Dugmosul - ae URGENT) ret: pazsacisavis2 Date: October 25, 2015 Circular No. (2) SEZAD Tender No. (23-2015) “Consultancy Services for Construction ‘Supervision of the Utility Service Corridor Project in Dugm * Date of Collection of fender Documents; Submission date: 03/11/2015 24/08/2015 New extended submission date: 24/11/2015 Reference wo the bidder's clarification on the above subject. Please see the attached reply ta queries fr yourkind action and record Nore: = All Bidders are to endorse this Circular and attach it as part of their tender submission, © Bidders are advised that SEZAD shall not accept any further queries as tender shall be cub- mitted on Tuesday November 24,2045 at 12h00, Muscat Time Kind regards Dylan aCircular No. (2) Reference: Consultancy Services for Construction Supervision ofthe Ul Service Corridor Project in Duge SN Qwery ‘Answer Iciestated inthe form of agreement that Petod for Superson Senices (24 Months) Peiod for Design Services (24 Ment) we understands thatthe scope ofthe Design Series teas follows The Total duration ofthe projects 24 months Including design and superion Design and any atertons/changes to the design shall be canied out by the &PC Contractor this Designer. 13. Design Deliverables prepared by the €PC Conacior shal be submited to. the (Superision Consuan) for Design Review snd comments 414 All design fiabity shall be on the €PC Contractor 11 Confirmed 12 Confirmed 13 Confirmed 14 Confirmed However design constant wil responsible for making sure that design is functional esting projet objective and compiles withthe accepred desig standards 15 Design tages willbe determined bythe EPC Contractor and Chet. 1 Confirmed 17 Confiemed,Duqmpsal 3 “1S. We understand thatthe EPC Contacor shall carry out and deliver he design works on one design tage only (Dsted Design) 1.6 The Consukant. shal responded to the submited design dslierables within 14 days from dae of submizsion 1.7. Supervision Constant shall ensure that the | design review team is avaiable for review of design documents for the duration of the construction period Please Confiem this understanding? ‘On Page 21 ~ Clause 32 — Anices (4.80 “The Consling Engineer shall abo cary othe checking review and analysis of any rmodicatione/changesto the orignal desig of cil engineering works/srvcturesin the Project bythe Contracton/Clen/hird parties” ether any limitation othe numberof design changes that have tobe consldered forthe design ‘No limitations on numberof design changes.Duqmpsall = ‘all bata dabaill un “ASE Spedal Economic Zone uthorty (On Page 2 — Clause “Prepare and submit foreach submission, evaluation report analysis and design Caleulaions ‘exe within 2 weeks upon eeceipt ofthe Contractor's submission’ How many design submitals are expected? No limitations on number of submitals: Consultant to estimate and bid accordingly. ‘The design fe is requested as aLump-sum value We suggests fing the numberof design submissions and number of Design Reviews per submission No alteration orchanges ro render document allowed, ‘On Page 22 — Clause 33: eis stated hat “The memes of de sign tam shal vite project steon a regular basi and provide ull design suppor tothe ste construction suzension ‘We curentunderstandings thatthe design ream shallot necessary vis the ste regulary. but wil Frequency of site vist design ream wile determined con as-needed base orrequested by Engineer or Client‘it the ste whenever needed or requested by he Design Manager. Please confirm this understanding ie corect, ‘Section 3 Scope of Services ‘The scope ie silentfa review of design packages is tobe undertaken prior to or during the Tendering Please advise ifaeview in accordance with, oF sinlat, hat defined in the fllowing statement is requiced Preconstruction Award ‘CONCEPTUAL / TENDER DESIGN REVIEW Undertake review ofthe options & prepare a sepor fr consideration any seins required finale the design tbe addressed &approvedin preparation forgoing outto ender ofthe consrction works tomitigat the posi of O's ata later stage during construction No such reviews during tender process ae inched as partof his contrac. ‘Section 3 Scope of Services From experience in conducting design reviews we proposes the following sequence for EPC contacts Design review stages are determined by EPC Contractor and cient.ost Contract Award This phace ofthe project design hasbeen broken into 2 parts to ensure design completion bythe contactor and enable early release of construction packages. ‘Step A- DETAILED DESIGN (Preliminary) ‘This wil comprise of 1 single comprehensive review ofall disciplines fr the complete project fairy inclusive of review, review workshop & close-out STAGE B- DETAILED DESIGN (Final) ‘This wil comprise of single comprehensive review | ofall disciplines forthe complete project faciry Indlsive of review, review workshop & closeout Please confirm your acceptance ofthis approach ‘Design Services ris envisaged that he Design Series wil actin a suppor capacity tothe Site Supenssion team and therefoce can prowde tele services remotely located inthe consukant' of, asrequired, Please confirm Confirmed. However, design team will equire to vist |steasnededoreqused by Ege olenDuqm sl / oll sata ail ya ‘Special anomie Zone Authority ‘Section 3 Scope of Services 19, | TRERFP scope s silent with regard ro landscaping, please dlaifyifthisis tobe included and provide deualisof expectations Final detailed design scope will be prepared by EPC Contactor according to project ned, ‘We understand that the following shall be provided, | ye rec fags operon | consultant seam: fully fanished and equipped air- | condoned ste ofc sccommodaton ncling | pier photocopier plot: maching. ~ | broadband internet connection, office | conumablsstaioneny compuesaptops wih cesar tfonre, runing cet and tly services cleaning and maimtenance Please conim tha this understanding iscorect Refer EPC contact for this det ‘We note thatthe remuneration able included inthe REP docs not include certain sa postions nach as Bridge Engineer Planning Engineer. " | lee cried mya sched of rates for addtional postons shat are considered | beeen forcomplance ith ie scopeof works,otal abot ball a WS Special Economie Zone Bathory 2 Page 2:Invodvction, General comment Inthe EPC ITT volume 1, pan 3 itisstated hathe Form of ‘Contra forthe EPC desig, procurement and ‘consruction works IDI Yellow Book hich isa standard for design and construction projects. In addtion in volume 2 and 3 ri sated he contract, ‘sdesignand build Contequenty is IFT does [NOTlead ran €PC contact! The FIDIC standard for EPC contracts iver Book Ifyou wancand an PC comract we suggestio change the EPCITT 10 Siver Book Yes: FIDIC Sir book will be usd fr this cowract, not yellow book 2. Page 12:nche IT forte design and conswucion theres mentioned only ane (1) container forthe engineer Intis TT you are requesting fora salt ‘19 people On container isinsficient this shall bbe minimum four (4) containers. Refer to Section 20 “Office accommodation for he Engineer and staff” of EPC Contact for detail of accommodation provided by EPC. 14 Page 14:In 1.19 srequened 2 separate envelopes technica: original and copies 1 fnanca: original and copies (On page 4 you are requesting 1 envelope containing everthing Pease clarify Submione envelape containing everthing =Dugmosal Page 21 Please inform the Biers for dhe design We will make sure 1 low 14 calendar days of review |r. | andi sate checking doce can tke | | 14 calendar days C2 Page 1 ke aks sed nsecon 32 (Deals of Design Sees) and alsin secon 41 | (emerson pein Serie) tha the Consuking Egineeshallapprove work fhe ‘Conractor Since thisisan EPC contract, design, | gp contractor willbe llly responsible for engineering, [Procurement and construction remain the procurement and construction, However, consulting. 16,|eesporsibiiy ofthe Contactorforwhichno | engine’ job ir make sure hat Conrator' design “approvals granted bythe Consubing Engineer on | fut the purpose and need of the project and complies behalf the Cen ihisassumponcorec? We | yah eh intended standard propose to eum documents wih sus Release for etal Engineering or Release for onsructon avin fin responsibil atthe PC Page 2 nem inthe Torte esignand ‘onstruction i sated that he listed surveys,are | Consultant willbe responsible fr preparing condition of 17, nde inte scope ofwekotheePCconsacer | copra and speceatons fr sry work fo bing Peasy andy these wade a59%0¢ | hi pay uneven rqvesedby Cre performed byte Consing Engine Page 22am Please confrnvatyou mean tat 1. vena oreactoteconvacorwihin days | Onslanttaporov/ejcVeommentany coneacors eer bis submital of any document, submital within 14 day.Soll sats Gata aa Special eonomie one hehorty 48. [ Page 25, em (): We would like o propose thatthe ‘ontracor prepares the weekly and monthly progress eporttathe approval ofthe Coneuking Engineer: Pease confirm No proposals or conditions allowed. Follow the condition ofconiractand scope of work 20, age 25:(p) As bulk drawings and in addiion copsraonal and maintenance manus. have ro besuplid bythe °C Contraco. The Consking Engineer should only check and approveshe Arawings for status ‘Ae-Buike Please ary EPC contractor wil propre a-bule drawings and submit te consulting engines for approval 2 Page 26 section 3.3 (Qualifications of Design Team) and secon 42 Qualification of Ste Supervision Sula celativly age numberof personnels specified. nelatontothe PC Contractors responsibiies andthe relatively limited projects andscop, sews 3fulime members fora Design Team and aubsequerly Sie Superson taffmay besffen supponed byfew partinespedaed memberstrelyon Is | the Chencopen for suggestion regarding eser numberof personel equred ifwe can motivate thatin our project approach? 2. Inaddlion to above mentioned question-the | required construction time sof major impactrothe | Bidders price for Consuking Engineering services. "No alteration in projet duration allowed.Dugmosall ‘As stated in our remarks tothe EPC TT below, we consider a construction period of years far too long How may the Bidder ake a shortened ‘construction period into account? Page 28): 15 corectthat the Contractor only willsupply a working space/office forthe Refer to footnote on page 30 under table “Schedule of 2. (Consukng Engineer, sothese cons arenortobe | emuneration for Construction Supervision Services Included Pleas aly age 29, remark othe The seope covers atthe Crs lenis responsblefor providing ofc accommodation a the consultant's services are prolong to cover availabe forthe Consulting Engineer durngshis__ | thE consultant's seni prolong = imsintenance peso. gg | Fast 24 Please danifyrowhich lausesyouare | rs “Frm of Tendey” is very dear and no farher rsferingtointheAppendicoForm of Tender. | aration is needed age 34: Considering 360 days psymenttime, we 26, | would keto agree uponan advanced payment. le | yg thacaccepable? General Pleas confi ha we re ot responsible forthe completes ofthe bid dcoment forthe ae Confirmed. PC Contractor as we are notinvolved inthe tender procedureDuqno5ul F 2 & ronamie Zane Suthory 22 ‘Noe: Our general impression othe Project and he EFC TendecDacumertsisthatthe scope of works relatively ited and simple: the (ci works ofthe) corridor of km inlength, without pipelines. Considering this, the Tenderspciiaionis ‘extended but not comprehensive. The description ‘ofthe work istimited which eaves toa much ‘space forinterpretation by the Contractor. Our concerns are expressed inthe questions below: Consultant is responsible to perform his design and supenision services as detailed In Section 4 and 5 of tender document ‘The siting ofthe “engineering” team eto be ‘mentioned tothe contactor Yes, willbe communicated, once awarded to succesful bidder. ‘Missing are the projet management ool the contractor hasta submit such a weekly and monthly progres reports | Contractor will submis weskly and monthly progress reportto Consultant However, Consultants responsible | submiting weekly and monthly reporttothe cent 2. 2 age 24:Par 3 ~ conditions of contract You re mentioning and EPC cntactorforthe design and consucion. File Velow bookshowever for design and construc projet Siver books for EPC conc Pease day the obtained form af Page 67:You are mendoning “Pimaver-To our interational experience this is complicated sche dling programme, We consider Micoeofe FIDIC Siver book will be used for this contact nt yellow book Management software used by Consultant shall be compatible with the software used by EPC Contractor 2.Dugmosall & SS projets be casero handle by most contractor, sub-contractors and third parties |33 Page 68: We would add a paragraph with project, management (ine. weekly and monthly progress reports) "No addition or aeration of ender documents allowed o Pager This page contains the Contractors C&S scope. A detailed lis of Contractor deliverables seams tobe missing, This dead list of | deliverables should be provided Listof deliverables wil be prepared by EPC contractor. 35, age 78: Topographic and olinvesigasions are partofthe scope of work This is contradiction ith the IT forthe Consuking Engineer, ee above question n06. Refer to response fr comment No6. Same te applicable {for both topographic and sol investigation 36 Page 82: Youhave wo indicate tothe cntracor how much space fe require for phase Referto conceptual deawings. ». Page 86, chapter 16, regarding Deliverable the following stated the OsliverablesListaached With this document. This document appears tobe lacking leas clan. Us of deliverables willbe prepared by EPC contractor. 38 Page 88:1 container forthe "Engineer isnot enough witha staff of 9 people Refer to he Table in Section 20, on page 88 of EPC Contac for detals of accommodation.Dugmobul of 3 e: aaa Page 92: tem 1.0 You have roinform the contractor We will make sure tallow 14 calendar days of review 79) ec acheshing ine 4c days eS poqeS2 em 20 The peraonal(fanyjand | Patio and maintenance manuals rege hall | ainenance mashed belndded. | Pepred by EPC Conracor and approved by Consuhants ‘sits an EPC conractthe Contactors so responsible forthe design. However, the boundaries theConvaciorshall operat within seemtoleve a |CO*SURAN shall make sure that design and ct roomfornerpreatin the Cert plinning_| Peon proposed PC Conrail seve the confurherspectying chica speticaions/ | mended project purpose boundaries? ‘Asan sample of abovementioned pointe Volume 2 states New pipeline supportstrucres forthe Service Coridor shall be EPC Contacor scope af Work’ Laying the pipetines isnot parca the Ics responsibility of °C Contactor to las with al contactors seope How stheContactorto stakeholders including finery and any potenal cent 42 | dearmine the distance beween pipe suppons and the forces working on the pipe suppors afte al | pipeline inthe corridor are operational? (Without further pecifcations the Client might end up witha series of undersized pie supports both swength | asinthe number of suppor applied) that might use these infrastructure determining all necessary parametess and requirements of pipe suppor SeDuqmpsul lll slau bial dm “SESS Suan noc tae aay 4“ | Volume 2, Schedule 10-Times of compleson’, 1102-103: tem 1020 ofthe Project Schedule design bythe Contractor) and design review (on behalf ofthe Clin), before the Construction works ‘commence. Does the Client regard this ited eave itl over wo months forth the period as feasible? | Aaached schedule is very preliminary. Successful EPC | conactoe will submit a dewled design and construction programme for Engineer’ approval 44, ‘Volume2"Schedule 10-Times of completion, 102-103. tem A1030:the Project Schedule species total constuction ime of year anda tual[and Qt 201610 end Q32017) For ‘onsiruction ofa pipeline condor (without the acu laying of pies) a consructiontime ofl yearmighslfie Does the Cer care expan the neces fan elongated construction period? ‘And has the Clencalready received Comraci’s specications forthe actual construction ime aquired? See response for em No 30. Contractor shall prepare eal construction specications. 45. ‘Page 10% The LD's are related tothe hand-over ate of October 30, 20172 Ie depends on schedule proposed bythe Contraco,