WEB DEVELOPMENT AND DATABASE ADMINISTRATION

Level – I
Based on July 2023, Curriculum Version 1

Module Title: - Operate word-processing applications

Module code: EIS WDDBA1 M06 0132
Nominal duration: 40Hour
This module covers the units: Learning Objective of the Module
Introduction to the Module
Microsoft Word allows you to create simple word processing documents like
letters and reports effortlessly, allowing you to add color and clip art. Writing in
various fonts and sizes and using tables, borders & bullet formatting reduces
tediousness and increases productivity. Decrease your workload and become more
productive today.

word processor is an application software used for the production (including

editing, formatting,
and possibly printing) of any sort of printable material. Using a computer to create,
edit, and print documents. Of all computer applications, word processing is the
most common among the rest applications. To perform word processing, you need
a computer, a special program called a word processor, and a printer. A word
processor enables you to create a document, store it electronically on a disk,
display it on a screen, modify it by entering commands and characters from the
keyboard, and print it on a printer. There are a number of word processing
packages (software). Among these are WordPerfect, AmiPro, Microsoft Word
2003, 2007, 2010 and 2016 versions. Some of them run under MS-DOS and others
under MS-Windows Operating System environment.

 Apply OHS practices

 Create documents
 Customize basic settings to meet page layout conventions
 Format documents
 Create tables
 Add image
 Print documents

 Follow OHS practices

 Apply Create documents
 Can Customize basic settings to meet page layout conventions
 Format documents
 Create tables
 Add images
 Print documents
Unit Two: Create documents
This unit to provide you the necessary information regarding the following
content coverage and topics:
 Purpose, use and function of word-process
 information requirements
 Open word-process application
 Create and open document
 Use document templates as required
 Add data and use simple format tools
 Save document to directory
This guide will also assist you to attain the learning outcomes stated in the cover
page. Specifically, upon completion of this learning guide, you will be able to:
Open word-processing application, create document and add data according
to information requirements
Use document templates as required
Use simple formatting tools when creating the document
Save document to director
 Self-check-2
2.1.3. use of word-processing software
Word processing means to use a computer to create, edit, format and print
documents. The great advantage of word processing over using a typewriter is that
you can make changes without retyping the entire document.

A word processor can be used for creating documents like :

 Memo
 Letters
 Examinations
 Books
 Invitations
 Invoices
 Postcard etc

Test-I Multiple choices

Instruction: select the correct answer for the give choice. You have given 1
Minute for each question. Each question carries 2 Point.
1. Which shortcut makes selected text Italic?
A. Ctrl + I C. Ctrl + S
B. Ctrl + A D. Ctrl + V
2. Which menu / group will we use if we want to change the typeface of
selected text
A. Edit C. Format
B. View D. Tools
3. A feature of MS Office that saves the document automatically after certain
interval is called
____
A. Save C. Auto Save
B. Save As D. Backup
4. Which feature is used to make selected sentence to All Capital Letters or All
Small Letters ?
 A. Change Letter C. Change Case
B. Change Sentence D. Change Word
5. We can apply border to _________
A. Cell C. Table
B. Paragraph D. All
6. To delete the selected text press
A. Ctrl C. Home
B. Alt D. Delete
Test II: short Answer writing
Instruction: write short answer for the given question. You are provided 2minutes
for each question and each point has 3 Points.
1.Write the function of Micro soft office
2.List Information requirements for operate word processing

Operation title2: Create and open document

Purpose: -
 To understand and can use operate word processing
 To familiarize with Microsoft Word 2016 environment.
 To know how to create and open word processing
Instruction: The given necessary equipment, tools and materials you are follow
the necessary steps and operate each task. You have given 1hour for the task and
you are expected to write the answer task.
Task1: Use the given figure below (2.14), follow the necessary step and procedure
create and open word processing and to prepare two paragraph using the following
font formatting font type=Times New romans, Font size=12,The title is(font
size=16,
underline by double line), add word cap on “W” alphabet, justify all written
sentences,
add page border, save on Local disk “D” the named “ FIRST YEAR ICT
TRAINEE’S. For this operation you have given 1 hour and you are expected to
provide the answer on the given
Tools and requirement: - ICT room, computer, Printer, A4 paper, Mouse and
keyboard, Monitor, Basic Software, Documents and pen/pencil.
Precautions: have a clean workspace with all necessary ICT equipment
Procedures:-in doing the task
Step-1: Click on start → All Application→Click Microsoft office word → click
blank document
 Fig 2.6 Microsoft Office Button
Step2.Select New, then click Blank document.

Fig2.7 Open Existing Microsoft Office

Step2.Select New, then click Blank document.

Step3. Add some Text On the space.
Step4. Selecting Text.

Step5. Select an option to change the font, font size, font color, or make the
text bold, italic, or underline.
 Fig 2.8 Format style
After creating document to save file
Step1. Click Save As.
Step2. Select a location.

Fig 2.9 Save location

1. Name the file and click the Save As Type list arrow.
 Fig 2.10 Save as type
Step3. Select Word from the list.
Step4. Click Save.
To open an existing document
Step1. Navigate to Backstage view, then click Open.

Fig 2.11 Open existing Microsoft Office

Step2. Select This PC, then click Browse. Alternatively, you can
choose OneDrive to open files stored on your OneDrive.
 Fig 2.12 Browse Microsoft Office

Step3. The Open dialog box will appear. Locate and select your document, then
click Open.

Fig 2.13 Save location

 Fig 2.14 Microsoft Office word interface

Task 1: The given necessary equpiment, tools and materials you are Open MS
office word 2016 then Create a new blank document and save it as name “first” on
your desktop. To prepared four paragraphs document using the following font
formatting font type=Times New romans, Font

size=10,The title is(font size=14,font color =red underline by double line), add
word cap on “W” alphabet, justify all written sentences, add page bord and water
mark=”ICT” .For this operation you have given 1 hour and you are expected to
provide the answer on the given

Task 2: Type the following text on first page

Using a computer to create, edit, and print documents. Of all computer
applications, word processing is the most common.
a) Create three copy of the above paragraphs on black page
b) Insert page Number at the top of the page in right alignment.
c) Insert page header Word Exam, page footer your name.
d) Replace the word printer to save.
1. Insert page boarder for first page only
2. Insert the following auto shapes on new page

Hello Welcome to
IT department

3. Create the following on new page

✓ X2+Y3+X→ 2X2Y3
✓ 2
2H+O →H O
2

Computer
 Keyboard
 Mouse
4. Save it in My document, print the document and close it.

Task 3: prepared below document in MS office word 2016 then to operate the the
following each activites.

MS-WORD Micro soft

Word is a word processor developed by Microsoft. It was firster leased in 1983
under the name Multi-Tool Word for Xenix systems. MSWord is a popular
word-processing program used primarily for creating documents such as
letters, brochures, learning activities, tests, quizzes and students' homework
assignments. There are many simple but useful features available in Microsoft
Word to make it easier for study and work. That's why so many people would
prefer to convert the read-only PDF to editable Word and edit PDF in Word.
1. Type the paragraph above as it is using “Calibri font” , font size 12.
2. Change the font type to “Lucida Calligraphy” and size to 14
3. Alignment to your paragraph to right margin.
4. Save this file as ms-word.doc in “my documents” folder using save as
option.
5. Edit some part of your document and save again using save option.
6. Close the file.
7. Open this file again using open option from office button.
8. View the file you have created using print preview option.
9. Take a print out of this document through print option.
10. Create a new file using new option.
11. Select some part of your document and copy it to new file created in
12. bullet 1. Use shortcut keys for copy and paste.
13. Highlight “Microsoft Word is a word processor developed by Microsoft.”
14. Search for word “document” using find option.
15. Replace the word “Microsoft” with “MS”.
Unit Three: Customize page layout

This unit to provide you the necessary information regarding the following content
coverage and topics:
 Adjust page layout
 Change alignment and line spacing
 Modify margins
This guide will also assist you to attain the learning outcomes stated in the cover
page. Specifically, upon completion of this learning guide, you will be able to:
Adjust page layout to meet information requirements
Open and view different toolbars
Change font format to suit the purpose of the document
Change alignment and line spacing according to document information
requirements
Modify margins to suit the purpose of the document
Open and switch between several documents
3.1 Adjust page layout

Word offers a variety of page layout and formatting options that affect how content
appears on the page. You can customize the page orientation, paper size, and page
margins depending on how you want your document to appear
3.1.1 Page orientation
Word offers two-page orientation options: landscape and portrait. Compare our example below
to see how orientation can affect the appearance and spacing of text and images.
A. Landscape means the page is oriented horizontally.

Fig 3.2 Portrait orientation

To change the page size:
Word has a variety of predefined page sizes to choose from.
Select the Layout tab, then click the Size common

3.3 Page layout setup

2. A drop-down menu will appear. The current page size is highlighted. Click
the desired
predefined page size.

3.2 Change alignment and line space

To change paragraph alignment using alignment button
Click in the paragraph that you want to align →Click on home tab from paragraph
group click on align left or align right or align center or also align justify button.
3.3 Modify margin

Right Justify
Center Right
Left

Fig 3.5 paragraph Alignment

• To change paragraph alignment using paragraph dialog box

✓ Click in the paragraph that you want to align →Click on home tab→ from
paragraph
group click on Show paragraph button→ select alignment form alignment box

A margin is the space between the text and the edge of your document. By default,
a new
document's margins are set to Normal, which means it has a one-inch space
between the text and each edge. Depending on your needs, Word allows you to
change your document's margin size.
To format page margins:
Word has a variety of predefined margin sizes to choose from.
Select the Layout tab, then click the Margins comman

Selfcheck-3
Test-I Multiple choices
Instruction: select the correct answer for the give choice. You have given 1
Minute for each question. Each question carries 1 Point.
1. The options Portrait and Landscape comes under ________
A. Paper Size B. Page Orientation C. Page Layout D. Page Rotation
2. Portrait and Landscape are
A. Page Layout B. Paper Size C. Page Orientation D. All of above
3. Superscript, subscript, strikethrough are known as ?
A. Font Face B. Font Style C. Font Effects D. Font Format
4. We can start MS Word by typing ________ in the Run Dialog box.
Selfcheck-4
A. winword.exe B. word.exe C. msword.exe D. docx.exe
5. You cannot close MS Office application by
A. Exit from File menu B. Pressing Alt+F4 Clicking [X] Button D. Close
from File Menu
Test II: short Answer writing
Instruction: write short answer for the given question. You are provided
2minutes for each question and each point has 3 Points.
1. List the basic two Page orientation in MS word
2. To margin the paper layout, we can select.

Unit Four:-Format documents

This learning unit is developed to provide the trainees the necessary information
regarding
the following content coverage and topics:
▪ Format styles
▪ Copy Text
▪ Insert headers and footers
This unit will also assist you to attain the learning outcomes stated in the cover
page.
Specifically, upon completion of this learning guide, you will be able to:
Use formatting features and styles as required
Highlight and copy text from another area in the document or from another
active document
Insert headers and footers to incorporate necessary data
Save document in another file format
Save and close document to a storage device

Test-I Multiple choices

Instruction: select the correct answer for the give choice. You have given 1 Minute
for each question. Each question carries 1 Point.
1.To save a document for the first time, option is used.
A. Save As C. Save on
B. Save first D. Copy
2. Which of the following key is used to delete characters to the left of the
cursor?
A. Backspace C. Shift
B. Delete D. Alt+Delete
3. Which of these software applications was not part of the first version of
Microsoft Office?
A. Paint B. Outlook C. PowerPoint D. MS Word
4. To go to a specific location in a document we use :
A. Table of Contents C. Bookmark
B. Hyper Text D. Macro
5. Which file are contents readymade styles that can be used for a word
document?
A. Presentation C. Magic wands
B. Letters D. Template
6. Which of the following to justification align the text on both the sides-left
and right of
A. Balanced C. Justify
B. Right D. Balanced
7. “Ctrl + =” is used for _________
A. Change Alignment B. Subscript
C. Super script D. Change font to Bold
8. Which is the default alignment in MS Word?
A. Right B. Centre C. Left D. Justify E. None of the Above
Part II
Give short answer
1. Write the basic commands in Formatting in words?
2. Which formatting features can be added to the MS Word document?

Operation 4 Unit4 (Format documents)

Operation title : format style, copy text and header and footer
Purpose: -
•To understand and can use format style, copy text and header and footer
Instruction: The Given necessary equipment, tools and materials you are follow
the necessary steps and operate each task. You have given 1hour for the task and
you are expected to write the answer the task.
Task1.Based on the below figure (4.2) Open MS office word 2016 then Create a
new blank document prepare new document or copy the document from another
drive location. and save it as name “format_ document” on your desktop and Use
the following information font type=” Arial”, font size=”10”, font margin (top,
5.1 Insert table on document
bottom, lift and right) for each=”2cm”, header=” Trainee page”, footer=”First
year”, page number=”Top and align, water mark=”WDDA” and use under line,
bold, italic, operate copy text, formatting style, formatting feature and header and
footer. For this operation you have given 1 hour and you are expected to provide
the answer on the given.
Tools and requirement: - ICT room, computer, Printer, A4 paper, Mouse and
keyboard, Monitor, Basic Software, Documents and pen/pencil.
Precautions: all ready the document is copy or write.
Procedures:-in doing the task
Step-1: Click on start → All Application→Click Microsoft office word → click
blank document
Step-2: copy document from other save location then past
Step-3: select insert data then the given above information font type, font size,
bold, line space, page number, under line and water mark.
Step-4: give header and foote

Unit Five:-Create table

This learning unit is developed to provide the trainees the necessary information
regarding the following content coverage and topics:
 Insert table on document
 Insert and delete columns and rows
This unit will also assist you to attain the learning outcomes stated in the cover
page.
Specifically, upon completion of this learning guide, you will be able to:
 Insert standard table into document
 Insert and delete columns and rows

Table is a grid of cells arranged in rows and columns. Tables can be used to
organize any type of content, whether you're working with text or numerical data.
In Word, you can quickly insert a blank table or convert existing text to a table.
You can also customize your table using different styles and layouts

You can insert a table in Microsoft Word in several ways, but three ways are worth
mentioning in particular. You can add a table by inserting it automatically with a
set size, or you can draw a table manually using your mouse or track pad.
Alternatively, you can also copy and paste a grouping of cells from Microsoft
Excel. Once pasted, Word will convert these cells into the format of a table. The
instructions below should work for all recent versions of Word. There may be
slight differences in older versions of Office, however.

To add a table in Word, you’ll need first to open a blank or existing Word
document and press the Insert tab on the ribbon bar. From here, click the Table
button.

Fig 5.1 create table

This will display a drop-down menu with various options. To insert a table
automatically, select the size you want from the grid.

Once pressed, the table will be inserted onto the page using the number of rows
and columns you select.

Fig 5.2 insert rows and columns

Alternatively, press the Insert Table option, selecting the number of rows and
columns you need from the Insert Table pop-up box that appears afterward.
5.2 Insert and delete columns and rows Selfcheck-5

Fig 5.3 insert number of rows and columns

You can also draw a table instead. From the Table drop-down menu, click the
Draw Table option.

You can also use the same process to delete specific rows or columns. Instead
of just clicking inside the table, highlight the columns or rows you want to
delete and click on “Delete Rows” or “Delete Columns” from the “Delete”
option.

Test-I Multiple choices

Instruction: select the correct answer for the give choice. You have given 1 Minute
for each question. Each question carries 1 Point.
1. ____used to present a given data in the form of rows and column
A. charts C. report
B. table D. All
2. The horizontal series of cells in a table
A. Row C. Cell
B. Column D. None
3. The Vertical series of cells
A. Row C. cell
B. Column
4. The Intersection of row and column, a rectangular box
Operation sheet # 5 Unit5 (Create Table)
A. row C. cell
B. column
5. Which tab to click to insert table on your document
A. Home C. Page Layout
B. Insert

Operation title : Insert table in the document

Purpose: -
 To know how to Insert table in the document
Instruction: The Given necessary equipment, tools and materials you are follow
the necessary steps and operate each task. You have given 1hour for the task and
you are expected to write the answer.
Task1. Based on the below figure (5.10) create the table. For this operation you
have given 1 hour and you are expected to provide the answer.
Tools and requirement: - ICT room, computer, Printer, A4 paper, Mouse and
keyboard, Monitor, Basic Software, Documents and pen/pencil.
Precautions: all ready the table require information fulfilled
Quality Criteria: based on the given information create table properly
Procedures:-in doing the task
Step-1: Click on start → All Application→Click Microsoft office word → click
blank document

Step2.Place the insertion point where you want the table to appear.
Step3.Navigate to the Insert tab, then click the Table command.

Fig 5.6 create table

 Step4.This will open a drop-down menu that contains a grid. Hover over the grid
to select the number of columns and rows you want.

Fig 5.7 insert row and column

Step5.Click the grid to confirm your selection, and a table will appear.
Step6.To enter text, place the insertion point in any cell, then begin typing.

To navigate between cells, use the Tab key or arrow keys on your keyboard. If the
insertion point is in the last cell, pressing the Tab key will automatically create a
new row.
Modifying tables
You can easily change the appearance of your table once you've added one to your
document. There are several options for customization, including adding rows or
columns and changing the table style.

To add a row or column:

Step1.Hover outside the table where you want to add a row or column. Click
the plus sign that appears.
Step2.A new row or column will be added to the table.

You can also right-click the table, then hover over Insert to see various row and
column options.

Fig 5.8 add row or column

Step4.The row or column will be add.
LAP Test 5 Practical Demonstration
To delete a row or column:
Step1.Place the insertion point in the row or column you want to delete.
Step2.Right-click, then select Delete Cells from the menu.

Fig 5.9 delete row or column

Step3.A dialog box will appear. Choose Delete entire
row or Delete entire column, then click OK.

Step4.The row or column will be deleted.

Step1. Inserting a Table use three ways the insert a table
using tab, inserting a table using the Dialog Box and insert
a table using draw
Day Period
Period I Period II Period III Period IV Period V
Sunday Mathes English English Science Computer
Man day English Maths Maths computer Science
Thus day Maths English English Science Mathes
Wend day Science Computer Computer English English
Fir day Computer Science Science Mathes Computer

Fig 5.10 delete row or column

Instruction: The Given necessary equipment, tools and materials you are follow
the necessary steps and operate each task. You have given 1hour for the task and
you are expected to write the answer
Task1.Based on below information you are Open MS office word 2016 then
Create a new blank document and save it as name “table” on your desktop. To
create table. For this operation you have given 1 hour and you are expected to
provide the answer on the given task
Task:
1.Create a table on which you can enter the following information under the
headings Employ_ name, social _security _number, Telephone, Section and
Email.
2.The title of the table is STAFF CONTACT DETAILS.
3.In your table, enter the necessary information
 6.2 Format images
4.Insert an extra column between the name and the telephone number and enter
the heading, Address.
5.Sort the list alphabetically by Employ_name.
6.Select the names in the Employ_name column and grey shade the column.
7.Bold the names in the Employ_name column.
8.Delete the email column.

Fig 6.2 Insert

selected picture

When you crop a picture, you trim its horizontal and vertical sides. Cropping is
useful when you only want to include a portion of a picture, or when you need to
adjust its proportions.
1. Select the picture.
2. Click the Format tab in the Picture Tools ribbon group.
3. Click the Crop button.
Crop handles appear on the sides and corners of the image.
4. Click and drag the crop handles where you want to crop.
To crop all four sides of a picture or graphic at once while maintaining the
graphic’s proportions, press and hold down Ctrl as you drag the handles.
Click the Crop button again when you’re finished setting the crop area.
Operation sheet 6 Unit6 (Add Image)

Operation title : Insert image in the document and format image

Purpose: -
 To know how to Insert image in the document and format image
Instruction: The Given necessary equipment, tools and materials you are follow
the necessary steps and operate each task. You have given 30minte for the task and
you are expected to write the answer.
Task1. Based on the below figure (6.5) to insert image in the document and the
use appropriate format tools to format the image. For this operation you have given
1 hour and you are expected to provide the answer.
Tools and requirement: - ICT room, computer, Printer, A4 paper, Mouse and
keyboard, Monitor, Basic Software, Documents and pen/pencil.
Precautions: all ready the insert image known
Quality Criteria: based on the given information can add and format image
Procedures: -in doing the task
Step-1: Click on start → All Application→Click Microsoft office word → click
blank document

Step2. Click in your document where you want to insert your picture.
Step3. Click the Insert tab.
Step4. Click Pictures button.

Unit Seven:- Print documents

This learning unit is developed to provide the trainees the necessary

information regarding the following content coverage and topics:
 Previewing document
 Printing document
This unit will also assist you to attain the learning outcomes stated in the cover
page.
Specifically, upon completion of this learning guide, you will be able to:
 Preview document in print preview mode
 Print document
7.1 Preview document
7.1.1.Printing
Printing is a process for reproducing text and images, typically with ink on
paper using a press. It is often carried out as a large-scale industrial process, and
is an essential part printing of publishing and transaction printing.
To print is a computer transferring data to a computer printer and generating a
hard copy of the electronic data being printed.
Once you've created your document, you may want to print it to view and share
your work offline. It's easy to preview and print a document in Word using
the Print pane.
access the Print pane

To Preview your document

1. Select File  Print.
To preview each page, select the forward and backward arrows at the bottom of
the page.

Fig 7.1 print preview

7.2 Print document
1. Navigate to the Print pane, then select the desired printer.

Fig 7.2 select printer to print

2. Enter the number of copies you want to print.
 Fig 7.3 adjust number of copies
3. Select any additional settings if needed.
4. Then Click Print
Selfcheck-7
Test-I Multiple choices
Instruction: select the correct answer for the give choice. You have given 1 Minute
for each question. Each question carries 1 Point.
1.Starting with Microsoft Office , Photo Editor was renamed to :
A. Photo Manager
B. Picture Manager
C. Picture Editor
D. Paint Editor
2.To print a document, press ___
A. Ctrl+ P
B. Alt + p
C. Tab+ P
D. None of these
To see the document before the printout is taken, use
A. Print Preview
B. Format pointer
C. Cut
D. Paste