • Online Colaboration Kids

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    The document provides tips for leading and collaborating with teams remotely. It discusses three pillars of remote collaboration: communication and clarity, structures and motivation, and connection and sociability. Specific tips include using video conferencing tools to structure meetings effectively; over-communicating meeting summaries and expectations; setting clear rules of engagement; focusing on outcomes over activities; using check-ins to stay connected on a human level; scheduling optional social meetings; allowing time for casual conversation at the start of meetings; and checking in with individuals once per day. The goal is to help teams be productive while also maintaining a sense of connection during remote work.

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    The document provides tips for leading and collaborating with teams remotely. It discusses three pillars of remote collaboration: communication and clarity, structures and motivation, and connection and sociability. Specific tips include using video conferencing tools to structure meetings effectively; over-communicating meeting summaries and expectations; setting clear rules of engagement; focusing on outcomes over activities; using check-ins to stay connected on a human level; scheduling optional social meetings; allowing time for casual conversation at the start of meetings; and checking in with individuals once per day. The goal is to help teams be productive while also maintaining a sense of connection during remote work.

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    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
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    8 views17 pages

    Online Colaboration Kids

    Uploaded by

    john
    The document provides tips for leading and collaborating with teams remotely. It discusses three pillars of remote collaboration: communication and clarity, structures and motivation, and connection and sociability. Specific tips include using video conferencing tools to structure meetings effectively; over-communicating meeting summaries and expectations; setting clear rules of engagement; focusing on outcomes over activities; using check-ins to stay connected on a human level; scheduling optional social meetings; allowing time for casual conversation at the start of meetings; and checking in with individuals once per day. The goal is to help teams be productive while also maintaining a sense of connection during remote work.

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    of 17

    TIPS&TOOLS / MARCH 2020

    Remote working tips for


    leaders & teams
    Kids creative agency

    The future is human


    Intro
    Through the current challenges in the world we need to alter
    the way we collaborate. The biggest shift is moving from being
    in the same room/location together into working remote. This
    new way of remote/digital collaboration asks for new styles,
    tools and methods of any leader that facilitates a team.

    In this document you can find the tools and tips we’ve found
    over the last weeks that can help you support and manage
    your team remotely.

    Each team, leader or person needs different things, so it’s


    important that you adjust everything to tailor it to the needs
    of your team.

    We use the tools and methods in our teams, but don’t forget
    to get inspired by other ideas online!

    The future is human


    Pillars of remote
    collaboration

    1. 2. 3.
    Communication & Structures & Connection &
    Clarity Motivation Sociability

    The future is human


    Communication
    & Clarity

    The future is human


    COMMUNICATION & CLARITY Issue

    Structuring Video calls can be exhausting, especially if they are unorganised


    and don’t have a clear direction. Compared to in person meetings,
    individuals have much lower attention spans, hence meetings
    Video Calls should be efficient and well structured.

    Solution

    Sharing an IDOARRT with the team before or at the start of a


    meeting, can help focus everyone around a meeting intention, a
    realistic schedule and their role.

    Example

    Intention Roles
    Desired Outcome(s) Rules 
    Agenda  Time

    The future is human


    COMMUNICATION & CLARITY Issue

    Over Communicate Often it can be hard for people to hear and understand everything
    said during an online call. Also people are more reluctant to ask
    questions and for the meeting leaders to be able to grasp people’s
    level of understanding.

    Solution

    After important video calls, send everyone a short summary of


    the meeting’s key points, as well as you expectations for the next
    time you meet.

    Example

    Meeting Summary: Overview of what was discussed


    Deliverables: Task Name (Name of person responsible)
    Notes: Anything else to keep in mind

    The future is human


    COMMUNICATION & CLARITY Issue

    Be Expressive During all virtual communication, the nuances of in person


    communication is often lost. This can lead to awkward interactions,
    people not feeling heard and miscommunication.

    Solution

    Use large gestures like nods, claps and thumbs up during video
    chats, remember your face will be very small on the screen.
    You can also use the action of unmuting yourself as a sign of your
    intent to speak.

    The future is human


    COMMUNICATION & CLARITY Issue

    Work Together One of the joys of brainstorming or ideating as a team, is the


    energy and inspiration you get from seeing everyone working
    together towards a united goal. This can easily go away when
    working remotely.

    Solution

    Use a shared workspace, where you can see what other are up to
    and feel the united feeling. A canvas app like MIRO can help with
    this, as you can see everyones mouse moving around and new
    items as people work on a shared canvas.

    The future is human


    Structures &
    Motivation

    The future is human


    STRUCTURES & MOTIVATION Issue

    Rules of When working remotely, it is much harder to establish boundaries


    or to make it easy for people to approach you with questions.

    Engagement
    Solution

    Remote working can become more efficient and satisfying when


    you set expectations for the frequency, channels, and ideal timing
    of communication with your team.

    Example

    “We use videoconferencing for daily check-in meetings, but we


    use IM when something is urgent.”
    “I tend to be more available late in the day for video calls, but if
    there’s an emergency earlier in the day, send me a text.”

    The future is human


    STRUCTURES & MOTIVATION Issue

    Outcomes When individuals start working from home, they often find it harder
    to focus, they may have higher and lower peaks of productivity.
    Equally mangers will find it harder to keep track on what individuals
    over activities are up to.

    Solution

    Instead of worrying about your employees’ activities during the


    day, focus on assigning clear outcomes and don’t worry about how
    employees get to that outcome.

    Example

    “Can you get X done by tomorrow” rather than “ please work on


    this for Y amount of hours today”

    The future is human


    Connection &
    Sociability

    The future is human


    CONNECTION & SOCIABILITY Issue

    Check-In’s Working remotely reduces the general communication which


    makes it harder to connect on a human level.

    Solution

    Check-In’s help to stay connected and regain


    focus for the team.

    Try out: https://checkin.daresay.io/


    to randomly give you Check-In questions.

    The future is human


    CONNECTION & SOCIABILITY Issue

    Water cooler Loneliness is a key complaint about remote work, with employees
    missing the informal social interaction of an office setting. This is
    especially true given the lockdowns in effect in many countries and
    Moments how many people are working form home for the first time

    Solution

    Scheduling social meetings (twice weekly and optional) is a great


    way to keep teams close. It also has the added benefit of reducing
    non work related conversations in work calls.

    Example

    Virtual Lunch
    Virtual Museum Visit
    Video Call Games

    The future is human


    CONNECTION & SOCIABILITY Issue

    Pre Meetings In person meetings often start with a little catch up, as people get
    organised. These help everyone to get relaxed into the meeting,
    and get into the right mindset.

    Solution

    It is best always to plan in at least 10mins at the beginning of


    meeting for casual chit chat. This will also allow everyone to set up
    and connect, without pressure.

    The future is human


    CONNECTION & SOCIABILITY Issue

    1 on 1, People new to remote working may struggle to keep routine and to


    feel connected to the team, especially in this time of self isolation.

    once a day
    Solution

    It is best to check in with individuals at least once a day, especially


    if you don’t meet them for meetings during the day. A simple
    Slack/IM/Email saying “how you doing?” It is all it takes to help
    people connected and not forgotten.

    The future is human


    Conclusion
    Hopefully these tools and methods will help you not only
    manage your team and get good results but also to keep a
    sense of connection with your team in this weird time.

    If these seem too much to introduce to your workplace all at


    once, we recommend you starting with the following as a
    priority:

    1. Check in with individuals daily to make sure they feel


    connected and not forgotten

    2. Clearly define deliverables so that all team members


    know what is expected of them

    3. Lead by example in everything you do, whether it be


    muting your mic on video calls, structuring your day or
    even just staying positive.

    The future is human

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