APPENDIX A: ASSESSMENT COVER SHEET

ASSESSMENT COVER SHEET

MATHE
Surname
ZINGISWA
First Name/s
206871
Student Number
PROJECT SCOPE AND SCHEDULING
Subject
2
Assessment Number
DR TREVOR NAIDOO
Tutor’s Name
16 OCTOBER 2023
Date Submitted
First Submission  Resubmission
Submission ()
NO 14 FINCH STREET
SOUTHERNWOOD
Postal Address
MTHATHA

5100
zingiemathe@gmail.com
E-Mail
(Work) : 047 502 7723
(Home) : 081 035 0329
Contact Numbers
(Cell) : 072 148 3785

Course/Intake PGDip Project Management

Declaration: I hereby declare that the assignment submitted is an original piece of work produced by myself.

Signature: Z. Mathe Date: 16 October 2023

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Contents

INTRODUCTION ............................................................................................................. 2
1.1 Purpose of Project Management Plan .................................................................. 2
2. EXECUTIVE SUMMARY…………………………………………………………………....2
2.1.BACKGROUND……………………………………………………………………….…....2
2.2. PROJECT OBJECTIVES………….………………………..…………………………….3
2.3. ASSUMPTIONS/ CONSTRAINTS............................................................................ 4
3. SCOPE MANAGEMENT ............................................................................................. 4
3.1. WORK BREAKDOWN STRUCTURE....................................................................... 5
3.2. DEPLOYMENT PLAN .............................................................................................. 5
3.3. CHANGE CONTROL MANAGEMENT ..................................................................... 7
4. PROJECT SCHEDULE ............................................................................................... 8
5. COST/BUDGET MANAGEMENT ............................................................................... 8
6. QUALITY MANAGEMENT .......................................................................................... 9
7. HUMAN RESOURCE MANAGEMENT ..................................................................... 10
8. COMMUNICATIONS MANAGEMENT ...................................................................... 11
9. RISK MANAGEMENT ............................................................................................... 13
10. ISSUE MANAGEMENT ........................................................................................... 14
11. PROCUREMENT MMANAGEMENT……………………………………………………16
12. APPENDIX A ……………………………………………………………………………...19
13. REFERENCE LIST……………………………………………………………………..…20

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INTRODUCTION

The Mooikloof Megacity Development project is an ambitious urban development

initiative located in Pretoria, South Africa. The project aims to transform the existing
area into a sustainable and self-sufficient city that integrates residential, commercial,
industrial, and recreational spaces. One of the key features of the Mooikloof Megacity
Development project is its focus on creating a green and eco-friendly environment. The
developers have committed to incorporating renewable energy sources such as solar
power and wind turbines throughout the city. Additionally, they plan to implement water-
saving technologies and promote recycling initiatives.

1.1 PURPOSE OF PROJECT MANAGEMENT PLAN

The purpose of Mooikloof Megacity Development project is to provide an all-
encompassing lifestyle experience by offering a well-planned and integrated
community with various amenities. According to the official website of Mooikloof
Mega City, their mission is to "create an exclusive, secure and eco-friendly
environment that promotes a balanced lifestyle for residents." This indicates that
one of the primary purposes of this mega city is to establish a safe and sustainable
living environment for its residents.
The development features a range of housing options, including spacious plots for
custom-built homes, sectional title units, and apartments. These residences are
designed to cater to different lifestyles and preferences, providing a diverse
community within the mega city.

2. EXECUTIVE SUMMARY OF PROJECT CHARTER

2.1. BACKGROUND

The Mooikloof mega city development project aims to transform the existing Mooikloof
area into a thriving and sustainable mega city. The project will involve comprehensive
urban planning, infrastructure development, and community engagement to create a
modern and inclusive city that meets the needs of its residents, businesses, and
visitors.

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 Location

The project will be located in east of Pretoria.

 Budget and timeline

The estimated budget to complete the project is R84 billion.

The project must be completed within a specified timeframe to ensure timely
delivery and avoid cost overruns.

Deliverables
1. Residential units
2. Commercial units
3. Infrastructure development
4. Educational institutions
5. Recreational facilities

2.2. PROJECT OBJECTIVES

- To develop an integrated master plan for the Mooikloof mega city, encompassing
residential areas, commercial facilities, recreational spaces, and essential infrastructure
- To enhance the quality of life for residents through the provision of efficient
transportation systems, reliable utilities, parks, schools, healthcare facilities, and other
amenities.
- To foster economic growth by attracting investments in various sectors such as
technology, manufacturing, tourism, and real estate.
- To create a sustainable city by implementing environmentally friendly practices in
energy consumption, waste management, water conservation, and green spaces.
- To promote social inclusivity by ensuring affordable housing options, accessible public
transportation networks, and opportunities for employment and entrepreneurship for all
segments of society.

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2.3. ASSUMPTIONS/ CONSTRAINTS

- The assumption is that there will be adequate infrastructure such as roads, utilities
such as water, electricity, sewage, and public services like schools, healthcare facilities
will be available or can be developed to support the increased population and economic
activities in the mega city.

- There is an assumption that there will be sufficient demand for residential and
commercial properties in the Mooikloof area to support the development project.

- There is an assumption that the project will generate enough revenue through property
sales, rentals, and other sources to cover the costs of land acquisition,
infrastructure development, construction, and ongoing maintenance.

- The constraint of completing the development project within a stipulated timeframe

and possibly phasing it over different stages to manage resources effectively and
meet market demands.

- The constraint of securing sufficient funding for the development project through
private investments, loans from financial institutions, or partnerships with other entities.

3. SCOPE MANAGEMENT

Scope management refers to the processes and techniques used to define, control, and
manage the boundaries of a project. It involves determining what work is included in the
project scope and what is not. Scope management ensures that all necessary work is
identified, planned, executed, controlled, and delivered within the approved project
scope (PMI, 2017).

- Infrastructure development - implement necessary infrastructure improvements such

as roads expansion and creation, installation and upgrading of utilities including water
supply systems, sewage treatment plants, electricity distribution networks and
communication systems.

- Housing - develop a range of housing options catering to different income levels in

order to ensure affordability and inclusivity within the new city.

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-Urban planning - conduct a thorough analysis of the existing land use patterns and
demographics to design an integrated master plan that maximizes land utilization while
preserving natural resources.

- Road network - design and implement an efficient transportation system that includes
public transportation networks (bus, metro, light rail), pedestrian-friendly walkways, and
cycling infrastructure.

- Environmental sustainability - integrate sustainable practices such as renewable

energy sources, rainwater harvesting systems, waste management solutions, and green
spaces into the city's design.

- Economic development - attract local and international investments through incentives,

marketing campaigns, and business-friendly policies to stimulate economic growth
within the city.

3.1. WORK BREAKDOWN STRUCTURE

3.2. DEPLOYMENT PLAN

- Engage with key stakeholders including local authorities, community members,
investors, and contractors to ensure their involvement and support throughout
the deployment process.

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- Conduct regular meetings, workshops, and public consultations to gather

feedback and address any concerns.

- Collaborate with experienced engineering firms for the design and construction of
infrastructure components.

- Collaborate with reputable real estate developers for the construction of

residential buildings.

- Encourage partnerships with local entrepreneurs to promote economic growth

within the Mega City.

- Collaborate with environmental experts to develop sustainable landscaping and

conservation strategies.

- Collaborate with reputable educational organizations to establish high-quality

institutions that cater to the needs of residents at all levels of education.

- Regularly monitor progress against milestones and make necessary adjustments

to meet deadlines.

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3.3. CHANGE CONTROL MANAGEMENT

Change management is an essential component of the Mooikloof mega city
development project. It guarantees that any modifications to the scope, timeline,
budget, or resources of the project are appropriately analyzed, recorded, and
approved prior to execution (PMI, 2017). This procedure aids in the reduction of
risks, the maintenance of project quality, and the prevention of uncontrolled changes
from negatively compromising the overall project objectives.

To effectively manage change control in the Mooikloof mega city development

project, the following key steps should be followed:

- Identification of change request - change requests should be recognized and

documented for any requested changes to the project scope, timeline, budget, or
resources. These requests might come from a variety of sources, including
clients, contractors, and team members.

- Evaluation and analysis - each request for a change should be thoroughly

assessed to establish its potential influence on the project's objectives. This
review comprises determining the feasibility of executing the modification within
the restrictions set out and assessing its alignment with the project objectives.

- Documentation and communication - to maintain transparency and

accountability, all permitted changes must be clearly documented. This includes
revising project documents such as the scope statement, work breakdown
structure (WBS), schedule, budget estimates, and risk register. Furthermore,
efficient communication of approved changes to all key stakeholders is critical to
ensure that everyone is aware of any project changes.

- Implementation and monitoring - following approval, improvements should be

executed in accordance with agreed-upon plans, with progress constantly
monitored. Stakeholders should be supplied with regular status updates to keep
them informed of changes and their impact on the project.

- Impact assessment - the impact assessment examines how the proposed

modification will affect other components of the project such as cost, timeline,
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resources, and quality. This analysis aids in understanding the potential risks and
advantages of adopting the modification.

The Mooikloof mega city development project may efficiently address any
modifications or adjustments required throughout its lifecycle by following these
change control management methods. This proactive strategy helps in the
preservation of project integrity, the reduction of negative consequences, and the
successful completion of the project.

4. PROJECT SCHEDULE
According to the Project Management Institute (PMI), a project schedule is "the planned
dates for performing activities and meeting milestones." it serves as a roadmap for
project managers and team members to understand what needs to be done, when it
needs to be done, and who is responsible for each task.
1. Project initiation - will take a period of two months.
2. Design phase – will take a period of 6 months
3. Site selection – will be completed within a period of 1 month
4. Procurement phase – will be completed within a period of 3 months
5. Infrastructure development - will be completed within a period of 1 month
6. Construction phase - will be completed within a period of 24 months
7. Closure and handover phase - will be completed within a period of 1 month
The overall project will Start on the 1st of July 2023 and End on 30th of September 2026.

5. COST/BUDGET MANAGEMENT

During the cycle of the project the cost and the budget will be controlled though
various measures to ensure effective financial management. Such measures include
the following:
- Cost estimation – detailed and accurate cost estimation will be carried out during
the planning phase of the project. This will therefore include all potential costs,
including land acquisition, construction materials, labor equipment’s and permits.
- Budget allocation – a detailed budget must be allocated based on the estimated
costs for each phase of the project. The budget will allocate funds appropriately
to different activities and resources required for successful completion.

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- Regular monitoring - consistent monitoring of expenses against the allocated

budget will be conducted throughout the project's life cycle. This monitoring may
involve comparing actual expenditures with projected costs, identifying any
variances, and taking appropriate actions to address them.
- Stakeholder engagement and communication - transparent communication with
stakeholders about cost issues is critical for retaining their understanding and
support. Regular financial progress updates can help manage expectations while
also allowing for input and feedback.
- Efficient resource utilization – this will help to reduce excessive expenses or
waste, optimal resource usage, including labor, machines, and materials, will be
stressed throughout the project's life cycle.
- Change control process - To examine any suggested changes that may affect
project costs, a thorough change control mechanism will be created. Before
being granted or rejected, each change request will be examined in terms of
feasibility, impact on schedule and money, and overall value to the project.

6. QUALITY MANAGEMENT

The Mooikloof megacity development project will employ a comprehensive quality

management approach to ensure that all aspects of the project meet the required
standards and expectations. According to (Smith and Love, 2001) quality management
will be integrated into every phase of the project life cycle, from initiation to completion.
-Planning phase: during this phase, the project team will define the quality objectives
and establish criteria for measuring success. They will develop a quality management
plan that outlines the processes, tools, and techniques to be used for quality control and
assurance. This plan will serve as a roadmap for managing quality throughout the
project.
- Design phase: in this phase, the project team will focus on designing various elements
of the megacity development such as infrastructure, buildings, utilities, and amenities.
Quality management techniques like design reviews, risk assessments, and value
engineering will be employed to ensure that designs are efficient, reliable, and meet
client requirements.
- Construction phase: once construction activities begin, quality control measures will be
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implemented to monitor work progress and confirm compliance with specifications.

Regular inspections and audits will be conducted by qualified professionals to identify
any deviations or non-conformities. These findings will be documented in reports along
with corrective actions taken.
- Testing and commissioning phase: as different components of the megacity
development are completed, thorough testing procedures will be undertaken to verify
functionality and performance. This may involve conducting tests on electrical systems,
water supply networks, roads, and other critical infrastructure elements.
- Operations and maintenance phase: after the completion of construction and
commissioning, ongoing operations and maintenance activities play a vital role in
ensuring long-term quality. Monitoring systems will be established to track key
performance indicators (KPI`S) related to service levels, customer satisfaction, safety
records, energy efficiency, etc. Regular inspections and preventive maintenance
programs will also be implemented to address any potential risks or degradation over
time.

7. HUMAN RESOURCE MANAGEMENT

In the Mooikloof megacity development project, human resources will be managed

through a comprehensive approach that focuses on recruiting and selecting qualified
individuals, providing training and development opportunities, implementing effective
performance management systems, promoting employee engagement and satisfaction,
and ensuring compliance with labor laws and regulations.

- Recruitment and selection: the project will have a dedicated human resources
(HR) team responsible for identifying the manpower needs of different
departments within the development project. They will advertise job vacancies,
screen resumes, conduct interviews, and select candidates who possess the
necessary skills and qualifications to contribute to the successful implementation
of the project.

- Training and development: "continuous learning is crucial in any development

project. The HR department will design and implement training programs to
enhance employees' knowledge and skills in areas relevant to their roles. This
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may include technical training in construction techniques or managerial training

to improve leadership capabilities.

- Performance management: a robust performance management system will be

established to set clear expectations, provide regular feedback, evaluate
individual performances, recognize achievements, and address any
performance gaps. Performance appraisals will be conducted periodically to
assess employees' progress towards achieving organizational goals.

- Employee engagement and satisfaction: the HR team recognizes the importance

of maintaining high levels of employee engagement and satisfaction throughout
the project. They plan to foster an inclusive work environment where open
communication is encouraged, teamwork is promoted, and employees feel
valued for their contributions. Regular employee surveys will also be conducted
to identify areas for improvement and address any concerns or issues that may
arise.

- Compliance with labor laws: compliance with labor laws and regulations is a top
priority in managing human resources in the Mooikloof megacity development
project. The HR team will ensure that all employment practices adhere to local
labor laws regarding working hours, wages, benefits, health and safety
standards, as well as equal opportunity policies.

Overall, effective human resource management in the Mooikloof megacity development

project will be essential in ensuring the project's success. By recruiting and selecting
qualified individuals, providing training and development opportunities, implementing
performance management systems, promoting employee engagement and satisfaction,
and ensuring compliance with labor laws, the HR team will play a vital role in optimizing
the workforce's potential and contributing to the project's overall objectives.

8. COMMUNICATIONS MANAGEMENT

Project Communication will be managed throughout the life cycle of the Mooikloof
Megacity Development project through a structured and comprehensive approach.
This will involve establishing clear communication channels, defining roles and

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responsibilities, implementing effective tools and technologies, conducting regular

meetings and updates, and ensuring continuous engagement with stakeholders
(Clements and Gido, 2022).

- Firstly, clear communication channels will be established to facilitate effective

flow of information between all project stakeholders. This may include setting up
email distribution lists, creating project websites or portals, or utilizing project
management software that allows for real-time sharing of documents and
updates.

- Secondly, roles and responsibilities related to communication will be defined and

communicated to all team members. This ensures that everyone understands
their role in communicating project progress, issues, and milestones.

- Thirdly, effective tools and technologies will be implemented to enhance

communication efficiency. These can include collaboration platforms such as
Microsoft Teams or Slack for instant messaging and file sharing, video
conferencing software for virtual meetings, or project management software for
tracking tasks and deadlines.

Regular meetings will also be held to discuss project status updates, address any
issues or concerns, and ensure alignment among team members. These meetings may
include weekly or bi-weekly team meetings, monthly progress review meetings with
stakeholders, or specific milestone review meetings.

Furthermore, continuous engagement with stakeholders is essential throughout the

project life cycle. This involves keeping them informed about the progress of the
Megacity Development project through various means such as newsletters, progress
reports, and presentations at community forums or public consultations.

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FIGURE 1 : COMMUNICATION MATRIX

9. RISK MANAGEMENT

Project risk management - is defined as the art and science of identifying, assessing,
and responding to project risk throughout the life of a project and in the best interests of
its objectives (Wideman, 2022). The Mooikloof megacity development project is an
ambitious initiative aimed at creating a sustainable and modern urban development in
the outskirts of Pretoria, South Africa. This risk management plan outlines the strategies
and procedures that will be implemented to identify, assess, and mitigate potential risks
associated with the project.

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Figure 2: Risk mangement plan

In conclusion, the risk management plan for Mooikloof megacity development project
aims to proactively identify, assess, and mitigate potential risks associated with various
aspects of the project. By implementing appropriate strategies and maintaining regular
monitoring mechanisms, the project team can enhance its ability to deliver a successful
and sustainable urban development in Mooikloof.

10. ISSUE MANAGEMENT

Issue management is the process of identifying, evaluating, and addressing potential

issues or problems that may arise within an organization or project (PMI, 2021). The
Mooikloof megacity development project aims to transform a large area of land into a
sustainable and modern urban center. The project includes the construction of
residential, commercial, and recreational facilities along with infrastructure
development such as roads, water supply systems, and waste management
facilities.

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The plan will ensure that any challenges are addressed promptly, minimizing their
impact on project delivery and success.
- Issue identification:
The first step in effective issue management is to identify potential issues early on.
This can be done through regular communication and collaboration among project
stakeholders including developers, contractors, consultants, local authorities, and
community representatives.
- Issue assessment:
Once an issue is identified, it needs to be assessed in terms of its severity, impact
on the project objectives, and potential mitigation measures. Each issue will be
evaluated based on the following criteria:
-Severity: assessing the seriousness or criticality of the issue.
- Impact: determining how significantly the issue affects project scope, schedule,
cost, quality, or stakeholder satisfaction.
- Mitigation measures: identifying strategies to address and resolve the issue
effectively.

- Issue escalation:
some issues may require escalation beyond the project team's capabilities or
authority. In such cases, a clear escalation process will be followed. The process
includes:
- Clearly defined levels of escalation: the project team will have predefined levels
of escalation based on the severity and impact of the issue.
- Escalation matrix: an escalation matrix will be created to identify the appropriate
personnel or authority responsible for addressing and resolving the issue at each
level.

- Issue resolution:
once an issue is identified and assessed, it needs to be resolved promptly to
minimize its impact on the project. The resolution process includes:
- developing action plans: a detailed action plan will be developed to address and
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resolve each identified issue.

- assigning responsibilities: clear roles and responsibilities will be assigned to
individuals or teams responsible for implementing the action plan.
- monitoring progress: regular monitoring of progress will take place to ensure that
issues are being effectively resolved within specified timeframes.

In conclusion, this issue management plan outlines a systematic approach for

identifying, assessing, escalating, resolving, and capturing lessons learned from
issues that may arise during the Mooikloof megacity development project. By
proactively managing potential challenges, the project team aims to ensure
successful project delivery while minimizing disruptions and maximizing stakeholder
satisfaction.

11. PROCUREMENT MANAGEMENT

The procurement management plan outlines the strategies and processes to be
followed for procuring goods, services, and works required for the successful execution
(Watermeyer, 2012) of the Mooikloof Megacity Development project. This plan ensures
that all procurement activities are conducted in a fair, transparent, and cost-effective
manner, adhering to relevant laws, regulations, and ethical
considerations.

- The aim is to ensure timely availability of high-quality goods, services, and works.
- To promote fairness, transparency, and accountability in procurement activities.
- To mitigate risks associated with procurement by adopting appropriate contracting
methods.
Procurement Process
The following steps will be followed in the procurement process:
- Needs Identification: The project team will identify the specific needs and requirements
for goods, services, or works.
- Market Research: A thorough market research will be conducted to identify potential
suppliers or contractors capable of meeting the project's requirements.

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- Pre-Qualification: Suppliers or contractors who meet pre-defined criteria will be invited

to participate in the bidding process.
- Invitation to Bid/Request for Proposals (RFP): Suitable bidders will be invited to submit
their bids or proposals based on clearly defined specifications and evaluation criteria.
In conclusion, the Mooikloof Megacity Development project's procurement management
plan outlines the approach and processes that will be followed for procuring goods,
services, and works required for project success. The plan ensures that all procurement
activities are conducted in accordance with legal requirements while promoting fairness,
transparency, and value for money. By following this plan diligently, the project team
aims to achieve timely completion within budgetary constraints while maintaining high-
quality standards.

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Appendix A: Project Management Plan Approval

The undersigned acknowledge they have reviewed the MOOIKLOOF MEGACITY
DEVELOPMENT PROJECT. Project Management Plan and agree with the approach
it presents. Changes to this Project Management Plan will be coordinated with and
approved by the undersigned or their designated representatives.

Signature: Z. Mathe Date: 16/10/2023

Print Name: Zingiswa Mathe
Title: Miss
Role: Project Manager

Signature: J.M. Nkweba Date: 16/10/2023

Print Name: Johnson Nkweba
Title: Mr
Role: Business Steward

Signature: K.Masinga Date: 16/10/2023

Print Name: Khulekani Masinga
Title: Mr
Role: Project Sponsor

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Reference List
Clements, J.B. and Gido, R., 2022. Successful project management. Cengage learning.

Project Management Institute, 2021. A Guide to the Project Management Body of

Knowledge (PMBOK® Guide)-and The Standard for Project Management. Project
Management Institute.

Project Management Institute. (2017). A Guide to the Project Management Body of

Knowledge (PMBOK® Guide) – Sixth Edition. Newtown Square, PA: PMI.

Smith, N. J., & Love, P. E. (2001). Quality management in construction projects: An

empirical study. Construction Innovation, 1(3), 167-179.

Watermeyer, R.B., 2012. A framework for developing construction procurement

strategy. Proceedings of the Institution of Civil Engineers-Management, Procurement
and Law, 165(4), pp.223-237

Wideman, R.M., 2022. Project and program risk management a guide to managing
project risks and opportunities. Project Management Institute, Inc.

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