Web-based Capstone Portal for Colegio

de Santo Cristo de Burgos with Data

Analytics
Proposed Title

Marie Joe Bernabe

King Darren De Chavez
Philip Lavarro
Marvin Cabriga
Colegio de Santo Cristo de Burgos
Rationale of the Study

The "Web-based Capstone Portal for Colegio de Santo Cristo de Burgos with Data
Analytics" emerges against the backdrop of a rapidly evolving educational landscape
where technology plays a pivotal role. Recognizing the need for a sophisticated platform
to house and showcase the capstone achievements of students, the project is a response
to the changing dynamics of learning and information management. In an era where
online and blended courses are on the rise, the portal addresses the demand for
optimized course delivery and accessibility. The prevalence of online education, coupled
with the advantages of remote studying, underscores the project's timeliness and
relevance. Moreover, the project aligns with the global shift towards digital solutions in
education, providing a comprehensive and interactive platform that goes beyond
traditional repositories. By leveraging data analytics and fostering collaboration, the portal
not only preserves academic accomplishments but also contributes to the institution's
technological and academic standing. In navigating this intersection of education and
technology, the project seeks to establish Colegio de Santo Cristo de Burgos as a beacon
of innovation and academic excellence.

Background of the Study:

The ever-evolving landscape of education is witnessing a profound transformation, driven
by the relentless march of technology. Within this context, the "Web-based Capstone Portal
for Colegio de Santo Cristo de Burgos with Data Analytics" emerges as a visionary response
to the changing dynamics of learning and knowledge management. As the demand for online
and blended courses surges globally, propelled by factors outlined in foreign literature like
Allen & Seaman (2016, 2017), the imperative to optimize course delivery becomes
increasingly apparent.
Local literature further underscores the significance of web portals in higher education
institutions, emphasizing their role as communication channels and interfaces within
academic communities. Inspired by successful implementations such as the AUK Training
and Development Institute's web portal (Morina, 2010), the project acknowledges the need
for tailored solutions to address the unique challenges faced by academic institutions.

The intersection of technology and education is not merely a trend but a paradigm shift. In
this milieu, the project envisions a sophisticated digital repository that goes beyond
conventional archiving. It aspires to create an immersive and collaborative platform,
leveraging data analytics to provide valuable insights. This endeavor aligns not only with
the global trajectory of education but, more importantly, with the specific needs and
aspirations of Colegio de Santo Cristo de Burgos.

In essence, the project's contextual background is intricately woven into the fabric of a
broader narrative—an educational renaissance where technology, innovation, and tailored
solutions converge to propel an institution into a future defined by academic excellence and
collaborative knowledge creation.
Purpose:
The purpose of the "Web-based Capstone Portal for Colegio de Santo Cristo de
Burgos with Data Analytics" is multifaceted, aiming to address various needs within
the academic environment. This project is conceived with the following overarching
purposes:

• Archival Excellence:
❖ To establish a secure and user-friendly digital repository for storing and
cataloging capstone projects undertaken by students at Colegio de Santo
Cristo de Burgos.
❖ To preserve and showcase the intellectual endeavors of students, creating a
lasting record of academic achievements within the institution.

• Enhanced Accessibility:
 ❖ To provide a centralized and easily accessible platform for students, faculty,
and other stakeholders to explore, retrieve, and reference past capstone
projects effortlessly.
❖ To break down physical barriers, enabling users to engage with a diverse
range of capstone works from various disciplines and academic years.
• Promoting Collaboration:
❖ To foster a collaborative and interdisciplinary academic environment by
encouraging students to explore and learn from the work of their peers.
❖ To facilitate communication and knowledge exchange between students and
faculty members, potentially leading to new insights and research directions.
• Data Analytics Insights:
❖ To implement data analytics tools that offer insights into trends, patterns, and
correlations within the collected capstone project data.
❖ To empower educators and administrators with valuable information that can
inform curriculum development, identify areas of excellence, and support
evidence-based decision-making.
• Innovation in Learning:
❖ To contribute to the modernization of teaching and learning methodologies
by leveraging technology to present capstone projects in engaging and
interactive formats.
❖ To inspire creativity and critical thinking among students through exposure
to a rich repository of diverse capstone works.

By aligning with these purposes, the Web-based Capstone Portal endeavors to

elevate the academic experience at Colegio de Santo Cristo de Burgos, fostering a
culture of research, collaboration, and continuous improvement
Theoretical Framework

The "Web-based Capstone Portal for Colegio de Santo Cristo de Burgos with Data
Analytics" positions itself within a dynamic theoretical framework, drawing from
key theories in educational technology, information management, and collaborative
learning. Anchored in Davis's Technology Acceptance Model (TAM, 1989), the
project hinges on the principles of perceived ease of use and perceived usefulness,
shaping user acceptance and adoption. Embracing constructivist learning, the
initiative aligns with the active construction of knowledge through environmental
interaction. Information management theories, particularly those involving data
analytics, contribute a strategic dimension, emphasizing the transformative use of
information for educational enhancement. The Social-Academic Interaction Model,
influenced by IJEDICT's findings (2021), underscores the project's commitment to
fostering collaborative interactions within the portal. The role of web portals as vital
interfaces in higher education, as emphasized by Pinho, Cláudia & Franco, Mário &
Mendes, Luis (2018), is acknowledged in the framework, highlighting their
significance in information management and decision-making. Additionally, the
integration of a genetic algorithm for automated defense scheduling, inspired by Ma.
Esther B. Chio et al. (2022), addresses logistical challenges in the thesis cycle. This
amalgamation of theories ensures a holistic understanding, spanning user
acceptance, learning processes, information management, collaborative interactions,
and the strategic role of technology within the educational landscape.
Conceptual Framework

Input Process
• Capstone Project Data: • Digital Repository Management
• User Interaction: • User-Friendly Interface
• Technology Infrastructure: • Data Analytics Integration

Output
• Comprehensive Capstone Repository
• User Satisfaction and Engagement
Data-Driven Insights
• Innovative Learning Environment
• Enhanced Accessibility
Objectives of the study
1. Archival Excellence:
- Establish a secure and user-friendly digital repository for storing and cataloging
capstone projects.
- Preserve and showcase the intellectual endeavors of students, creating a lasting record
of academic achievements.

2. Enhanced Accessibility:
- Provide a centralized and easily accessible platform for students, faculty, and
stakeholders to explore, retrieve, and reference past capstone projects effortlessly.
- Break down physical barriers, enabling users to engage with a diverse range of capstone
works from various disciplines and academic years.

3. Promoting Collaboration:
- Foster a collaborative and interdisciplinary academic environment by encouraging
students to explore and learn from the work of their peers.
- Facilitate communication and knowledge exchange between students and faculty
members, potentially leading to new insights and research directions.

4. Data Analytics Insights:

- Implement data analytics tools that offer insights into trends, patterns, and correlations
within the collected capstone project data.
- Empower educators and administrators with valuable information that can inform
curriculum development, identify areas of excellence, and support evidence-based
decision-making.

5. Innovation in Learning:
- Contribute to the modernization of teaching and learning methodologies by leveraging
technology to present capstone projects in engaging and interactive formats.
- Inspire creativity and critical thinking among students through exposure to a rich
repository of diverse capstone works.
Project Description:
In the dynamic landscape of education, the "Web-based Capstone Portal" emerges
as a cutting-edge initiative tailored for Colegio de Santo Cristo de Burgos, aiming to
revolutionize the archiving and exploration of student capstone projects. This
visionary project integrates advanced data analytics, ensuring that it goes beyond
conventional repositories to provide a comprehensive and interactive platform.

Key Features and Components:

• Digital Repository:
❖ The heart of the project lies in its state-of-the-art digital repository, designed
to meticulously archive capstone projects across diverse disciplines.
❖ Students can effortlessly submit, search, and explore capstone works,
fostering a rich ecosystem of academic exploration.

• User-Friendly Interface:
❖ A user-friendly interface ensures seamless navigation, allowing students,
faculty, and stakeholders to explore the repository intuitively.
❖ Advanced search functionalities enable users to filter projects based on
disciplines, keywords, and academic years.

• Data Analytics Integration:

❖ Leveraging the power of data analytics, the portal goes beyond storage by
providing valuable insights into trends, patterns, and correlations within the
accumulated capstone project data.
❖ Administrators and educators gain access to a dashboard that facilitates
evidence-based decision-making and curriculum enhancement.

• Collaborative Spaces:
❖ The portal serves as a hub for collaboration, fostering interdisciplinary
interactions among students and faculty.
 ❖ Comment sections, discussion forums, and collaborative project spaces
contribute to a vibrant academic community.

• Innovative Presentation Formats:

❖ Capstone projects are presented in innovative and engaging formats,
embracing multimedia elements to enhance understanding and impact.
❖ Interactive features enable students to showcase their research findings in
dynamic ways.

• Enhanced Accessibility:
❖ Breaking down geographical barriers, the portal ensures that stakeholders
can access capstone projects from anywhere, at any time.
❖ Mobile responsiveness and cross-browser compatibility enhance
accessibility further.

The "Web-based Capstone Portal" is poised to redefine the landscape of capstone

project management and exploration at Colegio de Santo Cristo de Burgos, enriching
the academic journey for students and educators alike.
Scope and Limitations:
Scope:

• Comprehensive Capstone Archiving:

The portal aims to encompass capstone projects from various disciplines, ensuring a
comprehensive repository of intellectual achievements.

• User-Friendly Interface and Accessibility:

The project guarantees an intuitive interface accessible to students, faculty, and other
stakeholders, promoting ease of use and navigation.

• Advanced Search and Filtering:

Robust search functionalities enable users to locate specific projects based on

disciplines, keywords, and academic years, enhancing the portal's usability.

• Data Analytics Integration:

The incorporation of data analytics provides administrators and educators with

valuable insights into trends, patterns, and correlations within the capstone project
data.

• Collaborative Spaces:

The portal fosters interdisciplinary collaboration by providing interactive spaces for

students and faculty to engage in discussions and collaborative project work.

• Innovative Presentation Formats:

Capstone projects are presented in innovative and engaging formats, incorporating

multimedia elements to enhance the overall learning experience.

• Mobile Responsiveness:

Ensuring accessibility from various devices, the portal is designed to be mobile-

responsive, allowing users to access capstone projects on the go.

Limitations:
• Dependence on Data Quality:

The effectiveness of data analytics is contingent on the accuracy and completeness

of the data input. Inaccurate or incomplete project information may affect the
reliability of analytical insights.

• Internet Dependency:

The portal relies on internet connectivity for access. Users without reliable internet
access may face limitations in exploring or contributing to the platform.

• Security and Privacy Concerns:

While efforts are made to ensure data security, there may be inherent risks associated
with storing and sharing academic work online. The portal must implement robust
security measures to mitigate potential risks.

• Technology Requirements:

Users need access to devices compatible with the portal's technology requirements.
Outdated browsers or devices may experience compatibility issues.

• Maintenance and Updates:

Regular maintenance and updates are essential for the portal's optimal performance.
However, unforeseen circumstances or delays in updates may impact user
experience.

• Limited to Institution Members:

Access to the portal is restricted to members of Colegio de Santo Cristo de Burgos,

limiting its availability to a specific user base.

• Learning Curve:

While efforts are made to create a user-friendly interface, there may be a learning
curve for some users unfamiliar with the platform's functionalities.
Significance of the Study:
• Students:
▪ Gain increased visibility for their capstone projects.
▪ Experience cross-disciplinary collaboration opportunities.
▪ Benefit from efficient project discovery for enhanced learning.

• Faculty:
▪ Access data-driven insights for academic program enhancement.
▪ Facilitate collaborative learning and interdisciplinary engagement.

• Administrators:
▪ Make informed decisions through data analytics.
▪ Benchmark academic quality and promote institutional prestige.

• Alumni:
▪ Reconnect with the institution by exploring current students' achievements.
▪ Contribute to a sense of continuity within the alumni community.

• Institution:
▪ Strengthen its technological and academic standing.
▪ Promote a culture of continuous improvement and innovation.

The Web-based Capstone Portal serves as a transformative tool benefiting students, faculty,
administrators, alumni, and the institution as a whole, fostering a dynamic and innovative
academic environment.
Definition of Terms:

Web-based Capstone Portal: A digital platform designed for Colegio de Santo Cristo de
Burgos, facilitating the storage, retrieval, and presentation of student capstone projects. It
integrates data analytics and collaborative features to enhance academic engagement.

Data Analytics: The process of examining and interpreting data to uncover meaningful
patterns, trends, and insights. In the context of the portal, data analytics provides valuable
information on capstone project trends, aiding decision-making.

Information Management Theories: Theoretical frameworks guiding the strategic use of data
analytics tools within the portal. Aimed at providing insights into trends, patterns, and
correlations within the repository of capstone projects.

Social-Academic Interaction Model: A model emphasizing the importance of the portal as a

hub for collaborative learning. Integrates features like comment sections and discussion
forums to facilitate interactions among students and faculty.

User-Friendly Interface: An intuitive design of the portal that ensures easy navigation,
enabling users, including students, faculty, and administrators, to interact with the platform
seamlessly.

Usability: The degree to which the portal is user-friendly and effective in fulfilling its
intended purpose. Assessed through metrics like the System Usability Scale (SUS).

Remote Studying: The practice of engaging in educational activities, including online

courses and blended learning, without physically attending a traditional classroom setting.

Academic Community: The collective body of students, faculty, administrators, and other
stakeholders within the educational institution who actively participate in collaborative
learning and knowledge exchange through the portal.

Digital Repository: A centralized and secure storage system within the portal for archiving
and cataloging capstone projects, preserving a lasting record of academic achievements.
Innovative Presentation Formats: Creative and engaging ways of showcasing capstone
projects within the portal, incorporating multimedia elements to enhance understanding and
impact.
CHAPTER 2

This chapter delves into relevant literature and studies reviewed by the developers to deepen
their understanding of the project. This comprehensive review provided valuable insights
and resources related to the Web-based Student Information System, guiding the
development process and enriching the final product.

Foreign literature

According to (Allen & Seaman, 2016 and 2017) This demand is pushing universities and
other educational institutions to find new ways to optimize course delivery and scope, such
as by increasing the offering of online and blended courses of study. The popularity of online
courses continues to rise, despite a decline in the total number of tertiary students, including
both online and traditional students. In the United States alone, 6 million (29.7% of all higher
education students) took at least one course at a distance in 2015, while approximately 2.9
million students (14.3% of all higher education students) took all their higher education
instruction at a distance Online education is rapidly becoming more appealing to both
students and faculty. Technological advancements and the advantages of remote studying
(e.g., ubiquity, flexibility, personalization, convenience) make the online training system at
all primary, secondary, and higher education levels more accessible and, according to some
scholars, more effective faculty acceptance of the value and legitimacy of online education
has also been rising, while chief academic officers view the learning outcomes for online
instruction as the same or superior to face-to-face instruction

According to Ylberina Morina(2010) In order to improve the quality of registration and

teaching at AUK Training and Development Institute, this project introduces. A web
educational portal, service-oriented portal in supporting students, instructors and
administration in their daily business. Day by day, new service learning requirements related
to key Users’ work are being proposed. This capstone project proposed a Service oriented
software solution, where the key users could Interface and deposit data based on their
preferred requirements. There is a shortfall in software and computing facilities at The AUK
Training and Development Institute for meeting Increased demand for its training programs.
This project assesses How to develop training programs necessary to improve Registration
and administrative procedures between students and Administration while enhancing
computing facilities capable of Servicing increased student numbers.

According to IJEDICT), 2021 A social-academic platform has been evaluated as one of the
vital services that foster Collaborative learning and increase the usage of academic web
portals. However, the absence of The social and academic aspects in the context of the
platforms available to the institutions in the Study has resulted in usability concerns and
reduced usage for interactions between their vital Stakeholders – tutors and students. The
importance of an institution’s web portal for alternative Learning outside physical
classrooms or lecture halls has been signalled by the impact of the Coronavirus pandemic.
In this study a platform has been evaluated via a standard post-task Usability assessment
scaling metric – System Usability Scale (SUS), to examine the portals’ Usability and to
validate the construct of perceived social learning and sharing of knowledge by Random
evaluators via the post-system usability assessment tool. The outcome of the post-system
Evaluation noted empirically that, the system perceived learnability was 70.9% and the
usability Scale score was 83.9% with excellent usability at the 90th-95th percentile range.
Consequently, the Study outcome suggests that the social academic web portal platform in
the era of the pandemic is Adaptable, usable, and can be used to foster social academic
interactions between lecturers and Students in learning institutions, and therefore increase
the web portal’s usage.

Local literature

According to Pinho, Cláudia & Franco, Mário & Mendes, Luis, 2018. Web portals have
become vital for Higher Education Institutions (HEI), since they serve as an interface and
communication channel between all academic staff. Therefore, this study aims to provide a
systematic literature review (SLR) of the role of web portals as tools to support information
management in HEIs, based on various studies published up to the present day. Based on
the results obtained, it was possible to identify, explore and systematize the main themes on
this topic: (1) Software used in web portals, (2) Internal and external benefits, (3)
Acceptance of technology and (4) Management and storage of information. The evidence
demonstrates there is a major shortage of scientific articles in the HEI context. Also revealed
is the importance for these institutions of implementing a web portal appropriate to their
needs, and the web portal’s importance to help in decision-making. This SLR also suggests
future lines of research according to the gaps identified in the theoretical corpus.

According to Ma. Esther B. Chio, Petal May M. Dal , Jocelyn L. Garrido, Arlene Baldelovar,
JC Vanny Mill Saledaien(2022) Many students have difficulty deciding on research ideas,
supervision, and administration processes during the thesis writing process are ambiguous
and as a result, they are unable to graduate on time. Behind this complex activity is the
faculty who prepare on plotting for their schedule on proposal defense and final oral defense,
taking down minutes of defense proceedings, and gathering rating sheets and different thesis
documents from different thesis groups. This system's main objective is to offer a portal that
will make it simpler to follow and finish the thesis cycle. Part of the thesis cycle is the
scheduling of oral defense by the students to the panel members; automating the defense
scheduling is a key to fast track the thesis cycle process. The automated defense schedule in
this paper is implemented using a genetic algorithm. To evaluate the system's functionality
and usability, standard usability tests are carried out. Results show that 94% of the system
is appropriate and recognizable and The system’s overall functionality is 84%. Hence, the
study on automating the thesis cycle, which includes automated defense scheduling, can
address the problems in the execution of theses document gatherings, retrieving defense
minutes, and scheduling oral defense presentations.

According to R.DABLO, Ma. Lyn A.DE VILLA, Erica DIOTAY, John Vincent G(2023)
Most schools and universities nowadays are using school portals to communicate
and interact with their students and faculty. Instead of publishing information in
booklets, schools can save money by using an online gateway. It is also good for the
environment because it uses fewer resources. Students may access crucialinformation from
anywhere, at any time of day, with the use of an online portal.We are currently living in the
era of the internet, and utilizing it will be beneficial to organization and also to its users,
such as students. Portals are often utilized at college and universities when a large
number of students require immediate access to information and updates. Portals
are sometimes used by education departments to guide students to educational
resources for pleasure and learning.
 Chapter 3: Material and Methods
3.1 Software: Java Development Kit (JDK)

The development of the "Web-based Capstone Portal for Colegio de Santo Cristo
de Burgos with Data Analytics" will be carried out using the Java programming
language. Java provides a robust and platform-independent foundation, ensuring
that the portal can be seamlessly deployed across various operating systems.
Leveraging the Java Development Kit (JDK) will enable the implementation of
both the backend and frontend components of the portal. The object-oriented nature
of Java enhances code maintainability and scalability, essential for a complex
system like the capstone portal.

3.2 Hardware: Laptop

The hardware infrastructure for development primarily involves a laptop. The

choice of a laptop as the development environment provides flexibility and
mobility, allowing developers to work efficiently in various settings. The laptop's
specifications, such as processing power, memory, and storage, should meet or
exceed the requirements for Java development to ensure a smooth and responsive
development experience.

3.3 Data Description: Capstone Project Dataset

The data used for the development and testing of the capstone portal will consist of
a synthetic dataset representing diverse capstone projects from different disciplines.
This dataset includes project metadata such as title, author, academic year,
discipline, and abstract. Additionally, the dataset incorporates simulated data for
user interactions, comments, and collaborative activities within the portal. The use
of a comprehensive and realistic dataset ensures that the portal's functionalities are
thoroughly tested and optimized for real-world scenarios.

3.4 Development Environment: Integrated Development Environment (IDE)

The Integrated Development Environment chosen for the project is Eclipse IDE for
Java Developers. Eclipse provides a comprehensive set of tools for Java
development, including code editing, debugging, and project management. Its
extensibility and compatibility with various plugins make it a suitable choice for
the collaborative development of a sophisticated web portal.

3.5 Database Management System: MySQL

The MySQL Relational Database Management System (RDBMS) will be

employed for storing and managing the capstone project dataset. MySQL is
renowned for its reliability, scalability, and performance, making it suitable for
handling the diverse and interconnected data within the portal. The structured
nature of MySQL aligns with the requirements of the project, ensuring efficient
data retrieval and management.