NEOM Projects

Contractor Reporting Plan

Document Number: NEOM-NPR-PLN-007

Document Code: NEOM-NPR-PLN-007 Revision No: 1 Page 1 of 9

 Revision Description Issued by Date Approved

1 NEOM Project Controls Contractor Reporting KB 30-Jul-20 AB

Plan

Table of Contents
1. Introduction................................................................................................................................................................................. 3
2. Purpose and Scope ................................................................................................................................................................... 3
3. Progress Cut-off and Report Frequency ............................................................................................................................ 3
3.1. Weekly Report ............................................................................................................................................................................ 3
3.2. Monthly Report .......................................................................................................................................................................... 3
3.3. Daily Reports .............................................................................................................................................................................. 3
4. Format and Content................................................................................................................................................................. 3
4.1. Weekly Report ............................................................................................................................................................................ 3
4.2. Monthly Report .......................................................................................................................................................................... 5
4.3. Daily Report ................................................................................................................................................................................ 7
Appendix A – Major Commodity Quantity Unit Rate Report ...................................................................................................... 8
Appendix B – Daily Report Example ..................................................................................................................................................... 9

LIST OF FIGURES
No table of figures entries found.
LIST OF TABLES
No table of figures entries found.

Document Code : NEOM-NPR-PLN-007 Revision No: 1 Page 2 of 9

1. Introduction
Contractor reporting is a key activity which documents the status of the Project / Program on a periodic basis.

2. Purpose and Scope

This procedure establishes the template to be followed by the Contractor for daily, weekly and monthly
reports.
In addition to both the weekly and monthly reports, other reports may be separately defined within the
Contract Terms and Conditions and Scope or Works / Services.

3. Progress Cut-off and Report Frequency

3.1. Weekly Report
The week with respect to Progress Reporting will be from Saturday to Friday, as such the cut-off for each week
will be Friday.
For OOK offices, the weekly report will be due to the employer by COB on the Monday following the cut-off.
For IK Offices, the weekly report will be due to the employer by COB on the Sunday following the cut-off.

3.2. Monthly Report

The Employer will issue a Project Calendar to the Contractor within 30 days of Project Award.
This Project Calendar will show the monthly report progress cut-off’s which shall occur on a Friday to align
with a weekly progress cut-off.
The Monthly Report will be due to the employer by COB on the 5th working day following the monthly report
progress cut-off for both OOK and IK offices.

3.3. Daily Reports

Daily Reports shall be submitted by the Contractor to the Employer no later than 8am on the next working
day.

4. Format and Content

For the purposes of both weekly and monthly reporting, all references to Plan herein are to the Approved
Contractor Baseline Schedule, and to Forecast – any Contractor Reforecast schedule whether it be due to an
Extension of Time related matter or other matter.

4.1. Weekly Report

The weekly report will be structured in the following format
a) Executive Summary
 Progress Summary - Plan vs Actual for Engineering / Procurement / Construction / Commissioning
 Actual Manhour Summary – Plan vs Actual for OOK Engineering / OOK Project Management / IK
Direct / IK Indirect
 Brief description of significant achievements during the period
 Brief description of any critical activities in progress
 Brief description of any Critical actions which need either Contractor Executive Management or
Employer Action.
 Issues and Concerns
b) EHS
 Brief summary of activities accomplished during the period and to be accomplished the following
period.

Document Code : NEOM-NPR-PLN-007 Revision No: 1 Page 3 of 9

  Summary of Manhours worked by Office / Contractor
 EHS Safety statistics including:
- Loss Time Incident
- Restricted Work Case
- Medical Treatment
- First Aid Case
- Near Miss Incident
- Property Damage
- Fire
- Traffic Accident
- Environment Pollution
 Detailed explanation of all LTI’s, accidents, incidents, environmental etc
c) Period / Cumulative Headcount and Manhours – Plan / Forecast (if applicable) / Actual for each OOK
Engineering Discipline / Office, OOK Project Management, Onsite Craft Discipline, Onsite Indirects
(includes Onsite Project Management)
d) Engineering
 Deliverable Status – Plan vs actual by Area / Discipline / Type
 3D Model Tag Status
 TQ / RFI Status
e) Procurement
 Pre-Award Procurement Package status by Discipline
 Equipment shipped
 Equipment delivered to site
 Issues and Concerns
f) Construction
 Plan / Forecast / Actual Percent Complete for each craft discipline
 Quantity Unit Rate Report as shown in 0
 Description of major accomplishments achieved
 Description of upcoming activities in coming period
 Summary of Concession Requests
 Interface Issues
 Issues and Concerns
g) Precommissioning / Commissioning
 Plan / Forecast / Actual for Construction Completion Walkdown, Mechanical Completion, Turnover
Books for each discipline
 Punchlist Status by Area / Discipline / Categorisation
 Description of major accomplishments achieved
 Description of upcoming activities in coming period
h) Quality
 Description of major accomplishments achieved
 Description of upcoming activities in coming period
 NCR Status
i) Interface
 Interface Summary
 Status of any Interface agreements
j) Project Controls
 Listing of Overdue milestones and upcoming milestones in the next 90 days

Document Code : NEOM-NPR-PLN-007 Revision No: 1 Page 4 of 9

k) Appendix A – Engineering / Procurement / Construction / Commissioning Progress Curves showing
both weekly % complete earned (vertical bar) and cumulative % complete (line)
l) Appendix B - Selection of Progress photographs
m) Appendix C – 3 week look ahead Schedule - Extract from Contractor Schedule showing all activities in
progress, activities to be complete / started in the next 3 weeks and actualised in the past week.
n) Appendix D – 3D Model / Engineering Tag Detailed Closeout Listing
o) Appendix E – Punchlist Status Report (if requested by Employer)
p) Appendix F – Procurement Status Report
q) Appendix G – Equipment and Material Delivery Status Report
r) Appendix H – Major Commodity Quantity Unit Rate Report (0)
In addition, additional supporting documentation including but not limited to those referenced above may be
requested to further support the weekly report.

4.2. Monthly Report

The monthly report will be structured in the following format. It will contain more detail than the weekly
reports and provide in depth schedule analysis.
a) Executive Summary
 Progress Summary - Plan vs Actual for Engineering / Procurement / Construction / Commissioning
 Actual Manhour Summary – Plan vs Actual for OOK Engineering / OOK Project Management / IK
Direct / IK Indirect
 Brief description of significant achievements during the period
 Brief description of any critical activities in progress
 Brief description of any Critical actions which need either Contractor Executive Management or
Employer Action.
 Issues and Concerns
b) EHS
 Brief summary of activities accomplished during the period and to be accomplished the following
period.
 Summary of Manhours worked by Office / Contractor
 EHS Safety statistics including:
- Loss Time Incident
- Restricted Work Case
- Medical Treatment
- First Aid Case
- Near Miss Incident
- Property Damage
- Fire
- Traffic Accident
- Environment Pollution
 Detailed explanation of all LTI’s, accidents, incidents, environmental etc
c) Period / Cumulative Headcount and Manhours – Plan / Forecast (if applicable) / Actual for each OOK
Engineering Discipline / Office, OOK Project Management, Onsite Craft Discipline, Onsite Indirects
(includes Onsite Project Management)
d) Engineering
 Deliverable Status – Plan vs actual by Area / Discipline / Type
 3D Model Tag Status
 TQ / RFI Status

Document Code : NEOM-NPR-PLN-007 Revision No: 1 Page 5 of 9

e) Procurement
 Pre-Award Procurement Package status by Discipline
 Equipment shipped
 Equipment delivered to site
 Hold Point inspections by Employer in the following period
 Issues and Concerns
f) Construction
 Plan / Forecast / Actual Percent Complete for each craft discipline
 Quantity Unit Rate Report as shown in 0
 Description of major accomplishments achieved
 Description of upcoming activities in coming period
 Summary of Concession Requests
 Interface Issues
 Issues and Concerns
g) Pre-commissioning / Commissioning
 Plan / Forecast / Actual for Construction Completion Walkdown, Mechanical Completion, Turnover
Books for each discipline
 Punchlist Status by Area / Discipline / Categorisation
 Description of major accomplishments achieved
 Description of upcoming activities in coming period
h) Quality
 Description of major accomplishments achieved
 Description of upcoming activities in coming period
 NCR Status
 Interface
 Interface Summary
 Status of any Interface agreements
i) Project Controls
 Complete summary of all Contract Milestones Plan / Forecast / Actual
 Complete summary of all major interim milestones
 Listing of Overdue milestones and upcoming milestones in the next 90 days
 Progress Curves showing both headcount (monthly average) and % complete both period and
cumulative for each major commodity as defined on the Quantity Unit Rate Report.
 Level 1 Schedule
 Level 2 Schedule
 Level 3 Schedule (electronic *.xer and pdf)
 Forecast monthly expenditure curve
 Forecast monthly cashflow curve
 Complete and detailed analysis of Project Critical Path
 Complete and detailed analysis of the 2nd and 3rd Critical Path
 Schedule Areas of Concern
j) Contracts
 Claims Register
 Unresolved Variation Register
 Description of any matters which require action
 Outstanding Invoice Log
k) Saudization
l) Organisation and Training

Document Code : NEOM-NPR-PLN-007 Revision No: 1 Page 6 of 9

m) Appendix A – Overall Progress curve showing monthly actual % complete against Plan / Forecast.
n) Appendix B – Engineering / Procurement / Construction / Commissioning Progress Curves showing
both weekly % complete earned (vertical bar) and cumulative % complete (line)
o) Appendix C – Major Commodity Quantity Unit Rate Report
p) Appendix D – Direct Manhours and Headcount Curves for each Construction Discipline Plan / Forecast
/ Actual
q) Appendix E – Quantity Installation Curves for each Construction Discipline Plan / Forecast / Actual
r) Appendix F – Construction Equipment Count Curves (where requested by Employer)
s) Appendix G – Selection of Progress photographs
t) Appendix H – 3D Model / Engineering Tag Detailed Closeout Listing
u) Appendix I – Procurement Status Report
v) Appendix J – Equipment and Material Delivery Status Report
w) Appendix K – Punchlist Status Report (if requested by Employer)
In addition, additional supporting documentation including but not limited to those referenced above may be
requested to further support the monthly report including breaking down the above appendix by Area /
Facility.

4.3. Daily Report

The daily report will as a minimum contain all fields and address all items as shown on the example daily
report shown in Appendix B – Daily Report Example.
Productivity factors for both Programme Engineering and Construction will be reported at a discipline level, ie.
Civil, Structural, Architectural etc.

Document Code : NEOM-NPR-PLN-007 Revision No: 1 Page 7 of 9

Appendix A – Major Commodity Quantity Unit Rate Report

Document Code: NEOM-NPR-PLN-007 Revision No: 1 Page 8 of 9

Appendix B – Daily Report Example
DAILY MANPOWER / EQUIPMENT REPORT
REPORT #
Contractor Name: Weather:
Contract #: Temp / (Wind):
Contract Title: Day:
Contractor Rep Name: Date:
MANPOWER QTY VEHICLES / EQUIPMENT / SURVEY TOOLS QTY
IN DIRECTS VEHICLES
Project Manager Toyota Prado
Construction manager Toyota Fortuner
Piping /Mech Superintendent Sedan Cars
Project Coordinator Pick-Ups S/Cabin
Project Manager ( Electrical) Pick-Ups D/Cabin
Site Engineer (Electrical) Ambulance
Site Superintendent Diesel Tanker
QA/QC Manager Bus
HSE Manager Trailer (flat bed)
Planning Engineer Duster
GRO
QA/QC Engineers / Inspector
Civil / Civil Superintendent / Engineer
Safety Supervisor / Officer
Purchaser
Senior Surveyors
Surveyors TOTAL (Vehicles) 0
Project Accountant EQUIPMENT
Document Controller Boom Truck
CAD Operator /Computer Operator Dozer
Time Keeper Grader
Male Nurse Excavator
Camp Boss Road Roller
Warehouse Supervisor / Store Keeper Loader
Supervisor Water Tanker
Data Entry Operator/ IT computer Dump Truck 16 Cum
General Foreman Bobcat / Skid Loader
Foreman Piping/Mechanical/Plumbing/HVAC/Elec Water Tanker (32,000 Ltr)
Foreman Civil / Road Crane Cargo
W/Shop Engineer / Foreman Air Compressor-250 CFM
Watchmen Tractor Head
Office Boy Roller ( Compactor )
TOTAL (In Direct) 0 Grease /Service Tanker
DIRECTS Concrete Vibrator
Carpenter Generator 50-200KVA
Mason Portable Generator
Electrician/MEC Plate Compactor
Equipment Operators Jack Hammer
Mechanic Welding Machine
Plumber/Pipe Fitter Tele Handler
Millwright Concrete Mixer
Scaffolder Generator in Camp (500KV -700 KV)
Rigger Hand Roller
Welders JCB
Painter Jumping Compactor
Rebar workers
Tile Fixer
Labors / Helpers / Flagman
Heavy Vehicles Drivers
Light Vehicles drivers
AC Technician /Auto Electrician TOTAL (Equipments) 0
Oil man SURVEY TOOLS
Tyreman GPS
Assistant Surveyors + Helpers Total Station
TOTAL (Direct) 0 Automatic Level

OFF SITE WORKERS 0 TOTAL (Survey Tools) 0

GRAND TOTAL (Directs + Indirects + Off Site) 0 GRAND TOTAL (Vehicles + Equipment) 0

Document Code: NEOM-NPR-PLN-007 Revision No: 1 Page 9 of 9