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    Steps in Report Writing-1

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    Mas Huda
    The document outlines the typical structure and sections of a report, including: 1. An executive summary that highlights the main topics, data, analysis methods, and recommendations. 2. A table of contents and introduction to provide background context. 3. The main body that describes the data collected and discusses it with subsections and headings. 4. A conclusion that interprets the data and draws conclusions. 5. References and an optional appendix with additional supporting information. The goal is to inform the reader in a clear, organized, and unbiased manner.

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    Steps in Report Writing-1

    Uploaded by

    Mas Huda
    66 views3 pages
    The document outlines the typical structure and sections of a report, including: 1. An executive summary that highlights the main topics, data, analysis methods, and recommendations. 2. A table of contents and introduction to provide background context. 3. The main body that describes the data collected and discusses it with subsections and headings. 4. A conclusion that interprets the data and draws conclusions. 5. References and an optional appendix with additional supporting information. The goal is to inform the reader in a clear, organized, and unbiased manner.

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    The document outlines the typical structure and sections of a report, including: 1. An executive summary that highlights the main topics, data, analysis methods, and recommendations. 2. A table of contents and introduction to provide background context. 3. The main body that describes the data collected and discusses it with subsections and headings. 4. A conclusion that interprets the data and draws conclusions. 5. References and an optional appendix with additional supporting information. The goal is to inform the reader in a clear, organized, and unbiased manner.

    Copyright:

    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
    66 views3 pages

    Steps in Report Writing-1

    Uploaded by

    Mas Huda
    The document outlines the typical structure and sections of a report, including: 1. An executive summary that highlights the main topics, data, analysis methods, and recommendations. 2. A table of contents and introduction to provide background context. 3. The main body that describes the data collected and discusses it with subsections and headings. 4. A conclusion that interprets the data and draws conclusions. 5. References and an optional appendix with additional supporting information. The goal is to inform the reader in a clear, organized, and unbiased manner.

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    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
    of 3

    Steps in Report Writing: Report Writing

    Format
    Report writing is a formal style of writing elaborately on a topic. The tone of a report and
    report writing format is always formal. The important section to focus on is the target
    audience. For example – report writing about a school event, report writing about a business
    case, etc.

    Introduction
    All your facts and information presented in the report not only have to be bias-free, but they
    also have to be a 100% correct. Proof-reading and fact-checking is always what you do as a
    thumb rule before submitting a report.

    One needs to write reports with much analysis. The purpose of report writing is essential to
    inform the reader about a topic, minus one’s opinion on the topic.

    It’s simply a portrayal of facts, as it is. Even if one gives inferences, solid analysis, charts,
    tables and data is provided. Mostly, it is specified by the person who’s asked for the report
    whether they would like your take or not if that is the case.

    In many cases, you need to be clear about your own suggestions too for a specific case after a
    factual report. That depends on why are you writing the report and who you are writing it for
    in the first place. Knowing your audience’s motive for asking for that report is very important
    as it sets the course of the facts focused in your report.

    These different kinds of reports are also covered in our previous chapter in reports writing.
    We recommend you to read our chapter on kinds of reports before diving into the report
    format. Now that we have some idea about report-writing, let’s get straight into our report
    writing format.

    Report Writing Format


    Following are the parts of a report format that is most common.

    1. Executive summary – highlights of the main report


    2. Table of Contents – index page
    3. Introduction – origin, essentials of the main subject
    4. Body – main report
    5. Conclusion – inferences, measures taken, projections
    6. Reference – sources of information
    7. Appendix

    Let us understand each one of them in detail.

    Executive Summary

    You summarize the main points of the report, such as the report topic, the data obtained, the
    data analysis methods, and recommendations based on the data. The summary could be as
    short as a paragraph or as long as five pages, depending on the length of the full report.

    Usually, the recipient of the report doesn’t always have the time to read through the entire
    report. This summary gives the reader a gist of the important points.

    Remember that although attached as the first page, this summary is always putting a
    perspective for the entire report, meaning that effort-wise, the writer always needs to include
    it at the end.

    Most importantly, the summary should contain:

     the purpose of the report


     what you did (analysis) and what you found (results)
     your recommendations; these recommendations should be short and not go beyond a
    page

    Table of Contents

    The report should begin with a table of contents. This explains the audience, author, and basic
    purpose of the attached report. It should be short and to the point.

    Introduction

    This section is the beginning of your report. It highlights the major topics that are covered
    and provides background information on why the data in the report was collected. It also
    contains a top view of what’s covered in the report.

    Body

    The body of the report describes the problem, the data that was collected, sometimes in the
    form of table or charts, and discusses with reasons. The body is usually broken into
    subsections, with subheadings that highlight the further breakdown of a point. Report writing
    format is very specific that way about clear and crisp headings and subheadings.
    This just structures out readers clarity in understanding and further enhances the logical flow
    that can get hard to follow. Since a report has no personal bias or opinions, you can imagine
    that reading through a report can be a bit boring and people may find it hard to follow
    through. In such a case, it’s always the best way to create pointers and lay out the points in
    short and simple methods.

    Note: Tables and figures must all be labeled

    Conclusion

    At the end of our main body lies the tying of ends together in the much-awaited conclusion.
    The conclusion explains how the data described in the body of the document may be
    interpreted or what conclusions may be drawn. The conclusion often suggests how to use the
    data to improve some aspect of the business or recommends additional research.

    This solution then may be implemented to solve a given problem the report was made for in
    the first place. Big consultancies or service providers prepare reports in the form of Microsoft
    Powerpoint or the Keynote in Mac to present to the stakeholders. At the end of which lies the
    conclusive suggestion section.

    Reference

    If you used other sources of information to help write your report, such as a government
    database, you would include that in the references. The references section lists the resources
    used to research or collect the data for the report. References provide proof for your points.
    Also, this provides solid reasoning for the readers so that they can review the original data
    sources themselves. Also, credit must be given where credit is due.

    Appendix

    Lastly, comes the appendix. Although this one is not necessary, more like an optional
    element. This may include additional technical information that is not necessary to the
    explanation provided in the body and conclusion but further supports the findings, such as
    tables or charts or pictures, or additional research not cited in the body but relevant to the
    discussion. Note: Tables and figures must all be labelled.

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