Project Execution Strategy (LPG Terminal) 21-11-15
Project Execution Strategy (LPG Terminal) 21-11-15
Project Execution Strategy (LPG Terminal) 21-11-15
PT INTIMARINDO PRIMACON
DIREKTORAT PEMASARAN
Tender No.037/F20530/2015-S5
TABLE OF CONTENT
1 INTRODUCTION.................................................................................................................6
2 DEFINITIONS AND ABBREVIATIONS..............................................................................6
3 WORK BREAKDOWN STRUCTURE.................................................................................7
4 PROJECT MANAGEMENT.................................................................................................8
4.1 Project Name and Numbers.......................................................................................9
4.2 Contractor’s Organization...........................................................................................9
4.3 Project Master Schedule and Schedule Control.........................................................9
4.4 Coordination.............................................................................................................10
4.5 Approvals..................................................................................................................10
4.6 Meetings...................................................................................................................10
4.7 Monthly Progress Report..........................................................................................12
5 CORRESPONDENCE.......................................................................................................12
5.1 Definition...................................................................................................................12
5.2 Numbering................................................................................................................12
5.3 Language..................................................................................................................12
5.4 Addresses.................................................................................................................13
5.5 Number of Copies Addressed to Owner...................................................................13
6 ENGINEERING..................................................................................................................14
6.1 Source of Design Basis............................................................................................14
6.2 Drawings...................................................................................................................14
a. Drawings for work.......................................................................................14
b. Manufacturer’s drawings............................................................................14
c. As Built drawings........................................................................................14
d. Drawing Index.............................................................................................15
6.3 Engineering Approvals.............................................................................................15
a. Review of other items by Owner.................................................................15
b. Timely furnishing........................................................................................15
c. Owner’s reply..............................................................................................15
d. Contractor’s response to comments...........................................................16
e. “For Construction” drawings.......................................................................17
6.4 Copies......................................................................................................................17
6.5 Operating & Maintenance Manuals..........................................................................17
6.6 Engineering Progress Reports.................................................................................17
7 PROCUREMENT...............................................................................................................17
7.1 Purchasing................................................................................................................17
7.2 Shipping and Customs Clearance............................................................................20
7.3 Receipt of materials..................................................................................................20
7.4 Purchasing Status Reports.......................................................................................20
7.5 Spare Parts Records................................................................................................20
8 INSPECTION (QUALITY ASSURANCE AND QUALITY CONTROL).............................20
PERTAMINA
PT INTIMARINDO PRIMACON
DIREKTORAT PEMASARAN
8.1 General.....................................................................................................................21
8.2 Coordination with Owner..........................................................................................21
8.3 Field Inspection........................................................................................................22
8.4 Third Party Inspection Agency..................................................................................22
8.5 Inspection report.......................................................................................................22
9 CONSTRUCTION..............................................................................................................22
9.1 Site Surveys and Temporary Facilities.....................................................................22
9.2 Owner’s Representative at the Site..........................................................................22
9.3 Rules and Regulations.............................................................................................22
9.4 Security.....................................................................................................................23
9.5 Construction Equipment...........................................................................................23
9.6 Storage of Materials.................................................................................................23
9.7 Use of Existing Facilities...........................................................................................24
9.8 Quality Assurance and Quality Control (Inspection).................................................24
9.9 Construction Progress Reporting.............................................................................24
9.10 Construction Photographs........................................................................................24
10 MECHANICAL COMPLETION..........................................................................................25
11 COMMISSIONING AND START UP / PERFORMANCE TESTING.................................25
12 HEALTHY, SAFETY and ENVIRONMENTAL..................................................................25
13 FINAL CLEAN UP FACILITIES PERFORMANCE ACCEPTANCE...................................26
PERTAMINA
PT INTIMARINDO PRIMACON
DIREKTORAT PEMASARAN
SUMMARY
The strategy to execute Bali- Pressurized LPG Tank Terminal can be summarized as
follows:
1) Prepare Work Breakdown Structure (WBS) including technical work and
fabrication/construction engineering.
2) Set up Project Task Force and Project Organization, and place a professional staff
in the project task force.
3) Prepare Project Master Schedule
4) Determine work progress measurement
5) Set up Project Procedures (coordination, correspondence, approval etc.)
6) Arrange meeting schedule
7) Set up MDR (Master Document Register) prior executing engineering work.
8) Define approval procedure for engineering document
9) Maximize to use local content / onshore purchasing in Indonesia..
10) Define a long lead material/equipment for procurement (material critical items).
11) Apply the approved vendor list as per owner requirement and select an appropriate
vendor/supplier.
12) Set up “Inspection and Test Plan”
13) Nominate Third Party Company as per Owner’s Recommendation for inspection
and Testing work.
14) Establish Project Office at Jakarta and Site
15) Close cooperate with Owner to arrange security of the works.
16) Utilize an available owner’s facilities (use of existing facilities).
17) Set up Commissioning Team and cooperate with Owner’s team.
18) Prepare and Carry out HSE plan and Safety training prior commencing the work
19) Perform acceptance of the work and project hand over.
PERTAMINA
PT INTIMARINDO PRIMACON
DIREKTORAT PEMASARAN
1 INTRODUCTION
This Project Execution Strategy is intended to set forth certain maneuvers and
specific plans in order to achieve successful project goal. It covers the complete
Scope of Work (Work Breakdown Structure) required for the BALI – 3000
METRIC TON PRESSURIZED LPG TANK TERMINAL PROJECT, PERTAMINA
DIRECTORATE OF MARKETING & TRADING, JAKARTA, INDONESIA. The
strategies are explained in detail as follows:
CONTRACTOR shall perform the complete scope of work called Work Breakdown
Structure in accordance with the requirements of the Contract and shall ensure that the
complete FACILITIES constitute a safe, reliable system fit for its’ intended purposes.
The Work Breakdown Structure covers the total scope of work of the project as defined
in the Contract includes but not limited to:
Project Management such as Project Charter, Project Schedule etc.
Preparation of project plans, procedures and administrative guidelines
PERTAMINA
PT INTIMARINDO PRIMACON
DIREKTORAT PEMASARAN
4 PROJECT MANAGEMENT
PT. Intimarindo Primacon as the Contractor to undertake this PROJECT. The following
procedures and requirements are intended to set forth,
(i) certain specific procedures, rules and regulations to be followed by Contractor,
(ii) certain requirements of Owner relating to the performance of the work and
(iii) various general area of procedures to be developed, refined and agreed by the
Project Manager and Owner’s Representative from time to time. Notwithstanding
anything to the contrary set forth herein, these Project Execution Plan and
PERTAMINA
PT INTIMARINDO PRIMACON
DIREKTORAT PEMASARAN
Procedures may be altered for better and more practicable execution the work, at
any time, by an instrument agreed to and initialized by the Project Manager and
Owner’s Representative.
The Project Master Schedule is set forth in Appendix and the control plan is
elaborated in MDR dossier of Progress Measurement Procedure. The
Project Master Schedule and the control plan will be revised during the
course of the work as necessary to provide effective schedule control.
Schedules are to be continuously updated by Contractor throughout the
project life. This program will involve planning, scheduling and reporting of
all engineering, procurement, construction, commissioning, start up and
performance test activities up to Performance Acceptance.
4.4 Coordination
Coordination procedure for approval by Owner, which will identify and
describe the project personnel of Owner and Contractor and their duties and
responsibilities, specify the administrative, correspondence and other project
procedures, and establish the functional relationship and limits of authority of
all parties.
4.5 Approvals
Owner reserves the right to review and approve the following items, but not
limited to:
(1) Confirming compliance with specifications
(2) Ensuring compliance with Owner’s operating, maintenance and safety
practices
(3) Ensuring maintenance of Owner’s good working relations with
suppliers, subcontractors, governmental agencies and public at large.
4.6 Meetings
By the tenth (10th) day of every month, Contractor shall report to Owner the
exact situation of the project, including progress and deviation items, the
works to be done by Owner and Contractor in the following month, and all
other relevant developments.
5 CORRESPONDENCE
5.1 Definition
Correspondence made between Owner and Contractor in connection with
the work shall be classified as follows:
(1) Letter;
(2) Facsimile;
(3) Transmittal Letter
(4) Electronic Mail
All correspondence shall indicate the parties to whom copies will be sent.
5.2 Numbering
Correspondence shall be numbered in accordance with MDR dossier of
“Numbering System”.
5.3 Language
All correspondence and other communications shall be in English, except as
otherwise requested and agreed by Owner.
5.4 Addresses
All correspondence shall be addressed to the offices having the following
information:
PERTAMINA
PT INTIMARINDO PRIMACON
DIREKTORAT PEMASARAN
6 ENGINEERING
6.2 Drawings
a. Drawings for work
Contractor shall prepare all drawings required for procurement and
construction of the Facilities. Contractor’s normal forms and procedures
may be employed for preparation of engineering drawings, flow
diagrams, data sheets, and other documents.
b. Manufacturer’s drawings
Contractor shall ascertain that all manufacturer’s drawings comply with
the agreed specification.
Manufacturer’s drawing shall be clearly and properly identified in
accordance with the following:
(1) Purchase order number
(2) Manufacturer’s drawing number, including revision number.
(3) Equipment title and number.
c. As Built drawings
Contractor shall, on a current basis, document all field changes for
revise plot plans, electrical single line diagrams, process flow diagrams,
piping and instrument diagrams, underground drawings to as-built
conditions.
d. Drawing Index
Contractor shall maintain an up to date reproducible index listing of all
Contractor, Subcontractor and supplier drawings by number and title.
This index shall be made available by Contractor upon request and
shall be distributed monthly by Contractor to all parties concerned with
the work.
PERTAMINA
PT INTIMARINDO PRIMACON
DIREKTORAT PEMASARAN
b. Timely furnishing
Contractor shall ensure that drawings and other data requiring
Owner’s review are brought to the attention of Owner’s
Representative in such manner and at such a time as to allow review
to be carried out with minimum delay to progress of the work.
Contractor will do its best to submit to Owner for its review and
approval all technical documents in suitable sequence.
c. Owner’s reply
Owner’s reply to the documents submitted for approval and/or for
review shall be given to Contractor as follows. Owner shall mark
“Approved” thereon or shall specify its comments by separate letter
and markings on the document including authorization stamp or
signatures in the case of detailed comments which cannot be
returned with Owner’s transmittal form to Contractor.
PERTAMINA
PT INTIMARINDO PRIMACON
DIREKTORAT PEMASARAN
6.4 Copies
All documents to be submitted to Owner will be prepared and submitted in
the relevant number of copies.
7 PROCUREMENT
7.1 Purchasing
Contractor shall use its best efforts to accommodate the following:
Grouping together the various types and models of related functional
equipment to foster single supplier selection;
Avoiding a multiplicity of motor manufacturer and varieties;
Maximizing onshore purchasing in Indonesia considering availabilities
of materials, the quality and quantity of such materials and the project
schedule.
a. Requisitions
Contractor shall prepare requisitions for equipment and materials for
this project.
Except as agreed in more detailed project procedures, copies of
requisitions for major critical items of equipment shall be distributed
PERTAMINA
PT INTIMARINDO PRIMACON
DIREKTORAT PEMASARAN
e. Purchase order
Purchase order will be issued in the name of Contractor acting as
principal and shall be signed by Contractor, except that Owner shall
have the right to require in particular cases that any such purchase
order be signed in the name of Owner. With respect to each purchase
order for major or critical purchases, un-priced purchase order copy
shall be distributed to Owner at the time the order is placed in
accordance with the agreed correspondence procedure.
8.1 General
a. Inspection and Testing Plan
Contractor shall prepare a specific plan organization, and schedule
for testing of all items of engineered equipment. Contractor’s plan and
schedule shall include provisions for reporting the results to Owner.
c. Statutory Inspection
Statutory Inspection shall be performed during fabrication. Those
shall include, but not limited to, as follow;
MIGAS
Pressure vessels
Pressure Safety Valves
DIMET
Meter.
9 CONSTRUCTION
9.1 Site Surveys and Temporary Facilities
Contractor shall carry out Site Preparation and provide temporary
facilities for office and material storage.
9.4 Security
Security of the work will be arranged through close cooperation between
Owner and Contractor. Contractor shall provide photo identification
PERTAMINA
PT INTIMARINDO PRIMACON
DIREKTORAT PEMASARAN
badges at all times for use by all employee directly or indirectly under
Contractor’s supervision in accordance with Owner’s security regulations.
Contractor will plan and establish general policy and procedures for field
inspection procedure and quality control in cooperation with the field
engineering group.
10 MECHANICAL COMPLETION
Contractor will prepare a mechanical completion check list applies to each unit,
system or facility and describes items and matters that must be completed in
accordance with the Contract.
PERTAMINA
PT INTIMARINDO PRIMACON
DIREKTORAT PEMASARAN