Baker Group Safety Manual 2019
Baker Group Safety Manual 2019
Baker Group Safety Manual 2019
This section includes a breakdown of Baker Group’s core values as they pertain to safety. All
employees should understand Baker Group’s commitment to safety.
Baker Group is committed to work safely. In fact, we are so committed to safety that it is part of
our core values. We build our commitment to safety for the wellbeing of our team members with
communication, education and follow-through on the safety process. Our safety rules governing
the work place are established in accordance with the safety regulations of our industry.
Communication: We will provide an open door policy that allows all employees to voice concern
or suggestions related to safety. At any point of the construction process, all project team
members will provide safety suggestions and concerns.
Education: Baker Group will provide safety education to our employees. Building on the Baker
Group’s proactive approach to safety, the Safety Committee will provide a one-on-one new
employee safety orientation, established the in-house OSHA 10 and 30 Hours classes, first aid
classes, and rewards for those come forward with safety issues.
Follow-Through: Lastly, we will follow-through with our safety processes. The safety committee
will meet monthly to discuss and review safety standards, near misses and positive and
negative incidents that have occur in the Baker Group fabrication shop, office and jobsites.
All employees and subcontractors are expected to read and understand the Site Specific Safety
Plans that have been provided to them. Any employee who willfully disregards known safety
practices will be subject to disciplinary action set forth within the company Health and Safety
Guideline.
BAKER GROUP
BJ Baker III
Chairman and CEO
Table of Contents
Chapter 1: Safety Team ................................................................................................................................ 4
1.2. Duties
1.2.A. The Safety Director will provide technical guidance and services of health and
safety as needed by Baker Group management and employees. The Safety
Director will be the program administrator for safety policies, procedures and
programs. The Safety Team will design and conduct trainings for management
and employees. The Safety Team will assist all management levels in
enforcement and compliance of all safety policies, rules, and regulations as
established by Baker Group, MCAI, customers, and local, state and federal laws.
1.2.B. The Safety Team will complete scheduled and random audits/inspections of job
sites & equipment to discover opportunities for improvement and to assist in the
enforcement of the programs in accordance with Appendix A. The Safety Team
will work with management to facilitate any needs that may be specific to a
jobsite/customer beyond that is outside of the normal situation. The Safety Team
will also be responsible for procuring proper safety equipment.
1.2.C. The Safety Team shall create weekly “Toolbox Talks”. These toolbox talks shall
be available in print or electronically. Managers shall be responsible for providing
Forman with these talks and returning signed talks to the Safety Team. Records
shall be stored electronically.
1.3. Personnel
1.3.A. The Safety Team shall include the Safety Director and any other persons whose
responsibility is to act in the capacity of the responsible safety officer when they
are acting in that capacity. This may include but is not limited to: other Safety
Directors, Managers, Superintendents, Foremen, and sub-contractors (where
needed).
1.4. Documentation
1.4.A. Training for all employees shall be logged into the Training Vault maintained by
the MCAI. The Training Vault maintains these documents for the duration of the
employee’s employment unless otherwise required. This documentation
includes employee name, date of training, content of training, trainer information
and any other documentation required.
1.4.B. Other documentation as necessary shall be maintained in the employees file in
HR (Human Resources) or in the Safety Team.
Chapter 2: General Safety
In the event that a Baker Group Policy and a customer’s policy do not agree the stricter of the
two shall supersede the other.
Any employee may stop work at any time if a safety concern is observed.
2.6. Subcontractors
2.6.A. Subcontractors must be competent and capable and have appropriate licenses,
registrations and insurance to perform the required work in a safe and
environmentally sound manner.
2.6.B. Prior to starting work, clear communication lines, roles, responsibilities, and an
emergency action plan shall be established.
2.6.C. Subcontractors will be prequalified by reviewing safety programs, training
documents, and safety statistics (TRIR, DART, Fatality Rate must be at or
below the industry average).
2.6.D. Subcontractors shall be included in pre-job meetings and safety orientations.
2.6.E. Subcontractors shall complete STA and shall be included in safety inspections.
2.6.F. Any safety issues shall be discussed with the subcontractor immediately and
during a post-job safety performance review.
Chapter 3: PPE
3.1. General
3.1.A. General
i) Baker Group will use Hazard Assessment to determine what PPE is
necessary beyond the standard PPE
ii) Shorts, loose or bulky clothing are not permitted
iii) The Safety Team will determine what is acceptable options for PPE based on:
a Customer requirements
b Hazard Assessment
c Safety audits
d Scope of work
e Employee preference
iv) The Safety Team will purchase & supply all employees with necessary PPE as
required per OSHA 1926.95
v) Baker Group will not provide PPE that is solely for protection from weather
including but not limited to: winter coats, jackets, parkas, rubber boots, hats,
raincoats, sunglasses and sunscreen
vi) Employees must be fitted for some PPE: this information will be kept by the
Safety Team
vii) All PPE must be kept clean and in good condition
viii) Any PPE that is damaged or defective shall be removed from service
ix) PPE (not including steel/safety toe shoes) shall be made available for visitors
3.1.B. Training
i) Baker Group shall train each employee who is required to use Personal
Protective Equipment (PPE). Each employee shall be trained for each piece of
PPE. This training for each item will include:
a Limitations
b Proper use, selection, and fit
c Proper care and inspection
d End of life and disposal
ii) This training shall occur at or prior to time of issue
iii) Training shall be required when:
a Any portion of the training for an item changes
b Person has not demonstrated knowledge/understanding of the item
3.1.C. Standard PPE required for all employees on active jobsites
i) Hard hat
ii) Safety glasses
iii) High visible vest/shirt
iv) Gloves
v) Pants
vi) Works boots (Safety toe may be required)
3.1.D. Employee Owned Equipment
i) Any PPE not provided by Baker Group must be approved by the Safety
Director prior to use at Baker Group
ii) An employee must pay to replace employee owned PPE unless they wish to
use what Baker Group provides
3.1.E. Use
i) All PPE shall be worn according to manufacturer’s recommendations
ii) Any employee may request an evaluation of PPE if he/she does not know
which PPE best suits the task at hand
iii) Any employee not properly wearing their PPE will be asked to correct this and
may be subject to disciplinary actions
3.4. Boots/Shoes
3.4.A. Employees shall be responsible for purchasing their own shoes/boots unless
they are specialty.
3.4.B. Can be either Steel Toe or Composite (“Safety Toe”).
3.4.C. Must not have holes or have to ground down to see steel.
3.4.D. Other Boots/Shoes shall be required depending on the task.
3.4.E. Standard Steel Toe Boots will be approved as long as they meet ANSI Z41.
3.5. Gloves
3.5.A. Cut Resistant Gloves must be worn when handling material.
3.5.B. Unless Welding, Grinding or other operations requiring heat protection the Cut
Resistant gloves shall be worn.
3.5.C. For tasks requiring heat protection Leather gloves approved for the task shall be
worn.
3.9. Noise
3.9.A. General
i) Safety Team will periodically evaluate dBA levels and make recommendations
a Levels exceeding 85dBA TWA shall implement a hearing conservation
program including monitoring program, baseline audiograms (within 6
months of employment and at least 14 hours without workplace noise),
annual audiograms (notifying employees in writing within 21 days of
threshold shift and re-evaluation or refitting required), audiometric
testing, and necessary recordkeeping
ii) Ear Protection Options shall be: Foam Ear Plugs NRR
a Express Pod Plugs NRR 25+
b If additional hearing protection is need then Ear Muffs NRR 25+ or
supplemental hearing protection protecting against PEL shall be used
c Baker Group supplied options shall be provided at no cost to the
employee
3.9.B. Training
i) Training shall follow same guidelines as general PPE
ii) Employees shall be trained on advantages and disadvantages of the different
options of hearing protection
iii) Employees will be trained NRR ratings and explained decibels, dual
protection, and time-weighted average
5.2. Ladders
5.2.A. General
i) Employees shall be trained in selection and inspection of ladders.
ii) Do not exceed the load ratings.
iii) Do not use a ladder in any manner other than what is intended by the
manufacturer.
iv) Rungs, cleats, and steps of portable ladders and fixed ladders shall be spaced
not less than 10 inches nor more than 14 inches apart, as measured between
center lines of the rungs, cleats and steps.
v) Each step or rung shall be capable of supporting a single concentrated load of
at least 250 pounds.
vi) Ladders shall be visibly inspected prior to use.
5.2.C. Use
i) Always face the ladder when ascending or descending. Do not carry items
when ascending or descending. Rather use other methods to raise
tools/equipment/materials to proper height
ii) Heavy duty, portable, fiberglass ladders shall be the preferred choice of
ladders. Such ladders shall be equipped with safety shoes, spikes or spurs and
shall have flat top rungs.
iii) Persons working around or with electricity may not use all-metal ladders.
Ladders for this use may be constructed of fiberglass or wood properly treated
and unpainted. Also, metal rungs may be used on ladders having fiberglass
side rails provided standards for electrical conductivity are maintained.
iv) Specialty ladders include those designed to be used on specific types of
scaffolding. Rung and cleat wooden ladders, constructed for use on one-time
applications, are permitted but shall be destroyed immediately upon completion
of the job for which they were constructed.
v) All portable ladders shall be equipped with safety shoes, metal spikes, or
spurs. This includes wood ladders. This does not apply to step ladders or hook
ladders.
vi) Step ladders shall not exceed twenty feet (20 ft) in height. A substantial
spreader shall be provided on step ladders to hold the front and back sections
in the open position.
vii) All ladders must be regularly inspected by a competent person to ensure their
safe working condition.
viii) Portable ladders used for access to an upper landing surface must have side
rails that extend at least 3 feet (0.9 meters) above the upper landing surface to
which the ladder is used to gain access.
ix) Ladders shall be used only for the purpose for which they were designed.
x) Ladders shall be used at an angle such that the horizontal distance from the
top support to the foot of the ladder is approximately one-quarter of the working
length of the ladder.
xi) Ladders placed in any location where they can be displaced by workplace
activities or traffic, such as in passageways, doorways, or driveways, shall be
secured to prevent accidental displacement or a barricade shall be used to
keep the activities or traffic away from the ladder.
xii) The top or top step of a stepladder shall not be used as a step.
xiii) Cross-bracing on the rear section of stepladders shall not be used for climbing
unless the ladders are designed and provided with steps for climbing on both
front and rear sections.
xiv) Do not use a ladder use a ladder by a door unless it is blocked open, locked or
guarded.
xv) Do not tie or fasten multiple ladders together.
xvi) Do not separate/dismantle a ladder.
xvii)Fixed ladder above 7 ft shall have a cage or the employee shall use fall
protection.
xviii) Employees shall maintain 3 points of contact when using a ladder.
5.3. Stairs
5.3.A. General
i) Stairways under construction shall not be used unless:
a Handrails, landings, treads are installed
b All parts are free from hazardous projections such as nails or screws
c Sufficient lighting is available
ii) Slippery/obstructive conditions shall be corrected prior to using a stairway
iii) Damage to a stairway shall be reported immediately to the facility contact
iv) Damaged stairs shall be secured and taped off “Danger- Damaged Stairway”
v) Stair rails, handrails, midrails, shall not be used as an anchor point for fall
protection
5.3.B. Construction
i) Stairways at least 4 steps or 30 inches shall have a handrail and stair rail along
any unprotected edge
ii) Stair rails must have a midrail, screens, mesh, or vertical beams less than 19 in
apart
iii) Handrails and top of stair rails shall support at least 200 pounds
Chapter 6: Emergency Action Plan
6.1. General
The priority during every emergency is to protect personnel from further injury and to minimize
property damage. Each person must know what to do if there is an emergency. As such this
plan shall be made available to all employees for review. This plan shall also be reviewed with
employees during initial assignment and any time the plan changes or the responsibility of the
employees under the plan changes. This plan covers actions to be taken under specific
emergency conditions such as fire, tornado, medical emergencies or other emergency,
including release (spill) of, or substantial threats of release of, hazardous substances within the
Baker Group facility.
6.9.B Steps that can be taken if you are away from a Baker Group office:
i) If outdoors
a If possible, get inside a building
b If shelter is not available or there is no time to get indoors, lie in a ditch
or low-lying area or crouch near a strong building. Be aware of the
potential for flooding.
c Use arms to protect head and neck.
ii) If in a car
a Never try to out drive a tornado in a car or truck. Tornadoes can change
direction quickly and can lift up a car or truck and toss it through the air.
b Get out of the car immediately and take shelter in a nearby building.
Overpasses are NOT safe.
c If there is no time to get indoors, get out of the car and lie in a ditch or
low-lying area away from the vehicle. Be aware of the potential for
flooding. Do NOT try to outrun a tornado in an automobile.
6.10. Explosion
6.10.A. Emergency Plan
i) Remain calm.
ii) Use the PA system and request that employees move away from windows and
glass walls, seek shelter, or evacuate the building if told to do so by emergency
personnel
iii) Be prepared for further explosions
iv) Seek shelter under your desk or a table.
v) Watch for falling objects.
vi) Keep away from windows furniture that may fall (file or supply cabinets, for
example) areas of shelving, electrical equipment
vii) Be prepared for fire, power failure, and/or water leaks as a result of the
explosion(s).
viii) Do not use matches or cigarette lighters.
ix) Do not use telephones or computers.
x) Do not move seriously injured persons unless they are in immediate danger
from fire, building collapse, or falling debris.
xi) Follow all instructions from emergency personnel and the public address
system.
xii) If instructed to do so, evacuate quickly and move away from the building.
6.12. Death
6.12.A. Jobsite Emergency Plan
i) Call 911
ii) Contact the Safety Director
iii) The Safety Director will contact the Executive Committee
iv) Clear the area of spectators
v) Secure the scene and do not touch or move anything
vi) Assist in directing emergency personnel to the scene
vii) Do not give out any information to the media
7.3. Cold
7.3.A. Employees must wear proper cold weather protection when working in cold, wet
and windy conditions.
7.3.B. All employees shall be familiar with signs and symptoms of cold weather induced
health problems such as hypothermia, frostbite and trenchfoot.
7.3.C. Do not touch any cold objects with bare hands.
7.3.D. All employees should be informed of the hazards caused by snow and ice
buildups.
7.3.E. See appendix C.02.
Chapter 9: Lockout/Tagout
9.1. General
9.1.A. Lockout/Tagout shall be referred to as LOTO.
9.1.B. Documentation of inspections shall include:
i) Date
ii) Equipment
iii) Employee(s)
iv) Inspector
v) Location
vi) Task being completed
vii) Energy types locked out
9.1.C. Any item not locked or tagged out shall be treated as energized.
9.1.D. Any item shall still be treated as energized until all of the following are proven:
i) Completely de-energized
ii) Locked out and isolated
iii) The item can’t be re-energized without removing the lockout device
iv) There can be no re-accumulation of energy
9.2. Training
9.2.A. Training shall include:
i) Recognizing energy sources
a Types of energy including but not limited to: electrical, hydraulic, steam,
gas, gravity, stored energy (tension), etc.
b Understanding magnitude of the energy type.
ii) Methods for locking out energy
iii) Correctly using and filling out tags
iv) Ensuring energy is discharged
v) Unlocking procedures
vi) Limitations of LOTO
9.2.B. Retraining shall be completed if:
i) Policies change
ii) Equipment changes
iii) New hazards
iv) Job assignment changes
v) Anytime Backer Group deems or is shown there are inadequacies in the
employee’s knowledge or understanding of the policies/procedures. Such as:
a Failure to remove/apply a lock/tag
b Deviating from the policy/procedure
9.2.C. All training shall be documented, signed and certified.
9.4. Process
9.4.A. Shutdown must be discussed with affected employees.
9.4.B. The authorized employee must be knowledgeable of the type, magnitude and
methods of controlling the energy and hazards.
9.4.C. Shutting down of equipment must be done using normal shutdown routines.
9.4.D. Shutdown procedures must be completed by a person trained on the equipment
and not emergency shutdowns or power offs unless it is unsafe to do so.
9.4.E. After equipment is shut down lock out equipment to isolation devices for that
equipment.
9.4.F. Equipment shall be tested for stored energy has been removed and isolated.
9.4.G. Equipment shall also be verified that no energy can return during isolation.
i) In group lockout situations: the supervisor shall ensure all employees have
stopped work prior to locks removing locks.
9.4.H. In the event that shift change or personnel change is necessary:
i) Briefings shall take place at shift change and with any personnel changes
ii) Briefings shall discuss work completed, work remaining and any safety
concerns
iii) Job Foreman/Superintendent shall be in charge of these operations
9.4.I. Prior to unlocking equipment:
i) Verify there is no water or other material that could cause discharge
ii) Verify all work has completed and no persons are in the area of the equipment
operation
iii) Verify there are no other hazards that may be caused by re-energization
11.2. Training
11.2.A. Arc Flash training for those working within the Limited Approach Boundary shall
be coordinated through the Safety Director.
11.2.B. Training shall include requirements of:
i) NFPA 70E
a Distinguishing energized exposed parts from other parts
b Determining nominal voltage of parts
c Approach distances
d Ways to determine the degree and extend of hazards
e Job Planning
f How to complete Energized Work Permit
11.2.C. Retraining shall be required at least every 3 years or for:
i) Non-compliance with rules and regulations
ii) Change in policy, procedure, equipment or regulations
iii) Being assigned new and unfamiliar tasks
11.3. Equipment
11.3.A. All equipment including test instruments and any accessories shall be rated for
the circuits and equipment they are to be used on.
11.3.B. Equipment shall be inspected to ensure it is in proper working order and not
damaged or compromised in any way.
i) Test instruments shall be verified before and after an absence of voltage test.
ii) PPE shall be inspected:
a Prior to use each day
b Prior to use after breaks
c Prior to storage at the end each day
d Immediately after an incident
iii) Test intervals for rubber insulating PPE shall not exceed:
a Blankets- before first use and every 12 months after
b Gloves- before first use and every 6 months after
c Sleeves- before first use and every 12 months after
d Covers and Line hose- if insulating value is suspect
13.2.D. Assign additional personnel to guard against fire whenever the welding, cutting
or heating operation is such that normal fire prevention precautions are not
sufficient.
17.2. Cranes
17.2.A. Baker Group will contract out a crane and qualified operator if a crane is
needed and one is not provided by the customer/other contractor.
17.2.B. The rental company/other contractor shall be responsible for all documentation,
qualifications, certifications, and provide:
i) A fully assembled and completed inspected crane and the removal of the
crane and all persons assisting if needed:
a Assembly and disassembly (A/D) shall be directed by a competent and
qualified person who understands and is knowledgeable in the safe A/D
procedure prior to A/D.
b A/D director shall ensure that the manufacturer’s procedures and
prohibitions are followed.
c Any persons participating in A/D must understand their tasks prior to
starting and any hazards relating to A/D.
d The A/D director needs to communicate with Baker Group and other A/D
workers of hazardous positions or locations that must be avoided.
e The A/D director shall be responsible for addressing specific hazards
associating with A/D including working within load limits at all times
ii) A crane operator that is qualified and will follow all operational functions of the
manufacturer.
iii) Crane that shall have manufacturer documentation and procedures in the cab
at all times including documentation from the manufacturer of any
modifications or additions that may affect the capacity or safe operation of the
equipment.
iv) Any adjustments to location to ensure the ground conditions are able to safely
support the equipment and any necessary materials as required by the
manufacturer.
v) Notification to Baker Group if work cannot begin as planned (such as all safety
devices not be in proper working order) and a timeline of when work can
start/resume.
17.2.C. All inspections completed by a competent person provided and retained by the
company that owns/operates the crane:
i) Prior to each shift
ii) Monthly inspections
17.2.D. If equipment, line or load is within 20 ft of power line, Baker Group shall contact
the power company/customer/general contractor to have said lines de-
energized and grounded by a qualified individual.
17.2.E. The crane operator has the authority to stop or refuse loads for a safety
concern as long as the concern is communicated to Baker Group.
17.2.F. Baker Group will mark boundaries of hazard areas identified by operator or A/D
director including swing radius with warning lines or similar barriers.
17.3. Signaler
17.3.A. Signaler shall be in constant communication with the crane operator
17.3.B. Signaler must be used if:
i) Crane operators view is obstructed
ii) Site concerns require it
iii) Crane operator determines it is necessary
17.3.C. Signaler must be qualified by Baker Group
17.4. Hoists
17.4.A. Employees shall follow and adhere to manufacturer’s specifications and
limitations for equipment.
17.4.B. Specific hoist items refer to:
i) Rated capacities
ii) Recommended operating speeds
iii) Special hazard warnings
17.4.C. Employees required to use a hoist shall be trained on:
i) General use and operation of hoists
ii) Specific hoist items
17.4.D. All rules such as “No Riders Allowed” shall be clearly visible and followed.
17.4.E. Hoists shall be inspected regularly according to manufacturer’s
recommendations.
17.4.F. Any item failing inspection shall be removed from service.
18.2. Trenches/Excavations
18.2.A. Air monitors (H2S, CO, LEL and 02) shall be used prior to entry and
periodically during operations where:
i) Hazardous substances are stored or used nearby
ii) Areas near gas lines or sewer lines
iii) A hazard is being introduced that could cause atmospheric hazards
iv) Prior monitoring shows any levels of atmospheric hazards. 5) Where
ventilation or heaters are used
18.2.B. Underground utilities that may be exposed during excavation shall be
protected, supported or removed as the situation dictates.
18.2.C. In the event of water accumulation each situation shall be evaluated:
i) Employees shall not enter until the competent person has determined that the
hazards have been protected against
ii) Possible methods of hazard mitigation:
a Support or shield system
b Water removal (operations evaluated by competent person)
18.2.D. Trench boxes that are capable of safely withstanding all loads applied or
transmitted, shall be used to protect employees from cave-ins.
18.2.E. Trench boxes must be used according to manufacturer’s recommendations.
18.2.F. See Appendix I.01 for sloping and benching diagrams
19.3. Equipment
19.3.A. Tripods, Retrieval life lines, air monitors, and any other necessary equipment
shall be provided by Baker Group and inspected/calibrated within
manufacturers recommendations.
19.3.B. Baker Group air monitors are 4 gas monitors (CO, H2S, LEL, O2).
19.3.C. Baker Group air monitors are calibrated each month but not to exceed 3
months without calibration.
19.3.D. Calibration processes or data from may be viewed by any entrant or
representatives.
19.4. Operations
19.4.A. Review
i) Review Permit with all employees including stop work limits
ii) Take necessary readings
iii) Employees must be trained if the duties have changed, if a new hazard is
onsite and/or if any deviation must be made from the plan/permit
19.4.B. At least one attendant must be present at all times when the entrant is in the
space.
19.4.C. Air monitoring (continuous with periodic recording) shall be required during
operations if there is a potential change in the space or if any atmospheric
hazard was witness during initial testing.
19.4.D. Air monitoring must be continuously monitored if continuous ventilation is
applied.
19.4.E. Employees involved in entry operations, or their representatives, may request
additional monitoring at any time.
19.4.F. In the event multiple employers are working in the confined space:
i) A single supervisor must be determined to oversee all operations
ii) Each employer may provide their own entrant or may use the same entrant as
long as communication can be maintained with all entrants, attendants and
rescue personnel
iii) There is an acceptable means of no-entry rescue that cannot be disabled by
having multiple entrants by methods such as tangling
iv) All employees involved in entry operations shall review permit and hazards
including those caused by other entrant’s operations.
19.5. Duties
19.5.A. Entrant
i) Understand and be familiar with hazards and proper use of equipment
ii) Communicate with attendant as necessary for attendant assessment
iii) Alert the attendant of any changes in conditions
iv) Monitoring air in the space and communicating results to the attendant
v) Safely complete the work
vi) Exit the space immediately if/when:
a Communicated to do so by attendant
b A dangerous or stop work condition arises
c Evacuation alarm sounds
19.5.B. Attendant
i) Attendants shall only be allowed to monitor one space at a time and shall not
be allowed to leave unless relieved by another attendant as long as the
entrant is in the confined space
ii) Understand and be familiar with hazards, equipment, work, and behavioral
changes of the entrant including signs and symptoms of exposure to hazards
iii) Maintain continuous communication with Entrant
iv) Maintain communication with Supervisor and Rescue personnel
v) Be able to communicate with rescue or perform non-entry rescue if rescue is
not on-site
vi) Assess the entrant, procedures, and space for hazards and exposures
vii) Communicate evacuation with entrant if/when necessary
viii) Protect the space and keep unauthorized persons for entry or alteration of
the space or conditions
ix) Perform no duties that may interfere with the attendant duties
19.5.C. Supervisor/Planner/Permit Writer
i) Verifying that all equipment necessary is on-site
ii) Ensuring air monitoring is being completed
iii) Ensures permits and plans are correct and up to date
iv) Ensures Permit & Plans are reviewed with all employees
v) Terminate/cancel/suspend permit as necessary
vi) Verifies with entry conditions are still within conditions maintained by the
permit whenever responsibilities are transferred
19.5.D. Rescue personnel
i) Maintain rescue training
ii) Be able to rescue the entrant
iii) Be on-site during entry operations
iv) Perform no duties that may interfere with rescue duties or entry operations
v) Maintain communication with attendant
19.6. Training
19.6.A. Employees must be trained in their roles prior to being assigned those roles.
19.6.B. Training shall be documented in the Training Vault and shall include:
i) Employee name
ii) Trainer signature
iii) Dates of training
19.6.C. Retraining shall be required:
i) Any time training/policies/procedures have changed
ii) Any time an employee incorrectly completes a permit
iii) Fails to demonstrate knowledge of confined space safety or procedures
20.3. Training
20.3.A. The training will be based on general hazard categories including flammability,
health, corrosiveness and reactivity hazards. Specific information on each
chemical will be readily accessible to all workers through container labels and
safety data sheets.
20.3.B. Workers will view a 15-30 minute hazard communication worker training video
at the start of employment
i) The requirements of OSHA Hazard Communication Standard
ii) The routes of entry of chemicals into the human body
iii) The methods and observations that may be used to detect the presence or
release of hazardous chemicals in the workplace
iv) The physical, health, corrosiveness and reactivity hazards of the chemicals in
the workplace
v) The measures that workers can take to protect themselves from the hazards,
such as work practices, emergency procedures and personal protective
equipment (PPE)
20.3.C. Workers will participate in a job site specific orientation and be encouraged to
engage in discussion on:
i) The identity of the Baker Group contact person (Safety Director) for worker
questions or concerns regarding hazardous chemicals on the job site
ii) The location of the Baker Group hazard communication app and safety data
sheets
iii) The contents of the Baker Group hazard communication program, including
the chemical information list
iv) The Baker Group chemical container labeling system
v) How to read and interpret hazard warning labels and material safety data
sheets
vi) Specific job site operations where hazardous chemicals are present
vii) How workers can obtain and use the appropriate hazard information
20.3.D. At the initial training session and at each subsequent training session, workers
will be encouraged to ask questions and engage in discussion about hazard
communication
21.4. Cadmium
21.4.A. A respirator is required for hot work when using cadmium containing rods/wire
or when working on cadmium plated parts.
21.4.B. Spaces for hot work with cadmium or operations that create airborne cadmium
must be evaluated by safety prior to starting work.
21.4.C. Dust must be vacuumed or wet mopped.
21.4.D. Acute exposures to high concentrations of cadmium fumes can produce sever
lung irritation.
21.4.E. Long-term exposure to low levels of cadmium in air can result in emphysema (a
disease affecting the ability of the lung to absorb oxygen) and can damage the
kidneys.
21.4.F. Contact Safety Team prior to working with Cadmium to be trained in hazards of
exposure.
21.5. Lead
21.5.A. Area’s with potential lead exposure above maximum exposure levels shall have
warning signs posted.
21.5.B. The rest of this section applies if an employee is exposed or potentially
exposed at or above the action level: 30 micrograms/cubic foot/hour averaged
over an 8-hour day.
21.5.C. Maximum Exposure:
i) 50 micrograms/cubic meter per hour
ii) 400 micrograms/cubic meter per day regardless of length of time
21.5.D. If lead abatement is in progress by another contractor, Baker Group employees
shall be protected by exposure by enclosures
21.5.E. Air Sampling shall be conducted such that it reflects the employee’s regular
daily exposure or maximum daily exposure.
i) Air monitoring repeated every 6 months if above action level
ii) Air monitoring repeated until 2 consecutive measurements are below action
level (at least 7 days apart)
iii) Employees shall be given a written copy of the results and any corrective
actions
21.5.F. Employees who may or have be exposed to amounts at or above the action
level for 1 day per year and additionally if more than 30 days during 12
consecutive months, medical consultation shall be provided including blood
sampling.
21.5.G. Blood sampling should occur at every 6 months until 2 consecutive samples
are acceptable. If levels are elevated:
i) The employee shall be immediately removed from operations of lead
exposure and notified in writing of elevated levels of lead
ii) Sampling monthly until acceptable during removal
21.5.H. Each site having lead exposure shall be reported to the Safety Team for
evaluation and to reduce/eliminate exposure to below action level.
21.5.I. During the evaluation and until implementation of mitigation exposed
employees shall wear respirators.
21.5.J. All Lead specific PPE shall be provided at no cost to the employee.
21.5.K. Employees shall wash any skin that lead materials come into contact with.
21.5.L. Lunch room, hygiene, shower & changing facilities will be provided if exposure
exceeds maximum exposure.
21.5.M. Training
i) Lead awareness training is required at initial assignment to work in lead
containing areas
ii) Refresher training shall be completed annually
iii) Training recorded in the Training Vault including employee & trainer name
and date
iv) Training shall include:
a Locations of lead
b Operations with potential lead exposure
c Respirator training
d Medical surveillance
e Adverse health effects of lead
f Do not disturb any lead unless necessary for work
g Mitigation methods
h Compliance plans in effect (if any)
i Medical records access
21.5.N. Inhalation and ingestion of lead oxide fumes and other lead compounds will
cause lead poisoning.
21.5.O. Symptoms include metallic taste in the mouth, loss of appetite, nausea,
abdominal cramps, and insomnia. In time, anemia and general weakness,
chiefly in the muscles of the wrists, develop.
21.6. Asbestos
21.6.A. General
i) Asbestos is a widely used, mineral-based material that is resistant to heat
and corrosive chemicals
ii) Years of exposure to asbestos has caused a number of disabling and fatal
diseases
iii) Among these diseases are asbestosis, an emphysema-like condition; lung
cancer; mesothelioma, a cancerous tumor that spreads rapidly in the cells of
membranes covering the lungs and body organs; and gastrointestinal cancer,
caused by ingesting asbestos contaminated food
iv) Once the fibers become trapped in the lung's alveoli (air sacs), they cannot
be removed
v) Contact the Safety Team, supervisor and customer contact if any insulation
that is to be removed potentially contains asbestos
vi) Record of any asbestos exposure shall be documented and maintained with
medical records for that employee
21.6.B. Determination of Asbestos
i) Any insulation of unknown composition must be handled as if it were
asbestos until it has been tested to confirm that it is not asbestos
ii) The State requires that the inspection be performed by a person certified by
the State as an Asbestos Hazard Evaluation Specialist. This person is
responsible for obtaining the samples necessary to make a determination of
whether or not asbestos is present
iii) The sample is not to be taken when other persons are in the immediate area
unless they are also wearing personal protective equipment
iv) The personal protective equipment required includes:
a A half mask respirator with HEPA cartridges - minimum respiratory
protection required
b Tyvek coveralls and gloves
v) After the sample is taken, the sample area needs to be covered with Mastic
or Duct Tape, depending on the surfaces to be covered
21.6.C. Exposure Limits
i) The Permissible Exposure Limit (PEL) for airborne asbestos is 0.1 fibers per
cubic centimeter (0.1 f/cc) as an 8-hour, time weighted average (TWA)
ii) The Excursion Limit (Short Term Limit) for airborne asbestos is 1.0 fibers per
cubic centimeter as an average during a 30-minute period of time
iii) The Action Level for airborne asbestos is 0.1 fibers per cubic centimeter
based on an 8-hour, time-weighted average. This is the level of exposure
which triggers the monitoring, medical and training requirements of OSHA
Standard 1926.1101
21.6.D. Monitoring
i) Each employer who has a workplace or work operation where exposure
monitoring is required under this section shall perform monitoring to
determine accurately the airborne concentrations of asbestos to which
employees may be exposed
ii) Determinations of employee exposure shall be made from breathing zone air
samples that are representative of the 8-hour TWA and 30-minute short-term
exposures of each employee
iii) Within all regulated areas, the employer must conduct daily monitoring unless
all workers are equipped with supplied air respirators (positive pressure)
iv) If daily monitoring within the regulated area indicates, by reliable
measurements, that employee exposures are below the Action Level, then no
further monitoring is required for those employees whose exposures, as
determined by such monitoring, are below this Action Level
21.6.E. Regulated Area
i) The employer must establish a regulated area wherever the concentrations of
asbestos exceed the PEL
ii) Only authorized personnel may enter regulated areas. All persons entering a
regulated area must be supplied with a respirator
iii) No smoking, eating, drinking or applying cosmetics is permitted in a regulated
area
iv) Warning signs must be posted at all approaches to regulated areas
v) Warning labels must be affixed to all asbestos products and containers,
including waste containers
vi) Whenever feasible, the employer should establish negative-pressure
enclosures before beginning asbestos removal, demolition, and renovation
21.6.F. Control Method
i) The employer and employee must implement one or any combination of the
following control methods to be in compliance with this OSHA Standard:
a Local exhaust ventilation equipped with high efficiency particulate
(HEPA) filter dust collection system
b Asbestos vacuum cleaners equipped with HEPA filters
c Enclosures or isolation of asbestos dust-producing processes
d Use of wet methods, wetting agents, or removal encapsulates during
asbestos handling, mixing, removal, cutting, application, and clean-up
e Prompt disposal of asbestos-containing wastes in lock-tight contain
21.8. Other hazards not listed must go through the Safety Director for
training and hazard mitigation/control
Chapter 22: Bloodborne Pathogens
22.1. General
22.1.A. Any potential exposure shall be reported to the Safety Team immediately.
22.1.B. Any employee who is assisting in immediate first aid care of an injured
employee shall use universal precautions (PPE provided at no cost to
employees).
i) Breathing barrier
ii) Safety glasses
iii) Latex/nitrile gloves
iv) Apron/body protection
22.1.C. Employees shall have access to the exposure control plan included in this
chapter or from Safety Team at their request.
22.1.D. Handwashing facilities or antiseptic solution/towelettes shall be available at
each jobsite and customer site.
22.1.E. Any time blood must be cleaned it must be cleaned using universal precautions
and using a 10:1 water: bleach mixture.
22.1.F. Any employee who has been exposed or would be evaluated to have an
occupational exposure shall have the option to receive the Hepatitis B vaccine
at no cost.
22.2. Training
22.2.A. Training must be provided before initial assignment.
22.2.B. Refresher training must be completed annually.
22.2.C. All employees who have the potential for exposure to bloodborne pathogens
undergo a comprehensive training program and are furnished with as much
information as possible on this issue.
22.2.D. The Safety Director is responsible for seeing that all employees who might be
exposed to bloodborne pathogens receive this training.
22.2.E. Topics covered in training include:
i) The Bloodborne Pathogens Standard itself
ii) The epidemiology and symptoms of bloodborne diseases
iii) The modes of transmission of bloodborne pathogens
iv) The Company’s Exposure Control Plan (and where employees can obtain a
copy)
v) Appropriate methods for recognizing tasks and other activities that may
involve exposure to blood and other potentially infectious materials
vi) A review of the use and limitations of methods that will prevent or reduce
exposure including Engineering Controls, Work Practice Controls and
Personal Protective Equipment
vii) Selection and use of personal protective equipment including:
a Types available
b Proper use
c Location
d Removal
e Handling
f Decontamination
g Disposal
viii) Visual warnings of biohazards including labels, signs, and color-coded
containers
ix) Actions to take and persons to contact in an emergency involving blood or
other potentially infectious materials
x) The procedures to follow if an exposure incident occurs, including incident
reporting
xi) Information on the post-exposure evaluation and follow-up, including medical
consultation, that the company will provide
22.2.F. Training must be provided before initial assignment
22.2.G. Refresher training must be completed annually
22.2.H. Training records maintained on MCAI’s Training Vault.
22.2.I. Training shall address the OSHA standard (1910.1030) and the Baker Group
policies & plan.
23.2. Purpose
23.2.A. This policy implemented pursuant to Iowa’s Private Sector Drug-Free
Workplaces law (Iowa Code §730.5) and the Drug-Free Workplace Act of 1998.
23.2.B. This policy outlines the goals and objectives of The Company and provides
guidance to supervisors and employees concerning their responsibilities for
carrying out the program.
23.3. Scope
23.4.A. This policy applies to all departments, all Employees, and all job applicants,
including bargaining and non-bargaining Employees, apprentices and pre-
apprentices, classified workers, clerical, management, contract Employees and
part time Employees.
23.4. Preface
23.4.A. Alcohol/substance abuse is recognized as a treatable illness. The desired result
and preferred procedure is rehabilitation through a referral to a locally operated
Employee Assistance Program (EAP). For information regarding the current
EAP program contact The Employee Assistance Centre at 1-800-327-4692 or
visit 505 Fifth Avenue Suite 600, Des Moines, Iowa They should provide the
Employee and the supervisor educational programming, individual and family
counseling, as well as treatment and referral services.
23.5. Definitions
23.5.A. Alcohol means any beverage that contains ethyl alcohol (ethanol), isopropanol,
or methanol, including but not limited to beer, wine, and distilled spirits.
23.5.B. Workplace, Company Premises, or Company Facilities means all property of
the Employer, or place in which the Employer is providing services including, but
not limited to, the offices, facilities, and surrounding areas on Employer owned
or leased property, parking lots, and storage areas. These areas also include
Employer job sites. The terms also include Employer owned or leased vehicles
and equipment wherever located.
23.5.C. Drug or Alcohol Testing means the scientific analysis of urine or breath for the
purpose of detecting a drug or alcohol.
23.5.D. Illegal Drug means any drug which is not legally obtainable; any drug which is
legally obtainable but has not been legally obtained; any prescribed drug not
legally obtained; any prescribed drug not being used for the prescribed purpose;
any over-the-counter drug being used at a dosage level other than
recommended by the manufacturer or being used for a purpose other than
intended by the manufacturer; and any drug being used for the purpose not in
accordance with bonafide medical therapy. Examples of illegal drugs are
cannabis substances, such as marijuana and hashish, cocaine, heroin,
methamphetamine, phencyclidine (PCP), any so called designer drugs and look-
alike drugs, or those substances included in Schedule I, II, III, IV or V under the
Federal Controlled Substances Act, 21 U.S.C. §801 et seq.
23.5.E. Legal Drug means any prescribed drug or over-the-counter drug that has been
legally obtained and is being used for the purpose of which prescribed or
manufactured.
23.5.F. Probable Cause Drug or Alcohol Testing – means drug or alcohol testing
based upon evidence that an Employee is using or has used alcohol or other
drugs in violation of the Employer’s written policy drawn from specific objective
and articulable facts and reasonable inferences drawn from those facts in light
of experience. For purposes of this paragraph, facts and inferences may be
based upon, but not limited to, any of the following:
i) Observable phenomena while at work, such as direct observation of alcohol
or drug use, or abuse, or of the physical symptoms or manifestations of being
impaired due to alcohol or other drug use
ii) Abnormal conduct or erratic behavior while at work or a significant
deterioration in work performance.
iii) A report of alcohol or other drug use provided by a reliable and credible
source.
iv) Evidence that an individual has tampered with any drug or alcohol tests
during the individual’s employment with the current Employer.
v) Evidence that an Employee has caused an accident while at work which
resulted in an injury to a person for which injury, if suffered by an Employee,
a record or report could be required under Chapter 88 of the Iowa Code, or
resulted in damage to property, including to equipment, in an amount
reasonably estimated at the time of the accident to exceed $1,000.00.
vi) Evidence that an Employee has manufactured, sold, distributed, solicited,
possessed, used, or transferred drugs while working or while on the
Employer’s premises, or while operating the Employer’s vehicle, machinery,
or other equipment.
23.5.G. Under the Influence means a condition in which a person is affected by a drug
or by alcohol in a detectable manner. The symptoms of influence are not
confined to those consistent with misbehavior, nor to obvious impairment of
physical or mental ability, such as slurred speech or difficulty in maintaining
balance. Determination of being under the influence can be established by a
professional opinion, a scientifically valid test, such as urinalysis or breath test
and in some cases by the opinion of a lay person.
23.5.H. Use means consuming, possessing, selling, concealing, distributing or
arranging to buy or sell, being under the influence and reporting for duty under
the influence of alcohol or illegal drugs.
23.5.I. Employee Assisted Program (EAP) means a program designed to assist
Employees with alcohol and/or substance abuse or other problems by means
of counseling, treatment, or referral to more specific centers. The emphasis of
the program is centered on the recovery of the individual, and to provide
services designed to assist in recovery.
23.5.J. Employee means a person in the service of an Employer, and applies to all
employees of all departments, bargaining and non-bargaining employees,
apprentices and pre-apprentices, classified workers, clerical, management,
contract employees and part time employees.
23.5.K. Work hours means all of the time in which an Employee is engaged in work
duties or duties complimentary to work subject to Employer’s control.
23.5.L. Under the influence of alcohol means a blood alcohol content of .04% or
greater. Under the influence of a chemical or a chemical substance or drug
means, the urine content determined to equal or exceed the levels approved by
the United States Department of Health and Human Services (DHHS).
23.5.M. Pre-Employment screening – the screening of prospective Employees, which
will include drug testing and may include alcohol testing, to ascertain whether
or not Employee is capable of safely performing the duties and meeting the
pre-requisites for the employment offered.
23.5.N. Good Faith means reasonable reliance on facts, for that which is held out to
be factual, without the intent to be deceived, and without reckless, malicious or
negligent disregard for the truth.
23.5.O. Medical Review Officer means a licensed physician, osteopathic physician,
chiropractor, nurse practitioner, or physician assistant authorized to practice in
any state of the United States, who is responsible for receiving laboratory
results generated by an Employer’s drug or alcohol testing program, and who
has knowledge of substance abuse disorders, and has appropriate medical
training to interpret and evaluate an individual’s positive test result, together
with individual’s medical history and any other relevant biomedical information.
23.5.P. Prospective Employee means a person who has made an application,
whether written or oral, to an Employer to become an Employee.
23.5.Q. Minor means an individual who is under 18 years of age and is not considered
by law to be an adult.
23.5.R. Parent means one biological or adoptive parent, a step parent or a legal
guardian or custodian of the minor.
23.7. Education
23.7.A. Selected supervisory personnel of Employer will attend a minimum of two
hours of initial training and attend on an annual basis thereafter a minimum of
one hour of subsequent training.
23.7.B. Training shall include but is not limited to information concerning the
recognition of evidence of Employee alcohol or other drug abuse, the
documentation and corroboration of Employee alcohol and other drug abuse,
and the referral of Employees who abuse alcohol or other drugs to the
Employee Assistance Program or to the resource file of Employee assistance
services providers.
23.7.C. Employees are to be informed of:
i) Dangers of drug and alcohol use in the workplace
ii) Local Employee Assistance Programs, and other drug abuse programs
certified by the Iowa Department of Public Health, mental health providers,
and other persons, entities, or organizations available to assist Employees
with personal or behavioral problems.
iii) The provisions of this policy.
23.9. Discipline
23.9.A. Any Employee who possesses, distributes, sells, attempts to sell, or transfers
illegal drugs on Employer premises or while on Employer business will be
discharged.
23.9.B. Any Employee who is found in possession of or under the influence of alcohol
violates this policy and is subject to discipline up to and including discharge.
23.9.C. Any existing employee who is found through drug or alcohol testing to have in
his or her body a detectable amount of an illegal drug or alcohol will be offered
a one-time opportunity to enter and successfully complete a rehabilitation
program that has been approved by the Employer. The Employee will be
responsible to pay his/her portion of the cost of rehabilitation. This opportunity
is not available to Job Applicants. During rehabilitation, the Employee will be
subject to an unannounced drug or alcohol testing. Upon return to work from
rehabilitation, the Employee will be subject to unannounced drug or alcohol
testing for a period of one (1) year. Any test that is confirmed as positive
during or following rehabilitation will result in discharge.
23.15. Confidentiality
23.15.A. All information relating to drug or alcohol testing or the identification of persons
as users of drugs and alcohol will be protected by the Employer as confidential,
unless otherwise required by law, overriding public health and safety concerns,
or authorized in writing by the persons in question.
23.15.B. The Employer shall select at least one and no more than two, designated
representatives to handle all confidential matters regarding this policy. Only
the designated representatives will be informed of the test results. The
name(s) of the Employer’s designated representative(s) will be communicated
to the EAP in writing.
23.15.C. An Employee or Prospective Employee who is subject to the drug or alcohol
tests conducted under this policy for whom a confirmed positive test result,
altered test result or diluted test result is reported shall, upon written request,
have access to any records relating to the Employee’s drug or alcohol test,
including records of the laboratory where the testing was conducted and any
records relating to the results of any relevant certification or review by a
medical review officer. However, a prospective Employee shall be entitled to
records under this section only if the Prospective Employee requests the
records within fifteen calendar days from the date the Employer provided the
prospective Employee written notice of the results of a drug or alcohol test.
23.15.D. An Employer may use and disclose information concerning the results of a drug
or alcohol test under any of the following circumstances:
i) In an arbitration proceeding in accordance with Article X of a collective
bargaining agreement, or administrative agency proceeding or judicial
proceeding under worker’s compensation laws or employment compensation
laws or under common or statutory laws where action taken by the Employer
based on the tests is relevant or is challenged
ii) To any federal agency or other unit of the federal government as required
under federal law, regulation or order, or in accordance with compliance
requirements or a federal government contract
iii) To any agency of this state authorized to license individuals if the Employee
tested is licensed by that agency and the rules of that agency require such
disclosure
iv) To a Union representing the Employee
v) To a substance abuse evaluation or treatment facility or professional for the
purpose of evaluation or treatment of the Employee
Chapter 24: Forms/Appendix
A.01. Safety Task Assignment
A.02. Loss Control Responsibilities
Safety Director
1. Responsible for developing a practical system for effective compliance with
OSHA regulations.
2. Responsible for developing procedures ensuring accountability on the jobsite.
3. Responsible for the administration and implementation of the Construction
Safety Standards as they apply to Company construction projects.
4. Responsible for administration and implementation of the Company Safety
Program.
5. Ensures that a monthly report is completed listing all accidents which occurred
on all projects during the preceding month. These reports will be reviewed to
determine type of accident and severity of injury. The requisite corrective
measures will then be taken such as safety talks with personnel, bulletins to
employees, purchase of new equipment, or change in work procedures.
6. Ensures that all sub and trade contractors abide by the requisite safety and
health programs and that any alleged violations are fully documented.
7. Maintains and updates a set of basic safety work rules. The Safety Director will
explain these rules to project superintendents and supervisors who, in turn, will
discuss these with employees during on-the-job safety talks. Company safety
rules will be posted at all jobsites.
8. Conducts safety inspections and files reports periodically.
9. Provides safety training for employees.
10. Reads and reviews all construction safety standards on a continuing basis.
11. Provides the manager of construction, general superintendents, project
managers and project superintendents with updated Construction Safety
Standards.
12. Keeps the Company policy and work procedures in compliance with current
OSHA rules and regulations and advises the manager of construction, general
superintendents and project managers of any and all changes in these OSHA
rules and regulations.
13. Ensures that all vendors are advised of Company safety and health programs
as these apply to vendor and supplier personnel entering the jobsite.
14. Meets regularly with the superintendents to review safety procedures on the
job and, in general, checks on the superintendents’ and supervisors’
compliance with the Company Safety and Health Program.
15. Schedules regular meetings of the Safety Committee and prepares its agenda.
Project Manager
1. Reads and reviews the Construction Safety Standards and becomes
knowledgeable of federal, state and local standards.
2. Ensures that an analysis is made of the plans and specifications as well as of
the site to determine the type of accidents which may develop. Pays particular
attention to protecting the public and to providing fire prevention facilities.
3. Reads and reviews the Company safety and health program at the beginning
of each new project and makes revisions or additions necessary for that
particular job and owner's requirements.
4. Ensures that, at the time of the pre-award conference, the name of the sub or
trade contractor's safety officer and a copy of the sub or trade contractor's
safety program are obtained. If no safety program exists, the Project Manager
will advise the sub or trade contractor's representative of the Company's
program; he will require the sub or trade contractor(s) to adopt a safety
program that meets or exceeds all state, federal and local requirements as well
as require that such a program be effectively implemented and maintained.
The Project Manager will inform the Safety Director of the sub or trade
contractor's safety officer’s name; he will either give him a copy of this safety
program or inform the Safety Director that such a program does not exist.
5. Informs the sub or trade contractor’s safety officer of any failure to comply with
the safety program’s requirements. Keeps the Company’s Safety Director
informed about such cases.
6. Is safety oriented when visiting the job site. Reports all unsafe acts and
conditions to the Project Superintendent, both those affecting the Company’s
personnel as well as those affecting the sub or trade contractors’ personnel.
7. Reviews all accident reports.
Project Superintendent
1. Implements the Company’s on-site safety and health program.
2. Ensures that all necessary personal protective equipment, job safety materials,
and first-aid equipment are readily available.
3. Instructs the supervisor(s) that safe practices are to be followed and safe
conditions maintained throughout the jobsite.
4. Informs the supervisor(s) that they are not to require or permit their workers to
take chances but rather are to instruct their workers in proper and safe
procedures.
5. Instructs supervisor(s) on their individual safety responsibilities.
6. Requires all sub or trade contractors and their prime subcontractors to comply
with all safety regulations. Reports any unsafe conditions existing on sub or
trade contractor areas of the work to the Safety Director.
7. Reviews all accidents with supervisor(s) and ensures that corrective action is
taken immediately.
8. Files complete and concise accident reports with the home office using first
report of injury forms or OSHA 301 form equivalent. Keeps copies of federal,
state and local regulations at the jobsite office. Maintains a copy of
Construction Safety Standards (Code of Federal Regulations, Part 1926) close
at hand for ready reference.
9. Is familiar with the basic requirements of the laws pertaining to safety.
10. Monitors all Tool Box Safety Talks.
11. Has OSHA 30 card and has updated within five years.
12. Assumes the responsibilities of the project supervisor(s) in the event there is
no project supervisor(s) on the job.
13. Displays OSHA Form 300 (summary) from February 1 to April 30 annually.
Job Foreman
1. Ensures that the entire safety program is carried out at the work level.
2. Ensures that the employees commit no unsafe acts.
3. Ensures that no unsafe conditions exist in the work areas.
4. Ensures that necessary protective equipment is on hand and used.
5. Instructs all employees in safety procedures and job safety requirements.
Follows up and insists on compliance.
6. Ensures that all injuries are cared for properly and reported promptly.
7. Reports all accidents within 24 hours to HR (Kelley B) and Safety Director
(Tracy H).
8. Investigates all accidents. Files a complete accident report with project
superintendent (or supervisor) using first report of injury forms or OSHA 301
form equivalent. Implements corrective action immediately after cause of
accident has been determined.
9. Is familiar with the basic requirements of the laws pertaining to safety.
10. Has OSHA 30 card and has updated within five years
A.11. Disciplinary Notice
Disciplinary Notice
Employee: Department:
Steps:
- Informal Warning
- Formal Warning
- Final Warning
- Dismissal
6. Employee comments:
Distribution: One copy to Employee, one copy to Supervisor and original copy to
Human Resources.
Appendix C – Heat and Cold Stress
C.01. Heat Index
Heat Index Risk Level Protective Measures
<91°F Lower Provide plenty of drinking water
(Caution) • Ensure that adequate medical services are
available
• Acclimatize workers
** Emergency Room visits are only to be used for severe injuries where immediate advanced
skill is needed. (Eye washes and simple cuts can be repaired at a clinic.)
5. Fill out First Report of Injury form. Send report and doctors notes to office, Attn: Kelley.
6. Follow-up the next day with supervisor or Tracy. You are expected to work the next day
unless the doctor has strictly forbidden it. Light or restricted duty will be available.
Clinics
Cedar Rapids Coralville Davenport
St Lukes Work Well Clinic Mercy Occupational Medicine Concentra Urgent Care
830 1st Avenue NE 2769 Heartland Drive, Suite 205 3540 E. 46th Street
Cedar Rapids, IA 52402 Coralville, IA 52241 Davenport, IA 52807
319-369-8153 319-339-3921 563-359-1170
Hospitals
Cedar Rapids Coralville Davenport
St Luke’s Hospital UI Health Care-Iowa River Landing Genesis Med Center E
1026 A Avenue NE 105 East 9th Street 1227 E Rusholme St.
Cedar Rapids, IA 52406 Coralville, IA 52241 Davenport, IA 52803
319-369-8392 319-467-2000 563-421-1000
D.02. Transitional Job Letter
Baker Group
1600 SE Corporate Woods Dr.
Ankeny, IA 50021
Dear __________
We are pleased to offer you the following temporary transitional work as part of The Baker Group’s
Return to Work Program while you are recovering from your injury. It is our goal that this temporary
assignment will aid in your transition back into full work activities.
Any difficulty in performing the work you are assigned must be reported to your supervisor
immediately. Your wage and benefits for this temporary transitional position will be paid according to
our policy and state’s workers’ compensation laws.
Please return the original copy of this letter to me by date and retain a copy for your records as well. If
we do not receive this acknowledgment form from you by ________, your rights to further workers’
compensation benefits may also be affected. Please let us know if you have any questions or concerns.
Sincerely,
Name and Title
Phone Number
_________________________________________________________________________________
EMPLOYEE ACKNOWLEDGMENT: Name of Employee:
I acknowledge receipt of this letter and offer of temporary transitional work by way of my signature
below.
EMPLOYEE ACCEPTANCE/REFUSAL:
I acknowledge refusal of this temporary transitional work offer by checking the appropriate box:
Refusal _____ (if a refusal, employee must state the reason why in the comment section below):
Date __________________
D.03. Letter to Treating Physician
Baker Group
1600 SE Corporate Woods Dr.
Ankeny, IA 50021
<DATE>
<Employee name> is employed by Baker Group as a <job title>. He/she was injured on <date>.
Baker Group has a Return to Work Program that is designed to safely return our injured
employees to work as soon as possible.
If <employee name> is unable to return to work in his/her original position and capacity, we
will make every effort to provide modified work for him/her. Enclosed you will find a copy of
<employee name’s> job description, which outlines the employee’s essential job functions, and
a work‐related injury/illness report. Please fill out the work‐related injury/illness report so we
will have a better understanding of <employee name’s> work restrictions. We will ensure that
any modified or positions meet all of your prescribed medical restrictions. Please fax the work‐
related injury/illness report back to our office at <fax #>.
Please contact me if you have any questions at <phone #>. We appreciate your participation
in our efforts to return our employees to a safe, productive workplace.
Sincerely,
<Name and Title>
D.04. Safety Director/Human Resources Checklist
• Ensure the First Report of Injury is filled out and send to Safety Team.
• Collect the Work-Related Injury/Illness Report with the doctor’s signature.
• Review the Work-Related Injury/Illness Report from the provider with the
injured employee’s supervisor and find transitional work within his/her work
restrictions using the following priority:
Regular Work. If the medical restrictions do not exceed the recovering employee’s regular job
requirements, the employee can return to his or her usual job. If not, evaluate modified work
options.
Modified Work. If the medical restrictions do exceed the recovering employee’s regular job
requirements, determine if changes can be made to the job to accommodate the employee.
For example, an employee with a 20 pound lifting restriction will not be able to complete a job
requiring him or her to lift a 30-pound box. We will attempt to work around this restriction
through the use of controls such as hoists, or by having another employee perform the lifting
task in the interim.
• Receive signed copy of the Written Transitional Job Offer from the employee.
• Send a copy of the signed Written Transitional Job Offer to Safety Team
• File a copy of the signed Written Transitional Job Offer in a folder separate
from the employee’s HR folder.
• Send Transitional Work hours to Safety Team weekly.
• Contact Safety Team regarding any changes to the employee’s work
restrictions or if he/she is not adhering to the prescribed restrictions.
NOTE: An employee may be disqualified from receiving workers’ compensation benefits if
he/she refuses to Return to Work after a physician has cleared him/her for work. If a situation
like this arises, contact your insurance claims adjuster for guidance.
D.05. Internal Case Manager Checklist
• Ensure that the first report of injury is completed and sent to the Safety
Director/HR.
• Contact employee and ask if he/she has received, reviewed, signed, and
• Send the Written Transitional Job Offer to the Safety Director/HR outlining the
duties of the transitional position, start date, hours and work tasks.
• After employee returns to work, check in with him/her daily and remind him/her
• Keep track of when employee has made appointments and remind them of
upcoming visits.
Ensure this letter is signed by the employee and sent to the Safety Director/HR
D.06. Supervisor Checklist
• Ensure the employee fills out the Employee Work-Injury Report as by the end
of the shift, and send to the Safety Director/HR.
• Once the employee has returned to work, report any issues he/she has
completing the transitional work to the Safety Director/HR.
• Fill out the Employee Work-Injury Report by the end of the shift. Give to the
Supervisor.
• For non-emergency treatment and follow-up care go to the designated medical
care provider with the Work-Related Injury/Illness Report Appendix A)
• Receive a Written Transitional Job Offer from Baker Group. Review sign and
return to the Safety Director/HR.
• Report any issues you have completing your transitional work to the Safety
Director/HR.
• Provide their supervisors and the Safety Director/HR with information about
their work restrictions or changes to work restrictions after each provider visit
(this includes release to full duty with no continuing restrictions).
• Provide their supervisors and the Safety Director/HR with information about
their work restrictions or changes to work restrictions after each provider visit
(this includes release to full duty with no continuing restrictions).
Only perform work activities within the restrictions – both on and off the job. If problems develop,
even for work within the current restrictions, employees must notify their supervisor immediately
Appendix E – Car Accident Plan
E.01. Driver’s Report
E.02. Witness Card
Appendix F – Bomb Threat Emergency Plan
F.01. Bomb Threat Checklist
Time: __________
Date: __________
CALLERS VOICE IS
Slow Fast Loud Foreign Calm
BACKGROUND NOISE
Office Factory Animals Traffic Music
BOMB FACTS
Did the caller appear familiar with the plant or building by description of the
bomb location?
Write out the message in its entirety and any other comments on reverse side.
Call the following people immediately after the bomb threat call
EMERGENCY: 911
DO NOT ENTER A CONFINED SPACE UNTIL YOU HAVE CONSIDERED EVERY QUESTION
AND HAVE DETERMINED THE SPACE TO BE SAFE.
YES NO
_____ _____ Is entry necessary?
TESTING
_____ _____
Are the instruments used in atmospheric testing properly
calibrated?
_____ _____
Was the atmosphere in the confined space tested? Was
Oxygen at least 19.5% - not more than 23.5%?
_____ _____
Where toxic, flammable, or oxygen-displacing gases/vapors
present?
- Hydrogen Sulfide
- Carbon Monoxide
- Methane
- Carbon Dioxide
CLEANING
_____ _____ Has the space been cleaned before entry is made?
VENTILATION
ISOLATION
_____ _____ Has the space been isolated from other systems?
_____ _____ Have lines under pressure been blanked and bled?
YES NO
CLOTHING/EQUIPMENT
_____ _____ Is special clothing required (boots, chemical suits, glasses,
etc.)?
RESPIRATORY PROTECTION
_____ _____ Are MSHA/NlOSH-approved respirators of the type required
available at the jobsite?
_____ _____
Is respiratory protection required (e.g., air-purifying, supplied
air, self-contained breathing apparatus, etc.)? (If so,
specify)______________________________)
_____ _____
Can you get through the opening with a respirator on? (If you
don't know, find out before you try to enter.)
TRAINING
_____ _____
Are company rescue procedures available in the event of an
emergency?
_____ _____ Are you familiar with the emergency rescue procedures?
_____ _____
Do you know who to notify and how in the event of an
emergency?
PERMIT
Equipment: ___________________________________
Energized Electrical Work Permits are not required when the work is done by
Qualified Persons performing tasks such as testing, troubleshooting, and voltage
measuring. However, at some point you may come across an owner who requires a
permit. The sample permit on the following page may be tailored to help you comply
with an owner’s requirement that you establish a permit system
Location:_________________________________ __________________________________________________
__________________________________________________
__________________________________________________
SPECIAL INSTRUCTIONS:
ELECTRICAL ENERGY SOURCE FOR THIS PERMIT
Note: Multiply single phase voltages by 1.73 to obtain correct voltage level to be used. If any conductor’s
moveable, limited approach distance is 10 feet.
Nominal Potential Difference Exposed Fixed Circuit Part Restricted Approach Boundaryᵇ;
Includes Inadvertent Movement
Adder
Arc Flash PPE has been established and label on the equipment
Cal/cm²: _____________
OR
Arc Flash Boundary was determined using Table 130.7 (C)(15)(a) for Alternating Current Systems and Table 130.7
(C)(15)(b) for Direct Current Systems
Arc Flash Boundary is: _____________
Refer to Table 130.7(C)(15)(a) for Alternating Current Systems and Table 130.7 (C)(15)(b) for Direct Current
Systems to determine the Arc Flash PPE Categories
Cal/cm²: _____________
To be filled out by other qualified persons if required for this task
[ ] Agree job can be done safely [ ] Agree job can be done safely [ ] Agree job can be done safely
Comments____________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
ALL SIGNATURES MUST BE OBTAINED
AUTHORIZATION FOR ENERGIZED WORK
[ ] Agree to justification
Comments: Name:___________________
[ ] Agree to justification
[ ] Agree to analysis
Date: ____________________
Name:___________________
Title:_____________________
[ ] Agree to justification
Comments: Name:___________________
[ ] Agree to justification
102
J.02. Electrical Boundary Information
Table 130.4(D)(a) Shock Protection Approach Boundaries to Exposed Energized Electrical Conductors or Circuit
Parts for Alternating-Current Systems
Limited Approach Boundary b
103
Appendix K – Forklift
K.01. Engine-Powered Lift Daily Report
104
K.02. Battery-Powered Lift Daily Report
105
Appendix L – Respiratory
L.01. Atmospheric Contaminants
106
L.02. Respirator Medical Evaluation Form
107
L.03. Respirator Fit Test Record
108
Appendix M – Fall Protection
M.01. Lanyard Inspection
109
M.02. Body Belt / Harness Inspection
110
Appendix M – Water Damage
M.01. Addendum
111
M.02. Water Intrusion Discovery
112
Appendix N – Fire Chart
113