Risk Manager - Instruction Manual v1.11

Risk Manager by AMS Marine Services Ltd
Risk Manager™
Instruction Manual
AMS-Marine Services
software@ams-marine.com
www.ams-marine.com
Risk Manager - Instruction Manual v1.11 - Page 1 of 34


Contents
1. Main Features ..................................................................................................................................................... 5

2. Registration ....................................................................................................................................................... 11
3. Log-in User at program entry ........................................................................................................................... 12
4. Admin Settings .................................................................................................................................................. 13
4.1 Admin Settings – Set RA Form details ............................................................................................................ 13
4.2 Admin Settings – Set Sorting method of RA Index ........................................................................................ 13
4.3 Admin Settings – Buttons and Choices........................................................................................................... 14
4.4 Admin Settings – Buttons and Choices Description....................................................................................... 16
5. Main page.......................................................................................................................................................... 19
5.1 Main Page - User Profiles................................................................................................................................ 19
5.2 Main Page - User Profiles Description ............................................................................................................ 19
5.3 Main Page - Buttons........................................................................................................................................ 19
5.4 Main Page - Buttons Description .................................................................................................................... 20
5.5 Main Page - Indications .................................................................................................................................. 20
5.6 Main Page - Indications Description............................................................................................................... 20
5.7 Main Page - Actions ........................................................................................................................................ 21
6. RA Index page ................................................................................................................................................... 22
6.1 RA Index – Buttons.......................................................................................................................................... 22
6.2 RA Index – Buttons Description...................................................................................................................... 22
6.3 RA Index – Indications Description................................................................................................................. 22
6.4 RA Index – Actions Description ...................................................................................................................... 22
7. Risk Assessment Form ...................................................................................................................................... 24
7.1 RA Form – Buttons .......................................................................................................................................... 24
7.2 RA Form – Buttons Description ...................................................................................................................... 24
7.3 RA Form – Indications Description ................................................................................................................. 25
7.4 RA Form – Actions Description ....................................................................................................................... 26
8. Merge RAs ......................................................................................................................................................... 28
8.1 Merge page – Buttons..................................................................................................................................... 28

8.2 Merge page – Buttons Description ................................................................................................................. 28
8.3 Merge page – Actions Description ................................................................................................................. 28
9. Set Favorites ...................................................................................................................................................... 29
9.1 Favorites page – Buttons ................................................................................................................................ 29
9.2 Favorites page – Buttons Description ............................................................................................................ 29
9.3 Favorites page – Actions Description ............................................................................................................. 29
10. Quick Operation Guide ..................................................................................................................................... 30
11. Multi Users Simultaneous Program access ...................................................................................................... 33
12. Enabling Macros ................................................................................................................................................ 34

1. Main Features
Advantages of Risk Manager™
Risk Manager is a simple and user-friendly tool that assists users to create new or modify existing Risk Assessments
in minutes.
 Program provides a searchable index, in order to find an existing Risk Assessment easily.
 Existing Templates can be recalled, loaded, reviewed, modified and saved for use on board the ship or at
office.
 A new or modified Risk Assessment can be exported from a station and sent to the Company’s
Administrator for review and issuing new Templates.
 Templates can be exported and shared within the fleet.
 Automatic Calculation of Risk Factor value and Automatic coloring based on Risk Factor value.
 An Overview of available Risk Assessments and their last Revision date is available at the main program
page.
 Company can preset the Template RAs from the Library that need to be done and always kept updated.
 User can set an expiration period at a produced Risk Assessment, in order to be warned upon expiration.
 Templates can always be maintained up to date, as an expiration warning will notify the user at preset
intervals.
 Full program flexibility on each Company’s Risk Matrix format.
 Specific Administrator and Standard User profiles are provided for better control of each user’s actions
within the program.
 Each Vessel has access to specific Ship Type Risk Assessments, as defined by Company Administrator.
 Easy generation of new RAs through merging of two existing RAs.
 Searchable content of RAs for specific words within Hazards and Control Measures taken.
 Easy filtration of RAs per Ship Type, High Risk, Critical, need of Office Review, Expiration Status, Prepared
by, Date etc.
 All exported files are automatically attached at MS Outlook email messages for easy sharing.
 Program environment is almost known to everyone as it is running with Microsoft Excel, without needing
any additional expenses for additional software or hardware.
Program Capabilities
 Settings for 50 Ships plus Office.

 Each Program copy can accommodate:
 Up to 1000 Template Risk Assessments
 Up to 2000 Vessel & Office Risk Assessments
 Each Risk Assessment can accommodate:
 Up to 30 Hazards
 Up to 30 Control Measures
 Up to 30 Further Actions to Control Residual Risk
 Available types of Risk Matrix (Consequences x Frequency):

 4x4
 5x5
 4x5
 5x4
System Requirements
 Windows PC with Microsoft Office – Excel 2010 or later.

Program version history

 Risk Manager v1.17 - Issued 04/05/2021
 Administrative changes (Registration System expanding).
 Risk Manager v1.16 - Issued 12/01/2021

 Drag Cell protection added for the entire file.
 OK buttons added at Welcome page for forcing entry process when stopped.
 Risk Manager v1.15

 Program locking when reaching Demo expiration date is now applied only when last user was Demo
User.

 Bug fixed in Merge page, at the "Send to Current RA" function of Table 2.

 Minor improvements.

 Merge page, added functions of: Copy, Delete, Move Up/Down among Tables 1 and 2.
 "Office Only" added at Ship Types page and applied to existing Office RAs applicable only to Office.
 Error warning added at Vessel / Office Accounts page for Ship Types that do not exist in Ship Types
page.
 Error warning added at Admin page for Ship Types in Vessel / Office Accounts page that do not exist
in Ship Types page.

 Massive Deletion of All Visible RAs in Index page was implemented.
 Red color identification of RAs to be deleted from Index page was added.
 Choice for allowing Vessel users to Delete existing RAs from other Vessels was added at Admin Setting
page.

 Merge page was added for comparing two RAs, merge them and save the new RA generated.
 "Prepared by" column was added at Index page in order to assist personnel to identify RAs of their
responsibility.
 "Find Text" within the content of a RA was added at Index page, indicating number of times a string
found.
 Choice for Ship Types to be visible for each Vessel, was added at each Ship's profile/account.
 Choice of produced RA Expiration/Refresh period was added at RA form, adjustable by user, operating
as a reminder for refreshing the same RA.
 Expired / Need Refresh warnings were added in Main Page, below each RA category, with ability to
double click on the cells and filter relevant RAs in Index page.

 "Critical" identification was added as option button, managed from Admin page, affecting Index and
RA form.
 "Office Review" identification was added as option button, managed from Admin page, affecting Index
and RA form.
 "Apply to" identification was added as option button, managed from Admin page, affecting Index and
RA form.
 Templates Expiration/Refresh was added in Admin Settings page, allowing selection of period or
deactivation of expiration.
 Added function of Right Click on a Hazard, in order to send Hazard at Favorites page, together with
relevant Control Measure.

 RA Form was improved for selecting a Hazard from Favorites and load also Control Measure from
Favorites page.
 Favorites page was improved for Sorting Hazards.

 Expiration/Refresh period option added for produced RAs.
 Expiration/Refresh period option added for Template RAs.
 Size of Exported data files reduced approx. 60%.
 Missing Dates in Review and Approval were included in yellow color warnings, for produced RAs.
 Bug fixed for Issue/Revision date remained empty when a Vessel RA was saved.
 Printing directly to a printer is not allowed if there are missing entries/mistakes.
 High Risk Categorization removed from RA Form and added as option button, managed from Admin
page.

 IMPORT XL process was upgraded for finding the most relevant RA in Dropdown list for best
comparing.
 Added Sorting option "Activity/Task Category" in Index page.

 Clear RA Hazards button is now clearing RA ID and Issue/Revision Date.
 Missing entries in Further Actions table were included in yellow color warnings.
 Bug fixed at DEMO deactivation choice button.

 Exported PDF file size minimized.
 Added request for Office Review info (or other Admin user defined request), choice list and column in
Index page.
 Added Admin user defined titles in columns 3 & 4 at ''Control Measures Taken'' table.
 Added sorting of ''Control Measures Taken'' table whenever sorting ''Hazards'' table.
 Added ''Clear RA Hazards'' button.
 Added Disclaimer message on loading a RA, Admin user defined.
 Added choice for Admin to hide or show guidelines for Macro activation.
 Added extra rows in Vessel RA Database, enlarged from 1000 to 2000 RAs.
 Added choice for Admin user to abort saving if missing info in RA Form.
 Added values of ''Prepared/Reviewed by'' & ''Approved by'' Ranks into the library.
 Added values of ''Prepared/Reviewed by'' & ''Approved by'' Names & Dates into the Vessel RA library
only.
 Added Drop-Down list for selecting to show ''Templates'' only, ''Vessel RAs'' only or show ''All RAs'' in
Index and RA Form.

 Bug fixed for filename authorization at opening, in Windows with Greek Language.

 Bug fixed at INDEX page in Loading Vessel RAs and Deleting RAs.

 ''Export All Database'' process was enhanced with selection of Exported Settings or Libraries.
 ''Import All Database'' process was enhanced with selection of Imported Settings or Libraries.
 Added categorization of Ship Types, choice list and column in Index page.
 Added on board Ranks / shore Positions list.
 Added Show / Hide Header button for providing more working space at RA Form.

 Bug fixed in Import XL, while importing a Vessel Exported RA.

 Optional section added in RA Form for ''Control Measures Taken''.

 Optional section added in RA Form for verification of ''Control Measures taken''.
 Printing options added in Admin page, for configuring RA Form sections to be visible / printed.

 This is the initial release

Instruction Manual version history

 Instruction Manual v1.11
 Added new paragraph for Merge Page.
 Instructions Manual content renumbered.
 Instructions manual amended for reflecting relevant program changes.




 This is the initial release.

2. Registration
When program is opened at first time in a PC, the following Registration window pops up:
Please provide Registration details above at AMS Marine or your Administrator, in order to receive a
specific Registration Key for current PC. Details can be sent through Outlook email, when the button
“Send E-MAIL to AMS” is pressed.
The Registration Key should be inserted at the “New Registration Key” field and press the “SUBMIT
LICENSE KEY” button.
This process will allow the use of the program on this PC/Hard Disk for a specified time period as defined
by the provided license.
For trying the program, enter the temporary key "DEMO" to unlock. You have a limited number of 10
entries.

3. Log-in User at program entry
Every time the program is opened, Log-in credentials are requested:
Based on the password used, program will recognize the

User Profile and the corresponding Vessel or Office. Log-in
Passwords are set by the Administrator at the Admin
Settings page and is used to be the ships’ Hull Numbers.
Ask your administrator for more details.
If you are trying the program and have used the “DEMO” Registration Key (see above), then use again
the “DEMO” password for program entry.

4. Admin Settings
4.1 Admin Settings – Set RA Form details
Insert the details to be reflected at the Risk Assessment Form when Printed.
Attention: Any changes will be applied at RA Form at first Printing.
4.2 Admin Settings – Set Sorting method of RA Index
Choose if the Sorting as selected in Index page, will be Ascending or Descending.

4.3 Admin Settings – Buttons and Choices


4.4 Admin Settings – Buttons and Choices Description

Insert Names of Vessels, their 4-digit Short Codename, Yard, Email Address and
Password for Vessels Entry (Suggested to be the Hull Number). List can currently
accommodate 50 Vessels:
Set Vessel / Office Accounts
Also, define the specific Ship Type RAs, available to each vessel:
Insert onboard Ranks / shore Positions that will be available at the RA Form. List can
currently accommodate 50 Ranks:
Set Ranks / Positions
Set Ship Types, in order to categorize RAs. List can currently accommodate 50 Ship Types:
Set Ship Types
☒ Show Ship Types Optional, Admin user can select to request categorization of RAs as per Ship Type.
Optional, Admin user can select to request categorization of RAs, as per Review from
Office requirement.
☒ Office Review
“Office Review” wording is adjustable from Admin page and can provide information and
choice for anything else user wish, i.e. “Send to Office”, “Approval” etc.
Selected Vessel or Office, however the Administrator has the right to enter into the
program irrespective of selected vessel.
If ticked, during “Delete” of selected RA into the RA page will need first to be
loaded and then deleted, for safety reasons. The same is not applicable to Index
☒ Request to Load RA before Deletion
page, where deletion is direct, irrespective if choice is ticked or not, in order to
maintain functionality and ease of deletion operation.
☒ Allow Deletion of other Vessels RAs Optional, allowing Vessel users to Delete existing RAs from other Vessels.
Optional, Admin user can choose if will allow RAs with missing entries to be
☒ Abort Saving RA if entries are Missing
Saved/Exported. Cells with missing information become yellow.
Optional, Admin user can show or hide guidelines for permanent Macro Activation
☒ Hide Permanent Macro Activation at the “Welcome page”. This page is only visible when Macros are disabled,
Guidelines
providing temporary and permanent guidelines for Macros Activation.
☒ Alternative methods of task completion Optional, Admin user can show or hide subject field.
☒ Control Measures Taken Optional, Admin user can show or hide subject section.
☒ Confirm All above Control Measures have
been taken
Optional, Admin user can show or hide subject field.
☒ Further Actions to Control Residual Risk Optional, Admin user can show or hide subject section.
☒ Print Comments / Historical Records Includes or Excludes Comments / Historical Records box.
Select how the Risk Matrix will look like, i.e. if the Highest Risk is directed towards Up-Right
corner.
RISK
MATRIX Max Max RISK SCALE SETTING
LEVELS Conseq. Frequency Acceptable (C) Tolerable (B) Intolerable (A)
(C x F) C F (Min) (Max) (Min) (Max) (Min) (Max)
4x4 4 4 1 3 4 6 8 16
Set Risk Matrix Levels... 5x5 5 5 1 6 8 12 15 25
4x5 4 5 1 3 4 6 8 20
5x4 5 4 1 3 4 6 8 20
4x5 4 5 1 3 4 6 8 20
For every possible Risk Matrix, choose its “Tolerable (B)” or “Medium (M)” limits
(Orange Color range). All other limits are set Automatically.
Set wording for Risk Levels.
There are 2 available lists for setting choices of different wording:
Set wording for Severity / Consequences etc.

Change Wording...
Set wording for Probability, Frequency, Likelihood etc.

Choose the wording of Severity / Consequences etc. & Probability, Frequency,

Likelihood etc., as previously set at the above instruction.
Choose the Default Risk Matrix that used by your Company.
(Conseq. x Frequency or similar term)
Set the Matrix Axis. First digit stands for Vertical Axis
where second digit stands for Horizontal Axis. In this
case, Frequency (F) stands on Vertical Axis, while
Consequences (C) stands on Horizontal Axis:
Set the Risk level codes as previously set above, between:

Intolerable (A) / Tolerable (B) / Acceptable (C) and
High (H) / Medium (M) / Low (L)
Columns 3 & 4 at Control Measures Taken in RA Forms page are Admin user
adjustable. Currently are provided as empty space.
Optional Disclaimer notice. Appears each time a RA is Loaded at the RA Loading
confirmation window. To deactivate, simply empty the text from the box.
Opens Insert page, for manual entry of RAs through copy/paste method from
Insert RAs Manually... other formats of RAs. Accessible only for program Administrators. Should be used
with extreme caution.

5. Main page
5.1 Main Page - User Profiles
5.2 Main Page - User Profiles Description

Programmer Account for programmer only!
Standard User Account for Vessel and Office users, with access on basic operation.
Administrator Account for Office Administrators only. Setting up of program is allowed.
Check Registration Details Shows current Registration Status for use of program on the specific PC.
5.3 Main Page - Buttons

5.4 Main Page - Buttons Description

Search RA Index Opens RA Index page.
RISK ASSESSMENT FORM Opens RA Form.
Admin Opens Administrator’s page, where all available settings are located.
Settings Accessible only for program Administrators.
Set Favorites Opens Favorites page.
Import RAs …
Imports the Vessel Library, Templates Library, or All Database including
Settings, as selected.
Delete …
Deletes the entire Library, as selected.
Available only for program Administrators.
Export RAs ... Exports the entire Library, as selected. Available to all users.
ABOUT… Details About program, License Agreement, Copyright Notice, Version History.
Exported database will be attached to outlook email, ready to be sent.
5.5 Main Page - Indications
5.6 Main Page - Indications Description

Number of RAs Indicates the number of existing RAs for each corresponding section.
Last Revision Indicates Last Revision Date of each corresponding section.
Refresh Indicates the number of Expired or never done prerequisite RAs, for each corresponding
section.
Warnings Indicates number of active Warnings, that possibly cause an error or simply an alert.

5.7 Main Page - Actions

Double Click on Number of RAs in a section of RAs to go directly to RA Index and filter
Filter specific sections them.
of RA Same effect is also applied for filtering Revision Date and Refresh (Expire) status of each
section of the Main page’s summary table.
Double Click on Warnings will show a summary of Warnings status:
Warnings
Double Click on Warnings will show a summary of Warnings status:
Import / Export
Settings & Libraries

6. RA Index page
6.1 RA Index – Buttons
6.2 RA Index – Buttons Description

MAIN Return to Main Page.
RA FORM Opens RA page.
Reset Filters Opens all applied filters.
Delete Only
Permanently deletes from Library the RA corresponding to the currently selected
Selected RA cell in RA Index page. Templates can only be deleted by an Administrator, else
every user can delete own RAs only, or other Vessel RAs if such has been permitted
from Admin Settings page.
Delete ALL
Permanently deletes from Library the RA corresponding to the currently visible RAs
Visible RA in Index page. Templates can only be deleted by an Administrator, else every user
can delete own RAs only, or other Vessel RAs if such has been permitted from Admin
Settings page.
Shows only selected Risk Assessments, i.e. Templates only, Vessel RAs only or All
RAs. Useful when Vessel RAs become numerous, that will make selection of
templates difficult. Selection is applicable to Index as well as to RA Form Drop-Down
list.
Sorting is provided through various options of a drop-down list.

In Admin Settings page, you can set Ascending or Descending preferences.
6.3 RA Index – Indications Description

Green Cell on
Indicates the most recently revised Risk Assessments.
“Date” Column
Ref(TO) Expired (Need Refresh) a Template RA for Office, or a prerequisite RA not done.
Ref(TV) Expired (Need Refresh) a Template RA for Vessel, or a prerequisite RA not done.
Ref(O) Expired (Need Refresh) a produced RA for Office, or a prerequisite RA not done.
Ref(V) Expired (Need Refresh) a produced RA for Vessel, or a prerequisite RA not done.
Shows the number of refined/filtered Risk Assessments over the total number of
Risk Assessments.
6.4 RA Index – Actions Description

Double Click on any value of the columns like “Task Category”, “Work Activity”, “No.
Refine/Filter selection in of Hazard”, “High Risk”, “Ship / Office / Template”, “Risk Matrix”, “Comments /
column Historical Records”, “Revision Date”, to refine/filter your selection at the specific
column.
Cancel Refining/Filtering Double Click once more, will cancel Refining/Filtering at the specific column.
Searching of any specific word or phrase is available through the filters provided at
Filter Search
the top of each column.
Finds a string or word within the content of Hazards and Control Measures and
Find Text…
returns the number of matches in each RA.
Load Risk Assessment Double Click on ID No to Load selected Risk Assessment.

7. Risk Assessment Form
7.1 RA Form – Buttons
7.2 RA Form – Buttons Description

Search RA Index Opens RA Index page.
Permanently deletes from Library the RA corresponding to the currently selected from
<=DELETE
the Drop-Down list RA.
Templates can only be deleted by an Administrator, while every user can delete own RAs
only.
Export PDF Currently loaded RA is exported at PDF format. RA Self-test for errors is executed.
Available to all Users.
Currently loaded RA is exported at Excel format (xlsx). RA Self-test for errors is executed.
Export XL Export is only readable by Risk Manager software.
A RA file previously exported in Excel format is now imported and loaded for review.
Import XL After review and modifications, loaded RA can be saved.
Save currently loaded RA into the Library. Vessel/Office users cannot Save a RA as
Save to Library Template.
Reload RA
Load/Reload selected in the Drop-Down list RA.
→Merge← Combines two RAs or part of them into a new one RA.
Opens Favorites page, where commonly used Hazards, Control Measures and Further
Fav Actions to Control Residual Risk are stored, in order to be readily available in the future,
at Risk Assessment form.
Show / Hide Header Shows or hides the Header section of Risk Assessment Form in order to provide more
working space for main section of RA Form. When printing, Header is always visible.
Clear RA Hazards Emptying the contents of Hazards, Control Measures etc. in RA Form, except the basic
info on top.
Drop-Down List of “Office Review” info.

“Office Review” is optional and wording is adjustable from Admin Settings page.
Drop-Down List of “High Risk” info.

“High Risk” is optional and wording is adjustable from Admin Settings page.

Drop-Down List of “Critical” info.

“Critical” is optional and wording is adjustable from Admin Settings page.
Drop-Down List of “Refresh” (Expire) info.

“Refresh” is optional, and wording is adjustable from Admin Settings page.
By selecting a refresh period other than “NA”, then produced RA will become Expired
after the selected period has elapsed and RA will in need of renewal.
Drop-Down List of “Ship Types” Categorization info.

“Ship Types” is optional and wording is adjustable from Admin Settings page.
Shows only selected Risk Assessments, i.e. Templates only, Vessel RAs only or All RAs.
Useful when Vessel RAs become numerous, that will make selection of templates
difficult. Selection is applicable to Index as well as to RA Form Drop-Down list.
Select a Risk Assessment to Load:
Drop-Down List of
Risk Assessments
Scroll Up or Down
Scroll Up or Down to Load Previous or Next Risk Assessment.
☒ Scroll and Load RA Directly Loading Previous or Next Risk Assessment with or without Overwrite Warning.
☒ Scroll and Check for Errors Loading Previous or Next Risk Assessment with or without Errors Warning.
If a Hazard or Control Measure is identical with a Previous entry in Library, then the
☒ Warn for Previous Ratings in Previous values are indicated at the Rating cell (i.e. Prev:3,4). If Warning is ticked and the
Library
selected value is different than the Previous values, a “Pink” color warning appears.
☒ Send RA by Email with Automatic preparation of email message with attached the RA in MS Outlook. Applicable
Outlook to buttons “Export PDF”, and “Export XL”.
Sorts as per numerical order the entire rows of Hazards table and Further Actions table.
For changing the order, edit the numbers on the left and press “SORT”. After completion
SORT of sorting, numbers will be rebuilt starting with #1 again on top. When sorting Hazards
table, the Control Measures Taken table is sorted respectively.
Sort button in “Further Actions” section is sorted independently.
☒ Print Comments / Historical
Records
Includes or Excludes Comments / Historical Records box.
7.3 RA Form – Indications Description

Legend at Header:

Blue Shade Report is correct.

Yellow Shade Duplicate, Wrong, Expired or Missing entry.
Orange Shade There are changes against the selected RA existing in Library.
Same Risk has previously rated differently. Can be deactivated from:
Pink Shade
☒ Warn for Previous Ratings in Library
Legend at Hazards Table:

Yellow Shade Duplicate, Wrong, Expired or Missing entry.
Blue Fonts Altered entry against the selected RA existing in Library.
Same Risk has previously rated differently. Can be deactivated from:
Pink Shade
☒ Warn for Previous Ratings in Library
Risk Levels:
Red Shade Risk Category is considered Intolerable – High Risk
Orange Shade Risk Category is considered Tolerable – Medium Risk
Green Shade Risk Category is considered Acceptable – Low Risk
7.4 RA Form – Actions Description

At the first empty row, insert a new Hazard. The empty rows will always be
Add a Hazard
maintained to two, up to the maximum allowed Hazards Number (currently 30).
For removing a Hazard, simply remove all relevant entries of the specific row. At the
Delete a Hazard
empty row, you can insert a new Hazard or sort empty row to the bottom.
For changing the order, edit the numbers on the left and press “SORT”. After
Sort Hazards
completion of sorting, numbers will be rebuilt starting from 1 on top.
Insert Risk Rating (Consequences or Frequency) using the Drop-Down list:
Insert Risk Rating

If a Hazard or Control Measure is identical with a Previous entry in Library, then the
Previous values are indicated at the Rating cell (i.e. Prev:3,4). If “Warn for Previous
Ratings in Library” is ticked and the selected value is different than the Previous
values, a “Pink” color warning appears.

By selecting Right Click on a Hazard, the following option will be offered:
Send a Hazard and Control

Measure to “Favorites”
The stored “Hazards”, “Control Measures” and “Further Actions to Control

Residual Risk” from Favorites page, are available on a Drop-Down list:
By selecting a Hazard, the option to load also the corresponding Control Measure
Insert a Hazard from
will be offered:
“Favorites”
Comparing the currently loaded RA with the same RA as originally stored, the
changes will be identified by Blue fonts color.
For comparing with another RA from the Library, then user should select it, but
should avoid loading it. Method is described at the below message boxes
appearing during process:
Compare currently loaded

RA with the selected from
RA list.

8. Merge RAs
8.1 Merge page – Buttons
8.2 Merge page – Buttons Description

Back to Risk Assessment Return to Risk Assessment form.
Back to Index Return to Index page.
↓ Load from Current RA ↓ Brings the currently loaded Risk Assessment from RA form to Position 1 or 2 of
Merge page.
↑ Send to Current RA ↑ Sends the currently edited RA from Position 1 or 2 of Merge page to the Risk
Assessment form.
8.3 Merge page – Actions Description

When the name of the currently loaded Risk Assessment in RA form is matching with the
Identification of position 1 or position 2 of the Merge page, then the respective Task Category and Work
Task Category and Activity is identified with Orange color:
Work Activity
When the same Hazard or Control Measure exists on both positions, then respective box is
identified with Green color:
Identification of
same Hazard or
Control Measure
in Positions 1 and
2 of Merge page.
Select a Hazard to
copy from Position
1 to Position 2 of
Merge page, or
vice versa, through
Drop-Down list.

9. Set Favorites
9.1 Favorites page – Buttons
9.2 Favorites page – Buttons Description

Risk Assessment Opens RA page.
9.3 Favorites page – Actions Description

The currently used in RA Form “Hazards”, “Control Measures”, and “Further
Actions to Control Residual Risk” are available on a Drop-Down list.
They can be selected and stored as “Favorites” for future use.
Store “Hazards”,
“Control Measures” and
“Further Actions to Control
Residual Risk”
from “RA Form”

10. Quick Operation Guide

Considering that you have already completed the program Registration process with a Registration Key provided
specially for your PC and that you are aware of the Entry Password required as an Administrator or Vessel/Office
user in order the entry to be allowed to you, the below guidelines are provided for quick operation:
For trying the program, enter the temporary key "DEMO" to unlock. You have a limited number of 10 entries.
1. Open the program. Password will be requested for your entry:
If you are trying the program and have used the “DEMO” Registration Key (see above), then use again the
“DEMO” password for program entry.
2. Depend on the Password provided, program will recognize the corresponding User Profile:
3. Go to Risk Assessment page.
4. Select desirable Risk Assessment to load:

5. Risk Assessment load:
6. Add Hazards at the empty spaces below:
7. Fill the entire row to avoid Error Warnings (Yellow Shade)
8. Delete existing Hazard

Delete all entries in the row of subject Hazard. Press “Sort” button to remove empty row.
9. Change the Order of Hazards

Insert the numbers on the left of each Hazard according to the desirable order of each one, using
decimals for fine definition of new order, i.e. 1.1 will be after 1 and before 2:

10. Press the button “Sort”:

Hazards have now placed as per previously set numbers order:
Blue Fonts indicating that comparing to the original RA as it is still existing into the Library, there are differences
in these specific fields.
11. Risk Rating

Choose from list available options. If identical entry was found in library, the previous Risk Rating values
are indicated (i.e. Prev:3,4).
12. Save RA
After you have completed modifications, press “Save to Library” in order to save the RA.
If you are an Administrator, RA can be saved as Template, else, it will be saved for your Vessel’s/Office
account.
Values will be corrected automatically, however, you have to repeat “Save”.
13. RA is now ready to be Printed or Exported to PDF for immediate use.
14. RA is also ready to be Exported to XL and sent to the Administrator for review and possible adoption as a
new or revised Template.
15. As an alternative way for finding and loading a RA, visit “Search RA Index” and Double Click on RA ID in
order the RA to be loaded.

11. Multi Users Simultaneous Program access

The first user - each time - that will open the Program, will have the absolute control to edit / save data into the
Program.
The next users that will open the Program, they will receive a notification:
Users have the following options:
1. To cancel the program opening and ask from the user that presently has the control to quit program. Then,
to repeat opening the program, having now full command.
2. To open the program as “Read Only”. In such case,
the users can view / print or even edit data, but
they cannot save the Program and store the
changes they have done.
3. To choose “Notify” (Recommended), which will have the same results as the “Read Only” option has, but
a notification option informing all the “Read Only” users when file is closed from the user previously had
the control.
By choosing “Cancel” at the notification message below, user denies taking the control and continues
working at the Program as a “Read Only” user.
In order the user to take the control of the Program, the “Read-Write” option should be chosen.
If user chooses “Read-Write”, he will be asked if he wants to throw away the changes he done at the “Read
Only” file.
Press “Discard” in order to close the “Read Only” file and open the original Program file.
The Program will open, and the user will be the one that has now the control.

12. Enabling Macros

Macros are required to be activated for the program to be able to run.
For temporary Macros Activation, check at the top of address bar for a message like:
“Security Warning – Macros have been disabled - Options”, or “Protected View”.
Press “Enable Content”.
This action will provide you with access to the program. In case of a new copy of the program, you may be asked
again to “Enable Content”.
For permanent Macros activation, please contact your system administrator, as there are security dangers to be
assessed before allowing so.
END OF DOCUMENT

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Risk Manager by AMS Marine Services Ltd

Risk Manager - Instruction Manual v1.11 - Page 1 of 34

Risk Manager - Instruction Manual v1.11 - Page 2 of 34

1. Main Features ..................................................................................................................................................... 5

8.1 Merge page – Buttons..................................................................................................................................... 28

Risk Manager - Instruction Manual v1.11 - Page 4 of 34

 Settings for 50 Ships plus Office.

Risk Manager - Instruction Manual v1.11 - Page 5 of 34

Risk Manager - Instruction Manual v1.11 - Page 6 of 34

Program version history

 Risk Manager v1.16 - Issued 12/01/2021

 Risk Manager v1.15

 Risk Manager v1.14

 Risk Manager v1.13

 Risk Manager v1.12

 Risk Manager v1.11

 Risk Manager v1.10

 Risk Manager v1.09

Risk Manager - Instruction Manual v1.11 - Page 7 of 34

 Risk Manager v1.08

 Risk Manager v1.07

 Risk Manager v1.06

 Risk Manager v1.05

 Risk Manager v1.04

 Risk Manager v1.03

 Risk Manager v1.02

 Risk Manager v1.01

Risk Manager - Instruction Manual v1.11 - Page 8 of 34

 Optional section added in RA Form for ''Control Measures Taken''.

 Risk Manager v1.00

Risk Manager - Instruction Manual v1.11 - Page 9 of 34

Instruction Manual version history

 Instruction Manual v1.05

 Instruction Manual v1.02

 Instruction Manual v1.01

 Instruction Manual v1.00

Risk Manager - Instruction Manual v1.11 - Page 10 of 34

Risk Manager - Instruction Manual v1.11 - Page 11 of 34

3. Log-in User at program entry

Every time the program is opened, Log-in credentials are requested:

Based on the password used, program will recognize the

Risk Manager - Instruction Manual v1.11 - Page 12 of 34

4.1 Admin Settings – Set RA Form details

Attention: Any changes will be applied at RA Form at first Printing.

4.2 Admin Settings – Set Sorting method of RA Index

Choose if the Sorting as selected in Index page, will be Ascending or Descending.

Risk Manager - Instruction Manual v1.11 - Page 13 of 34

4.3 Admin Settings – Buttons and Choices

Risk Manager - Instruction Manual v1.11 - Page 14 of 34

Risk Manager - Instruction Manual v1.11 - Page 15 of 34

4.4 Admin Settings – Buttons and Choices Description

Set Vessel / Office Accounts

Set Ranks / Positions

Set Ship Types

(C x F) C F (Min) (Max) (Min) (Max) (Min) (Max)

Set wording for Severity / Consequences etc.

Set wording for Probability, Frequency, Likelihood etc.

Choose the wording of Severity / Consequences etc. & Probability, Frequency,

Set the Risk level codes as previously set above, between:

Risk Manager - Instruction Manual v1.11 - Page 18 of 34